RFR AGR-CRAN-FY27.pdf

Cranberry Renovation & Enhancement Program (CRAN) Fiscal Year 2027

July 1, 2026 – June 30, 2027

Request for Responses (RFR) RFR File: AGR-CRAN-FY27

Funding for cranberry bog renovations and enhancement projects that improve productivity, sustainability, and environmental stewardship.

Application Deadline

Responses must be received no later than

4:00 PM, Thursday, August 20th, 2026

Submission Instructions

All proposals must be submitted as listed in Section 4

Contact Information

Program Contact: Laura J. Maul

Email: Laura.Maul@mass.gov

Phone: (857) 507-5972

Massachusetts Department of Agricultural Resources 30 Riverside Drive, Suite 202 Lakeville, MA 02347 mailto:Laura.Maul@mass.gov

GRANT OPPORTUNITY – CRANBERRY RENOVATION & ENHANCEMENT

Executive Office of Energy & Environmental Affairs

Rebecca L. Tepper, Secretary

RFR ID: AGR-CRAN-FY27

Proposals Sought For The Massachusetts Department of Agricultural Resources (“Department”) Cranberry Renovation & Enhancement Program (“Program”) provides funding to support improvements on cranberry operations in Massachusetts. The Program includes two funding tracks: renovation projects, which support the full renovation of existing cranberry bogs, and enhancement projects, which support targeted improvements that increase productivity, operational efficiency, and environmental stewardship. Additional details on eligible project types are provided in Section 2B.

Overview & Goals The Program is designed to support investments that strengthen the long-term viability of cranberry operations by improving production efficiency, enhancing environmental performance, and modernizing core farm infrastructure. By combining renovation and enhancement funding into a single application, the Program streamlines access to funding and supports growers in implementing projects that address both immediate operational needs and long-term sustainability goals.

Eligible Applicants Eligible applicants are cranberry operations engaged in commercial production agriculture, as defined by M.G.L. c. 128, Section 1A. Projects must be located on property in active agricultural use and under the applicant’s ownership or control for at least three (3) consecutive years. Additional eligibility requirements are detailed in Section 2.

Eligible Projects Eligible projects include cranberry bog renovations that result in a fully completed and functional bog, as well as enhancement projects that support improvements directly related to cranberry production. Projects should improve production and operational performance while incorporating practices that protect water quality, improve resource use, and support long-term environmental and economic sustainability. Additional details are described in Section 2B.

Application Deadline Applications must be received by the deadline of 4:00 pm on Thursday, August 20th, 2026. Late or incomplete applications will not be considered.

Funding Availability Funding is available for renovation projects at a maximum of $25,000 per acre, up to $125,000, and for enhancement projects at up to 80% of total project costs, not to exceed $50,000. Applicants may apply for both project types for a combined maximum request of $175,000. Additional details on funding limits are provided in Section 3A.

Match Requirement Applicants are required to provide a minimum 20% match toward total project costs.

Additional details on match requirements are provided in Section 3D.

Duration of Contract All projects must be completed and invoiced by June 30, 2027. No extensions will be granted. Additional details are provided in Section 5B.

Contact Information Laura Maul Email: Laura.Maul@mass.gov Phone: (857) 507-5972 mailto:Laura.Maul@mass.gov

DEFINITIONS

Agricultural Preservation Restriction (APR): A permanent deed restriction held and funded by the Department that preserves land for agricultural use by prohibiting non-agricultural development and requiring continued agricultural use.

Agricultural Use: For the purpose of the Program, the use of land for farming activities as set forth in 310 CMR 10.04, specifically including the cultivation of crops like cranberries.

Applicant: An individual, business, municipality, Tribal government or entity, nonprofit, or organization submitting a proposal to the Department. Where the Applicant does not own the property associated with a proposed project, the term includes any co-applicant landowner(s), as applicable.

Capital Improvement / Capital Project / Capital Expenditure: A non-recurring investment in land, buildings, infrastructure, systems, or durable equipment that improves, creates, or extends the capacity, safety, or efficiency of agricultural or food system operations and has an expected useful life of at least five (5) years, where applicable. Capital improvements do not include routine operating costs, maintenance, consumables, repairs, or supplies. Land acquisition is not eligible unless expressly permitted by the Program.

Commercial Agricultural Business: A for-profit agricultural business engaged in the growing, raising, cultivating, harvesting, marketing, storing, processing, and distribution of agricultural, aquacultural, horticultural, or livestock products within the Commonwealth that is operated for revenue, deriving verifiable gross income from the sale of agricultural products produced by the business. Agricultural activities are interpreted consistent with M.G.L. c. 128, § 1A

Department: The Massachusetts Department of Agricultural Resources (MDAR).

Durable Equipment: Equipment with an expected useful life of at least five (5) years that contributes directly to production, processing, storage, distribution, or food access functions.

Eligible Expenditures: Project costs associated with the purchase, installation, or implementation of equipment, systems, or infrastructure that directly support cranberry production and that are tied to the Department-approved Scope of Services and Budget and are incurred and paid within the active contract period.

