Appendix-A-SOW_-Bldg29B-RFQRMLC1860741_082517.pdf

NIH Building 29B Renovation Conference Room AV Installation Solicitation ID: RFQ-RML-C-1860741

RFQ Appendices Section August 25, 2017

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Department of Health and Human Services National Institutes of Health

National Institute of Allergy and Infectious Diseases

RFQ ID No. RFQ-RML-C-1860741

APPENDIX A:

Statement of Work

National Institute of Allergy & Infectious Diseases (NIAID)

29 Lincoln Drive, Building 29B, Rooms 1E03 & 1H10 Bethesda, MD 20892 by the

Office of Cyber Infrastructure and Computational Biology (OCICB)

5601 Fishers Lane Rockville, MD 20852

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Table of Contents

1. Statement of Work

1.1. Background

1.2. Project Requirement

1.3. Project Scope

1.4. Overview of Tasking and Deliverables

2. Services Provided by Others

3. List of Materials

4. Baseline Design

5. Technical Review, Revision, and Acceptance

6. Design and Engineering

7. Control System Programming

8. Offsite Integration

9. Onsite Installation

10. System(s) Description and Requirements

11. Mitigating Thermal Loading and Excessive Fan Noise

12. Conference Room 1E03 Functionality

13. Conference Room 1H10 Functionality

14. Testing and Commissioning

15. Final Acceptance

16. Place of Performance

17. Period of Performance

18. Authorized Government Staff, Functions, and Provisions

19. Post-Award Conference

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1. Statement of Work

1.1. Background

The National Institutes of Health (NIH), a part of the U.S. Department of Health and Human Services, is the nation’s biomedical research agency – making important discoveries that improve health and save lives. NIH is made of 27 Institutes and Centers, each with a specific research agenda of which the National Institute of Allergy and Infectious Diseases (NIAID) conducts and supports basic and applied research to better understand, treat, and ultimately prevent infectious, immunologic, and allergic diseases.

The Office of Cyber Infrastructure and Computational Biology (OCICB) manages technologies supporting the NIAID biomedical research programs. The office provides a spectrum of management, technologies development, applications/software engineering, bioinformatics support, and professional development. OCICB works closely with the NIAID intramural, extramural, and administrative staff to provide technical support, liaison, coordination, and consultation on a wide variety of ventures. These projects and initiatives are aimed at ensuring ever-increasing interchange and dissemination of scientific information within the federal Government and among the worldwide scientific network of biomedical researchers.

The NIAID seeks the provision and installation of new audiovisual systems for two NIAID conference rooms located in the recently renovated Building 29B on the NIH main campus in Bethesda, MD.

1.2 Project Requirement

1.2.1 The OCICB requires immediate assistance with the design, equipping, integration, installation, and follow-on support for a turnkey audio-visual and videoconferencing system that provides essential audio-visual (AV), video teleconferencing (VTC), and web-conferencing capabilities, for the 1E03 and 1H10 conference rooms in Building 29B located at 29 Lincoln Drive, Bethesda, Maryland 20892.

1.2.2 This operational turnkey system shall be seamlessly integrated to work with and over the existing network and conferencing infrastructure that is currently in place at the NIAID. The new conference room system will also be integrated into the existing Crestron Fusion server to facilitate remote management and monitoring of this space.

1.3 Project Scope

1.3.1 The contractor shall provide all the qualified personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the coordination, provision, installation, programming, inspection, testing, and training of a complete and operational audiovisual system(s) for the 1E03 and 1H10 conference rooms, as described in this document.

1.4 Overview of Tasking and Deliverables

1.4.1 Project Management

1.4.1.1 The vendor shall provide a dedicated project manager, who shall act as the primary point of contact between the vendor and the Government project team during the entire duration of the contract (from post-award to final acceptance).

1.4.1.2 The vendor’s project manager shall attend all post-award site surveys, meetings, and phone conferences.

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1.4.1.3 The vendor’s project manager shall be available by phone and email during the planning and offsite integration phases.

1.4.1.4 The vendor’s project manager shall be onsite with the installation team during the entire onsite installation phase. (Note: This is a literal requirement. The project manager is to be onsite with the installation team every day of the onsite installation.)

1.4.1.5 The vendor’s project manager shall be responsible for providing daily status reports to the Government project team during the onsite installation phase.

1.4.2 Equipment, Materials, Engineering, Planning, and Staff

1.4.2.1 Furnish qualified personnel, required equipment, parts, hardware, materials, rigging, necessary supplies, approved off-site facilities, transportation, proper tools, management, and other miscellaneous items and services necessary to perform the design, engineering, planning, coordination, provisioning, installation, programming, configuration, inspection, testing, commissioning, training, and documentation of a complete, operational, turnkey AV, VTC, and web-conferencing system(s) for the two Building 29B conference rooms.

1.4.3 Receiving, Storage, and Offsite Integration

1.4.3.1 The vendor shall receive and store all designated project equipment and materials in its own secure facility, in preparation for the start of off-site and onsite system construction. (NIAID will provide no receiving service, or storage.) The vendor shall also provide a properly equipped and staffed facility for offsite integration, configuration, and testing of the system prior to onsite installation. (The system is not to substantially build onsite.)

