Instructions_to_Offerors.pdf

SOLICITATION NO. RFQP06201700001

UPDATE BMS/HVAC ECONOMIZERS

FCI MENDOTA

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MENDOTA, CA 93640

ISSUE DATE: NOVEMBER 4, 2016

OFFER DUE DATE: DECEMBER 2, 2016, by 2:00 P.M. PST

OFFERS SHALL BE ADDRESSED TO:

33500 W.CALIFORNIA AVE

ATTN: OMAR SANCHEZ

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

RFQP06201700001

TITLE: FCI MENDOTA

UPDATE BMS/HVAC ECONOMIZERS

DEADLINE FOR DECEMBER 2, 2016

RECEIPT OF OFFERS: 2:00 P.M. PST

MAIL OFFERS TO:

PO BOX 39

MENDOTA, CA 93640

ATTN: OMAR SANCHEZ, CONTRACT SPECIALIST

(559)274-4256

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238210 (reference FAR provision 52.219-1 in the

Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 25-28 OF THE SOLICITATION DOCUMENT*

A. SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). If your company has a “doing business as” name reflected in your SAM registration, include this name as well in block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 6:

Provisions, page 22

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D. SECTION 7:

Representations and Certifications, pages 25-28

1. FAR Provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2. FAO-0019

Complete applicable paragraph in entirety (most commonly paragraph (c)). Ensure the date of this certification matches your offer date (block 20c on the SF-1442).

3. FAO-0021

Complete in entirety.

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the

Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 25-28 OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for

November 17, 2016 9:00am PST local time at FCI Mendota 33500 W California Ave

Mendota, CA 93640.

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27

Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC

Check, attached) shall be completed for each attendee and submitted to FCI

Mendota no later than November 14, 2016 12pm, email Mr. Troy Sciumbato EMAIL:

tsciumbato@bop.gov . For questions on filling out the NCIC form, contact Mr.

Troy Sciumbato PHONE: 559-274-4242, or Marcos Martinez 559-274-4241.

The forms must include a cover letter indicating they are for the BMS/HVAC

Economizer project in addition to the following information:

Company name and list/number of individuals from the company who will be attending.

Phone number/point of contact for the company for notification of any

NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is:

Omar Sanchez Martin Guidry

559-274-4256 559-274-4022 osanchez@bop.gov mguidry@bop.gov

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Omar Sanchez, Contracting

Officer, via email at osanchez@bop.gov no later than November 30, 2016 2:00 p.m. PST. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the

Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Quote Submission Procedures

1. Quotations shall be received on or before the deadline of

December 2, 2016 at 2:00 p.m. PST. Quotes shall be submitted to the following email address:

TO: osanchez@bop.gov CC: mguidry@bop.gov

Attn: Omar Sanchez/Martin Guidry, Contract Specialist

Quotes must be e-mailed. The quotes must be to the attention of the Contracting Officer at the email address listed mailto:tsciumbato@bop.gov mailto:osanchez@bop.gov mailto:mguidry@bop.gov mailto:osanchez@bop.gov mailto:osanchez@bop.gov mailto:mguidry@bop.gov bop40808 Highlight above. Quotes must be received on or before the deadline of

December 2, 2016 at 2:00 PM PST. Quotes received after the deadline will be handled in accordance with FAR 52.212-1

(f).

Award will be made to the responsible offeror, whose offer, conforming to the solicitation, will be most advantageous to the Government, considering price and price-related factors such as past performance.

Please submit any questions you may have to osanchez@bop.gov

I will consider all questions received and provide the responses on this website.