RFS39-26 Northwest Surface Water Treatment Plant.pdf

Northwest Surface Water Treatment Plant RFS 39-26 Page 1 of 19

EL PASO WATER - PUBLIC SERVICE BOARD

REQUEST FOR SUBMITTALS

RFS 39-26

June 21, 2026

RE: Request for Submittals (RFS) to El Paso Water (EPWater)- Public Service Board (PSB) Statement of Work – Professional Services

PROJECT: NORTHWEST SURFACE WATER TREATMENT PLANT RFS 39-26

ATTENTION:

El Paso Water (EPWater) is soliciting proposals from qualified engineering consulting firms for the planning, design, and bid services of a new surface water treatment plant. The treatment plant capacity will be determined during the preliminary engineering phase but will be at least 10 MGD and expandable up to 20 MGD. The new facility is to be built adjacent to the existing Upper Valley Water Treatment Plant, Vinton, Texas. Under the project management by EPWater’ engineering staff, the firm selected will perform planning and design services for the facility. The planning and/or design for the facility will include but not limited to site improvements, raw water intake, pre-sedimentation basins, rapid mix and flocculation, sedimentation basins, ozonation, biologically active filters, chlorine contact basins, chemical handling facilities, finished water storage, pumping, mechanical, electrical, instrumentation, and control. The work under this solicitation is funded through a grant agreement with the Texas Water Development Board (TWDB). The firms shall be familiar with the TWDB requirements. The selected firm and the subconsultants shall submit to audits and investigations by the Texas State Auditor's Office in connection with all Grant Funds received under the contract or subcontract.

EPWater is soliciting responses for submittals to the attached Statement of Work for professional engineering services related to Northwest Surface Water Treatment Plant project. EPWater is seeking qualified firms to provide the aforementioned services. The selected firm will work under the project management of EPWater’s engineering staff to perform the services as outlined in the attached Scope of Work.

Response submittals should be concise and provide sufficient detail to allow for a thorough evaluation of the firm’s qualifications for this project.

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CONTACTS:

All inquiries and communication regarding this Request for Submittals must be submitted via El Paso Water’s Euna (IonWave) electronic bidding (e-bid) website:

https://epwater.ionwave.net/HomePage.aspx

If you have trouble accessing the Contract Documents, please contact the Purchasing Department of the El EPWater at (915) 594-5628.

SELECTION:

The firm shall be selected on the basis of responsiveness of the submittal and in accordance with the Professional Services Procurement Act, Chapter 2254, of the Texas Government Code, the Architect and Engineer (AE) Selection Policy ensures that the PSB awards AE contracts for capital projects on the basis of demonstrated competence and qualifications related to a scope of services. The firm shall not be selected based on cost or manpower estimates. Cost information or other information from which costs can be derived must not be submitted and may cause disqualification of the Response Submittal.

The selection shall be based on the following information required to be submitted, and which shall comprise the evaluation criteria with associated weighted point scores:

Minimum Qualifications and Technical Competence (Pass/Fail)

Proposing firms must meet the following minimum qualifications to be considered for this project:

• The proposed team shall include registered professional engineers in the State of Texas with a minimum of eight (8) years of experience in planning and design of surface water treatment plants, to include permitting.

• All firms on the proposed team must be properly registered to perform work in the State of Texas.

• Use Exhibit A, Part A, to provide this information.

https://epwater.ionwave.net/HomePage.aspx

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Technical Competence (20 Points) - Provide your understanding of the Scope of Work described in the Statement of Work provided below by EPWater. Briefly outline any project similar in size and scope or related experience with the planning, permitting, and design of treatment processes (pre-sedimentation, rapid mix/flocculation/sedimentation basin, ozonation, biological active filters, chlorine contact basin, chemical handling facilities, etc. ). Provide the name of the project and the information of a person who could be contacted for additional information. A complete history of your firm’s projects and contacts shall not be provided. Information provided shall consist of a minimum of two (2) and not more than five

(5) similar projects within the past ten (10) years performed by the firm.. EPWater will evaluate the preparedness, enthusiasm, and capacity of the proposer to understand and deal with the requirements of the project. This includes prior experience in engineering, permitting, and design of surface water treatment plants. The consulting firm shall not reiterate the tasks outlined in the Statement of Work section discussed below in this document, except to summarize or reinforce its understanding of the Scope of Work for this project. Use Exhibit A, Part B template to provide this information.

