RFS Q 27-02 Design Construction for DRHS Principals Office.pdf

REQUEST FOR SERVICE / QUALIFICATION

PURCHASING DEPARTMENT August 17, 2026 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002 830-778-4062 Please submit bid no later than:

Monday, August 31, 2026 Am) 2:00 Pm)

Price to be F.O.B. DESTINATION and must be extended.

RFS / Q 27-02

DESIGN & CONSTRUCTION FOR DRHS PRINCIPAL’S OFFICE

The San Felipe Del Rio Consolidated Independent School District is requesting proposals for the attached Design & Construction for DRHS Principal’s Office Due date no later than 2:00 p.m. on Monday, August 31, 2026.

The San Felipe Del Rio CISD has partnered with EUNA Solutions/Bonfire, allowing vendors to submit the required bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the

SFDRCISD.

If you need assistance with your registration or the submittal of your Quote/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

Exclude Federal and State Tax.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFS/Q 27-02

https://sfdr-cisd.bonfirehub.com/portal/?tab=login mailto:support@gobonfire.com

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda, and post award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

RFS/Q 27-02

https://sfrd-cisd.bonfirehub.com/ mailto:Support@GoBonfire.com https://vendorsupport.gobonfirecom/hc/en-us

TABLE OF CONTENTS

SECTION ONE – SCOPE OF WORK

SECTION TWO – DESIGN-BUILDER EVALUATION AND SELECTION CRITERIA

SECTION THREE – QUALIFICATION SUBMITTAL REQUIREMENT AND FORMAT

SECTION FOUR – SUBMITTALS AND CLARIFICATION

RFS/Q 27-02

SECTION ONE

SCOPE OF WORK

1.1 Purpose of the RFQ and Design-Builder Responsibilities

The selected Design-Builder will be expected to provide turnkey design and construction activities for this project resulting in complete and fully functional facility that satisfy all project requirements and contract terms. The Design-Builder, as the sole responsible source for total project compliance and construction related performance (including architectural programming, design, and construction services) will hold all design professionals, testing services, trade contractors and trade supplier contracts.

Included in the scope of work requirements are the following Design phases:

• Pre-design activities: surveying, and locating utilities as required.

• Program review, Design Development, Engineering, and documentation.

• Bidding/Negotiation/Award of Sub Contracts.

• Permitting, as required including Texas Accessibility registration and review.

• Construction Administration/Management.

• Project Closeout/Commissioning.

• Warranty Review.

The construction scope of work will generally be:

• All necessary onsite utilities

• All structural, architectural, electrical, and plumbing required by the Design Criteria and subsequent approved plans and specifications.

• Compliance with all codes, rules and regulations as required by the City of Del Rio, Texas and all Authorities having

Jurisdiction. The Contractor shall provide complete and functional systems, including all controls, connections, and other required material and labor while protecting all affected San Felipe Del Rio Consolidated ISD.

1.2 Location of the Project

The location of the Work is:

• Del Rio High School: Conversion of existing resource room into Principal’s suite.

1.3 Project Description

The principal’s suite shall include an office with private restroom, a conference room and a reception area. Approximate work area is 1200 SF.

1.4 Scope of Work Design Criteria and Specifications

The following is a preliminary Scope of Work that may be modified by the district during contract negotiations with the selected Design-Build Team.

I. Site Inventory and Evaluation of Project’s Design Criteria and Specifications

1. Site investigations, including verification of existing utilities and structural elements to verify existing conditions, as necessary.

2. Preliminary evaluation of proposed site use, material selection, utility systems and provide recommendations on constructability, time, labor, and scheduling factors related to project cost.

3. Review Project’s Design Criteria and Specifications and provide recommendations on constructability, time, labor, and scheduling factors related to project cost.

II. Schematic / Preliminary Design (SD)

1. Prepare site, architectural, structural, mechanical, plumbing, and electrical schematic design plans based on Design Criteria and Specifications for district staff consideration.

2. Develop preliminary estimate of construction cost based on initial facilities programming requirements setting forth in detail quantities of materials, labor, profit, overhead, insurance etc. for the project including all site work.

3. Attend district and user meetings to coordinate and resolve value engineering, constructability, construction phasing and scheduling issues in the preliminary designs.

III. Design Development (DD)

1. Based on the approved SD plans, satisfactorily resolve all review comments from prior design phases and further refine the design.

2. Site Design: demolition and construction details.

3. Review and confirm total original budget from Schematic Design phase review. Review any proposed value engineering items, final strategy and reconcile variances. Review, update and confirm project schedule.

IV. Permitting, Reviews and Approvals

1. Review and/or present design concepts and obtain approval of City of Del Rio.

2. Secure approvals from all other local and state agencies as required.

3. Coordinate the construction or relocation of privately-owned utilities if necessary.

4. Attend meetings as necessary for all approvals. Provide responses and modifications.

V. Construction Documents (CD)

1. Based on the approved DD plans, satisfactorily resolve all review comments from prior design phases and prepare and finalize all construction drawings and specifications.

