ATTACHMENT_I_-_STATEMENT_OF_WORK.pdf

ATTACHMENT I

STATEMENT OF WORK

A. GENERAL: The Federal Correctional Institution is located at 565 East Renfroe Road in Talladega, Alabama. The Federal Correctional Institution, hereinafter referred to as FCI, is comprised of two different, but co-located facilities. They are (1) FCI, and (1) Federal Prison Camp, hereinafter referred to as FPC. The Bureau of Prisons intends to make a single award for the provision of waste equipment rental and waste removal services to a responsible contractor who can provide the services in accordance with the stated requirements. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and cleaning of the receptacles for the FCI/FPC. The base period of performance shall begin on the effective date of award through a 12 month period, with the government’s unilateral right to exercise up to four, 12 month option periods.

B. EQUIPMENT:

40 Yard Compactors: The Contractor shall make available one, 40 cubic yard sealed compactor. Two, 40 cubic yard sealed compactors are the property of the Government. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and cleaning of the 40 cubic yard compactors. The rental compactor shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The rental compactor shall be freshly painted at the start of the contract and periodically during the term of contract to maintain a pleasant appearance. The Contractor’s name and local phone number shall be prominently displayed on the container.

20 Yard Open Top Containers: The Contractor shall make available one, 20 cubic yard open top container. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and cleaning of the container. The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of contract to maintain a pleasant appearance.

The Contractor’s name and local phone number shall be prominently displayed on the container.

4 Yard Container (Sewage Grinder): The Contractor shall provide one, four cubic yard waste treatment container. The contractor shall provide complete removal services to include pick-up, haul, dump, and cleaning of the container. The container shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container.

Contractor Vehicles: The Contractor shall use vehicles specifically designed for the refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

Compactors are the property of the Contractor. The Contractor shall provide complete trash removal services to include containers, pick-up, haul, dump, and cleaning of three (3), 40 cubic yard self contained sealed hydraulic compactors. Removal of waste from the FCI will be accomplished by the "swap-out" method. The contractor will be required to bring the third empty sealed compactor to replace the full container at time of removal. The sealed compactor shall be a Marathon 250 SC or equivalent.

The FCI requires two (2) 40 cubic yard, rear-loading, self contained sealed hydraulic compactors. The FPC requires (1) 40 cubic yard, side-loading, self-contained sealed hydraulic compactor.

C. SCHEDULES and PICKUP:

Trash Pick-up: Trash will not be segregated prior to pick-up. The contents of the compactors including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor's waste material will consist of solid and/or wet waste from food service and other departments within the institution. The open top container will be used primarily for construction-type demolition material.

Pickup days and times will be at the mutual agreement of the Government and the Contractor with the following mandatory condition; Line item #1 and #5 are located inside the secure perimeter of the FCI.

Due to security concerns, these two compactors must be serviced as follows; Contractor may not enter the Institution prior to 3:30 A.M., and must remove the full container, replace it with an empty container, and exit the FCI prior to 5:30 A.M. This condition is mandatory and will not be waived.

The Contracting Officer and Contracting Officer’s Representative (COR) are the only individuals authorized to schedule pick-ups. If a compactor or open top unit becomes full prior to the schedule pick-up, the Contractor will be contacted by the institution staff to schedule an additional pick-up.

Additionally, the FCI/FPC may require additional pulls and will notify the Contractor in advance as needed. The pick-up schedule and frequency of pick-ups may be altered to meet the needs of the Government. The Contractor must, upon notification of the FCI/FPC, complete the additional pulls within 24 hours. These Pick-up will occur on a “will call” basis, as needed. With the estimated number of pick-ups per week being one or more as follows:

1. 40 Yard Compactor @ FCI Food Service 1 pickup per week

2. 40 Yard Compactor @ FPC Food Service 1 pickup per week

3. 20 Yard Open Top Construction Dumpster 1 pickup per week

4. 4 Yard Dumpster @ Sewage Grinder 1 pickup per week

5. 40 Yard Sealed Compactor @ FCI Food Service 1 pickup per week

The Contractor will be required to pick up the open top container at the FPC on a "Will call basis". The calls will be placed by the COR. The container will be picked up within 24 hours of notification to the Contractor by the COR only and returned within 24 hours of removal. The Contractor will be required to pick up the waste container at the FCI on a "Will call basis". The container will be picked up within 24 hours of notification to the Contractor by the COR only and returned within 4 hours of removal.

Removal and Disposal: Removal time and frequencies shall be as stated above and may be altered as the needs of the Government dictates. Refuse disposal methods shall be in accordance with Local, State and Federal Government Health and Sanitation Codes and Regulations, to include Environmental Protection Agency regulations. In the event that two or more regulations conflict, the Contractor shall adhere to the more stringent of the two regulations. The disposal of waste shall be in a legally and environmentally safe manner. The contractor shall provide written documentation stating that the approved landfill meets all Federal, State, and Local regulations. Security checks will be initiated each time the contractor is required to enter the institution. This process could take up to 30 minutes. The Contractor will supply the FCI/FPC with written documentation that all of these laws are being adhered to.

