RFQQ 1249497 Shipboard A-Frame System FV.pdf

UNIVERSITY of WASHINGTON

Request for Quote and Qualifications #1249497

RFQQ Coordinator: Kassy Ellefson, Sr. Contract Manager, UW Procurement Svcs.

It is the Bidder’s responsibility to read the entire document, including any addendums or attachments and to comply with all requirements listed herein.

The University is conducting this solicitation via the University’s Workday Strategic Sourcing System (WSS) and advertising the solicitation via the state of Washington Electronic Business Site (WEBS).

Any addenda to this Request for Proposal will be posted on WSS and WEBS. The University is not responsible for a Bidder’s failure to register and check WSS and WEBS for solicitation updates.

The University of Washington is soliciting proposals from qualified firms capable of providing a custom shipboard A- Frame in accordance with the requirements of this solicitation.

DUE DATE: August 4, on or before 3pm PDT

CONTENTS OF THE REQUEST FOR QUOTE and QUALIFICATIONS

1. Introduction and Submission

2. Administrative Instructions

3. Project Requirements

4. Evaluation and Award

5. Contract Terms and Conditions

ATTACHMENTS

The following Exhibits and Appendices are incorporated into and made part of this RFQQ and are available for download from the Workday Strategic Sourcing event:

• Exhibit A – Certifications and Assurances

• Exhibit B – Minority and Women’s Business Enterprise Response Form

• Exhibit C – Terms and Conditions for Federal Contract Funded Purchases

• Exhibit D – Certifications and Representations for Federal Contract Funded Purchases

• Exhibit E – University of Washington General Terms and Conditions

• Exhibit F - Supplier Code of Conduct

• Appendix A STAFAC-36-360 zip file

• Appendix B A-Frame Assembly Procedure 20MAY2026

• Appendix C A-Frame Test Procedure 14MAY2026

• Appendix D A-Frame Test Weights 14MAY2026

SECTION 1 INTRODUCTION and SUBMITTAL https://university-of-washington.public-portal.us.workdayspend.com/ https://university-of-washington.public-portal.us.workdayspend.com/ https://www.des.wa.gov/sell/bid-opportunities https://university-of-washington.public-portal.us.workdayspend.com/ https://www.des.wa.gov/sell/bid-opportunities https://university-of-washington.public-portal.us.workdayspend.com/ https://www.des.wa.gov/sell/bid-opportunities

The University of Washington (UW, University) is a public research university founded in May 1861. The UW is one of the world's preeminent public universities, consistently ranked among the top public universities in the world. The UW educates more than 58,000 students annually; our students and faculty work together to turn ideas into impact and in the process transform lives and the world.

With the UW receiving more federal research dollars than any other U.S. public research university, the Applied Physics Laboratory (APL-UW) is a vital research unit of the University of Washington. APL-UW serves as a trusted research and development agent by anticipating broad scientific and engineering challenges and responding quickly to rising national research priorities. Core expertise is in ocean physics and engineering, ocean and medical acoustics, polar science, environmental remote sensing, and signal processing.

The South TOTO Acoustic Measurement Facility (STAFAC) is a U.S. Navy underwater range located in the Southern Tongue of the Ocean (TOTO) in the Bahamas. It is a critical, shore-connected acoustic measurement facility used to test and measure the radiated noise (acoustic signatures) of submarines and surface ships. This Request for Quote and Qualifications (RFQQ) is issued by the University of Washington Procurement Services department on behalf of APL-UW to identify a qualified firm able to provide one (1) custom A-frame system and associated components to be used in shipboard operations at sea to deploy and recover equipment weighing up to 20 short tons.

1.1 TIMETABLE

Issue RFQQ July 10, 2026 Closing Date for Inquiries July 16, 2026, 3pm PDT Addendum Issued (if necessary) July 28, 2026 Proposal Due August 4, 2026, on or before 3pm PDT Preferred Delivery: By December 15, 2026

Dates and times may change at the discretion of the UW. Bidders will be notified of any schedule changes that affect them.

1.2 SUBMISSION OF PROPOSALS

Bidders shall submit a proposal in PDF or Word format, via WSS. Proposals must be submitted on or before the time specified in Timetable, any proposal received after the due date and time may not be considered. All proposals shall remain valid for a minimum of 180 business days following the RFQQ closing date.

The University of Washington is not responsible for any technical issues, system errors, connectivity problems, or other difficulties experienced by bidders when accessing or submitting responses through Workday Strategic Sourcing (WSS) and reserves the right not to accept late or incomplete submissions resulting from last-minute technical difficulties.

Bidders are solely responsible for ensuring that their responses are fully completed and successfully submitted prior to the event closing deadline. The University strongly encourages bidders to begin and finalize their submissions well in advance of the deadline to allow sufficient time to address any potential technical issues.

All proposals and any accompanying documentation become the property of the UW and will not be returned.

Each proposal must be signed and dated by the Bidder; the name and title shall be typed or printed below each signature.

1.3 SUBMITTAL REQUIREMENTS

Bidders shall complete all questionnaires, worksheets, and required document uploads within the Workday Strategic Sourcing (WSS) event. Responses shall be organized and submitted through the WSS event structure. Supporting technical and commercial documentation shall be uploaded in the sections identified within the event.

Each proposal shall begin with a Cover Letter containing:

• Letter on company letterhead with a brief summary of firm qualifications and interest;

• Signature by an authorized representative of the Bidder;

• RFQQ contact name, title, address, phone number, and email address;

• A brief statement summarizing the Bidder's understanding of the project;

• Project point of contact information;

• A statement accepting the RFQQ Terms and Conditions per Section 2.17;

• A statement accepting the Supplier Code of Conduct;

• A statement accepting the 180-business-day validity period.