Project Approach (30 points) – Provide a discussion of proposed technical and innovative solutions for the project, including suggestions for and consideration of various alternatives. A firm will be evaluated on its ability to address the project issues and objectives, within the page limitations indicated in the Response Submittal Content discussion below. Information provided may include but not be limited to a brief discussion of such factors as: cost-effectiveness of proposed design; understanding of existing and potential problem(s) and key activities; understanding of materials, system appurtenances, finished water stability, distribution system hydraulics, compatibility with distribution system water quality, public outreach and operation of facilities applicable to this project; understanding of federal, state, and local rules and regulations, laws, and design standards; understanding the funding agency regulations, TWDB, specialized problem solving skills that would be requiring the project; degree of commitment to EPWater’s schedule; and if applicable, proposed use of innovative solutions and techniques, and any improvements to the Statement of Work. The proposed project schedule may be provided, including personnel resources.

Use Exhibit A, Part C template to provide this information.

Proposed Project Team and Team Member Experience (20 points) – Provide a hierarchical Organizational Chart indicating the Project Team, which would include names of the proposed key project personnel, their area of responsibility, and relationships of sub consultants. Key personnel experience and strengths related to the project at hand may be briefly discussed. EPWater’s Project Engineering Manager for this project is Blanca Reyes, Capital Projects Manager. whose name shall appear in the organizational chart. The Utility will evaluate a firm’s proposed staffing organization based on factors such as how efficiently the team is structured; the qualifications of subconsultants; and the record of prior performance with EPWater.

The minimum team members required for this project are:

a. Principal in Charge

b. Project Manager (s)

c. Design Engineer (s) (process, mechanical, I&C, electrical, structural, civil, geotechnical, environmental, etc.

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d. Architect/Landscape architect

e. Hydraulic/Computer Fluid Dynamics Modeler

f. Water Treatment Plant Process Engineer

g. Licensed Water Treatment Operator (optional)

h. QC/QA Lead

i. Cost Estimator

j. Sub-Consultants

Provide team member resumes showing role, qualifications, experience, availability and the firm profile for each sub consultant on the team. Use Exhibit A, Part D template to provide the information.

Past Project Experience (20 Points) - The firm shall provide two (2) Successfully Completed past project experiences similar in scope and size within the past 10 years. The project experience shall include project name, name of owner, project location, reference name with current contact information, including telephone number and e-mail address, original construction cost, final construction cost, original completion date, actual completion date, brief explanation for delays, change orders, project team member involved on the project, and their role. Each project experience can score a maximum of ten (10) points based on the similarity of the project scope, the complexity of the project, and the role of the team member on the project. Use Exhibit A, Part E, to provide this information.

Project Management and Quality Control (10 points) – Provide a brief discussion of the process and procedures in place and proposed for managing this project. Identify the critical path activities and what methods and organizational efforts will be made to provide for constructability reviews and to ensure quality control. The information provided may include the list of activities that may threaten the critical path as well as a proposed problem-solving process. In addition, a firm’s evaluation will be based on its track record of successful project management and construction administration relative to scheduling, quality of deliverables, timely response to EPWater, and the ability to provide experienced quality control personnel and procedures. Use Exhibit A, Part F, to provide this information.

Project Reference Forms

List the name of the two agencies that will provide the Project Reference Form (PRF) - Exhibit B attached. The PRF must be submitted directly by the agency providing the reference to EPWater via e-mail to aeselections@epwater.org.

PROCEDURE AND SUBMITAL EVALUATION:

A non-mandatory pre-submittal meeting will be held for this project on July 6, 2026 at 2:00 p.m. (local time) via Microsoft Teams. You can join the meeting here:

https://teams.microsoft.com/meet/210590362364561?p=f4UryUQ6mCN4Ovge qe mailto:aeselections@epwater.org https://teams.microsoft.com/meet/210590362364561?p=f4UryUQ6mCN4Ovgeqe https://teams.microsoft.com/meet/210590362364561?p=f4UryUQ6mCN4Ovgeqe

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The link for the meeting will be posted on the El Paso Water’s Euna (IonWave) electronic bidding (e-bid) website https://epwater.ionwave.net/HomePage.aspx

SUBMITTAL EVALUATION

All firms must follow the requirements listed below. It is the firm’s responsibility to ensure compliance with these requirements. Failure to follow these instructions may result in disqualification.