2. Prepare a construction documents level cost estimate and updated project schedule; reconcile cost estimate with construction estimate.

3. Incorporate bid alternates as necessitated by the project budget.

4. Conduct a final Board of Trustees meeting to present final design.

VI. Construction Administration

1. Provide construction administration and observation associated with the site including a preconstruction conference, weekly site observation and meetings for processing pay requests.

2. Provide interpretations of prepared drawings and specifications, shop drawing review and approval as well as preparation of change orders and construction change directives.

VII. Construction

1. All work will be consistent with the intent of the Construction Documents to be prepared by the Design-Builder and approved by City of Del Rio.

a Utility improvements indicated in the Construction Documents.

VIII. Post Construction Phase/Deliverables

1. Prepare as-built documents based on information received from the contractor in AutoCAD or BIM format or in such other format as the District requires.

2. Prepare an “Owner’s manual” user information regarding materials, systems, warranties, operations, and maintenance.

3. Assist in project closeout and establishment of warranties and guarantees.

4. Present to required departments/agencies for review; responsible for all City and State permit applications and approvals.

1.5 Project Budget:

SFDRCISD estimates an approximate Construction Budget of $35,000.00 for completion of this project excluding the architectural & MEP costs and fees. Total costs include construction related expenses; programming, design and construction related services; testing services; public jurisdiction fees and charges; permits; and other building related professional service fees necessary to fully complete the project.

1.6 Anticipated Schedule:

The district reserves the right to adjust this schedule as necessary.

Issue/Advertise RFQ in official advertising publications

August 9, 2026

Deadline for written questions and clarifications on RFQ (Questions required to be submitted through EUNA portal)

August 25, 2026 at 10 AM

Deadline for submission of Statement of Qualifications

August 31, 2026 at 2:00 PM

Notify selected team and start negotiations September 14, 2026 Complete negotiations September 18, 2026 Board of Trustees Approval October 19, 2026 Complete Contract execution October 26, 2026 Substantial Completion March 26, 2027 Final Completion and Contract Close Out Within 30 days after Substantial

Completion

1.7 Pre-Contracting Project Planning

The Design-Builder, as a part of its design and its preconstruction services, will assist with developing a strategy for the best approach for the successful completion of the project including guidance and assistance in the preparation of a schedule and a reliable, preliminary cost estimate along with evaluations of any value engineering measures. At an appropriate point during the project and prior to contracting, the SFDRCISD will ask the Design-Builder to commit to a Lump Sum/ GMP price for all its design and construction services.

1.8 Project Delivery and Objectives

At all times and project stages the Design-Builder shall act in the best interests of the SFDRCISD and use their best efforts to deliver the project in an expeditious and cost-effective manner consistent with the SFDRCISD’s project requirements, time constraints and budget. The Design-Builder shall develop a contractually obligated overall project schedule and will be responsible for methods of construction, safety, scheduling and coordination of all construction work in addition to miscellaneous contracts required for completion of the project within its predetermined budget limits and schedule.

**End of Section One**

SECTION TWO

DESIGN-BUILDER EVALUATION AND SELECTION CRITERIA

2.1 Design-Build Team Experience Requirements and Capabilities

Responders should identify their Team’s experience with public bid response design-build projects and specifically describe those projects that best characterize the proposers’ capabilities, including work quality and cost control measures. These projects must have included the completion of construction drawings, technical specifications and construction estimates that led to a complete constructed project. Completed public sector projects is required.

2.2 Design-Build Team Minimum Qualifications

Firms must meet the following criteria.

1. Project’s “Designer(s) of Record” MUST have a current Texas Architectural and Engineering license(s) as appropriate for their portion of the design work. A copy of the license(s) is to be included with the as-built drawings.

2. Project’s “Builder” MUST have a current Texas Contractor’s license with an unlimited building classification. A copy of the license is to be included in the appendix.

Commercial General Liability: $1,000,000 per occurrence Commercial Auto Liability: $1,000,000 combined single limit Excess (Umbrella) Liability: $1,000,000 Workers' Compensation: Statutory Employer's Liability: $1,000,000 each accident/total disease/employee disease

Professional Liability (Errors & Omissions) coverage for Architect of Record and Engineer(s) of Record shall provide coverage not less than $1 million per claim. (The SFDRCISD reserves the right to negotiate different limits and coverage in the final contract.)

All insurance companies must be authorized to do business in Texas.

NOTE: In order to be deemed eligible for evaluation, the submitting lead Design-Build firm must include the Declaration Statement (signed) included in this RFQ attesting to the above requirements and coverages in its submittal.

2.3 Statement of Qualifications Evaluation Criteria and Scoring (Evaluations will be conducted electronically through EUNA.)