Offerors shall provide a comprehensive narrative proposal demonstrating compliance with the requirements set forth in Section 3, including all applicable technical specifications, operating conditions, and administrative obligations. Proposals shall be organized into the following sections:

A. Technical Requirements

• Compliance Matrix Provide a detailed, line-by-line matrix addressing Table 1 found in Section 3.1. Each item shall be identified as Comply, Exception, or Not Applicable (N/A), with supporting references to drawings, calculations, procedures, or other substantiating documentation.

• Manufacturing and Inspection Summary Describe the proposed fabrication approach, including welding processes and conformance with AWS D1.1 standards. Include a welder qualification plan and a magnetic particle inspection (MPI) plan.

• Coating and Finish Summary Specify the proposed coating system (e.g., paint or powder coating), including surface preparation methods, target dry film thickness (DFT), and inspection/verification procedures.

• Testing and Acceptance Summary Outline planned testing activities, including inspection and witness points, notification procedures, and deliverable test reports.

B. Project Management and Schedule

• Project Schedule Submit a draft schedule with key milestones and calendar dates, including project kickoff within two (2) weeks of Purchase Order (PO) issuance. Offerors shall identify any schedule exceptions and propose earliest achievable delivery. Following successful APL/UW inspection and acceptance of deliverables, shipping will be coordinated by APL/UW to the final destination.

• Quality Assurance (QA) Plan Provide a QA plan describing processes and controls to ensure compliance with all project requirements.

• Communication Plan Identify and provide contact information for the Project Manager and other key points of contact and describe communication protocols.

• Work Plan Describe the overall project approach and methodology to meet all administrative requirements specified in this RFQQ. The Work Plan shall also describe:

a) The Bidder's current production capacity;

b) Key manufacturing resources and facilities;

c) Anticipated staffing available to perform the work;

d) Current workload and major ongoing commitments;

e) Any known constraints or risks that could affect performance or schedule; and

f) The Bidder's ability to meet the required delivery date. The University reserves the right to request supporting documentation during evaluation.

C. Past Performance and Experience

Provide at least two (2) examples of similar marine, offshore, launch-and-recovery, crane, winch, hydraulic, or heavy welded fabrication projects completed within the past five (5) years. The University reserves the right to contact references to verify project performance, schedule adherence, technical capability, and customer satisfaction.

For each project provide:

• Customer name and point of contact

• Project description

• Contract value

• Completion date

• Scope performed

• Whether the project was delivered on schedule

• Whether the project included FAT or customer acceptance testing

D. Price Proposal

• Provide a complete price proposal covering all required scope elements. Pricing shall be itemized at a minimum for each of the following major system components:

a) Section 3.3.2 – A-Frame Structural Components

b) Section 3.3.3 – A-Frame Winches

c) Section 3.3.4 – Hydraulic Cylinders

d) Section 3.3.5 – Hydraulic Power Unit (HPU)

e) Section 3.3.6 – Hydraulic Control System

f) Section 3.3.7 – Deck Winch

g) Section 3.3.8 – Hydraulic Hoses

In addition, the Proposal shall separately identify:

a) Inspection and testing costs, including Factory Acceptance Testing (FAT)

b) Coating and finishing costs (if not included in component pricing)

c) Documentation and turnover package costs (if separately priced)

d) Any optional items, recommended spare parts, or alternate configurations

e) Any assumptions or exclusions affecting pricing

• Milestone Payment Schedule Bidder shall propose milestone-based invoicing tied to measurable deliverables. Milestones shall identify the associated deliverable and requested payment percentage. Progress payments may be approved based on completion of mutually agreed project milestones. Payment requests shall be supported by documentation demonstrating completion of the applicable milestone. A minimum of five (5%) of the total contract value shall be retained until successful completion of Factory Acceptance Testing (FAT), submission of required documentation, and final acceptance by APL-UW.

• The Proposal shall include a total proposed contract price.

E. Required Submission Documents

• Full Proposal (Items A-D above)

• Required Attachments (must be signed and submitted with Proposal):

• Attachment A — Certifications and Assurances

• Attachment B — Minority and Women-Owned Business Enterprise

1.4 QUESTIONS

All questions must cite the particular RFQQ section(s) and paragraph number and be submitted via the WSS Message Center. Depending upon the nature of the question and the response, copies of the question and response may be shared to all other Bidders. Bidders will not receive confirmations that submitted questions have been received.

Should any discrepancies be found in or omissions from the specifications, or doubt as to their meaning, the Bidder shall notify the Coordinator, in writing. Any and all interpretations, corrections, revisions, and amendments shall be issued by the RFQQ Coordinator in the form of a written addendum to all holders of the RFQQ documents, via the WSS Message Center. All addenda issued shall become a part of the award documents.

Bidders are strictly prohibited from contacting any University personnel regarding this RFQQ other than the designated RFQQ Coordinator, and only through the WSS Event Message Center. Any attempt to communicate outside of this https://university-of-washington.public-portal.us.workdayspend.com/ https://university-of-washington.public-portal.us.workdayspend.com/ required channel—including but not limited to email, telephone, or in-person contact—will be deemed an unauthorized communication and may result in disqualification from the solicitation process. Any oral or informal communications are considered unofficial and non-binding on the University of Washington. Questions submitted after the stated deadline for inquiries may not be accepted or answered.

Limited Exception: Bidders may contact the RFQQ Coordinator outside of the WSS Event Message Center solely for the purpose of obtaining technical assistance with establishing or accessing their WSS account. This exception is strictly limited to account access issues. No questions or communications regarding the RFQQ content, requirements, or process will be accepted outside of the WSS Event Message Center. RFQQ Coordinator assistance is limited; Bidders are advised to reach out to Workday support whenever possible.

