RFQP01011100009 attachment 001.pdf

Attachment 001 – Specifications and Requirement Description

Statement of Work – POST SECONDARY EDUCATION COURSE SERVICES

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to establish a firm-fixed price type contract for the provision of Post-Secondary Education Course Services to be rendered on-site at the Federal Prison Camp (FPC) located in Alderson, West Virginia. FPC Alderson is a minimum security facility housing approximately 1075 female inmates. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

Place of Performance- Contract services will take place in the Education Department located at FPC Alderson or any other selected area designated to accommodate large groups within the facility. FPC Alderson is located at Glen Ray Road, Alderson, West Virginia 24910.

Scope of Work/ Schedule- The post-secondary education course contractor will provide a curriculum that meets marketable skill requirements for a one year certificate program in a vocational program area. The certificate program should be focused on an employable trade and should be transferrable to other educational institutions of higher learning. Inmate student attending post-secondary academic programs shall be required to possess a verifiable high school diploma or GED.

The contractor shall provide staff that will act as coordinator/aid and shall be responsible for implementing and maintaining the total program. These responsibilities shall include establishing and coordinating program requirements, coordinating affairs between the post-secondary institution and the FPC, providing inmate students with all documents and information necessary for enrolling in classes.

The contractor must be able to provide no less than 16 courses per Fall and Spring semesters and four courses during the summer semester. These courses must lead to the completion of a certificate program that does not exceed 15 college hours (5 college courses) in duration. The provision of these courses will be contingent upon the availability of students for each course.

The contractor shall conduct ten, three credit hour sessions per year for each certificate program. The classes will be provided to meet the need of the current population (i.e., either two or four classes in the spring and fall, and one or two classes during the summer, not to exceed five classes per certificate program). The contractor shall submit a suggested calendar of classes with their quote. A defined schedule of classes will be agreed upon by the Supervisor of Education (SOE) and the contractor prior to the start of a semester.

It is the preference of the FPC that classes be held during the hours of 8:00am and 8:30pm Monday – Thursday of each week, and 8:00am and 4:00pm on Fridays, excluding federal holidays; however, a defined schedule of classes will be agreed upon by the Supervisor of Education (SOE) and the contractor prior to the start of a semester.

Courses will be offered for period commensurate to post-secondary requirements but for not less than the required classroom hours per semester. A schedule of suggested courses follows, but is subject to review and change with the concurrence of the Contract Monitor (CM) and/or

SOE:

Fall Semester – 16, three-hour classes Spring Semester – 16, three-hour classes Summer Semester – 8, three-hour classes

The FPC desires certificate programs to be offered in the fields of:

Medical Office Clerk which may include training in the areas of Keyboarding/Document Processing; Text Editing Rules and Applications; Medical Terminology; Medical Transcription;

Career and Professional Development.

General Office Clerk which may include training in the areas of Keyboarding/Document Processing; Text Editing Rules and Applications; Machine Transcription; Career and Professional Development; Office Accounting

Medical Insurance and Billing Clerk which may include training in the areas of Medical Coding/ICD-9-CM; Medical Coding/CPT & HCPCD; Medical Insurance Billing; Medical Office Management; Office Accounting

Certified Customer Service Specialist which may include training in the areas of Career and Professional Development; Microsoft Office; Service Industry Environment; interpersonal Contact Skills; Business Practices Applications for the Customer Service Environment

The contractor will teach all four college programs each year. At the completion of the program, inmates will receive 15 college credits and a certificate from the college.

The contractor must be prepared to provide four separate one year certificate programs to meet an enrollment of approximately 30 inmates per program.

Contractor Qualifications- The post-secondary education course provider must be a college or school and hold current accreditation status from the North Central Association of Colleges and Schools. Documentary evidence of qualification must be provided to the government to establish conformance with qualifications. Examples of documentary evidence include copies of accreditation certifications and similar supporting documentation.

Supplies- All supplies and equipment will be provided by FPC Alderson. Selection of materials to be used will be subject to the approval of the SOE. The contractor will be accountable for all government supplies and equipment to ensure that it is used only for the legitimate program purpose. All supplies, furniture, and equipment must comply with institution security requirements and be approved prior to placing in use by the contractor.

Textbooks- All textbooks used for class purposes will be the same text as used by the college;

however, the textbooks may be purchased from sources other than the college bookstore.

College instructors will supply the SOE with the title, author, and edition of all textbooks to be utilized.

Classroom Management- The contractor shall maintain and furnish, upon request, information and or data that is needed to comply with the education data system. Such information or data would include a classroom log, classroom enrollments and classroom completions.

The contractor will provide any information that is necessary for program review progress reports by the inmate’s FPC Alderson Unit team or information that may be necessary for audit purposes. The record keeping will be maintained by the contractor and submitted to the SOE upon request for the purpose of monitoring the program. All activities involved in this program are to conform to the policies and procedures established by the BOP and those customary for this profession.

Method of Performance- The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community. The performance of these services will be verified by a designated CM.

Inmate Management- Provision of services under this contract will require frequent and unsupervised contact with inmates. The instructor will not be responsible for the direct management of inmates, other than to ensure that those inmates involved in activities within the contractor’s scope of work shall abide by all rules in effect to ensure their safety and well-being.

The contractor will notify the CM or SOE, if problems or questions arise about inmates’ behavior or demeanor.

Institutional Security- The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates. The contractor shall attend an initial and annual four hour security and BOP procedures orientation training session prior to assuming institution involvement. A “refresher” orientation must be completed annually. The contractor agrees to adhere to all security regulations pertaining to contractors at the FPC. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his or her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts.

CONTRACT PRICING/SCHEDULE OF ITEMS:

Pricing Methodology- The contract rate for service will be on a per course basis. The estimated annual requirement for services is 40 courses per year. Pricing shall be inclusive of all charges (i.e., wages, insurance, overhead, profit, etc.) Please note that there will be minimal processing time required to enter the institution that should be reflected in the price quoted.

Quoters should submit a completed copy of the Schedule of Items inclusive of base year and all option periods. Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered

These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will be stable or normal.

(FAR 16.503 (a)(1)).

Schedule of Items-

Contract Line Item: Post-Secondary Education Courses

CLIN 001- Base: Effective Date of Award (EDOA) through 12 months

$ ______________ per course

CLIN 002- Option 1: 13 months from EDOA through 24 months

CLIN 003- Option 2: 25 months from EDOA through 36 months

CLIN 004- Option 3: 37 months from EDOA through 48 months

CLIN 005- Option 4: 49 months from EDOA through 60 months