1.4.4 Design, Engineering, and Programming

1.4.4.1 The vendor shall provide the necessary design, engineering, and programming pursuant to completion of a turnkey integrated AV system.

1.4.4.2 NIAID shall provide vendors with a baseline specification, consisting of a materials list, room drawings, signal (video, audio, and control) block diagrams, rack elevations, a system narrative, and a task specification with the solicitation. (This baseline requirement reflects the accumulated, established functionality and user experience requirements of all NIAID AV systems. The Government requires all new systems to function within these parameters.)

1.4.4.3 Upon award, NIAID will provide the selected vendor with a control code and Graphical User Interface (GUI) specification. This specification will contain page-by-page, button-by-button descriptions for all desired functionality. NIAID will also provide any appropriate touch panel layouts and any other relevant materials to aid in the development of new control code and GUIs.

1.4.5 Documentation & Submittals

1.4.5.1 The vendor shall create a complete, build-to documentation package pursuant to the completion of a turnkey integrated AV system.

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1.4.5.2 Upon award, NIAID will provide the selected vendor with computer-aided design (CAD) files for the installation location.

1.4.5.3 The vendor shall create a set of detailed site and shop drawings, consisting of:

1.4.5.3.1 Reflected ceiling plan

1.4.5.3.2 Floor plan

1.4.5.3.3 Elevation drawing(s) (for every wall with installed AV devices)

1.4.5.3.4 Section drawing(s) (showing AV devices and projector beam propagation)

1.4.5.3.5 List of materials

1.4.5.3.6 Video / HDBaseT plan

1.4.5.3.7 Audio plan

1.4.5.3.8 Video plan

1.4.5.3.9 Data plan

1.4.5.3.10 Power plan

1.4.5.3.11 Rack elevation

1.4.5.3.12 Cable pull list

1.4.5.3.13 Control code specification (based on NIAID-provided specifications)

1.4.5.4 The vendor shall deliver an initial, first-round documentation submittal to the Government, within two weeks after award. In addition to the items listed above, the vendor shall furnish an initial schedule and timeline. A one-week Government review period will follow. The reviewed submittal will be returned to the vendor with a list of comments and required changes.

1.4.5.5 The vendor shall review, revise, and return the first-round submittal to the Government within one week. The Government shall review, comment, and return the second -round submittal to the vendor within one week. The vendor shall review, revise, and return this second-round submittal within 3 business days. Once the Government accepts a final version, the schedule will be set and the build phase can commence.

1.4.6 Off-site Build, Testing, and Acceptance

1.4.6.1 The vendor shall build the equipment rack portion of the system off-site in their fabrication facility. (Note: Under NO circumstances shall any rack system be substantially built onsite.) This includes demonstrable signal routing, device control, and audio using the control system.

1.4.6.2 No later than one-week prior to the scheduled start date of onsite installation, the vendor shall schedule and conduct a live, in-shop demonstration of the substantially functional rack system, major devices, and the complete control system. All project materials shall be present in the shop for inspection by Government staff.

1.4.6.3 The Government shall produce and distribute an inspection checklist, prior to arrival. Once the checklist is satisfied, the Government will approve the start of onsite installation.

1.4.7 Onsite Installation, Testing, and Commissioning

1.4.7.1 Once approved for onsite the installation, the vendor shall have a single, continuous two-week period, excluding the weekends, to complete the installation.

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1.4.7.1.1 This includes the complete physical installation, all finish and dressing work, all equipment calibration and settings, the complete control code set, the complete GUI set, and all other mechanical and electronic tasks needed for a fully-functioning system.

1.4.7.1.2 Upon completion of the two-week period, the vendor shall have removed all tools and equipment from the site. They shall have disposed of all waste materials, cleaned the room, and restored the room’s non-project-related items to their original state.

1.4.7.2 The week following completion of the vendor’s onsite installation shall be spent performing extensive system testing and necessary corrective action.

1.4.7.2.1 The testing shall be conducted by AV engineers from NIAID and immediately reported in writing to the vendor.

1.4.7.2.2 If possible, the Government will conduct “rolling testing” during the second week of the vendor’s onsite installation period, to compress the schedule and allow more time for the vendor’s corrective action on the third week.

1.4.7.2.3 The vendor shall hold available the project manager and at least one senior engineer/programmer to perform needed changes.

1.4.8 Training and Deliverables

1.4.8.1 Upon technical acceptance of the finished room by NIAID, the vendor shall provide up to two training sessions for up to a dozen (12) Government technical staff, during a pre-agreed upon day within one week. (When possible, this session will be held no later than the third week of the installation period – provided Government testing and vendor corrective action allows time.)

1.4.8.2 Within one week of the completion of staff training, the vendor shall have delivered the final project deliverables to the Contracting Officer’s Representative (COR), or COR designate. These materials shall include:

1.4.8.2.1 All spare parts from the installation.

1.4.8.2.2 All outstanding deliverable property on the final bill of materials.

1.4.8.2.3 One 3-ring binder containing the bound product literature, and warranty cards.

1.4.8.2.4 One hardcopy of the vendor’s final submittal, field documentation, and first-year system warranty statement, plus a soft copy on CD-R, DVD-R, or USB thumb drive.