SECTION 2 ADMINISTRATIVE INSTRUCTIONS

2.1 DEFINITIONS

● The terms "offer", “proposal,” “response” or “bid” means a submitted response to this RFQQ

● The terms "Bidder", “Bidders,” or “Firm” means the entity submitting a response.

● The terms “Agent,” "Contractor", “Firm” or “Supplier” means the entity receiving a contract award.

● The terms “Contract” or “Agreement” means, the contract(s) and/or purchase order(s) that is awarded as a result of this RFQQ.

● The term "RFQQ Coordinator" means the University of Washington’s appointed contracting representative.

● The terms "solicitation" or “RFQQ” means Request for Quote and Qualifications.

2.2 REVISIONS TO THE RFQQ

The University reserves the right to change the schedule or cancel the RFQQ at any time. The University reserves the right to make corrections or amendments due to errors found in the RFQQ by the University or a Bidder. Any changes will be dated and made a part of the RFQQ. All changes must be coordinated in writing, authorized by, and made by the RFQQ Coordinator.

All RFQQ corrections and amendments will be posted to WSS. Bidders are responsible for checking WSS for this information.

2.3 ACCEPTANCE OF OFFERS

The UW reserves the right to reject any or all responses or any part thereof, or to accept any responses, or any part thereof, or to waive or decline to waive irregularities and technicalities in any response when it is determined that it is in the best interest of the UW to do so. The UW reserves the right to waive any minor irregularity in any response received, including but not limited to, obvious mathematical errors in extension of pricing, failure to date the response, or failing to execute any certification not considered salient to price, or acceptance of an agreement award. A major omission, such as but not limited to, failing to contain the signature of a responsible official of the company on the response, failing to propose actual pricing, may result in rejection of the offer as being non-responsive to the RFQQ.

2.4 AWARD IN THE BEST INTEREST

In order to obtain the services and pricing that best meet the needs of the University as expressed in this RFQQ, the University reserves the right to make single or multiple awards. The University also reserves the right to cancel or reissue the RFQQ or reject any or all offers without penalty.

Award of a contract is not a guarantee of business.

2.5 ATTACHMENT OF RESPONSES TO CONTRACT

If an award is made, the University will incorporate, by reference, the RFQQ document and any addenda issued, plus the winning Bidder's response to the RFQQ as part of the final contract.

2.6 CANCELLATION

The University shall have the option to cancel an award issued as a result of this solicitation at any time for performance that is not in compliance with all the instructions and specifications stated herein.

2.7 COMPLAINTS

A. Contractors may submit a complaint to the RFQQ Coordinator based on any of the following:

• The solicitation unnecessarily restricts competition;

• The solicitation evaluation or scoring process is unfair or flawed; or

• The solicitation requirements are inadequate or insufficient to prepare a response.

B. Bidders may submit complaints up to 5 business days prior to the RFQQ due date. Complaints must meet the following requirements:

• Must be in writing.

• Must be sent to the RFQQ coordinator, or designee.

• Should clearly articulate the basis for the complaint.

• Should include a proposed remedy.

The RFQQ coordinator or designee will respond to complaints in writing; the response to complaints including any changes to the solicitation will be posted as an amendment WSS. The complaint may not be raised again during the protest period. The complaint process does not include an appeal process.

2.8 COST OF RESPONSES

Costs incurred in preparing and presenting the responses or incurred in any other manner by the Bidder in responding to this solicitation are not reimbursable and may not be charged to the University.

2.9 GRATUITIES

In accordance with RCW 42.52, Ethics in Public Service, University employees may not accept gifts, gratuities, or any item of economic value. The Bidder agrees to offer no such items to any University employee.

2.10 FUNDING

Any contract awarded as a result of this procurement is contingent upon the continued availability of state or federal agency funding. There shall be no penalties assessed for contract cancellation due to loss of funds.

2.11 IN-STATE RECIPROCITY

Pursuant to RCW 39.26.271 and WAC 200-300-075, the State of Washington Department of Enterprise Services has established a schedule of percentage increases to be added to Bids from Bidders in states that grant a preference to Contractors located in their state, or for goods manufactured in their state. The percentages related to each respective state are provided in the NASPO’s state preference repository and apply only to Bids received from Bidders in those states listed.

The appropriate percentage will be added to each Bid bearing the address from a state with in-state preferences rather than subtracting a like amount from Washington State Bidders.

This action will be used only for analysis and award purposes. In no instances shall the increase be paid to a Bidder whose Bid is accepted and awarded a Contract.

2.12 NON-ENDORSEMENT

As a result of the selection of a Bidder to supply products and/or services to the University, the University is neither endorsing nor suggesting that the Bidder is the best or only solution. All Bidders agree to make no reference to the University in any literature, promotional material, brochure, sales presentation, or the like without express written consent of the University’s Trademarks and Licensing Office.

2.13 PUBLICITY

Advertising, including use of the University marks and logos, press releases, or any other general public announcement by a Contractor, stating the availability of its products or services to University employees is prohibited unless the Contractor has obtained prior written authorization from the UW Procurement Services Department.

https://www.naspo.org/research-and-innovation/state-preference-repository/

2.14 NO OBLIGATION TO CONTRACT

This solicitation does not oblige the University of Washington to contract for the services specified herein.

2.15 RESPONSE WITHDRAWAL

Responses may be withdrawn any time prior to the RFQQ scheduled due date and time. Withdrawn responses may be resubmitted up to the time and date designated for receipt of responses provided they are in full conformance with the terms and conditions of this solicitation.

2.16 RESPONSIVENESS

All responses will be reviewed by the RFQQ Coordinator to determine compliance with administrative requirements and instructions specified in this RFQQ. The Bidder is specifically notified that failure to comply with any part of the RFQQ may result in rejection of the response as non-responsive.