The entire SOQ and PRF Submittal shall be limited to the listed information below. Use Exhibit A format to provide the information as instructed below. Page size will be 8-1/2” by 11” sheets, single-spaced, with font Times New Roman with lettering not less than 11 size.

1. Cover page (one page)

2. Cover letter (one page)

3. Minimum Qualification (Use Exhibit A, Part A)

4. Technical Competence (Use Exhibit A, Part B)

5. Project Approach (five pages, schedule not counted as a page) (Use Exhibit A, Part C)

6. Proposed Team and Team Member Experience (Use Exhibit A, Part D)

7. Past Project Experience (Use Exhibit A, Part E)

8. Project Management and Quality Control (Use Exhibit A, Part F)

9. List of Agencies providing the Project Reference Form (Use Exhibit A, Part G)

Respondents shall submit an electronic copy of their response in PDF format through El Paso Water’s Euna (Ion wave) website https://epwater.ionwave.net/HomePage.aspx - maintain file size below Five megabytes (5MB). The due date for your SOQ and PRF Submittal is July 29, 2026 by 2:00 p.m.

In addition to electronic submission via Euna (Ion wave) , El Paso Water will also accept sealed RFS packets delivered in person or by mail. These must be received no later than the deadline stated in the RFS at the following address:

El Paso Water – Purchasing Department 1154 Hawkins Blvd., El Paso TX 79925

Attn: Purchasing and Contracts Department

Please ensure the envelope is clearly marked with:

“RFS 39-26 - Northwest Surface Water Treatment Plant ”

Late submissions, whether electronic or physical, will not be accepted.

File size should be no more than five megabytes (5MB). Use the provided templates (Exhibit A). The size of the lettering shall not be less than 11-point font in Times New Roman. Line spacing shall be single-spaced.

Attach a cover page and a one-page cover letter to the RFS.

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All submittals will be provided to the A/E Selection Advisory Committee for their review. There will not be a short listing for this Request for Submittals. The A/E Selection Advisory Committee will select the most qualified firm and present a recommendation to the PSB during a regularly scheduled meeting.

After the selection by the A/E Selection Advisory Committee, but prior to recommendation to the PSB contract negotiations shall be conducted with the selected firm. In the event a mutually agreeable contract cannot be negotiated with the selected firm, negotiations shall be conducted with the next highest ranked firm. The selected firm must obtain professional liability insurance in the amount of $1,000,000.

Firms are prohibited from lobbying or contacting any member of EPWater, PSB or the Committee regarding this RFS. During the RFS period, all communications shall be directed through El Paso Water’s Ionwave website.

All firms who submit Response Submittals will be notified of their selection status by e-mail, prior to the PSB meeting, a public hearing where the official contract award occurs. Selected firms shall contract directly with EPWater and provide the full and thorough scope of professional services required to complete the requirements of each task order.

POST SELECTION PROCESS /BRIEFINGS AND INQUIRIES:

Teams that submit a Proposal response may request a debriefing to ask questions concerning their Submittal.

The debriefing must be requested within seven (7) calendar days after the PSB takes action at its public service board meeting, and the meeting will take place within the following 7 calendar days. Requests and inquiries regarding a debriefing request should be submitted via the A/E Selection email: aeselections@epwater.org.

RFS SCHEDULE:

The following Schedule of Events represents EPWater’s best estimate of the schedule that will be followed.

EPWater reserves the right to modify the schedule as required.