1.4.8.2.5 Two 11” x 17” hard copies of the approved as-built system drawings, plus two sets of the CAD files on CD-R, DVD-R, or USB thumb drive. (If the vendor’s drawings were authored in a larger format, the vendor shall provide similarly-sized hardcopies.)

1.4.8.2.6 Two sets of the complete, unlocked, uncompiled source code for Crestron system control and touch panel GUIs, on separate CD-Rs, DVD-Rs, or USB thumb drives.

1.4.9 First Year System Warranty

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1.4.9.1 Provide a one-year (12 month) system warranty covering all equipment, parts, and labor necessary for assuring the contractually-specified functionality of the specified turnkey system by the contractor is installed per manufacturer’s specifications and warranted by the contractor for a period of one year from the Government’s date of acceptance.

1.4.9.2 The vendor shall maintain staff to provide service-level (tier 3) phone and onsite support.

1.4.9.3 The vendor shall list an active service phone number and service email address in their warranty coverage statement.

1.4.9.4 This first-year system warranty shall include a maximum 1-hour telephone call-back response, from the time an issue is reported.

1.4.9.5 This first-year system warranty shall include a maximum 1-day response requirement, from the time an issue is reported.

2 Services Provided by Others: Certain items and task related to this project shall be furnished and performed by NIAID staff, due to issues concerning access, authorization, and security.

2.1 It will be the responsibility of NIAID to coordinate with its resident contracted trades for the completion of the following tasks:

2.1.1 Wall reinforcement for mounting of two 90” monitors.

2.1.2 Installation of AC power for two 90” monitors.

2.1.3 Installation of AC power for privacy sign.

2.1.4 Installation of AC power for motorized ceiling screen.

2.1.5 Furnishing of necessary replacement ceiling tiles.

2.1.6 Furnishing of managed Local Area Network (LAN) drops (and/or managed switch) for scheduling panel, control system, and VTC codec.

2.1.7 Furnishing and provisioning of VTC codec.

2.1.8 Furnishing and provisioning of 1@ Windows PC and 1@ Apple MacMini.

2.1.9 Furnishing of keyboards and mouse accessories.

2.1.10 Furnishing and provisioning of analog telephone line for telephone interface card in

Digital Signal Processing (DSP).

2.1.11 The vendor shall be responsible for coordinating with the designated NIAID providers for these items, as directed by the COR.

3 List of Materials: Please refer to the Bill of Materials (BOM) (located in Appendix I) for a complete bill of specified materials.

4 Baseline Design: Structural room drawings for Rooms 1E03 & 1H10 are in Appendix H. These drawings include reflected ceiling plans, floor plans and room elevations. Conceptual AV system line drawings for HDBaseT & video, audio, control and a conceptual rack elevation drawing are also in Appendix H.

5 Technical Review, Revision, and Acceptance

5.1 The vendor shall review the baseline NIAID AV design, including this system narrative, the equipment list, AV system line drawings, room drawings, and any additional specification materials.

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5.2 The vendor shall propose any changes that add value to the design without detracting from its standardization, or functionality. These proposed changes should be posed during the question and answer period for Government response. Approved changes can then be incorporated into the vendor’s RFQ response.

5.3 The vendor shall accept sole responsibility for developing a system design and project plan that is pursuant to the design intent, as outlined in the refined NIAID AV design. This acceptance shall culminate in a complete, finished system that functions in accordance to the vendor’s Government-accepted proposal.

6 Design and Engineering

6.1 The vendor shall complete a full design document for submittal to the Government, within 30 days of contract award. It shall contain the following items:

6.1.1 System function narrative

6.1.2 Bill of Materials (Appendix I)

6.1.3 Build-to line drawings for audio, video, control, power distribution, and data.

6.1.4 Floor plan drawing showing installed AV and relevant room features.

6.1.5 Reflected ceiling plan showing installed AV and relevant room features.

6.1.6 Room wall elevations showing AV and relevant room features.

6.1.7 Rack elevation drawing.

6.1.8 Section detail (side view) drawing showing AV and relevant room features.

6.1.9 Wire pull list.

6.1.10 Initial project schedule.

6.1.11 First year warranty coverage statement and details.

7 Control System Programming

7.1 Immediately following award, the vendor shall sign a Government non-disclosure statement (NDA). Once signed, the Government shall furnish the vendor with images of the standard Crestron GUI for the NIAID Resource Library conference rooms, along with a button-by-button description of its control functions.

7.2 Prior to the onsite installation, the vendor’s programmer shall attend a meeting with a NIAID AV engineer at 5601 Fishers Lane, to personally inspect the typical NIAID GUI interface and room function. The objective will be to provide a substantially identical user experience.

7.3 The vendor shall develop its Crestron control code and touch panel GUI, in accordance with established NIAID function and design. The Rooms 1E03 & 1H10 control system shall provide a user experience that is like that found in existing NIAID Resource Library conference rooms.

7.4 Prior to the onsite installation, the vendor shall provide an offsite inspection and demonstration of the assembled equipment rack(s) and the working control system for the Government project team.

7.5 As a part of the project submittals, the vendor shall provide GUI layouts and a control code description for Government approval.

