RFQ-CTS-065-15_with_Review_Edits_SF-1449.pdf

U. S. Department of Justice

Federal Bureau of Prisons

Washington, D.C. 20534

October 9, 2014

Re: RFQ-CTS-065-15, Midland, Texas

All Interested Parties:

This Request for Quotation (RFQ) is to provide TDAT and MH services for male and female offenders held under authority of the United States in Midland, Texas. Services are to be provided in accordance with the enclosed Statement of Work entitled “Federal Bureau of Prisons, Community Transitional Drug Abuse Treatment and Mental Health Treatment Services dated April 2011-No Master’s Required-revised April 2013.”

The following must be completed and submitted with your Proposal:

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items - Please completes blocks 12, 17a, 17b, 23, 24, 30a, 30b, and 30c, of the SF-1449 and the continuation sheets. Please include your telephone number in Block 17a.

Original signatures are required.

Representations and Certifications (FAR 52.212-3) - Prospective offerors are required to submit Annual Representations and Certifications via the Online Representations and Certifications Application (ORCA) website at https://www.sam.gov/portal/public/SAM/. By submission of an offer under this solicitation, the offeror acknowledges completion of the annual representations and certifications via ORCA and verifies, by the submission of the offer, that the representations and certifications currently posted in SAM were entered or updated within the last 12 months and are current, accurate, complete and applicable to this solicitation. All offerors must be capable of and comply with FAR 52.212-1(j), Instructions to Offerors - Commercial Items, Data Universal Numbering System (DUNS) Number (April 2014) and FAR 52.212-4(t), Contract Terms and Conditions - Commercial Items, System for

Award Management (SAM) (May 2014).

Federal Bureau of Prisons Service Contract Business Management Questionnaire

Required Documentation Identified in the attachments, Addendum to FAR 52.212-1, Instructions to Offerors - Submission of Offers

The Government shall award to the best value, technically acceptable, responsive and responsible offeror. Award will be acceptance of your proposal, therefore, ensure that all requirements can be satisfied.

Please submit one original of your signed offer so as to be received by 12:00pm, EDT on October 30, 2014, to the following address:

Katherine A. Bowen Federal Bureau of Prisons 320 First Street, N.W.

Room 5005 Washington, D.C. 20534

The solicitation will be distributed solely through the General Services Administration’s Federal Business Opportunities website (http://www.fedbizopps.gov). Hard copies of the solicitation document will not be available. The website provides downloading instructions. All future information about this solicitation, including solicitation amendments, will also be solely distributed through this website. Interested parties are responsible for monitoring this website to ensure they have the most up-to-date information about this solicitation.

Please place any questions in writing and send them to my attention by email to kbowen@bop.gov.

Sincerely, Katherine Bowen Contracting Officer

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

RFQ-CTS-065-15

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

10/09/2014

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME

Katherine Bowen kbowen@bop.gov

b. TELEPHONE NUMBER (No collect calls)

202-307-2500

8. OFFER DUE DATE / LOCAL

TIME

10/30/2014 12:00:00

CODE BCO

Federal Bureau of Prisons Central Office

320 FIRST STREET NW

WASHINGTON, DC 20534

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 621420

SIZE STANDARD: $15,000,000

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

BSCRCODE15. DELIVER TO

Federal Bureau of Prisons South Central Regional Office 344 Marine Forces Drive Grand Prairie, TX 75051

CODE BCO16. ADMINISTERED BY

Federal Bureau of Prisons Central Office

320 FIRST STREET NW

WASHINGTON, DC 20534

Katherine Bowen

(O) 202-307-2500 kbowen@bop.gov

FACILITY

CODE

CODE

TELEPHONE NO.

17a. CONTRACTOR/

OFFEROR

BSCRCODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons South Central Regional Office 344 Marine Forces Drive Grand Prairie, TX 75051

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

0001 Intake/Assessment & Report - Substance Abuse (2011) Base Period: Date of award - 12 months

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

40.000000 EA $________________ $_________________

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Kelly Kuykendall

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

RFQ-CTS-065-15 Page 1 of 34

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

RFQ-CTS-065-15 Page 2 of 34

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule 3 Contract Clauses

52.21-603-70 Contracting Officer's Representative (COR) (June 2012)

52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE

2004)

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA

OR OTHER NATIONAL EMERGENCY (May 2008) 52.216-18 Ordering (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-18 Availability Of Funds (Apr 1984) 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997)

52.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR

2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.209-5 Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability (Deviation 2014-01)(November 2013) 52.224-2 Privacy Act (Apr 1984) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984)

