Qtrly_Form_10_-_MILK_4th_QTR_FY-2016.pdf

RFQP03061600008

National Menu Specifications Quote Sheet

Institution: MDC Guaynabo Fiscal Year: 2016 Quarter: 4 th

Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted.

If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a “product of” a Foreign Country and distributed in the

United States. When options are offered on the specifications, it is the FSA's determination as to what options are put out to bid. Not all options need be put out for bid. (i.e. cans and pouches).

Updated April 1, 2015

No. Item Description Unit of

Issue

Units to

Order

Price per

Unit

Total

DAIRY

D-5 Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor. (CID A-A-20338, Group I, Type D, No Flavor). ½ pint containers.

EA 250,240

CONTRACTOR AWARD ACKNOWLEDGEMENT

*This is NOT an award document.

*Must be completed by the Contracting Officer and the Food Service Contractor prior to award.

Dear Contractor:

RE: Apparent Low Bidder concerning this Request for Quotation - RFQ03061500010

Fiscal Year: ______ Quarter: ______

___________ intends to make award to your company for the following RFQ items.

Please circle “accept or deny” for each line item noted below. Sign, date and submit this acknowledgement. This verifies acceptance and delivery of all line items listed below per the Food Service National Menu Specifications.

Accept – Deny Line #1 -

Accept – Deny Line #2 -

Accept – Deny Line #3 -

Accept – Deny Line #4 -

Accept – Deny Line #5 -

Accept – Deny Line #6 -

Accept – Deny Line #7 -

Accept – Deny Line #8 -

Accept – Deny Line #9 -

Accept – Deny Line #10 -

TOTAL DOLLAR AMOUNT: $

Formal Reminders:

PAYMENT

Per RFQ03061500010 the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or

Government Purchase Card. Awards exceeding $3000 will be accomplished through issuance of a Purchase Order. All awards under $3000 will be accomplished via the Government Purchase Card.

NOTICE

Referencing FAR 52.212-4(a) – Supplies shall be “nonconforming” if:

1 – The supplies are recalled by the producer.

2 – A local, state, or federal agency issues a public health alert regarding the supplies.

3 – The facility or farm from which the supplies originated or were processed is found to have violated applicable local, state, or federal health and safety standards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products

Inspection Act, or the Food Safety and Inspection Services directives and regulations.

___ Award Acceptance

___ Award Denial

Reason for Denial (if applicable):

Contractor Signature: Date: ______

AWARD DELIVERY INFORMATION – RFQ03061500010

Fiscal Year: 2015 Quarter: 4th

Institution: MDC Guaynabo

DELIVERY SCHEDULE

A complete delivery of all awarded items is expected during ___________ (first month of the quarter).

Deliveries will be made Monday thru Friday from 7:30 am to 3:00 pm.

Federal holiday deliveries will not be accepted.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

NOTE: Delivery schedules must be pre-arranged with the receiving warehouse.

Warehouse Phone: 787-479-4480

DELIVERY REQUIREMENTS

All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.

All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.

All canned goods must be delivered above 34 degrees F and not frozen.

All frozen foods must be delivered at 0 degrees F or below.

Any product that indicates prior thawing will be refused.

All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused.

All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

All items will be closely inspected.

Some items may require thawing and cooking to determine specifications compliance.

Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

Items that fail to meet specifications will be refused.

Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification.

If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.