7.6 The Crestron control system shall consist of one (1) AV3 controller running two independent programs for the control of Rooms 1E03 & 1H10; four (4) TSW-1060 touch panels. One wall

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Appendix A - Page 9 of 19 mounted and one table top mounted Touch Panel for each room; and one (1) TSW-732 scheduler panel for Room 1E03 and two (2) TSW-732 scheduler panels for Room 1H10.

7.7 The essential, but not complete, control system functions of Room 1E03 via either TSW-1060 touch panel shall consist of:

7.7.1 Power on/off and screen blanking control of one (1) ceiling-mounted projector, and one

(1) back-lit privacy notification sign.

7.7.2 Up/down/stop control of one (1) ceiling-mounted motorized screen.

7.7.3 Pan-tilt-zoom (PTZ) control of one (2) videoconferencing cameras (within the VTC page).

7.7.4 Dialing, call, Answer, hang-up, volume, mute control of outbound or inbound audio as well as Program and Content selection for the VTC CODEC.

7.7.5 Dialing, call, Answer, hang-up, volume, and mute control of outbound or inbound audio for Tele-conferencing.

7.7.6 Volume up/down/mute control for program sources and mics, on the room speaker system.

7.7.7 USB switching for keyboard and mouse control, between the two system computers.

One PC and one Mac.

7.7.8 Control of the video/audio matrix switching between all sources and displays.

7.7.9 Control of the audio DSP routing and signal processing between all sources and the speaker system.

7.7.10 Control of audio and video signal routing between the matrix switcher, the audio DSP, and the two media bridges (which serve the two room computers).

7.7.11 Macro commands to start and end the AV for meetings.

7.8 The essential, but not complete, control system functions of Room 1H10 via either TSW-1060 touch panel shall consist of:

7.8.1 Power on/off and screen blanking control of one (1) ceiling-mounted projector, and one

(1) back-lit privacy notification sign.

7.8.2 Up/down/stop control of one (1) ceiling-mounted motorized screen.

7.8.3 PTZ control of two (2) videoconferencing cameras (within the VTC page).

7.8.4 Dialing, call, hang-up, volume, and mute control of the two-screen VTC system.

7.8.5 Dialing, call, hang-up, volume, and mute control of the audio conferencing function on the audio DSP.

7.8.6 Volume up/down/mute control for program sources and mics, on the room speaker system.

7.8.7 USB switching for keyboard and mouse control, between the two system computers.

7.8.8 Control of the video/audio matrix switching between all sources and displays.

7.8.9 Control of the audio DSP routing and signal processing between all sources and the speaker system.

7.8.10 Control of audio and video signal routing between the matrix switcher, the audio DSP, and the two media bridges (which serve the two room computers).

- Macro commands to start and end the AV for meetings.

8 Offsite Integration

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8.1 The working system is to be substantially completed offsite, at the vendor’s fabrication facility, in the DC-Metro area.

8.2 Rack Assembly - The vendor shall assemble, equip, configure, wire, label, and test the two (2) Middle Atlantic equipment racks, per the approved system drawings.

8.3 Audio DSP Configuration - The vendor shall perform the substantial portion of the Biamp Tesira DSP programming in the shop, PRIOR to arrival onsite. This includes all basic routing and nominal signal settings.

8.4 Control System Configuration - The vendor shall perform the substantial portion of the Crestron AV3 control system programming in the shop, PRIOR to arrival onsite. This includes all GUI development, control code development, demonstrated control of all available devices, and necessary debugging and troubleshooting.

8.5 System Inspection & Approval - At least one week prior to arrival onsite, the vendor shall arrange a visit for the NIAID AV engineer to their off-site facility. During this visit, the NIAID AV engineer will inspect and approve the workmanship, signal routing, basic video function, basic audio function, and control system function. (Note: The actual system configuration is required.

“Mock-ups” and simulations are not acceptable.) At that time, any required compliance changes will be indicated to the vendor.

8.6 Equipment Packing & Transport - Once the off-site work is approved, the vendor shall dis-assemble, package, and transport to the project site all equipment and materials.

9 Onsite Installation – The vendor shall be responsible for the following installation tasks for the new AV system:

9.1 New Wire, Cable & Terminations – The vendor shall install a completely new cable plant for all audio, video, control, and data wiring related to new AV system. (No legacy wire or cable is to be reused for any purpose other than pull strings through existing cable conduits and pathways.)

All connectors and terminations are to be new.

9.2 Projector – The vendor shall install one (1) Digital Projection E-Vision 6500 laser LED projector in 1E03 and one (1) Digital Projection E-Vision 7500 laser LED projector in 1H10, along with its associated suspension support, ceiling mount bracket, Crestron receiver, and cabling. The suspension support shall be constructed of all-steel channel strut, 3/8” (min.) threaded rod, and commercial-grade hardware. It shall be securely attached to the building structure (i.e., slab, or beams) and not rest on the suspended ceiling grid. It shall be braced, or guy-wired to minimize shaking, or shifting. The items are to be positioned per the new reflected ceiling plan.