EPWater issues RFS …………………………………………….………………………..June 21, 2026 Non-Mandatory Pre-Submittal Meeting ……………………………...July 6, 2026 at 2:00 P.M. (MST) Deadline for Submission of Requests for Clarification ……….……July 10, 2026 by 5:00 P.M. (MST) EPWater provides Responses/Clarifications …………….…………….July 20, 2026 by 5:P.M. (MST) Deadline for Submission of SOQ and PRF …………………….......July 29, 2026 by 2:00 P.M. (MST) Notify Selected Team Estimated Date …………….………………….……………September 11, 2026 Present to Board for Approval …………………………….…………… ………..……..October 7, 2026

All questions, responses and additional information will be included and issued in Addenda.

mailto:aeselections@epwater.org

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Statement of Work:

This Statement of Work is provided by EPWater for a project which shall be referred to as the Northwest Surface Water Treatment Plant. The project consists of planning, permitting, and design, for a new, 10-20 MGD surface water facility to treat surface water from the Rio Grande River and combine the potable water at Upper Valley Water Treatment Plant. The facility will consist of the following: planning and design for an, site improvements, pre-sedimentation basins, rapid mix and flocculation, sedimentation basins, ozonation, biologically active filters, chlorine contact basins, chemical handling facilities, finished water storage, pumping, mechanical, electrical, SCADA system, and cybersecurity coordination. The new facility will be located on land owned by EPWater adjacent to the Upper Valley Water Treatment Plant. The architecture of the new facility will match that of the adjacent treatment plant. During the preliminary engineering phase, advanced automation of the treatment plant will be evaluated. The selected engineering firm will be awarded a contract for planning, permitting, design, and bid services.

Tentative Scope of Work and Objectives

The scope of work for this project is the planning and design services for the following improvements. This effort includes but is not limited to the following selected activities:

The Upper Valley Surface Water Augmentation Project is anticipated to include the planning and design of facilities generally consisting of (but not limited to):

• Site improvements (grading, drainage, access, yard piping, utilities)

• Raw water intake canal

• Pre-sedimentation basins

• Rapid mix and flocculation/sedimentation basins

• Ozonation system (generation, contactors, off-gas destruction, safety systems)

• Biologically active filtration facilities

• Chlorine contact basins

• Chemical storage and feed facilities

• Finished water storage facilities

• High-service pumping facilities

• Mechanical systems

• Electrical systems (medium and low voltage distribution, standby power)

• Instrumentation and control systems (SCADA integration)

• Residuals handling and disposal systems

• Associated transmission, tie-ins, and system integration improvements

Final scope elements may be refined during project initiation and basis of design development including but not limited to:

o Review engineering reports, record facility data, and maps;

o Consideration of FEMA flood zones;

o Assessment of Archaeological/Environmental/Archeological sensitive areas;

o Coordination with EPWater Engineering staff, El Paso County entities, El Paso County Water

Improvement District #1, and others if necessary;

Northwest Surface Water Treatment Plant RFS 39-26 Page 8 of 19 o Field data gathering to include geotechnical and subsurface investigations Process design and o Hydraulic, computer fluid dynamics analysis;

o Provide all necessary surveys and maps required for design of the project;

o Provide legal descriptions and right-of-way maps and assist in the acquisition of Real

Property, easements, and rights-of-way if necessary for this project;

o Prepare construction cost estimate to include all fees;

o A Preliminary Design Report is required and shall include a detailed preliminary construction estimate as well as summary of proposed design, concerns and risk, design details and connections;

o Pilot testing as requested by EPWater (or if required) for certain treatment components/processes;

o Research and assess the necessary permits (temporary and permanent) for the project and the anticipated time for approval from the associated regulatory authorities. Develop a Technical Memorandum including the assessment, permitting schedule, and table of costs for obtaining various permits;

o Preparation of permit application and responses and support during regulatory review for the project;

o Prepare an Engineering Design Report documenting the final design. The engineering design report shall include the information and narrative data necessary to support and describe the design developed. It shall be in sufficient detail to permit the complete understanding of the basis of the design;

o Develop final design in coordination with local and State agencies as necessary;

o Obtain approval and coordinate the relocation of any utilities as necessary with respective owners;

o Prepare bid documents;

o Provide a complete design and technical specifications for the project

The project might be constructed using the Construction Manager at Risk (CMAR) delivery method. The selected firm shall be responsible for coordinating with the CMAR and the professional quality by implementing a quality control process for each of the required milestones (30%, 60%, 95%, and 100%), technical accuracy, and coordination of all designs, drawings, specifications, and other services furnished by the Consultant. The Consultant, without additional compensation, shall correct or revise any errors or deficiencies in his designs, drawings, specifications, and other services.