2.17 TERMS AND CONDITIONS EXCEPTIONS

In submitting a response to this RFQQ, the Bidder agrees to accept the terms and conditions set forth and as noted in this RFQQ. Any exceptions to RFQQ terms and conditions, including UW General Terms and Conditions must be noted with RFQQ response and alternate language provided. The UW reserves the right to accept or reject alternate language proposed at its sole discretion.

In the event a Contractor does not submit exception to terms and conditions contained within this solicitation, it shall be construed by the University as the Contractors’ full acceptance; exception requests may not be allowed during the negotiation of the contract.

2.18 SINGLE PROPOSAL

If there is a single Proposal from only one (1) Bidder, UW may deem the procurement as a failure of competition and, at its sole option, cancel the RFQQ. Alternatively, UW may choose to name the single Bidder as the Apparent Successful Bidder.

2.19 MINORITY AND WOMEN BUSINESS ENTERPRISE PARTICIPATION

In accordance with chapter 39.19 RCW, the University of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award and proposals will not be rejected or considered non-responsive on that basis. Any affirmative action requirements set forth in federal regulation or statutes included or referenced in the contract documents will apply.

The established annual procurement participation goals for this solicitation are MBE 6% and WBE 4%. For information on certified firms, Contractors may contact OMWBE at 360/753-9693 or http://www.omwbe.wa.gov.

2.20 U.S. SMALL BUSINESS PARTICIPATION

Participation in contracts for goods and services is encouraged by firms which qualify under definitions by the U.S.

Small Business Administration as small business (SB), or small disadvantaged business (SDB), or small women owned business (WOB).

The percentage listed below is voluntary. No preference will be included in the evaluation of bids/proposals.

Participation in University contracts may be either direct as the Contractor in response to this solicitation, or as a subcontractor to a Contractor. Voluntary U.S. Small Business goals for this solicitation are 15% SB/SDB/WOB

2.21 WORKDAY PLATFORM

The University uses Workday Financials for its purchase order and invoice processes. Awarded Contractor agrees to work with the University to successfully transmit orders and invoices electronically. More information is available at:

https://finance.uw.edu/ps/suppliers

Section 3 PROJECT REQUIREMENTS http://www.omwbe.wa.gov/

3.1 SCOPE OF WORK

The Applied Physics Laboratory (APL-UW) seeks proposals from qualified firms to provide one custom A-frame system consisting of the components described below.

The system shall comprise two hydraulic cylinders that operate in parallel, two double-reeved side-mounted winches, and one deck winch that is single-reeved over the center block of the A-frame. An electric HPU shall supply hydraulic power to the system, and a stand-alone control console shall contain all flow controls and valves for the system.

Control console, HPU, cylinders and winches shall be connected by hoses with quick disconnect fittings. Deliverables consist of one complete A-frame launch-and-recovery system including all structural components, hydraulic cylinders, winches, HPU, control console, hoses, FAT, documentation package, and associated accessories.

The system shall incorporate the items listed in Table 1, with technical requirements detailed in Section 3.3. Assembly requirements for the system are detailed in Section 3.4. Factory Acceptance Test requirements are detailed in Section

3.5. Administrative requirements are detailed in Section 3.6.

Section Description Qty

3.3.2 A-FRAME STRUCTURAL COMPONENTS 1 set

3.3.3 A-FRAME WINCHES 2

3.3.4 HYDRAULIC CYLINDERS 2

3.3.5 HYDRAULIC POWER UNIT (HPU) 1

3.3.6 HYDRAULIC CONTROL SYSTEM 1

3.3.7 DECK WINCH 1

3.3.8 HYDRAULIC HOSES 1 set

Table 1. A-frame components

All work shall be performed in strict accordance with the requirements set forth in this solicitation, the provided Appendix, and all referenced documents. Deviations/exceptions to the requirements are not permitted without prior written APL approval; any proposed exceptions must be clearly identified in the proposal.

The Contractor shall be responsible for providing all labor, materials, equipment, and services necessary to complete the work, including but not limited to:

• Procurement of all required materials

• Fabrication and assembly

• Coating and/or finishing

• Inspection and quality control

• Testing and acceptance activities

• Documentation and turnover deliverables

• Packaging and delivery

The completed system shall meet all specified technical, environmental, and operational requirements for marine use and handling.

3.2 PURPOSE

The A-frame and associated components will be used in shipboard operations at sea to deploy and recover equipment weighing up to 20 short tons.

3.3 TECHNICAL REQUIREMENTS

The A-frame and associated components shall conform to the following technical requirements:

3.3.1 COMMON REQUIREMENTS

3.3.1.1 All components shall withstand storage and operation in a tropical coastal environment including direct sunlight and rain, with humidity to 100% and air temperatures to +50 ºC without performance degradation for a minimum of 10 years.

3.3.1.2 All components shall withstand storage and operation in an inland environment in direct sunlight, rain or snow, with humidity to 100% and air temperatures between -10 and +50 ºC without performance degradation for a minimum of 10 years.

3.3.1.3 All components shall withstand direct exposure to weather including tropical sun, wind and rain during transit and operation with no degradation of performance.

3.3.1.4 All exposed carbon steel surfaces shall be finished as follows.

a) Preparation: sand blast to near white finish, apply inorganic zinc-rich primer, 2-5 mil DFT.

b) Paint: apply two coats of two-part epoxy topcoat, color: Haze Grey, each 2-5 mil DFT. Stripe coat corners and all edges before each coat.

c) COTS component paint finish may deviate from the above subject to approval by APL-UW.