9.3 Motorized Screen – The vendor shall install one (1) DaLite motorized screen in each room, along with its associated suspension support, controller, wall switch, and cabling. The suspension support shall be constructed of all-steel channel strut, 3/8” (min.) threaded rod, and commercial-grade hardware. It shall be securely attached to the building structure (i.e., slab, or beams) and not rest on the suspended ceiling grid. The vendor shall also trim in the ceiling tile to overlap with the screen case trim. The vendor shall additionally install one (1) new low voltage wall switch in the same single-gang wall box that the current switch is located in. The items are to be positioned per the new reflected ceiling plan.

9.4 Ceiling Speakers – The vendor shall install four (4) Extron FF 220 ceiling tile speakers in Room 1E03 and six (6) Extron FF 220 ceiling tile speakers in Room 1H10, along with their associated mounting hardware and cabling. These speakers are engineered to fit into a standard 2’ x 2’

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Appendix A - Page 11 of 19 ceiling tile grid space. Each speaker shall be tethered to the structure of the building (i.e., slab, or beams) via 18 AWG (min.) galvanized guy wire, or an approved equivalent. Under no circumstances shall the weight of the speakers rest upon the suspended ceiling grid. Each speaker shall be tapped at 16 watts. The items are to be positioned per the new reflected ceiling plan.

9.5 Ceiling Microphones – The vendor shall install four (4) ClearOne tri-element ceiling microphones in Room 1E03 and six (6) ClearOne tri-element ceiling microphones in Room 1H10, along with their associated mounting hardware and cabling. The ceiling tiles that held the previous four legacy ceiling microphones can be reused for the new microphones. The items shall be positioned per the new reflected ceiling plan.

9.6 Videoconferencing Camera – The vendor shall install two (2) Vaddio Powerview HD-30 QDVI PTZ cameras in Room 1E03 and two (2) in Room 1H10, along with its associated wall mount and cabling. The camera mount shall be securely affixed to the wall with appropriate anchor bolts.

Due to the mounting depth of the 90” monitors, any camera mounted below the 90” monitors, the camera’s wall mount will be located 1-4” forward of the standard mounting position (in order to be flush with the front surface of the monitors). The vendor shall be prepared install 1- 4” of black-painted wood blocking behind the camera mount, if necessary. The item is to be positioned per the display wall elevation drawing.

9.7 Privacy Sign – The vendor shall install one (1) iSIGNSLED.com backlit privacy sign, along with its associated power controller and cabling. The Middle Atlantic RLM series controller shall be mounted to the wall behind the 90” monitors and powered by one of the existing AC receptacles. (A spare outlet on the Surgex SA-82 can be used for this.) The vendor shall install a short AC cable from one of the ½” knock-outs under the sign and plug it into the power controllers beneath. Any exposed cord between the sign and the top edge of the monitors shall be concealed with a short length of neutral surface-mounted wire duct. The items are to be positioned per the display wall elevation drawing.

9.8 10” Touch Panels – In room 1E03, the vendor shall install two (2) Crestron TSW-1060 touch panels, along with their associated mounting hardware and cabling. The first panel shall be positioned on the conference table using a Crestron TSW-1060-TTK tabletop kit. It shall be connected to a dis-connectable umbilical cord (long enough to reach any position on the table) from either floor box beneath the tables. The second panel shall be positioned on the wall near the entrance to the room using TSW-UMB-60 mounting bracket. Both panels shall be positioned per the display wall elevation drawing. In room 1H10, the vendor shall install two (2) Crestron TSW-1060 touch panels, along with their associated mounting hardware and cabling. The first panel shall be positioned on the conference table using a Crestron TSW-1060-TTK tabletop kit.

It shall be connected to a dis-connectable umbilical cord (long enough to reach any position on the table) from any of the four floor boxes beneath the tables. The second panel shall be positioned on the podium position at the front of the room. Connection to the system will be through a dis-connectable umbilical cord to the floor box beneath the podium. Both panels shall be positioned per the display wall elevation drawing.

9.9 7” Scheduling Panel – In room 1E03, the vendor shall install one (1) Crestron TSW-732 scheduler touch panel, along with its associated mounting hardware and cabling. This panel shall be positioned outside both doors of the conference room below the room number placard, and approximately 42” above the floor. In room 1H10, the vendor shall install two (2) Crestron TSW- 732 scheduler touch panels, along with its associated mounting hardware and cabling. This

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Appendix A - Page 12 of 19 panel shall be positioned outside both entrances of the conference room below the room number placard, and approximately 42” above the floor.

9.10 Rack Installation – The vendor shall install the pre-fabricated, pre-configured, pre-tested Middle Atlantic equipment rack in the AV closet, along with their associated hardware and wiring.

9.11 VTC Codec installation – The vendor shall install two (2) Government-furnished Polycom RealPresence Group 500 codecs into the pre-designated place in the pre-fabricated equipment racks, per the approved AV system design.

9.12 Plain Old Telephone Service (POTS) Telephone Line – The vendor shall connect two (2) Government-furnished POTS analog telephone line to the Biamp STC-2 telco cards in the Biamp Tesira Server IO frame, in the pre-fabricated equipment racks, per the approved AV system design. This telephone line will service the required audio conferencing function.

9.13 Managed Ethernet Switch – The vendor shall install one (1) Government-furnished Juniper 48-port managed PoE Ethernet switch into its pre-designated place in the pre-fabricated equipment racks, per the approved AV system design. This switch shall be provisioned by the Government specifically for this project and the vendor will receive specific port assignments for all system equipment. The installer shall follow the AV equipment port and IP address assignments as shown on the Switcher Configuration Table included with the delivery of the Network Switcher from the Government.

9.14 Windows & Mac Computers – The vendor shall install two (2) Government-furnished HP EliteDesk 800 mini PCs and two (2) Government-furnished Apple Mac Mini computers into their pre-designated places in the pre-fabricated equipment racks, per the approved AV system design.

9.15 USB Switching & Extension – The vendor shall install and configure one (1) Extron USB switcher with emulation along with its associated Extron USB extender set, cabling, and control system programming. The vendor shall configure this equipment to provide wired and wireless keyboard and mouse control of the two system computers. The vendor shall program the Crestron system to provide keyboard & mouse selection of the Windows or Mac computers, via the Crestron touch panels.

10 System(s) Description and Requirements

10.1 The following is a basic system(s) description and is not intended to be exhaustive in nature and is not complete for proper installation or operation of system(s). The AV equipment specifications and the AV Set drawings need to be fully reviewed together to ensure that the design intent and list of design intent equipment is completely understood.

10.2 Touch Panels:

10.2.1 Control of the AV equipment in the conference rooms is accomplished via two touch panels located in each room. One touch panel will be wall mounted at a designated location in each room. The other touch panel is a table top unit that can be repositioned around the room and connecting to the AV System via floor boxes

10.3 Lighting Control:

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10.3.1 The Conference Rooms are equipped with a Leviton Integrated Room Controller Dimming Version, 2 zone, 2 relay. Model MZD20-102. AV System control of room lighting is accomplished by interfacing with this device. The specific mode of communication with the lighting system is not known at this time.

10.4 Occupancy Sensor:

10.4.1 The Crestron Occupancy Sensor located in each room is not specified for lighting control. The primarily use of these Sensors will be to assist in determining if the AV System and Display devices have been left operating and unattended after a predetermined time of day(night). Also, key components of the AV system will be powered up and powered down at predetermined times. These predetermined times are set via either room touch panel through a hidden Service page.

11 Mitigating Thermal Loading and Excessive Fan Noise:

11.1 The equipment shall be mounted in the equipment rack as shown in the Rack Elevation drawing. This will permit convection cooling to keep equipment operating within the operating temperatures specified by the manufacturer. An empty 1RU of space is required between most all equipment to facilitate convection cooling. There shall be no side panels or rear door on the rack. A fully vented lockable front door shall be installed on the front of the rack.

12 Conference Room 1E03 Functionality:

12.1 Video/DM switching will be accomplished via the 32x32 Crestron DM matrix switcher.

Crestron DM Cat6 cable shall be used to connect all DM endpoints to the matrix.

12.2 Room 1E03 will provide the following inputs to the DM switcher:

12.2.1 Two inputs from one GFE rack mounted PC.

12.2.2 Two inputs from one GFE rack mounted MAC.

12.2.3 Two inputs from the Polycom CODEC.

12.2.4 Two inputs Laptops at conference table positions via floor boxes.

12.2.5 Two inputs from two Vaddio Video Cameras

12.3 The DM switcher will provide the following outputs to Room 1E03:

12.3.1 One output to Video Projector.

12.3.2 Two outputs to the two Sharp monitors.

12.3.3 Two outputs to Polycom CODEC.

12.3.4 Two outputs to the two Extron Media Port 200

12.4 1E03 shall have a primary display incorporating a projector and a 72.5"x116”, 16:10 front projection screen

12.5 This room shall have a secondary display array incorporating two Sharp 90” Monitors for VTC sessions and any computer content.

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12.6 Full digital media matrix control will permit video sources (PC, Mac, VTC, Video Cameras, or video from any floor box) to be displayed on any of the three display devices.

12.7 Full DSP matrix control will permit audio sources (PC, Mac, Teleconference, VTC, or audio from any floor box) to be heard on all room ceiling speakers.

12.8 When the Ceiling Mics or Wireless Mic are muted, a privacy sign will illuminate indicating no audio is leaving the room. If the privacy sign is not illuminated the mics are not muted and audio from the room will be heard by the far-end during Teleconference calls, VTC sessions or Skype calls.

12.9 The Polycom CODEC will be integrated to display far-end and near-end video feeds.

12.10 70V Ceiling speakers shall be used for sound reinforcement in the room. The program audio shall be a mix of the program sources, VTC and wireless microphone. Ceiling Microphone Arrays will be used to pick up room audio for both VTC and Computer based conferencing. One lavalier Mic shall be provided for VTC, Computer based conferencing and/or presenter voice reinforcement.

12.11 A Biamp audio DSP shall process the audio sources and send the mono output to a 70V power amplifier to feed the ceiling speakers.

12.12 The Vaddio cameras shall provide camera feeds to the Room Computers via its USB output and HDMI output for Polycom CODEC. Audio from the DSP shall be run to both the room Computers and the Polycom CODEC for microphone audio. The Polycom CODEC shall also accept HDMI content from the Rack Computers and laptop inputs, which shall be scaled to the maximum allowed video input resolution of the CODEC.

12.13 USB from the rack PC and Mac will be extended to conference table laptop locations for USB HID control.

12.14 There shall be two rack Computers, one Mac and one PC. They will be connected via a controllable USB switch so that both machines shall have full use of the room cameras video and room mic audio. Additionally, the USB that is sent to the conference table locations should also switch. There shall be a visible button on the touch panel that will provide true feedback as to which rack Computers is selected. There should be no functional differences in terms of room usage between the two Computers.

12.15 There shall be a wall mounted touch panel by the entrance door to the room and a tabletop touch panel on the table or podium for room control. The GUI and functionality shall adhere to existing touch panels that NIAID currently uses in 5601 Fishers lane. An AV3 control system shall control the Audio Conferencing, Video Conferencing, AV Equipment, Display Devices, Camera and Room Lighting.

12.16 The room shall be controlled and monitored remotely via an existing Crestron Fusion server. At a minimum, projector hours shall be sent to the Fusion server daily.

12.17 The A/V equipment will be housed in a Mid Atlantic equipment rack located in 1H10C (the AV closet in the larger conference room). The equipment rack will hold the Network Switcher, Audio DSP, Amplifier, DM Matrix, CCUs, Room (Rack) Computers, Wireless Mic

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Receivers, Control System, VTC codec, UPS, and Surge Suppressor. The rack shall be sized appropriately for the equipment. Conduit will be in place from that location to all the appropriate locations in 1E03.

12.18 The cabling connecting any peripheral equipment to any floor boxes shall have the ability to be disconnected and removed from the floor boxes. The contractor is responsible for providing a disconnect-able whip that can be disconnected from the floor box. The faceplate and whip cables shall be color coordinated for ease of use. The conference room tables shall require cables for the following: HDMI, VGA, audio, USB and LAN for the Laptops positions and Local LAN for touch panels.

13 Conference Room 1H10 Functionality:

13.1 Video/DM switching will be accomplished via the 32x32 Crestron DM matrix switcher.

Crestron DM Cat6 cable shall be used to connect all DM endpoints to the matrix.

13.2 Room 1H10 will provide the following inputs to the DM switcher:

13.2.1 Two inputs from one GFE rack mounted PC.

13.2.2 Two inputs from one GFE rack mounted MAC.

13.2.3 Two inputs from the Polycom CODEC.

13.2.4 Five inputs from any of the five floor box positions in the conference room.

13.2.5 Two inputs from two Vaddio Video Camera.

13.3 The DM switcher will provide the following outputs to Room 1H10:

13.3.1 One output to Video Projector.

13.3.2 Two outputs to the two Sharp monitors.

13.3.3 Two outputs to Polycom CODEC.

13.3.4 Two outputs to the two Extron Media Port 200

13.4 This room shall have a primary display incorporating a projector and a 100"x160”, 16:10 front projection screen.

13.5 This room shall have a secondary display array incorporating two Sharp 90” Monitors for VTC sessions and any computer content.

13.6 This room shall have a podium located at the front of the room incorporating AV functions and capabilities via a Touch Panel and access to a cable cubby for laptop connections.

13.6.1 A confidence monitor that will track and display whatever is being displayed on a, User selected, display device.

13.6.2 A touch panel for controlling the AV system.

13.6.3

13.7 Full digital media matrix control will permit video sources (PC, Mac, VTC, Video Cameras, or video from any floor box) to be displayed on any of the three display devices.

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13.8 Full DSP matrix control will permit audio sources (PC, Mac, Teleconference, VTC, or audio from any floor box) to be heard on all room ceiling speakers.

13.9 When the Mics are muted, a privacy sign will illuminate indicating no audio is leaving the room. If the privacy sign is not illuminated the mics are not muted and audio from the room will be heard by the far-end during Teleconference calls, VTC sessions or Skype calls.

13.10 The Polycom CODEC will be integrated to display far-end and near-end video feeds.

13.11 70V Ceiling speakers shall be used for sound reinforcement in the room. The program audio shall be a mix of the program sources, VTC and wireless microphone. Ceiling Microphone Arrays will be used to pick up room audio for both VTC and Computer based conferencing. One lavalier Mic shall be provided for VTC, Computer based conferencing and/or presenter voice reinforcement.

13.12 A Biamp audio DSP shall process the audio sources and send the mono output to a 70V power amplifier to feed the ceiling speakers.

13.13 The Vaddio cameras shall provide camera feeds to the Room Computers via its USB output and HDMI output for Polycom CODEC. Audio from the DSP shall be run to both the room Computers and the Polycom CODEC for microphone audio. The Polycom CODEC shall also accept content from the Rack Computers and laptop inputs, which shall be scaled to the maximum allowed video input resolution of the codec.

13.14 USB from the rack Computers will be extended to conference table laptop locations for HID USB control.

13.15 There shall be two rack Computers, one Mac and one PC. They will be connected via a controllable USB switch so that both machines shall have full use of the room camera video and room mic audio. Additionally, the USB that is sent to the conference room floor box locations should also switch. There shall be a visible button on the touch panel that will provide true feedback as to which rack Computer is selected. There should be no functional differences in terms of room usage between the two Computers.

13.16 There shall be a table top touch panel by the entrance door to the room and a tabletop touch panel at the podium or connected to any floor box for room control. The GUI and functionality shall adhere to existing touch panels that NIAID currently uses in 5601 Fishers lane.