Farmer / Farm Operator: An individual who owns or exercises legal authority to make operational decisions for an agricultural business or commercial agricultural business engaged in activities defined in M.G.L. c. 128, § 1A.

Grantee: An individual or organization that has been awarded financial assistance under the Program that will enter into a contract with the Department in order to receive funding.

Match: The portion of eligible project costs paid by the Applicant in cash, not funded by the Department and not sourced from other state or federal grants. In-kind contributions, owner labor, donated materials, or other non-cash resources do not qualify as match unless expressly permitted by the Program.

Production Agriculture: Farming as defined by M.G.L. c. 128, Section 1A that focuses on agricultural production that will ultimately be sold in the retail market and not for subsistence purposes.

Project / Project Scope: The improvements and associated activities approved by the Department under the Program.

Scope of Services (Scope & Budget): The contract document that defines allowable activities, deliverables, expenditures, infrastructure and equipment, budget, and timeline under the Program.

USDA/FSA Farm and Tract Number: The unique identification number assigned to a farm operation by the United States Department of Agriculture (“USDA”) and the Farm Service Agency (“FSA”), which is used for tracking purposes.

1. INTRODUCTION

The “Department is pleased to announce the opening of the application period for the Cranberry Renovation &

Enhancement Program (“Program”).

The Program combines two funding tracks, cranberry bog renovation and enhancement, into a single, streamlined application. Renovation projects focus on upgrading existing bogs, while enhancement projects support improvements that increase productivity, sustainability, and environmental stewardship.

By consolidating these funding tracks, the Department aims to simplify the application process and support cranberry operations in making targeted investments that strengthen long-term operational efficiency, productivity, and environmental performance.

2. ELIGIBILITY

A. Applicants

A1. Eligible Applicants

The applicant must be a cranberry operation, as defined by M.G.L. c. 128, Section 1A, engaged in the business of production agriculture.

The proposed project must be located on property that is in active agricultural use and has been under the applicant’s ownership or control and management for a minimum of three (3) consecutive years prior to the date of application.

A2. Ineligible Applicants

The following applicants are not eligible for funding under this Program:

• Applicants that are not engaged in commercial cranberry production, as defined by M.G.L. c. 128, Section 1A.

• Applicants that cannot demonstrate that the proposed project is located on property in active agricultural use and under the applicant’s ownership or control and management for at least three (3) consecutive years prior to the date of application.

• Applicants that do not have sufficient site control to implement and maintain the proposed project, including those without a valid lease or agreement authorizing the proposed improvements, where applicable.

• Applicants that are not in compliance with applicable federal, state, or local laws, regulations, or program requirements at the time of application or which are engaged in any active legal challenge which is directly related to operation or the ability to lawfully operate on the property included in the proposal.

• Applicants that submit proposals for activities that do not meet the definition of eligible projects or expenditures under the Program.

• Renovation proposals for less than one (1) acre.

A3. Size of Operation

Bogs must be greater than one (1) acre in size and in Agricultural Use within the meaning set forth in 310 CMR

10.04. Grower and acreage must be defined based on individual USDA/FSA farm and track number.

A4. Property Ownership or Lease

If the proposed project is on a property not owned by the Applicant, a lease agreement must demonstrate a long-term, legal right to use the property by the applicant. This typically means a lease agreement for not less than five

(5) years from the date a response is submitted. The proposed project must also be allowed under the terms of the lease agreement. The Department may request a copy of the lease agreement as part of its review.

A5. Previous Applicants

Proposals from individuals or organizations that have previously received funding under Department funding programs are eligible to apply for funding.

A6. Agricultural Preservation Restriction (APR) Properties

Before applying to the program, APR landowners should consult with the APR Program to determine if there are any requirements applicable to the proposed project under the terms of their APR. APR applicants must obtain, or be in the advanced stages of receiving, all required approvals under their APR and must be in compliance with the terms of the APR or resolve any outstanding compliance or legal issues with the Department prior to submitting their proposal.

A7. Produce Farm Registration

All responses and information submitted in response to this RFR from produce operations are subject to registration under Produce Safety & Market Access 330 CMR 34.03, regardless of whether the farm is a Covered

Farm or a Non-Covered Farm, as defined in the regulation. Registration will be a condition of funding in any contract. For more information on the Department’s Produce Safety Program, please visit:

www.mass.gov/produce-safety-program.

A8. Environmental Justice

For the purposes of this RFR, “Environmental Justice” includes the equal protection and meaningful involvement of all people and communities in the development, implementation, and enforcement of energy, climate change, and environmental laws, regulations, and policies, as well as the equitable distribution of environmental and energy benefits and burdens. The Department is committed to Environmental Justice and, in doing so, we are working to ensure communities across the state have the capacity to advance environmental, energy, and food justice, engage in meaningful ways, and help shape policies and programs with equity at the center. Through our programs and services, we aim to support applicants working directly with communities most impacted by environmental, energy, and food injustice, and the disproportionate impacts of climate change.

For more information, please refer to EEA’s Environmental Justice Program Webpage.