3.3.2 A-FRAME STRUCTURAL COMPONENTS

3.3.2.1 A-frame structural components shall be a combination of machined, fabricated and purchased items, and shall be supplied in accordance with Appendix A, A-FRAME TOP ASSEMBLY drawing STAFAC2-36-301 Rev – and subordinate drawings as listed in the STAFAC2-36-301 Bill of Materials (BoM). Note that fabricated and machined items are identified in the BoM with ‘Leidos’ as the vendor.

3.3.3 A-FRAME WINCHES

Two A-frame winches shall be provided that conform to the following specifications:

3.3.3.1 Winches shall be designed in accordance with current ABS standards. No certification is required.

Exceptions to ABS standards may be considered on a case-by-case basis if justified.

3.3.3.2 Winches shall be powered by the HPU detailed in Section 3.3.5 and shall be fully compatible with this HPU.

3.3.3.3 Winches shall accommodate a minimum of 340 ft of 1” wire rope. Note: a minimum of 100 ft of wire rope will be maintained on the drum all times during operation.

3.3.3.4 Each winch shall be provided with 340 ft of 1” Dyform 18 HSLR wire rope installed on the drum, with the free end unterminated but secured with wire whipping.

3.3.3.5 Winches shall be capable of up to 30,000 lb line pull throughout the working range.

3.3.3.6 Winches shall be capable of pay-in and payout up to 100 fpm throughout the working range.

3.3.3.7 Winches shall be equipped with a spring-applied/hydraulic release load-holding brake mechanism capable of holding the full rated load with no slippage.

3.3.3.8 Winch drums shall be sized to facilitate natural level-winding of cable due to fleet angle. Note: distance from winch to first sheave is approximately 65 ft.

3.3.3.9 All hydraulic ports shall conform to SAE J1926-1. Tapered pipe thread ports are not acceptable.

3.3.4 HYDRAULIC CYLINDERS

Two hydraulic cylinders to actuate the A-frame shall be provided that conform to the following specifications:

3.3.4.1 Each cylinder shall comply with drawing STAFAC2-36-324 Rev –, A-Frame Cylinder Assembly Specification.

3.3.4.2 Each cylinder shall be designed in accordance with current ABS standards. No certification is required.

Exceptions to ABS standards may be considered on a one by one basis if justified

3.3.4.3 Maximum extended load = 136,000 lbs (cylinder fully extended, pressure on rod end).

3.3.4.4 Maximum retracted load = 100,000 lbs (cylinder fully retracted, pressure on blind end).

3.3.4.5 Supplier shall specify maximum allowable compressive load (and corresponding maximum cylinder pressure) at the length specified in 3.4.10 (Transition from Compressive to Tensile Load) based on elastic buckling analysis.

3.3.4.6 Cylinder stroke = 205 inch.

3.3.4.7 Maximum operating pressure = 3000 psig, proof pressure = 4500 psig.

3.3.4.8 Pin-to-pin length, fully retracted = 457 inch.

3.3.4.9 Pin-to-pin length, fully extended = 662 inch.

3.3.4.10 Pin-to-pin length, Transition from Compressive to Tensile Load = 572 inch.

3.3.4.11 Each cylinder shall be supplied with stainless steel spherical bearings/rod ends at each end, suitable for a 4” diameter clevis pin (or greater if cylinder manufacturer requires it).

3.3.4.12 Each cylinder shall be supplied with a fully integrated linear displacement sensor that complies with the following:

a) ±0.5% or better FS accuracy.

b) Input 24 VDC.

c) 4-20 mA output.

d) IP67 rating.

3.3.4.13 Each cylinder shall be fabricated from honed carbon steel tubing.

3.3.4.14 Each cylinder rod shall be fabricated from chrome-plated 17-4 PH Cond. H1150. Note: bidders are encouraged to offer an alternative, higher performance rod material/coating option provided they produce evidence of prior successful application.

3.3.4.15 Each cylinder shall incorporate a flanged-type rod seal gland to facilitate repair/rebuild.

3.3.4.16 A dual-counterbalance valve shall be incorporated at the fluid connection point near the base of the cylinder. The valve pressure setting will be provided by APL-UW. The valve cartridge and adjuster shall be protected from the environment with means to be approved by APL-UW prior to production.

3.3.4.17 Fluid connection ports shall be 1” SAE Straight Thread Ports (-16). Tapered pipe thread ports are not acceptable.

3.3.4.18 The fluid connection to the rod end of the cylinder shall be hard plumbed using 316 stainless steel tubing of the appropriate pressure rating and environmental resistance. Tapered pipe threads are not acceptable.

3.3.4.19 Each cylinder shall be provided with padeyes/lifting points at each end, designed to accommodate the cylinder weight plus oil in the fully retracted state.

3.3.5 HYDRAULIC POWER UNIT (HPU)

One HPU shall be provided that conforms to the following specifications:

3.3.5.1 HPU shall be designed in accordance with current ABS standards. No certification is required. Exceptions to ABS standards may be considered on a case-by-case basis if justified

3.3.5.2 HPU shall be powered by a 150 hp TEFC electric motor, 480 VAC, 3φ, 180 A.

3.3.5.3 Motor shall be fitted with a soft start feature to manage inrush current when powered by a generator.

3.3.5.4 All electrical components shall be housed in an IP67-rated stainless steel enclosure.

3.3.5.5 Manual ON, OFF, and E-STOP controls shall be located on the front panel of the enclosure.

3.3.5.6 HPU shall be fitted with the following sensors and displays.

a) Reservoir oil level. LED display on front panel. A low oil level event shall initiate HPU shutdown.

b) Reservoir temperature. LED display on front panel. An over-temperature event shall illuminate a warning light on the front panel. Warning setpoint shall be operator-adjustable between 140 °F and 180 °F.

c) Pump output pressure. Analog gauge on piping and digital display on front panel.

d) Filter blockage. Indicator light on front panel.

e) Hour meter.