Coordination of final design work with applicable El Paso County and State agencies for review and approval. Submit evidence of coordination, issues, and resolutions. The engineering design shall be in accordance with all existing and/or applicable Federal and State regulations, as well as applicable standards, codes, and engineering practices or requirements.

ATTACHMENTS:

Exhibit A – Statement of Qualification (SOQ) Exhibit B – Project Reference Form (PRF)

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EXHIBIT A

Statement of Qualifications (SOQ): Professional Engineering Services for

Northwest Surface Water Treatment Plant RFS 39-26

A. MINIMUM QUALIFICATIONS (Fail if not met, Pass if met)

The proposed Firms shall comply with the following qualifications:

• The proposed team shall include registered professional engineers in the State of Texas with a minimum of eight (8) years of experience in planning and design of surface water treatment plants to include permitting.

• All firms on the proposed team must be properly registered to perform work in the State of Texas.

NAME TX LICENSE NO. FIRM YEARS OF

EXPERIENCE

• The firm must be registered in the State of Texas

FIRM NAME OFFICE ADDRESS TX REGISTRATION

NO.

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B. TECHNICAL COMPETENCE (20 points)

Provide your understanding of the Scope of Work described in the Statement of Work provided below by EPWater. Briefly outline any project similar in size and scope or related experience with the Planning, permitting, and design of treatment processes (pre-sedimentation, rapid mix/flocculation/sedimentation basin, ozonation, biological active filters, chlorine contact basin, chemical handling facilities). Provide the name of the project and the contact information of a person who could be contacted for additional information. A complete history of your firm’s projects and contacts shall not be provided. Information provided shall consist of a minimum of two (2) and not more than five (5) similar projects within the past ten (10) years performed by the firm... EPWater will evaluate the preparedness, enthusiasm, and capacity of the proposer to understand and deal with the requirements of the project. This includes prior experience in the engineering, permitting, and design of surface water treatment plants. The consulting firm shall not reiterate the tasks outlined in the Statement of Work section in this document, except to summarize or reinforce its understanding of the Scope of Work for this project.

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C. PROJECT APPROACH (30 points)

Provide a discussion of proposed technical and innovative solutions for the project, including suggestions for and consideration of various alternatives. A firm will be evaluated on its ability to address the project issues and objectives, within the page limitations indicated in the Response Submittal Content discussion below. Information provided may include but not be limited to a brief discussion of such factors as: cost-effectiveness of proposed design; understanding of existing and potential problem(s) and key activities; understanding of materials, system appurtenances, finished water stability, distribution system hydraulics, compatibility with distribution system water quality, public outreach and operation of facilities applicable to this project; understanding of federal, state, and local rules and regulations, laws, and design standards; understanding the funding agency regulations, TWDB, specialized problem solving skills that would be requiring the project; degree of commitment to EPWater’s schedule; and if applicable, proposed use of innovative solutions and techniques, and any improvements to the statement of work. The proposed project schedule may be provided, including personnel resources.

Provide a concise discussion of your proposed approach that addresses the Utility’s Northwest Surface Water Treatment Plant solicitation. Emphasis should be placed on your understanding of the Utility’s systems and goals, anticipated challenges, and your firm’s strategy for delivering a comprehensive analysis, coordination, and value package to EPWater (up to 5 pages).

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D. PROPOSED PROJECT TEAM AND TEAM MEMBER EXPERIENCE (20 Points)

Provide a hierarchical Organizational Chart indicating the Project Team, which would include names of the proposed key project personnel, their area of responsibility, and relationships of sub consultants. Key personnel experience and strengths related to the project at hand may be briefly discussed. EPWater’s Project Engineering Manager for this project is Blanca Reyes, Capital Projects Manager whose name shall appear in the organizational chart. The Utility will evaluate a firm’s proposed staffing organization based on factors such as how efficiently the team is structured; the qualifications of subconsultants; and the record of prior performance with EPWater.

In the space below, please provide the team organizational chart. Provide state registration, if applicable.