4 List of Attachments 5 Solicitation Provisions

52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.212-3 Offeror Representations and Certifications - Commercial Items (May 2014)

52.27-103-71 FAITH-BASED AND COMMUNITY-BASED ORGANIZATIONS (AUG 2005)

52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 52.204-7 System for Award Manangement (Jul 2013) 52.217-5 Evaluation of Options (July 1990)

RFQ-CTS-065-15 Page 3 of 34

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Individual Counseling (2010) 30 min. = 1 unit Base Period: Date of award - 12 months

4,224.000000 SS $____________ $___________________

0003 Group Counseling (2020) 30 min. = 1 unit Base Period: Date of award - 12 months

6,336.000000 SS $____________ $___________________

0004 Family Counseling (2030) 30 min. = 1 unit Base Period: Date of award - 12 months

160.000000 SS $____________ $___________________

0005 Psychiatric Evaluation (5030) Base Period: Date of award - 12 months

38.000000 EA $____________ $___________________

0006 Intake/Assessment & Report - Mental Health (5011) Base Period: Date of award - 12 months

38.000000 EA $____________ $___________________

0007 Individual Counseling - Mental Health (6010) Base Period: Date of award - 12 months

912.000000 SS $____________ $___________________

0008 Group Counseling - Mental Health (6020) Base Period: Date of award - 12 months

1,368.000000 SS $____________ $___________________

0009 Medication Monitoring (6051) Base Period: Date of award - 12 months

114.000000 EA $____________ $___________________

0010 Transportation Base Period: Date of award - 12 months

5,136.000000 EA $____________ $___________________

0011 Intake/Assessment & Report - Substance Abuse (2011) Option Year 1 - 13 months through 24 months

40.000000 EA $____________ $___________________

0012 Individual Counseling (2010) 30 min. = 1 unit Option Year 1 - 13 months through 24 months

4,224.000000 SS $____________ $___________________

0013 Group Counseling (2020) 30 min. = 1 unit Option Year 1 - 13 months through 24 months

6,336.000000 SS $____________ $___________________

0014 Family Counseling (2030) 30 min. = 1 unit Option Year 1 - 13 months through 24 months

160.000000 SS $____________ $___________________

0015 Psychiatric Evaluation (5030) Option Year 1 - 13 months through 24 months

38.000000 EA $____________ $___________________

0016 Intake/Assessment & Report - Mental Health (5011) Option Year 1 - 13 months through 24 months

38.000000 EA $____________ $___________________

0017 Individual Counseling - Mental Health (6010) Option Year 1 - 13 months through 24 months

912.000000 SS $____________ $___________________

0018 Group Counseling - Mental Health (6020) Option Year 1 - 13 months through 24 months

1,368.000000 SS $____________ $___________________

0019 Medication Monitoring (6051) Option Year 1 - 13 months through 24 months

114.000000 EA $____________ $___________________

0020 Transportation Option Year 1 - 13 months through 24 months

5,136.000000 EA $____________ $___________________

0021 Intake/Assessment & Report - Substance Abuse (2011) Option Year 2 - 25 months through 36 months

40.000000 EA $____________ $___________________

0022 Individual Counseling (2010) 30 min. = 1 unit Option Year 2 - 25 months through 36 months

4,224.000000 SS $____________ $___________________

RFQ-CTS-065-15 Page 4 of 34

0023 Group Counseling (2020) 30 min. = 1 unit Option Year 2 - 25 months through 36 months

6,336.000000 SS $____________ $___________________

0024 Family Counseling (2030) 30 min. = 1 unit Option Year 2 - 25 months through 36 months

160.000000 SS $____________ $___________________

0025 Psychiatric Evaluation (5030) Option Year 2 - 25 months through 36 months

38.000000 EA $____________ $___________________

0026 Intake/Assessment & Report - Mental Health (5011) Option Year 2 - 25 months through 36 months

38.000000 EA $____________ $___________________

0027 Individual Counseling - Mental Health (6010) Option Year 2 - 25 months through 36 months

912.000000 SS $____________ $___________________

0028 Group Counseling - Mental Health (6020) Option Year 2 - 25 months through 36 months

1,368.000000 SS $____________ $___________________

0029 Medication Monitoring (6051) Option Year 2 - 25 months through 36 months

114.000000 EA $____________ $___________________

0030 Transportation Option Year 2 - 25 months through 36 months

5,136.000000 EA $____________ $___________________

0031 Intake/Assessment & Report - Substance Abuse (2011) Option Year 3 - 37 months through 48 months

40.000000 EA $____________ $___________________

0032 Individual Counseling (2010) 30 min. = 1 unit Option Year 3 - 37 months through 48 months

4,224.000000 SS $____________ $___________________

0033 Group Counseling (2020) 30 min. = 1 unit Option Year 3 - 37 months through 48 months