3.3.5.7 All sensors and cable harnesses shall be rated to IP67.

3.3.5.8 Maximum continuous operating pressure shall be 3000 psig.

3.3.5.9 Minimum flow rate at rated pressure shall be 65 gpm.

3.3.5.10 Reservoir shall be filled with a minimum of 300 US gallons of ISO VG 32 or VG 46 mineral oil (Mobil DTE 10 or equivalent).

3.3.5.11 Filtration on both the high pressure and return sides shall maintain oil cleanliness to ISO 4406 19/17/14 level with a minimum of 200 hour operation between filter changes.

3.3.5.12 HPU shall be provided with new filters installed post-FAT and prior to delivery.

3.3.5.13 Pump shall be a variable-displacement, pressure-compensated axial piston type.

3.3.5.14 Pump shall be fitted with load-sense control via ¼” port.

3.3.5.15 HPU shall be furnished with a manual unloader valve (vents load sense port to tank).

3.3.5.16 HPU shall be fitted with a pressure relief valve.

3.3.5.17 HPU shall be fitted with an air-to-oil cooler having a 150,000 BTU/h capacity. Cooler shall be capable of maintaining the oil temperature at or below maximum with the HPU operating at full power and ambient temperature of 50º C.

3.3.5.18 All hydraulic fittings shall be SAE Straight Thread or 37° JIC Flared Ports. Tapered pipe thread ports are not acceptable.

3.3.5.19 HPU shall incorporate the following ports with quick disconnect couplers to allow connecting and disconnecting to A-frame control console with minimal fluid loss or contaminant ingestion. QD series/manufacturer is TBD.

a) High-Pressure, minimum size 1-1/4” (-20).

b) Return, minimum size 2” (-32).

c) Two case drains (isolated), minimum size 1” (-16).

d) Load Sense, minimum size ¼” (-4)

3.3.5.20 All piping shall be hard plumbed using 316 stainless steel tubing of appropriate pressure rating.

3.3.5.21 Sheet metal oil containment pan below all hydraulic fittings and quick disconnects with drain plug. Pan shall contain entire contents of reservoir will minimum 2 inch freeboard when full.

3.3.5.22 Two 10” x 4” forklift pockets below oil containment pan.

3.3.6 HYDRAULIC CONTROL SYSTEM

One hydraulic control system shall be provided that conforms to the following specifications:

3.3.6.1. 3000 psig operating pressure.

3.3.6.2. 1” Inlet and outlet quick disconnects (QDs) for the following.

a) 2 each A-frame winches.

b) 1 each deck winch.

c) 2 each A-frame cylinders.

d) 1 each spare QD set for future additional deck winch.

e) Case drains for 4 each winches.

3.3.6.3. 1 each 1-1/4” inlet QD for HPU pressure line (3000 psig).

3.3.6.4. 1 each 2” Outlet QD for HPU tank line (150 psig).

3.3.6.5. 3-position proportional directional control valves for 4 winches.

3.3.6.6. Four-way, 3-position proportional directional control valves for 2 hydraulic cylinders with synchronizing flow control valve with input from displacement sensors on both cylinders.

3.3.6.7. Separate LED readout in inches to the nearest inch of cylinder stroke for each cylinder.

3.3.6.8. Individual pressure gauges for the following:

a) System pressure/supply pressure to control console.

b) Supply pressure to winches.

c) Cylinder operating pressure – extend/ retract

3.3.6.9. Pressure reducing valve for blind end of cylinder, if required to prevent buckling.

3.3.6.10. Ball valves on output to cylinders to allow either cylinder to be stroked in or out independently of the other.

3.3.6.11. Recirculation bypass ball valve and plumbing to allow oil to be circulated from supply to return through heat exchanger during periods of downtime for cooling purposes

3.3.6.12. Pressure reducing valve for winches, if needed.

3.3.6.13. Pressure relief valves to protect circuit from overpressure.

3.3.6.14. 6 inch high sheet metal oil containment pan below all hydraulic fittings and quick disconnects with drain plug.

3.3.6.15. Nonskid grating above oil containment pan for operator to stand on.

3.3.6.16. Forklift pockets below oil containment pan.

3.3.6.17. Padeyes for 1” shackles at 4 corner vertical supports to facilitate chain binding to deck during operations.

3.3.6.18. Sloped sheet metal roof extending past oil containment pan on all sides.

3.3.6.19. Padeyes sized for 1” shackles on top of frame/roof for lifting with crane via 4-leg bridle.

3.3.6.20. Swivel-out chair allowing operator to sit or stand during operations and allowing access to hydraulic components when necessary.

3.3.6.21. Manifold plate for all inlet and outlet QDs, individually labeled, on face of unit opposite operator.

3.3.6.22. Target dimensions: 4-6’ wide x 4-6’ long x 7’ interior height.

3.3.7 DECK WINCH

One deck winch shall be provided that conforms to the following specifications.

3.3.7.1. Winch shall be designed in accordance with current ABS standards. No certification is required. Exceptions to ABS standards may be considered on a one by one basis if justified

3.3.7.2. Winch shall be powered by the HPU detailed in Section 3.3.5 and shall be fully compatible with this HPU.

3.3.7.3. Winch shall accommodate a minimum of 340 ft of 1-1/8” wire rope. Note: a minimum of 100 ft of wire rope will be maintained on the drum all times during operation.

3.3.7.4. Winch shall be provided with 340 ft of 1-1/8” Dyform 18 HSLR wire rope installed on the drum, with the free end terminated in a closed spelter socket.

3.3.7.5. Winch shall be equipped with a spring-applied/hydraulic release load-holding brake mechanism.

3.3.7.6. Winch drum shall be sized in order to facilitate natural level-winding cable due to fleet angle. Note:

distance from winch to first sheave is approximately 150 ft

3.3.7.7. All hydraulic ports shall conform to SAE J1926-1. Tapered pipe thread ports are not acceptable.

3.3.7.8. Minimum line pull capability shall be 34,000 lb throughout the operating range.

3.3.7.9. Minimum line speed capability shall be 90 fpm throughout the operating range.

3.3.7.10. Winches shall be equipped with a spring-applied/hydraulic release load-holding brake mechanism, capable of holding the full rated load with no slippage.

3.3.7.11. Winch drum shall be sized in order to facilitate level-winding of cable. Note: distance from winch to first sheave is approximately 150ft.

3.3.8 HYDRAULIC HOSES

The following hydraulic hoses shall be provided.

3.3.8.1. HPU to Control console supply hose: 1.25” diameter x 25 ft, 3500 psi service, QDs on both ends, QTY 2 (1 spare).

3.3.8.2. HPU to Control console return hose: 2” diameter x 25 ft, 1000 psi service, QDs on both ends, QTY 2 (1 spare).

3.3.8.3. A-frame cylinders supply/return hose: 1” diameter x 100 ft, 3500 psi service, QDs on both ends, QTY 8 (4 spares).

3.3.8.4. A-frame cylinder test hoses: 1” diameter x 50 ft, 3500 psi service, QDs on both ends, QTY 6 (2 spares).

3.3.8.5. A-frame winch hose: 1” diameter x 100 ft, 3000 psi service, QDs on both ends, QTY 8 (4 spares).

3.3.8.6. A-frame winch case drain hose:1” x 100 ft, 1000 psi service, QDs on both ends, QTY 4 (2 spares).

3.3.8.7. A-frame winch test hoses: 1” diameter x 50 ft, 3000 psi service, QDs on both ends, QTY 6 (2 spares).

3.3.8.8. Deck winch supply/return hose 1” diameter x 150ft, 3000 psi service, QDs on both ends, QTY 4 (2 spares).

3.3.8.9. Deck winch case drain hose: ¾” diameter x 150 ft, 1000 psi service, QDs on both ends, QTY 2 (1 spare).

3.3.8.10. Deck winch test hose: 1” diameter x 50 ft, 3000 psi service, QDs on both ends, QTY 4 (2 spares).

3.3.8.11. All hoses above to have female JIC swivel end fittings, material zinc plated steel, QDs to be zinc plated steel as well. P/N TBD.

3.4 ASSEMBLY

Supplier shall assemble A-frame prior to Factory Acceptance Test according to Appendix B, A-Frame Assembly Procedure 20MAY2026.

3.5 FACTORY ACCEPTANCE TEST (FAT) REQUIREMENTS

3.5.1 FAT of the fully assembled A-frame system shall be according to Appendix C, A-Frame Test Procedure 14MAY2026 as detailed below in 3.5.1.1and 3.5.1.2. Refer to Appendix D, A-frame Test Weights 14MAY2026 for details regarding test weights and locations.

3.5.1.1 A-frame static test at 30 tons in both the fully retracted and extended positions with crane handoff of weight to A-frame in retracted position, hold for 5 minutes, then repeat test in extended position.

3.5.1.2 A-frame dynamic test at 25 tons in which each A-frame winch lifts load up from ground and pulls in approximately 40 ft, then A-frame booms in and out with load, winch lowers load and test is repeated with other winch. The deck winch will not be used for these tests.

3.5.2 FAT of deck winch and both A-frame winches shall include the following.

3.5.2.1 Proof Pressure Test for any custom winch: 1.5x maximum operating pressure, hold time 5 min. (TBC) in both. The test configuration shall include all auxiliary components and all external plumbing/piping.

3.5.2.2 Functional Test: Winch pays cable in and out smoothly and uniformly throughout the full load range

3.5.2.3 Bypass/Leakage Test - Measure any bypass flow across the pump at stall load: Pay in and pay out directions.

3.5.2.4 Oil Cleanliness Test: Manufacturer shall supply latest oil cleanliness test results from qualified third party test facility.

3.5.3 FAT of each hydraulic cylinder shall include the following.

3.5.3.1 Proof Pressure Test: 4500 psig, hold time 5 min. (TBC), full extension and full retraction. Test configuration shall include all auxiliary components (counterbalance valve and body) and all external plumbing.

3.5.3.2 Functional Test: Cylinder fully extends and retracts smoothly and uniformly.

3.5.3.3 Displacement Sensor Test: Monitor displacements sensor output for full extend/retract cycle. Verify linearity over full operating range.

3.5.3.4 Cylinder synchronization test: Cylinders shall be stroked in and out, side by side and variation in stroke to be a maximum of 4” over the entire stroke, testing both the counterbalance valve settings and the controls.

3.5.3.5 Bypass/Leakage Test: Measure any bypass flow across the piston seal – full extend and retract.

3.5.3.6 Oil Cleanliness Test: Manufacturer shall supply latest oil cleanliness test results from qualified third party test facility.

3.5.4 FAT of HPU shall include the following.

3.5.4.1 Functional Test – verify that fated flow and pressure can be achieved simultaneously.

3.5.4.2 Oil Cleanliness Test: Manufacturer shall supply latest oil cleanliness test results from qualified third party test facility.

3.5.5 Hydraulic Control System FAT.

3.5.5.1 These tests are covered by Section 3.5.1.

3.6 ADMINISTRATIVE REQUIREMENTS

3.6.1 Any deviations from these administrative and technical requirements shall be preapproved by APL-UW.

APL- UW Point of Contact is Geoff Cram for this order.

3.6.2 Supplier shall schedule a kickoff meeting with APL-UW within two weeks of receipt of PO to review schedule, Quality Assurance (QA) plan, designs and requirements.

3.6.3 Supplier shall disclose any nonconformance issues or design change suggestions to APL-UW prior to any other supplier action relating to the affected part.

3.6.4 Corrective action for any nonconformance issue shall be approved by APL-UW prior to any other supplier action relating to the affected part.

3.6.5 Supplier shall provide all parts and material for this order.

3.6.6 Supplier shall notify APL-UW a minimum of two weeks prior to conducting any tests.

3.6.7 APL-UW shall be permitted to witness any tests in person.

3.6.8 The following documents shall be submitted to APL-UW by email for review and approval, in PDF except where otherwise agreed.

a) Project schedule showing all milestones with calendar dates. Due no later than kickoff meeting.

b) QA plan, including any non-public/internal procedures. Due no later than kickoff meeting.

c) All production drawings (including control console fabrication drawings, hydraulic schematics and wiring diagrams) and supplemental calculations, where applicable. Due a minimum of two weeks prior to start of production.

d) Data sheets for all purchased components. Due a minimum of two weeks prior to procurement.

e) All applicable Welding Procedure Specifications (WPS), Procedure Qualification Records (PQR), and Welder Performance Qualification Records (WPQR). Due a minimum of one week prior to start of production.

f) Documentation of as-built weight and interface dimensions for each fabricated item. Due immediately prior to shipment.

g) JPEG photos of each fabricated item and the assembled system. Due immediately prior to shipment.

3.6.9 A PDF turnover package containing the following documents at a minimum shall be submitted to APL-UW by email concurrently with shipment of the finished parts. Only copies of original documents are acceptable in the turnover package; transcripts are not acceptable.

a) Certificate of conformance stating that all requirements have been met and, if any, all deviations have been accepted by APL-UW.

b) Any nonconformance reports, complete with corrective action and including APL-UW authorization signature.

c) A-frame General Arrangement drawing e, annotated with out-of-spec. as-built dimensions, if any.

d) Complete service spares list.

e) Data sheets for all purchased components other than fasteners.

f) Material test reports and certificates of conformance for all structural material.

g) All weld-related certificates and test reports.

h) All QA reports.

i) Traceability matrix showing that all stated requirements have been met, by which method, and that any deviations have been approved by APL-UW.

3.6.10 Supplier shall provide written monthly status reports that include:

a) Overall project status

b) Schedule status

c) Percent complete

d) Procurement status for long-lead items

e) Fabrication status

f) Open technical issues

g) Potential schedule risks

h) Corrective actions

3.6.11 Supplier shall not proceed beyond the following milestones without APL-UW review:

a) Design package review

b) Major material procurement

c) Start of structural fabrication

d) FAT readiness review

Section 4 EVALUATION AND AWARD

4.1 EVALUATION PROCEDURE

Responses will be evaluated in accordance with the requirements stated in this solicitation and any addenda issued.

Evaluation of proposals will be made by a full and fair consideration of all qualified Contractors.

Initial screening and evaluation of proposals will be based upon the ability of Contractor to meet the requirements and provide the services as specified. If during the evaluation process, the University determines that a particular requirement may be modified or waived and still allows the University to obtain services that substantially meet the intent of this RFQQ, the requirement will be modified or waived for all Contractors, and all proposals will be re-evaluated in light of the change.

4.2 CLARIFICATIONS

During evaluation process, the RFQQ Coordinator may contact the Contractors for clarification of Contractor's offer.

The University may request supporting documentation or other evidence related to production capacity, current workload, delivery performance, quality management systems, inspection processes, and similar matters relevant to the supplier's ability to successfully perform the requirements of this RFQQ.

4.3 REFERENCES

The University reserves the right, but is not obligated, to contact references.

4.4 SITE VISIT

The University reserves the right to conduct a site visit and/or factory visit at the proposed supplier’s facility as part of the Technical Compliance evaluation process. Such visit may be used to validate the information provided in the proposal, assess the supplier’s production capabilities, quality control processes, staffing, safety practices, delivery performance, and overall ability to meet the requirements of this RFQQ. The supplier shall cooperate fully and make appropriate personnel, facilities, and records reasonably available during the visit.

The University may request a visit before final award, and participation in a site visit is at the University’s discretion.

Any findings from the site visit may be considered in the evaluation of the proposal and may affect award determination. The University will provide reasonable advance notice and will coordinate the date, time, agenda, and attendees with the supplier.

4.5 EVALUATION SCORING

Award of the contract(s) will be based on the following criteria and point value. Points will be awarded based on Contractor's ability to demonstrate its ability to meet the different requirements specified herein. It is essential to provide all information as requested in a clear and concise manner.

The University reserves the right to make an award without further discussion of the proposal submitted; there will be no best and final offer procedure. Therefore, the proposal should be submitted in the most favorable and complete terms the Contractor can offer.

The degree in which a Contractors’ proposals meet the requirements of this RFQQ shall be based on University’s sole interpretation and discretion.

The following categories will be assigned for evaluation purposes:

Evaluation Criteria Each proposal section identified in Section 1.3 corresponds directly to an evaluation criterion. Bidders are encouraged to organize their proposals using the same headings and sequence to facilitate evaluation.

Technical Requirements Evaluation will consider the Bidder's demonstrated compliance with the technical requirements of Sections

3.3.2 through 3.3.8, completeness of the compliance matrix, quality of the proposed design and fabrication approach, inspection and testing methodology, and the extent to which the proposal demonstrates understanding of the project requirements.

25%

Project Management and Schedule Evaluation will consider the completeness and realism of the proposed schedule, project management approach, communication plan, quality assurance program, identification of project risks, and ability to meet the required delivery date.

10%

Past Performance and Experience Evaluation will…