A9. Legal Compliance

Eligible Applicants must be able to demonstrate compliance with all applicable federal, state, and local requirements, including but not limited to statutes, regulations, bylaws, and ordinances in effect at the time of application and throughout the duration of the project and may not be engaged in any active legal challenge which is directly related to operation or the ability to lawfully operate on the property included in the proposal. Eligible

Applicants will be responsible for obtaining and complying with any applicable license, permit, or other approval required by law for any project. The Department may request proof of licensure, permitting, or other permission required by law as part of the RFR process.

All records provided to the Department under this RFR shall be subject to the Massachusetts Public Records

Law, M.G.L. c. 66, Section 10 and may be subject to disclosure unless otherwise exempt in accordance with

M.G.L. c. 4, Section 7(26).

https://massgov-my.sharepoint.com/personal/laura_maul_mass_gov/Documents/CSAP/FY26/www.mass.gov/produce-safety-program https://www.mass.gov/orgs/office-of-environmental-justice-equity-oeje

B. Projects

B1. Eligible Projects

Eligible projects must be investments that strengthen and modernize cranberry production infrastructure. Projects must support the purchase, replacement, or upgrade of durable systems, infrastructure, or equipment that improve production, operational efficiency, economic viability, and environmental performance on active cranberry operations.

Funded projects must result in a completed and functional improvement that directly supports cranberry production and provides a durable, long-term benefit to the agricultural operation. Projects must address identified operational needs and be feasible to complete within the contract period.

RENOVATION:

Renovation projects must result in a fully completed and functional renovation of an existing cranberry bog that improves production, operational efficiency, and long-term viability. Renovation projects should improve bog design, productivity, and water management while incorporating conservation practices that protect water quality and support long-term environmental stewardship.

Projects may include full bog renovations or defined renovation components; however, all proposed work must directly contribute to the completion of a functional cranberry bog renovation. Projects that do not result in a completed and operational bog are not eligible.

Eligible Renovation Costs may include:

• Cranberry vines and planting materials

• Sanding, grading, and leveling

• Drainage and irrigation system installation or replacement

• Water management structures (e.g. flumes, ditches, control structures)

• Excavation services and site preparation directly related to the renovation

• Equipment rental required to complete the renovation

ENHANCEMENT:

Enhancement projects support targeted improvements that increase on-farm productivity, operational efficiency, reduce operating costs, and enhance environmental stewardship.

Projects must represent durable improvements that directly support active commercial cranberry production and result in measurable improvements to production, functionality, efficiency, or environmental performance.

Equipment funded under this Program must primarily and directly support active commercial cranberry production. Applicants must clearly demonstrate how the proposed equipment or infrastructure will be routinely used in cranberry production, why it is necessary for the operation, and how it will improve current practices. Requests for replacement equipment must demonstrate a measurable improvement over existing equipment, such as increased efficiency, capacity, precision, reliability, environmental performance, or reduced operating costs, rather than simply replacing equipment due to age or normal wear.

Applicants must also identify the disposition of any equipment being replaced.

Eligible Project Types may include:

• Irrigation system upgrades and water management improvements, including automation and efficiency technologies

• Bog efficiency improvements (e.g., ditch alterations, pipe routing, access improvements)

• Equipment to support crop management (e.g., sanding, pruning, spraying, nutrient application)

• Harvest and fruit handling equipment (e.g., containment booms, screening and sorting systems)

• Monitoring and precision agriculture systems (e.g., soil moisture sensors, weather stations, automated controls)

• Environmental improvements that enhance resource efficiency or reduce impacts (e.g., water reuse, runoff reduction, input efficiency)

• Other equipment or infrastructure that improves production efficiency or environmental outcomes.

B2. Eligible Expenditures

Eligible expenditures are limited to costs associated with the purchase, replacement, or upgrade of durable equipment, systems, and related installation services that directly support cranberry production.

All funded costs must result in a long-term, tangible improvement to the agricultural operation and be necessary for the completion of the proposed project. Expenditures must be incurred during the contract period and be fully installed, operational, and owned by the applicant prior to reimbursement.

B3. Ineligible Expenditures

Project Scope Limitations

• Value-Added / Post-Harvest Processing Equipment: Equipment or infrastructure used for processing, manufacturing, or value-added production (e.g., juice, cider, or other processed products). This includes post-harvest processing activities beyond basic handling and screening.

• General-Purpose or Heavy Equipment: Tractors, excavators, loaders, and other heavy machinery or general-purpose equipment that is not specifically designed for or limited to cranberry production.

• Projects Not Resulting in a Completed Renovation: For renovation proposals, projects that do not result in a fully completed and functional cranberry bog renovation.

