Statement_of_Work_draft_2.docx

Subject - The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairies, Texas intends to establish a firm-fixed price type contract for the provision of mobile diagnostic testing services, specifically Magnetic Resonance Imaging (MRI) scans, Computerized Tomography (CT) scans, Ultrasound Services (General), and Ultrasound Services (Vascular/Doppler / Echocardiograms).

Place of Performance – Contract mobile services will take place in the mobile unit provided by the contractor. The unit will be parked in a secured area at Federal Correctional Complex (FCC) Petersburg Low and Medium institutions. It will be parked in the parking lot at the satellite prison camp (SPC). Petersburg Low/ SCP are located at 1100 River Road, Hopewell Virginia, 23860. Petersburg Medium is located at 1060 River Road, Hopewell Virginia, 23860.

Scope of Work – The contractor will be responsible for providing onsite mobile diagnostic testing for the inmate population, to include MRI, CT, Ultrasound Services – both general studies and Vascular/Doppler/Echocardiograms. All of these services will include interpretations, faxing, and supplies. All services shall be performed in accordance with standards and methods generally accepted within the field of Mobile Imaging services, and compliance with all Federal and State policy and regulations. The Contractor shall adhere to all standards and regulations associated with The Joint Commission (JC) and the American Correctional Association Foundation/Core Standards for Adult Correctional Institutions.

The contractor will provide legible written reports within five working days after the diagnostic testing has been performed. The reports will either be scanned through e-mail or faxed to the Clinical Director and Health Services Administrator.

The contractor must have the ability to work with an inmate population from a variety of cultural, regional, racial, and ethnic backgrounds.

Schedule: The contractor will normally receive orders to provide services monthly or as the need is determined by the Health Services Administrator. When ordered, services will generally be scheduled between the hours of 7:30am – 3:00pm, Monday through Friday, excluding federal holidays. A firm schedule will be developed when a task order is issued.

FCC Petersburg shall be responsible for scheduling dates and times of ordered service. The contractor will be notified of the requested date of services, as well as the types of services and number of inmates scheduled for each visit. The number inmate patients will vary each visit.

Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of FCC Petersburg should be considered and included in pricing for service.

Supplies: All supplies that the contractor routinely needs will be provided by the contractor. Further, the contractor is responsible for supplying their own power to operate their mobile imaging equipment. If additionally equipment or supplies are required by the contract, a written request may be submitted to the FCC Health Services Administrator (and copied to the Contracting Officer). All records maintained by under this contract will remain the property of the institution.

Education and Qualifications: The contractor will provide FCC Petersburg with staff that possesses the knowledge, skills, and abilities to provide high quality diagnostic testing and associated services. In addition a current and valid license of all contractor staff will be provided to the Health Services Administrator prior to the beginning of these services. License will be updated and provided to the Health Services Administrator prior to the expiration date. No contractor staff will be authorized to perform diagnostic testing services at FCC Petersburg without prior provision of current licensing documentation.

Restrictions on Contract Workers: Contract service providers shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings (with the exception of meetings related to contract services), staff recalls or staff functions.

Contract service providers are expected to wear professional clothing while on duty. Scrub uniforms are approved; however, no Khaki color clothing is allowed. Attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing and should not be tight fitting or low cut without an undershirt. If the contract employee is not dressed appropriately, entrance to the institution may be denied. The contractor will be responsible for any delay in service such situation may cause.

Contract service providers shall be free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall immediately be removed from affected activities. The contractor shall be responsible for securing services of replacement providers to continue performance of contract services. The contractor may be required to provide documentary evidence of annual Tuberculin Skin Testing or chest x-rays for contract service providers. Additionally, the contractor is responsible for providing their staff with annual FLU vaccinations.

Method of Performance: The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community. Services shall be commensurate with The Joint Commission. The performance of these services will be verified by the HSA or an assigned representative of the Contracting Officer.

Inmate Management: The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor’s scope of work shall abide by all rules in effect to ensure the safety and well-being of all participants. The contractor shall inform the HSA or an assigned representative of the Contracting Officer of any inmate found in violation of those rules.

Institution Security: The Contractor agrees to adhere to all regulations prescribed by the institution for safety, custody and conduct of inmates. Persons providing service shall attend an initial four hour security and BOP procedures orientation training session prior to assuming institution involvement. A “refresher” orientation may be required annually. Participation in training should be considered in forming pricing for service. The contractor agrees to adhere to all security regulations pertaining to contractors at the FCC. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his or her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts.