FCI_Bennettsville_Chiller__statement_of_work_2.docx

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

Federal Correctional Institution Bennettsville, SC

PROJECT 3B7A – REPAIR CENTRIFUGAL CHILLER

SCOPE OF WORK

June 17, 2015

FACILITIES DEPARTMENT

STATEMENT OF WORK

REPAIR CENTRIFUGAL CHILLER – PROJECT 3B7A

FEDERAL CORRECTIONAL INSTITUTION

Bennettsvile, South Carolina

1. REQUIREMENT

1.1 OBJECTIVE

The Contractor shall provide the maintenance and parts necessary to repair a York 600 ton centrifugal chiller, unit model YTK1C2E3-CTJ, compressor model YDTL-126, which was damaged due to the freezing and rupturing of the evaporator tubes. This resulted in chilled water flooding the machine. The Chiller, Chiller #3, is located at the Bureau of Prisons Federal Correctional Institution Bennettsville, 696 Muckerman Road, Bennettsville, SC 29512.

1.2 BRAND NAME OR EQUAL

Provide York replacement parts for chiller model YTK1C2E3-CTJ, compressor model YDTL-126 when performing the necessary repairs. Should a quotation be issued by a contractor for equal products, the contractor shall submit all product information/specification for the equal products in the contractor’s bid/proposal. Failure to submit the product information/specifications with your bid/proposal will be considered non-responsive and the contractor’s bid/proposal will not be considered.

1.3 CONTRACTOR RESPONSIBILITIES:

A. Contractor shall be responsible for the procurement, delivery, and installation of all parts.

B. Contractor will be certified / authorized by the manufacturer to perform the necessary repairs, startup, and testing.

C. Contractor will be responsible for the removal of used/damaged parts and daily cleanup of job site.

D. Contractor will be responsible for monitoring the system after startup to ensure the system is free of impurities.

E. Contractor shall take all necessary precautions to prevent damage to the existing property. Any damaged items shall be repaired or replaced by the Contractor, at no additional cost to the contract, nor the Government.

D. Contractor will be permitted to wear jeans to the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

H. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

I. The contractor will be responsible for notifying the Facilities Department if any interruption of service.

1.4 GOVERNMENT RESPONSIBILITIES:

A. The FBOP will be responsible for escorting contractors and providing storage/work area for repairs.

1.5 UTILITIES

A. The FBOP will provide for providing all site utilities required to perform the necessary repairs.

1.6 SECURITY/WORKING HOURS

A. All work is to be completed between the hours of 8:00 AM - 3:00 PM, Monday - Friday, excluding weekends and federal holidays.

B. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work, and approved by the Facility Manager and Contracting Officer.

C. No work will be conducted on weekends, or federal holidays.

1.7 DELIVERY OF MATERIALS

A. Materials that are required to be shipped will be shipped to the FCI Bennettsville warehouse at 696 Muckerman Road, Bennettsville, SC.

1.8 STORAGE OF MATERIALS AND EQUIPMENT

A. All tools required for repairs will be inventoried prior to entering the institution; At the start of each work day and at the end of each work day, ensuring accountability of all tools.

1.9 SECURITY CLEARANCE/CONTRACTOR BADGES.

A. All contractors/sub-contractors (no exceptions) working on the grounds of FCI Bennettsville will pass a security clearance prior to entry.

B. The contractor will be responsible to provide the necessary information for security clearances. On the paperwork for employees, designate person (COR) that will be the point of contact.

C. In the event a contractor’s employee does not pass the security clearance, it shall be the contractor’s responsibility to submit another employee for security clearance.

D. All security clearances shall be submitted to a designated person (COR), a minimum of ten working days after receiving the packets. Security clearances will be in effect for the term of up to one year, prior to the expiration period ending September 30 of each calendar year.

E. All contractors and sub-contractor employees will provide a check list of all employees on site-each day to the COR, verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

1.10 ADDITIONAL INFORMATION

A. Restrictions on Contract Workers - The contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

B. Inmate Management - The contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the contractor's scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The contractor will report any infractions of rules and regulations by any inmate to the Facility Manager or the COR.

C. Institution Security - The Contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. Contractor will be required to attend a one-time orientation program, approximately four hours, prior to performing any services under this contract. The date and time for this orientation will be mutually agreed upon by both parties and reimbursement for attendance will be bid as a specific line item.

D. Method of Performance - The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above.

The requirement, although not directly supervised, shall be reviewed by institution Facilities staff to ensure contract compliance. The contractor’s performance will be evaluated in accordance with FAR Part 42. Contract monitoring reports will be prepared by the COR and maintained in the contract file.

2. TECHNICAL SPECIFICATIONS

2.1 INTRODUCTION:

The performance called for in this Statement of Work (SOW) consists of providing repairs to a York 600 ton centrifugal chiller which was damaged due to the freezing and rupturing of the evaporator tubes. This resulted in chilled water flooding the machine. This work shall be performed in strict accordance with this SOW.

2.2 SCOPE OF WORK

Perform repairs to chiller #3, a York 600 ton centrifugal chiller, unit model YTK1C2E3-CTJ, compressor model YDTL-126, which was damaged due to the freezing and rupture of the evaporator tubes. This resulted in the subsequent chilled water flooding of the machine. The scope of damage may/will include: replacement of the evaporator tubes, flushing and dehydration of the machine, replacement of the refrigerant charge and oil, compressor rebuild, pre-rotation vane rebuild, and the monitoring of the machine for impurities after the repair. This is an estimate of the damage which may have occurred and a site visit is recommended prior to submitting quote.

2.3 SUBMITTALS

A. Not Applicable

2.4 QUALITY ASSURANCE

A. Authorized representative and parts must be utilized in the repair of the chiller.

2.5 DELIVERY, STORAGE, AND HANDLING

A. Deliver of parts and materials as necessary to preform needed repairs. Parts may be staged as needed at the FCI Bennettsville utility plant.

2.6 PROJECT CONDITIONS

A. Chiller #3 is located in the utility plant at FCI Bennettsville.

2.7 WARRANTY

A. Not Applicable.

3. PRODUCTS

3.1 MANUFACTURERS

A. The Chiller is a York, 600 ton centrifugal chiller, unit model YTK1C2E3-CTJ, compressor model YDTL-126.

4. EXECUTION

4.1 EXAMINATON

A. The contractor will monitor the chiller after the repairs to ensure all impurities are removed from the system.

4.2 PREPARATION

A. Not Applicable

END OF STATEMENT OF WORK

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