Operational Costs

• Routine operating expenses, including fuel, seed, feed, chemicals, and utilities

• Salaries, wages, or administrative costs associated with ongoing farm operations

• Labor performed by the applicant in completing the proposed project

Maintenance and Equipment

• Routine maintenance, repairs, or replacement of existing equipment that only maintains current operations and does not represent an improvement consistent with the Program

• Short-term, non-durable, or consumable items

• Used equipment or materials

• Drones/UAVs and related equipment

Non-Agricultural and Indirect Costs

• Infrastructure or improvements not directly related to cranberry production

• Marketing, advertising, or promotional materials

• Planning, feasibility studies, or other pre-development costs

• Subscription-based software or recurring service fees

• Extended warranties

• Office equipment, furniture, or other non-agricultural equipment

Financial and Legal Costs

• Interest payments, financing fees, or loan-related costs

• Land acquisition or lease payments

• Permit fees

• Legal fees

Timing and Eligibility

• Costs for work completed or initiated prior to execution of a contract with the Department

• Proposals from applicants not in compliance with applicable laws, regulations, or program requirements at the time of application or during the contract period

• Proposals for bogs less than one (1) acre

• Proposals from applicants not engaged in commercial cranberry production as defined by M.G.L. c. 128, Section 1A.

3. FUNDING & BUDGET GUIDELINES

3A. Funding Availability / Maximum Funding

Applicants may submit one (1) application per fiscal year. A single application may include one or both project types (Renovation and/or Enhancement), provided all funding limits are met. Applicants applying for both

Renovation and Enhancement projects may request a combined total of up to $175,000.

Renovation Projects:

Funding is available at a maximum of $25,000 per acre, up to $125,000 per application.

Enhancement Projects:

Funding is available for up to 80% of total project costs, not to exceed $50,000 per application.

Each agricultural operation, as identified by a unique tax identification number, is limited to one (1) award per fiscal year. Applicants may not submit multiple applications under different business names, entities, or tax identification numbers for the same agricultural operation for the purpose of exceeding the maximum funding limits. The Department reserves the right to determine what constitutes a single agricultural operation.

The Department reserves the right to award an amount different from that requested, including partial funding.

3B. Budget Guidelines & Grant Levels

Applicants must submit a complete and itemized project budget using the required budget template(s) provided for each project type.

Applicants applying for both Renovation and Enhancement projects must complete and submit a separate budget for each project type and clearly distinguish all associated costs.

The Department reserves the right to review and adjust proposed budgets to remove ineligible, excessive, or unsupported costs prior to award.

3C. Appropriation

All contracts shall be subject to available funding, whether through the appropriation and authorization of sufficient funds or the receipt of sufficient revenues. If available funding ceases for any reason, a contract shall be deemed under suspension and contract performance must halt. A contractor will not be entitled to compensation for any performance provided during the period of contract suspension. The Department may lift the suspension if available funding is received. In the absence of foreseeable available funding, the Department may terminate the contract.

3D. Match Requirement

Renovation Projects:

Applicants may satisfy all or a portion of the required 20% applicant contribution through approved in-kind contributions. Allowable in-kind contributions may include owner or employee labor, the use of farm-owned equipment during renovation activities, sand or vines sourced from the applicant's operation, and other

Department-approved materials or services directly associated with the approved renovation.

In-kind contributions are not reimbursable and may only be applied toward the applicant's required 20% contribution. Applicants must identify all proposed in-kind contributions in the project budget and provide documentation acceptable to the Department to support both the eligibility and reasonable value of the contribution. The Department reserves the right to determine the eligibility and valuation of all proposed in-kind contributions.

Enhancement Projects:

Applicants are required to contribute a minimum of a 20% cash match. In-kind services, donations, or other services, or other state or federal grant funds are not eligible as matching funds.

3E. Multiple Program Applications

Applicants may submit proposals to more than one Department grant program within the same fiscal year;

however, the Department will not issue funding from multiple programs for the same or substantially similar project activities. If an applicant applies to multiple department programs for the same project, the Department reserves the right, at its sole discretion, to determine under which program, if any, the project will be funded. The

Department’s determination shall be final and binding. Applicants are encouraged to review all program eligibility requirements and apply under the program that most closely aligns with their proposed project scope and objectives.

4. APPLICATION INSTRUCTIONS & EVALUATION

4A. Application Submission Instructions

Applicants must complete and submit all required materials as outlined below. Incomplete or late applications will not be considered.

Applications must be received by 4:00 PM, Thursday, August 20th 2026. Late submissions, including those delayed technical issues, will not be accepted.

Applicants may submit their completed applications through the online submission as specified below. Applicants are responsible for ensuring timely receipt of their submission. This RFR does not allow for the submission of hard copy or emails of the application.

An application form must be completed in its entirety. Applications must be submitted through the online application available at: www.mass.gov/how-to/cranberry-renovation-enhancement-program

Important Notes

• Applicants are strongly encouraged to retain a copy of their entire submission.

• All Applicants are advised to allow adequate time for submission of their proposal by considering delays online impediments like Internet traffic, internet connection speed, file size, and file volume.

• The Department is not responsible for delays encountered by Applicants or their agents, or for an Applicant’s local hardware failures, such as computers or related networks, associated with bid compilation or submission.

http://www.mass.gov/how-to/cranberry-renovation-enhancement-program

4B. Supporting Documentation

Document / Requirement

Description or Instructions

Budget Required. Applicants must use the applicable budget template(s) provided for each project type. Budgets must include all project costs, any match, and the total amount requested.