An AV3 control system shall control the Audio Conferencing, Video Conferencing, AV Equipment, Display Devices, and Cameras and Room Lighting.

13.17 The room shall be controlled and monitored remotely via an existing Crestron Fusion server. At a minimum, projector hours shall be sent to the Fusion server daily.

13.18 The A/V equipment will be housed in a Mid Atlantic equipment rack in 1H10C (the AV closet) located in this conference room. The equipment rack will hold the Network Switcher, Audio DSP, Amplifier, DM Matrix, CCUs, Room Computers, Wireless Mic Receivers, Control System, VTC codec, UPS, and Surge Suppressor. The rack shall be sized appropriately for the equipment. Conduit will be in place from that location to all the appropriate locations in 1H10 and 1E03.

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13.19 The cabling connecting any peripheral equipment to any floor boxes shall have the ability to be disconnected and removed from the floor boxes. The contractor is responsible for providing a disconnect-able whip that can be disconnected from the floor box. The faceplate and whip cables shall be color coordinated for ease of use. The conference room tables shall require cables for the following: HDMI, VGA, audio, USB and LAN for the Laptops positions and Local LAN for touch panels.

14 Testing & Commissioning

14.1 Following the off-site inspection and prior to the vendor’s arrival onsite, the Government shall assemble a testing and commissioning plan.

14.2 The testing portion shall cover the user-initiated functions (centered around the required control system functions).

14.3 The commissioning portion shall cover the quality, performance, appearance, and stability of the audio, video, and control sub-systems.

14.4 This plan shall be presented to the vendor prior to the completion of onsite work and shall constitute the criteria for final acceptance of the finished project by the Government’s contracting officer.

15 Final Acceptance: Final acceptance shall be achieved when:

15.1 The equipment is installed in accordance with this SOW, and the Contractor provides written certification that all aspects of installation meet the specifications;

15.2 All of the Contractor’s equipment and materials are removed from the work site;

15.3 All associated debris has been removed from the site and disposed of properly by the Contractor;

15.4 The Government has approved the complete system(s) through final commissioning and testing.

15.5 Work not meeting the requirements of this SOW shall be diligently reworked by the Contractor, at the Contractor’s expense, until approval is achieved.

15.6 The Contractor shall be present at the first use of the system (scheduled by the NIAID), and one additional event as requested by the NIAID for no additional charge.

16 Place of Performance

16.1 National Institute of Allergy and Infectious Diseases (NIAID), 29 Lincoln Drive, Building 29B, Rooms 1E03 & 1H10, Rockville, Maryland 20892.

17 Period of Performance

17.1 The Government estimates total period of performance is from award date of September 22, 2017 through February 1, 2018.

18 Authorized Government Staff, Functions, and Provisions

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18.1 Contracting Officer (CO)

The Contracting Officer is the only person with authority to act as an agent of the Government under this contract. Only the Contracting Officer has authority to: 1) direct or negotiate any changes in the statement of work; 2) modify or extend the period of performance; 3) change the delivery schedule; 4) authorize reimbursement to the contractor for any costs incurred during the performance of this contract; 5) otherwise change any terms and conditions of this contract;

or 6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in the contract. The Government may unilaterally change its COR designation.

18.2 Contracting Officer Representative (COR)

The Contracting Officer’s Representative will be identified by a separate letter. The COR is responsible for: 1) monitoring the Contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; 2) interpreting the statement of work and any other technical performance requirements; 3) performing technical evaluation as required; 4) performing technical inspections and acceptances required by this contract; and 5) assisting in the resolution of technical problems encountered during performance. (The alternate COR is responsible for carrying out the duties of the COR only if the COR can no longer perform his/her duties as assigned.)

18.3 Government Quality Assurance and Monitoring of Work

All work under this contract shall be monitored by the COR, who will act as the primary representative of the Government. Final inspection and acceptance of all work performed, reports and other deliverables will be performed by the COR. In absence of the COR, an alternate Point of Contact (POC) will be designated and the Contracting Officer will provide final inspection and acceptance.

18.4 Reporting Requirements

Using a NIAID provided report format, the vendor shall send daily email status reports by NLT 0900 the following day to the Contracting Officer’s Representative (COR) and the Government project team. The COR will spot check the reports and conduct periodic inspections.

18.5 Contract Changes

Any changes to the terms and conditions of the resulting contract shall be made only by written agreement between the contracting officer and contractor per FAR 52.212-4(c). Any contract change directed by a Government official, other than the contracting officer, is unauthorized.

18.6 Notice to Vendor Regarding Inherently Governmental Functions

Pursuant to FAR 7.5, the vendor shall not perform any inherently Governmental actions under this contract. No vendor employee shall hold him or herself out to be a Government employee, agent, or representative. No vendor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties about this contract, vendor employees shall identify themselves and specify the name of the company for which they work.

19 Post Award Conference

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The Contractor agrees to attend any post award conference convened by the contracting officer in accordance with Federal Acquisition Regulation Subpart 42.5.

The post award meeting is to provide the integrator/installer the ability to survey the site and identify any issue that may prevent them from delivering and completing the project. All security and site access will be discussed. Nondisclosure agreements will be provided and any questions will be addressed.