Experience -- Rate the respondent for experience in the following areas: Comments Factor Max.Pts. Score

1. Has previously designed type of projects 25

2. Has worked on projects that were located in this general region.

Note: Location for A/E (Architect/Engineer) may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. 2 CFR 200.321(b)(3)

3. Extent of experience in project construction management 20

Subtotal, Experience 55

Work Performance Factor Max.Pts. Score

1. Past projects completed on schedule 10

2. Manages projects within budgetary constraints 10

3. Work product is of high quality 10

Subtotal, Performance 30

Capacity to Perform Factor Max.Pts. Score

1. Staff Level / Experience of Staff 5

2. Adequacy of Resources 5

3. Professional liability insurance is in force 5

Subtotal, Capacity to Perform 15

TOTAL SCORE

Factor Max.Pts. Score

◻ Experience 55

◻ Work Performance 30

◻ Capacity to Perform 15

Total Score 100

Rate the Respondent of the Request For Qualifications (RFQ) by awarding points up to the maximum listed for each factor. Information necessary to assess the Respondent on these criteria may be gathered either from past experience with the Respondent and/or by contacting past/current clients of the Respondent.

2.4 Clarifying Qualification During Evaluation

During the evaluation process, the District has the right to require any clarification it needs in order to understand the Firm/Team's view and approach to the project and scope of the work. Any clarifications to the Qualification made before executing the contract will become part of the final Firm/Team contract.

2.5 Design-Build Firm/Team Final Selection

After making final Team selection and taking into consideration quality, performance and the time specified in the Qualifications for performance of the contract the District will begin contract negotiations with the selected responsible, responsive Firm/Team. If successful, the Firm/Team and District will enter into a contract for the work.

All respondents are considered fully informed as to intentions of the District regarding the timeframe to prepare and complete contract negotiations. Respondents should be prepared to provide a detailed, written Proposal to include scope of work, staffing plans, action plan, CPM Schedule and fee proposal to District during negotiations.

The District may withdraw this RFQ, reject qualifications or any portion thereof at any time prior to an award, and is not required to furnish a statement of the reason why a particular qualification was not deemed to be the most advantageous to the District.

2.6 Compliance

The awarded Design-Builder will be expected to execute the appropriate contracts.

2.7 Davis-Bacon Act

When applicable, the Contractor shall comply with all requirements of the Davis-Bacon Act (40 U.S.C. § 3141 et seq.) and related federal regulations. The Contractor shall pay laborers and mechanics employed under the contract wages and fringe benefits at rates not less than those established by the U.S. Department of Labor for the locality in which the work is performed and shall maintain all required payroll records and documentation.

**End of Section Two**

SECTION THREE

QUALIFICATIONS SUBMITTAL REQUIREMENT AND FORMAT

3.1 General instructions

3.1.1 Submission Requirements – the following documents must be included in your Statement of Qualifications. All forms are a requirement and will be found in EUNA:

1. A copy of your current certificate of insurance for professional liability.

2. Statement of Conflicts of Interest (if any) the service provider or key employees may have regarding these services, and a plan for mitigating the conflict(s). Note that San Felipe Del Rio CISD may in its sole discretion determine whether a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable.

3. Form Conflict of Interest Questionnaire, (enclosed). Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person’s employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFQ and must be submitted with the response.

4. Certification Regarding Lobbying- Disclosure of Lobbying Activities (enclosed). Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFQ and must be submitted with the response.

5. Form 1295, (enclosed). Effective January 1, 2018, all contracts and contract amendments, extensions, or renewals executed by the Commissioners Court will require the completion of Form 1295 “Certificate of Interested Parties” pursuant to Government Code § 2252.908. Form 1295 must be completed by the awarded vendor at time of signed contract submission. Form 1295 is included in this RFQ for your information. Form 1295 requires the inclusion of an “unsworn declaration” which includes, among other things, the date of birth and address of the authorized representative signing the form.

6. Required Contract Provisions (enclosed). Applicable provisions (enclosed) must be included in all contracts executed as a result of this RFQ.

7. Certificate of Debarment

8. Declaration of Compliance

9. Vendor Form & W9

**End of Section Three**

SECTION FOUR

SUBMITTAL AND CLARIFICATIONS

4.1 Submittals and Clarifications

It is the responsibility of each submitter to examine the entire RFQ, seek clarifications in writing through the Portal EUNA before the Q&A deadline closes, and review their submittal for accuracy before submitting their qualifications. Once submission deadlines have passed, all submissions will be final. The District will not request clarification from any individual submitter relative to their submission, but reserves the right to ask for additional information from all parties that have submitted qualifications.

It is the sincere intention of the District to make every effort to be fair and equitable in its dealings with all candidates for selection. If, however, the District should determine that none of the Design-Build teams submitting are advantageous to the District. The District shall have the absolute right to reject any and all submittals.

**End of Section Four**

I have reviewed and fully agree to all the General Conditions, Requirements, Specifications, and other provisions outlined in the RFS/Q document.

Signature of Approved Company Representative Print Name

Email address Phone #