Failure to submit a complete budget will result in the application being deemed ineligible.

Quotes Required. One quote must be provided for each budgeted expenditure. Quotes must be from qualified vendors and reflect current, itemized pricing for equipment and/or services.

Quotes must align with the submitted budget.

Lease Agreement Optional. For projects on leased property, applicants must demonstrate sufficient site control for a minimum of five (5) years from the date of application and that the lease authorizes the proposed project and associated improvements.

Balance of Funding

Optional. Documentation demonstrating the ability to pay project costs upfront, such as recent bank letter, line of credit letter, financing approval, or other non-state funding commitment.

Maps Optional. Image showing property boundaries and the specific location where the renovation or project will be installed.

NRCS Plan Optional. A current Natural Resources Conservation Service (NRCS) conservation plan, if available, that supports the proposed project or overall farm management.

Design Plan Optional. Design drawings, layouts, or installation plans that provide additional detail on the proposed renovation or enhancement project.

4C. Additional Contract Documentation

If selected, the applicant will be required to fill out and submit the following forms to complete the contract:

• Commonwealth Standard Contract Form with Commonwealth Terms & Conditions

• Commonwealth W-9 tax information form

• Completed Contractor Authorized Signature Verification Form

• Completed Electronic Funds Transfer Form

These forms do not need to be completed as part of the response. Assistance to complete these forms will be provided to Respondents selected to participate in the Program. These forms are available for review at www.mass.gov/osd or by request.

http://www.mass.gov/osd

4D. Review Process / Evaluation Timeline

The Department cannot assist in the preparation of grant applications. In order to maintain integrity of the competitive grant process, the Department is unable to advise and/or provide individuals with any information regarding specific applications during the solicitation process.

There will be two steps of review following the grant application period.

Step I: An initial review to evaluate eligibility and completeness to determine if all required information is provided.

The application will then be reviewed, and a point score will be given based on the criteria listed in Evaluation Criteria, Section 4E.

Step II: All projects which are favorably reviewed in Step I may require a field visit prior to final award determinations being made. A favorable initial evaluation and field visit DOES NOT guarantee funding for a proposed project. The purposes of the field visit are as follows:

To verify the information presented in the proposal;

To view the agricultural operation and assess the project request;

To verify the operation is engaged in commercial agriculture;

To determine the appropriateness of the practice proposed for the farm;

To confirm the ability to implement and maintain the practice;

To explore other items deemed necessary; and To develop a basis for future ‘before and after’ comparisons.

Department staff may modify the scope of the proposed project to more effectively achieve program goals. The

Department may request additional project information.

Final recommendations will be conveyed to the Commissioner of Agricultural Resources and the Secretary of the

Executive Office of Energy and Environmental Affairs for final decisions. All acceptances shall be conditional upon the availability of funding. Once the review period has ended and award decisions are finalized, applicants will be notified via the primary email address listed on the application if they were selected for funding or not.

4E. Evaluation Criteria

Each eligible response will be reviewed and receive a point score based on the assigned values to Very Good, Good, Fair, Poor, and No Evidence as defined.

Very Good - The application is specified and comprehensive. There is complete, detailed, and clearly articulated information as to how the criteria are met. The ideas presented are innovative, well-conceived, and thoroughly developed.

Good - The application is reasonably comprehensive and includes sufficient detail. It contains many of the characteristics of a response that is very good even though it may require additional specificity, support, or elaboration in places.

Fair - The application is non-specific, and lacks focus and detail. The response addresses some of the selection criteria, but not all. Some ideas presented are sound, but others are not responsive to the purpose of the grant. Additional information is needed in order to be reasonably comprehensive and meet the criteria of a response that is good.

Poor - The application does not meet many criteria; provides inaccurate information or provides information that requires substantial clarification as to how the criteria are met; lacks meaningful detail; demonstrates lack of preparation; or otherwise raises substantial concerns about the applicant's understanding of the issue in concept and/or ability to meet the requirement in practice.

No Evidence - The application does not address the criteria or simply re-states the criteria.

Proposals will be evaluated based on the following criteria.

1. Applicant & Operation Capacity– 15%

The extent to which the applicant demonstrates a clear and viable agricultural operation and the ability to successfully complete the proposed project.

This includes the overall clarity of the operation description, scale of production, and confirmation of active commercial cranberry production. Consideration will also be given to the applicant’s experience completing similar projects, managing grants or improvements, and the qualifications of any team members or contractors identified. The applicant’s ability to finance the project upfront and meet the required cash match will also be evaluated.

2. Project Need & Justification – 25%

The extent to which the applicant clearly demonstrates the need for the proposed project and defines the problem being addressed.

This includes a clear description of current conditions, existing equipment or infrastructure (if applicable), and the operational challenges or limitations being addressed. Strong responses will clearly explain why the project is needed at this time and what would occur if the project were not implemented.

For renovation projects, this includes justification for the selected bog or acreage and current site conditions.

For enhancement projects, this includes justification for the proposed equipment or system and its role within the operation.

3. Feasibility & Project Implementation – 15%

The extent to which the proposed project is clearly planned, realistic, and feasible to complete within the contract period.