Holiday Schedule: Refuse shall be collected as scheduled when a collection day falls on a Federal holiday, at no additional cost to the Government.

Inclement Weather Schedule: Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the COR.

Equipment Repairs: In the event of equipment failures or necessary equipment service, Monday through Friday, the contractor shall respond within four (4) hours of being notified by the FCI/FPC. On weekends or Federal holidays, the contractor shall respond within six (6) hours of being notified by the

FCI/FPC.

Cleanliness of Collection Area: Collection stations shall be left in a neat and orderly manner. All solid waste in the vicinity of the collection areas, including spillage and waste left in the areas by the contractor, shall be picked up by the Contractor. The contractor must ensure container locations are clean prior to removing the containers from the areas.

Receipts / Invoices: The contractor will be required to present a delivery ticket with the monthly billing to confirm which container was pulled, to include the date and time of the pull for each container.

Official weight slips for each load shall be submitted by the contractor to the COR on a monthly basis.

Invoices shall be submitted as follows: One invoice per month shall be itemized and submitted with the rental fee and regularly scheduled pull fee for the compactors and rental fees for the open top construction container, and the four cubic yard container.

A second invoice, submitted once per month, shall be itemized with any unscheduled or will call pulls for the compactors, the open top construction container, or the four cubic yard container.

Title to Equipment: Title to contractor-provided trash removal equipment, receptacles, and components will remain with the contractor. After contract completion, the contractor will be required to remove all of its property within three (3) calendar days after contract completion. The FCI/FPC reserves the right to remove and store the contractor's equipment, at the contractor's expense, if the property is not removed by the contractor within three (3) days after contract completion. The FCI/FPC will not be responsible for damage to the contractor's equipment if the FCI/FPC exercises its right to remove and store the equipment.

Risk of Loss: The contractor assumes the full risk of any loss or damage occurring to the refuse removal equipment, components, or receptacles except such loss or damage as may be attributable to the FCI/FPC by reason of negligence of its employees while acting within the scope of their employment.

Permits: Quoters must possess and provide copies with their quotes of the required city, county, state, and/or federal permits as required to haul solid waste. Costs associated with maintaining these permits throughout the life of the resulting contract are the sole responsibility of the contractor.

Security: The FCI/FPC reserves the right to suspend, limit or revoke the Contractor's privileges at the institution due to violations of BOP security procedures.

D. SPACE RENTAL AND UTILITIES: The contractor shall not be required to pay rental for the space occupied hereunder when in use on the premises of the FCI/FPC. The contractor shall not be required to pay the cost of any utilities which may be found necessary for the use or operation of any trash/refuse removal equipment furnished hereunder.

E. INSTITUTION SECURITY: The Contractor and its employees shall be required to meet and adhere to all regulations prescribed by the BOP for the safety, custody and conduct of inmates. Security checks will be initiated each and every time the Contractor employees must enter the secure perimeter of FCI.

The Government reserves the right for security reasons to prohibit certain vendor employees from entering the FCI. Employees of the Contractor will be required to attend a four hour orientation program prior to performing contractual duties within the institution. In the event of an institution emergency, or adverse weather, the Contractor may not be able to enter the institution to obtain the compactor(s).

F. MISCELLANEOUS INFORMATION: The Contractor is solely responsible for full compliance with all federal, state, and local laws, policies, rules and regulations. In the event that two or more of the regulations conflict the strictest of the regulations shall apply. The Contractor shall be responsible for the provision of all equipment, labor, supervision, licenses, maintenance, materials, parts, permits, repairs, tools, disposal fees, etc., needed to carry out the requirements of this contract.

G. INSPECTION OF THE SITE: Inspection of the site will be available to all interested quoters. Prior approval is necessary for such a visit. Each interested quoter is urged and expected to visit the site and make his/her own personal inspection before submitting his/her quote for this service, so as to thoroughly familiarize himself/herself with all general, local, and existing conditions. Failure to do so shall not be cause of unforeseen conditions after the contract is executed. When the quote is submitted, it shall be interpreted by the Contracting Officer to mean that the quoter has examined the site fully and understands the existing and proposed conditions and has made all necessary and due allowances for them in his/her quote prior to its submittal.

H. RESTRICTIONS OF CONTRACT WORKERS: The Contractor cannot - Supervise inmates;

Supervise Bureau of Prison staff; participate in inmate accountability; requisition, sign for or pick up supplies; formulate policy or procedures; and, attend recalls or staff functions.