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Photograp

Photograp

(Use this form as needed to provide Qualifications of all Team Members)

Name: Title:

TX Registration No.: Firm:

Availability (%):

Team Role:

Team Member Qualifications:

Team Member Experience:

TX Registration No.: Firm:

Availability (%):

Team Role:

Team Member Qualifications:

Team Member Experience:

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E. PAST PROJECT EXPERIENCE (20 Points)

All firms shall provide two (2) Successfully Completed past project experiences similar in scope and size within the past 10 years. The project experience shall include project name, name of owner, project location, reference name with current contact information, including telephone number and e-mail address, original construction cost, final construction cost, original completion date, actual completion date, brief explanation for delays, change orders, project team member involved on the project, and their role. Each project experience can score a maximum of ten (10) points based on the similarity of the project scope, the complexity of the project, and the role of the team member on the project. Use Exhibit A, Part E, to provide this information.

(Use the forms on next page for Past Project Experience)

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Past Project Experience No. _ Project Name:

Project Owner:

Role of Respondent:

Phone: E-mail:

Delivery Model and Contract Type:

Project Team Member(s) involved in this project:

Project Summary:

Project Highlights and relevance to this project:

Initial Cost: Scheduled Completion:

Final Cost: Actual Completion:

Change Orders (%): Design related delays?

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Past Project Experience No. _ Project Name:

Project Owner:

Role of Respondent:

Phone: E-mail:

Delivery Model and Contract Type:

Project Team Member(s) involved in this project:

Project Summary:

Project Highlights and relevance to this project:

Initial Cost: Scheduled Completion:

Final Cost: Actual Completion:

Change Orders (%): Design related delays?

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F. PROJECT MANAGEMENT AND QUALITY CONTROL (10 points)

Provide a brief discussion of the process and procedures in place and propose for managing this project. Identify the critical path activities and what methods and organizational efforts will be made to provide for constructability reviews and to ensure quality control. The information provided is to include risk identification and mitigation strategies and may include the list of activities that may threaten the critical path as well as a proposed problem-solving process. In addition, a firm’s evaluation will be based on its track record of successful project management and construction administration relative to scheduling, quality of deliverables, timely response to EPWater, and the ability to provide experienced quality control personnel and procedures.

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G. PROJECT REFERENCE FORM

List the name of the two agencies that will provide the Project Reference Form (PRF) - Exhibit B attached. The PRF must be submitted directly by the agency providing the reference to EPWater via e-mail to aeselections@epwater.org.

AGENCY AGENCY REPRESENTATIVE E-MAIL ADDRESS

END OF EXHIBIT A

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EXHIBIT B

PROJECT REFERENCE FORM (PRF)

Directions to Submitting Firm: Request two (2) Public/Private agencies for which you have completed Professional Services with similar in scope. Provide this form to the Agency or Agency's representative directly responsible for oversight of the project to complete and submit via e-mail to aeselections@epwater.org prior to the date and time listed below. If the form is received after the date and time specified, it will not be accepted.

Statement of Qualifications Due Date and Time: July 29, 2026 – 2:00 P.M. (MST)

PROJECT NAME:

Northwest Surface Water Treatment Plant RFS 39-2639-26

NAME OF COMPANY TO BE EVALUATED:

NAME OF AGENCY OR FIRM SUBMITTING EVALUATION:

NAME/PHONE NUMBER OF PERSON SUBMITTING EVALUATION:

NAME OF PROJECT AND DATE SUBSTANTIALLY COMPLETED:

QUESTIONS:

1. Has the above-referenced project reached final completion? (Select one) ☐ Yes ☐ No

2. What project delivery method was utilized? (Select one) ☐ DBB ☐CMAR ☐ D-B☐ OTHER

3. What was the firm's role, and in what capacity did they serve on the above-referenced project?

4. On a scale of 1 to 10 (1 being “poor” - 10 being “excellent”), how would you rate this company's performance on the following:

Rate: 1-10

• How would you rate work performed by this firm on your project? ______

• Was the project completed on time?

• Was the project completed within budget?

• What was the quality of the work performed?

• Was staff proactive in solving problems that may have occurred on your project?

• Would you be willing to contract with this firm again? (1 = No and 10 = Yes)

TOTAL POINTS (maximum 60 points)

PERSON SUBMITTING EVALUATION INITIALS: ___________