This includes the clarity and feasibility of the project timeline, readiness to proceed, and whether any required permits, approvals, or external factors may impact implementation. Consideration will be given to the applicant’s approach to implementing, operating, and maintaining the proposed project upon completion.

Budgets will be evaluated for completeness, accuracy, and alignment with the proposed scope of work.

Completeness of supporting documentation, including quotes and financial documentation, will also be considered.

4. Project Impacts & Outcomes – 25%

The extent to which the project will result in meaningful and measurable improvements to the agricultural operation.

This includes anticipated impacts related to production, efficiency, environmental performance, or operational improvements.

Strong applications will provide clear, realistic, and measurable outcomes and demonstrate how success will be evaluated.

Consideration will also be given to the strength and relevance of the stated project goals and how clearly they are connected to the expected outcomes, as well as the durability of the proposed improvements and the extent to which project benefits are expected to be sustained over time.

5. Overall Project Value & Funding Priority – 20%

The extent to which the reviewer determines that the project represents a strong and appropriate investment of program funds.

This includes an overall assessment of the project’s value, impact relative to cost, and alignment with program goals.

Reviewers may consider the degree to which the project addresses a meaningful need, provides long-term benefit to the operation, and represents a reasonable and effective use of public funding.

5. PROJECT TERMS & COMPLIANCE

5A. Contract Terms

If awarded, all projects will be required to execute and abide by the standard Commonwealth of Massachusetts

Terms and Conditions. In addition, all final contracts are subject to successful negotiation of a Final Scope of

Services. No project may commence until a contract has been executed by all parties. The Department does not guarantee that any contract may result or that any particular funding level will be awarded from this RFR. It is anticipated that projects can commence immediately upon contract execution. A contract is considered fully executed once signed by both parties.

The Department reserves the right to interpret, clarify, modify, or supplement the terms and conditions of this RFR and any resulting contract at any time, at its sole discretion, to ensure proper administration of the Program and compliance with all applicable state and federal requirements. The absence of a specific provision within this RFR shall not limit the Department’s authority to impose additional terms, conditions, or requirements determined necessary for the effective implementation of the Program.

All determinations made by the Department, including eligibility decisions, allowable expenditures, reporting requirements, compliance actions, and award amounts, shall be final and binding. By entering into a contract with the Department, contractors agree to comply with any such directives issued during the contract period.

Requirements will be defined in the grant contract and Scope of Services.

5B. Duration of Contracts

All awarded projects must be fully completed and invoiced by June 30, 2027. No extensions will be granted.

5C. Installation Standards & Permits

Funded projects must be installed in accordance with all applicable federal, state, and local codes and regulations. Any required permits or inspections must be secured and finalized prior to reimbursement. Failure to obtain or remain in compliance with required approvals may result in termination of the contract.

All equipment and materials must be new, commercially available, and installed according to manufacturer specifications. Equipment must carry a manufacturer’s warranty of at least one (1) year.

Replacement of existing equipment with new equipment must result in the removal of the older unit from active service. Removed equipment may not be resold.

All equipment must be purchased in full and owned by the applicant prior to reimbursement. Leased or financed equipment is not eligible.

6. DELIVERABLES, REPORTING & INVOICING

6A. Project Deliverables

Award recipients must complete all approved project activities in accordance with the executed Scope of Services and Budget.

For Renovation Projects:

Deliverables include the completion of a fully renovated and functional cranberry bog, including all associated site work, planting, and infrastructure necessary for production.

For Enhancement Projects:

Deliverables include the purchase, installation, and full operational readiness of all approved equipment, infrastructure, or systems.

All project components must be fully implemented and functional prior to reimbursement. Completion of the project will be verified by the Department through site inspection and/or documentation review, as determined by the Department.

6B. Reporting Requirements

Reporting requirements will be outlined in the Scope of Services for awarded proposals.

6C. Invoicing & Payment

• Disbursement of funds under this RFR will be done on a reimbursement basis and will require that acceptable documentation be submitted to the Department prior to any payment. Only expenses incurred during the period of the contract are eligible for reimbursement. Any costs incurred prior to an executed contract, regardless of whether they were included in a proposal and associated with the project, are NOT eligible for reimbursement from the Department.

• Invoices must be submitted no later than June 30, 2027.

• The funded contractual activity will be evaluated prior to full reimbursement. Work will be evaluated for satisfactory completion and compliance to standards. Spot inspections may be conducted at the

Department’s discretion on all work for the life of the project. Only work that satisfies the terms and conditions for this RFR, contract, and any other instructions by the Department shall be eligible for reimbursement.

• Satisfactory documentation in the form of cancelled checks, receipts, invoices, etc. for costs associated with approved projects must be submitted to the Department and approved prior to reimbursement.

• In-kind contributions must be documented and approved by the Department prior to reimbursement.

• The Department will determine the reasonable value of all in-kind contributions for renovation projects based on comparable market rates and may reduce proposed values that cannot be adequately supported.

• Reimbursement requests will be outlined in the Scope of Services.

• Funds awarded through this program may be considered taxable income, and recipients are solely responsible for determining and satisfying any resulting tax obligations. Pursuant to M.G.L. c. 7A, § 3 and

815 CMR 9.00, the Office of the Comptroller may intercept or withhold payments to satisfy outstanding debts owed to the Commonwealth, including unpaid taxes, child support, or other legally enforceable obligations, which may reduce the amount disbursed to the recipient. The Department does not provide tax advice and applicants are strongly encouraged to consult a qualified tax professional to understand the potential tax implications of accepting an award.

7. DEADLINES & PROCUREMENT CALENDAR

Release of RFR Monday, July 6, 2026

Information Session None planned.

Question Deadline

Applicants may submit questions regarding this RFR and application process.

Questions must be submitted by email to mdargrants@mass.gov. The deadline for written questions is Thursday, July 30th, 2026. All questions and answers will be posted at www.mass.gov/how-to/cranberry-renovation-enhancement-program so that all applicants can review.

Application Due Date Must be received by 4:00 PM, Thursday, August 20th, 2026.

Estimated Award Date October 2026

Estimated Contract Start Date

October 2026. Notwithstanding any verbal representations by the parties, or an earlier start date listed in the Standard Contract Form, and only after an award is issued and a final scope of services has been negotiated, the effective start date of a contract shall be the latest of the following dates: the date the Standard Contract Form has been executed by an authorized signatory of the contractor and the procuring department; the date of secretariat or other approval(s) required by law or regulation; or a later date specified in the Standard Contract Form.

8. MISCELLANEOUS

Type of Procurement Grant

Use of This Procurement by Single or Multiple Departments

This RFR is a single department procurement. All contracts awarded under this RFR will be utilized only by MDAR.

Request for Single or Multiple Contractors

Multiple Contractors

RFR Distribution Method This RFR has been distributed by MDAR’s Farm and Market Newsletter, posted to the program’s website at www.mass.gov/agr, and by a distribution list of requested applicants.

This RFR has been distributed electronically via COMMBUYS. It is the responsibility of every applicant to check COMMBUYS for any addenda or modifications to an RFR to which they intend to respond. The Commonwealth of Massachusetts and its subdivisions accept no liability and will provide no accommodations to applicants who fail to check for amended RFRs and submit inadequate or incorrect responses. Potential Respondents are advised to check the “last change” field on the summary page of RFRs for which they intend to submit a response to ensure they have the most recent RFR files.

Respondents may not alter RFR language or any RFR component files. Those submitting a proposal must respond in accordance to the RFR directions and complete only those sections that prompt a Respondent for a response.

Modifications to the body of this RFR, specifications, terms and conditions, or which change the intent of this RFR are prohibited. Any unauthorized alterations will disqualify response.

List of Attachments A. Application Form B. RFR Required Specifications mailto:mdargrants@mass.gov http://www.mass.gov/how-to/cranberry-renovation-enhancement-program http://www.mass.gov/how-to/cranberry-renovation-enhancement-program http://www.mass.gov/agr

ATTACHMENT A

Applicant Information

Legal Name of Agricultural Operation

Legal Structure Sole Proprietor Corporation Partnership LLC Other ______________

Primary Contact First Name Last Name

Role/Title

Mailing Address

City, State, Zip

County

Home Phone Mobile Phone

E-Mail Website

Site address same as above

Site Address

Site City, State, Zip

I am a farmer as identified in Massachusetts General Laws Chapter 128. Sec. 1A

Operational Details

YEAR ESTABLISHED PROPERTY OWNERSHIP OWNER (if leased) YEAR LEASE ENDS

Owned Leased

ACREAGE OWNED ACREAGE LEASED ACREAGE IN PRODUCTION

ESTIMATED ANNUAL GROSS SALES

$0 - $24,999 $25,000 - $249,999 $250,000 - $499,999 $500,000 +

APPROXIMATELY WHAT PERCENTAGE OF YOUR ORGANIZATION’S ANNUAL OPERATING REVENUE IS GENERATED

FROM ON-FARM AGRICULTURAL PRODUCTION?

0 - 25% 25% - 50% 50 – 75 % 75 – 100 %

Other Programs

OPERATION HAS AN AG PRESERVATION RESTRICTION (APR): PROJECT WILL BE IMPLEMENTED ON APR:

Yes No Yes No

APR HAS BEEN CONTACTED TO DETERMINE IF PROJECT

NEEDS A CERTIFICATE OF APPROVAL (COA):

PROJECT NEEDS APPROVAL FROM APR:

Yes No Yes No

YEAR APR WAS RECORDED NAME ON APR

APR CONTACT PERSON

OPERATION HAS A CONSERVATION PLAN FROM NRCS YEAR CONSERVATION PLAN WAS CREATED

Yes No

NRCS CONTACT PERSON

PRODUCE REGISTRATION STATUS (if applicable)

Registered N/A Will register

I HAVE APPLIED TO OTHER GRANT PROGRAMS FOR COSTS ASSOCIATED WITH THIS PROJECT

Yes No

NAME(S) OF OTHER GRANT PROGRAMS

PREVIOUS MDAR GRANT FUNDING – (List any MDAR grants received within in the past 5 years)

Program Year Award Amount Project Summary Completion Status

Overview of Business

Provide a brief overview (1–2 paragraphs) of your cranberry operation, including the scale of production, how your crop is marketed or distributed, and any key operational characteristics that define your business.

Organizational Capacity & Team Members

Who will be responsible for purchasing and installing the project/equipment?

If contractors will be used, identify them.

Name Role Relevant Experience Responsibilities

A

B

C

Briefly describe any prior experience completing equipment purchases, infrastructure upgrades, or grant-funded projects on your farm:

General Financing

Explain how you will cover upfront costs and any required cash contribution prior to reimbursement. Include any available bank letters, lines of credit, or other documentation.

Project

PROJECT CATEGORY: EQUIPMENT/PROJECT: AMOUNT REQUESTED:

Renovation

Enhancement

RENOVATION

Site Justification & Condition

Explain why this specific bog or acreage is being selected for renovation at this time.

Select all that apply:

Low or declining yields Poor Drainage Inefficient Irrigation Disease or pest pressure

Aging vines Outdated layout Other

Describe the current condition of the bog or acreage and how it is impacting production, efficiency, or environmental performance. Explain why this bog is being prioritized for renovation (if multiple bogs exist), and describe what would happen if the renovation were not completed.

Project Description:

Describe the proposed renovation project including the design and installation and how it will result in a completed bog renovation. Explain how the project follows relevant UMass Cranberry Station Best Management Practices (BMPs) for renovations. (Include any installation, layouts, or plans as attachments)

Project Goals:

List the primary goals of this renovation project.

Goal: How it will be achieved:

Example: Increase Yield Example: Replacing aging vines with higher producing variety

Renovation Details:

How many acres do you plan to renovate under this grant program?

What is the current variety of the vines on the acreage to be renovated?

What is the variety of the vines to be planted under this proposed renovation?

Are you renovating any additional acreage outside of the proposed acreage for this grant? Yes No

If yes, how many acres?

Project Impacts:

Provide the expected impacts of the proposed renovation.

Current yield of acreage to be renovated (barrels/acre):

Projected yield of acreage to be renovated (barrels/acre):

Percent increase:

Estimated lifespan of renovation (years):

Estimated cost per acre of renovation:

Environmental and Operational Impacts (select all that apply):

Improved water use efficiency Improved water quality Reduced pest/disease pressure

Reduced input use

(Fertilizer/chemicals) Improved harvest efficiency Other: ____________________

Describe any measurable environmental improvements expected from this project:

Project Timeline

Provide project specific timeline from project start to completion.

Date Milestone Completion Date

Project-Specific Permits

Does this project require zoning, site plan approval, wetlands review, or any other discretionary local, state, or federal permit?

Yes No

If yes, list them and say when they will be obtained.

Project-Specific Operation & Maintenance (O&M)

Describe how the renovated bog will be managed and maintained following project completion. Include who will be responsible for ongoing maintenance, any anticipated changes to current management practices, and how the renovation will support long-term productivity, water management, and overall function of the bog.

RENOVATION BUDGET

Maximum per acre is $25,000 up to $125,000.

Materials

Description Amount Qty Total Costs

1 Vines

2 Irrigation

3 Drainage

4 Sand

5 Other

6 Other

Contractual Costs/Labor (expenses for services performed by someone other than the applicant)

Description Rate Hours Total Costs

Equipment Rental (Rented equipment required to complete the project)

Description Rate Hours Total Costs

Other Costs

Description Amount Qty Total Costs

Total Project Costs: $

MDAR Request (Maximum of $25,000 per acre up to $125,000): $

Applicant Cash Contribution: $

Applicant In-Kind Contribution: $

Total Applicant Contribution: $

Quotes must be provided for all budgeted items.

ENHANCEMENT

Project Description

Describe the project you are proposing, including what is to be purchased and installed, how it will be used in your operation, and what part of your operation it will support. For equipment, describe specifically how it will be used during cranberry production, including typical annual uses, production activities supported, number of acres served, and why existing equipment cannot perform the same functions. Explain why the size/capacity of the proposed equipment is appropriate for your operation.

Project Need

Explain why this project is needed at this time. Describe the current system, equipment, or process being used (if applicable), the limitations or challenges you are experiencing, and what would happen if the project were not implemented.

Equipment Details

Existing Equipment Proposed Equipment

Manufacturer Manufacturer

Model Model

Year Year

Capacity Capacity

Condition Expected Useful Life

Annual Maintenance Cost Estimated Annual Maintenance

Annual Hours Used Annual Hours Expected

Describe the measurable improvements the proposed equipment provides over the existing equipment.

What will happen to the equipment being replaced:

Scrapped Traded-in Used for parts Used for backup Other _____________________________

Project Goals

Describe the primary goals of this project.

Goal: How it will be achieved:

Example: Increase Irrigation Efficiency Example: Install automated irrigation

Impacts:

Describe the expected impacts of the project, including measurable improvements to production, efficiency,…