6,336.000000 SS $____________ $___________________

0034 Family Counseling (2030) 30 min. = 1 unit Option Year 3 - 37 months through 48 months

160.000000 SS $____________ $___________________

0035 Psychiatric Evaluation (5030) Option Year 3 - 37 months through 48 months

38.000000 EA $____________ $___________________

0036 Intake/Assessment & Report - Mental Health (5011) Option Year 3 - 37 months through 48 months

38.000000 EA $____________ $___________________

0037 Individual Counseling - Mental Health (6010) Option Year 3 - 37 months through 48 months

912.000000 SS $____________ $___________________

0038 Group Counseling - Mental Health (6020) Option Year 3 - 37 months through 48 months

1,368.000000 SS $____________ $___________________

0039 Medication Monitoring (6051) Option Year 3 - 37 months through 48 months

114.000000 EA $____________ $___________________

0040 Transportation Option Year 3 - 37 months through 48 months

5,136.000000 EA $____________ $___________________

0041 Intake/Assessment & Report - Substance Abuse (2011) Option Year 4 - 49 months through 60 months

40.000000 EA $____________ $___________________

0042 Individual Counseling (2010) 30 min. = 1 unit Option Year 4 - 49 months through 60 months

4,224.000000 SS $____________ $___________________

0043 Group Counseling (2020) 30 min. = 1 unit Option Year 4 - 49 months through 60 months

6,336.000000 SS $____________ $___________________

0044 Family Counseling (2030) 30 min. = 1 unit Option Year 4 - 49 months through 60 months

160.000000 SS $____________ $___________________

0045 Psychiatric Evaluation (5030) Option Year 4 - 49 months through 60 months

38.000000 EA $____________ $___________________

0046 Intake/Assessment & Report - Mental Health (5011) Option Year 4 - 49 months through 60 months

38.000000 EA $____________ $___________________

RFQ-CTS-065-15 Page 5 of 34

0047 Individual Counseling - Mental Health (6010) Option Year 4 - 49 months through 60 months

912.000000 SS $____________ $___________________

0048 Group Counseling - Mental Health (6020) Option Year 4 - 49 months through 60 months

1,368.000000 SS $____________ $___________________

0049 Medication Monitoring (6051) Option Year 4 - 49 months through 60 months

114.000000 EA $____________ $___________________

0050 Transportation Option Year 4 - 49 months through 60 months

5,136.000000 EA $____________ $___________________

2.1 SF 1449, Schedule of Supplies and Services

SCHEDULE OF SUPPLIES/SERVICES

The contractor shall be capable of providing outpatient substance abuse and mental health services to offenders confined in com-munity-based programs. The contractor shall provide a physical location from where all required services can be provided. The loca-tion where services are to be provided should be within 10 miles of the Midland Post Office located at 100 East Wall Street, Midland, TX 79701.

All references to Residential Re-Entry Center (RRC) and Community Correctional Center (CCC) shall be treated equally for the pur-pose of this contract.

The anticipated total contract period is a one-year base period (to begin upon the effective date of contract award) and four additional one-year option periods. The anticipated total contract period is five years. The anticipated performance start date is January 1, 2015.

Community Treatment Services Evaluation Factors

Evaluation Factors for Award

Award will be made to the quoter whose proposal, conforming to this solicitation is determined to be in the best interests of the Gov-ernment, price and other factors considered. Other factors include:

(A) The quoter's compliance with those minimum standards to an affirmative determination of responsibility as defined by Section 9.104-1 of the Federal Acquisition Regulation.

(B) The quoter's compliance with minimum or mandatory technical/management requirements to the extent specified in the Terms and Conditions and/or specifications contained in this solicitation.

(C) All factors as identified below, upon which a comparative rating of proposals will be based, in accordance with the relative order of importance accorded each respectively.

Technical Evaluation Panel

The evaluation criteria identified below will be utilized by the Technical Evaluation Panel in analyzing each Technical Proposal sub-mitted in response to this solicitation. The Technical Evaluation Panel will rate each element, giving the highest rating to the best overall approach outlined in the proposal. All elements will be considered when determining the overall rating.

Award Without Discussions

Quoters are advised an award may be made without discussions. The Contracting Officer cannot overemphasize the necessity for the initial proposal of an quoter to provide the Government with sufficient information identifying the quoter's best terms from a cost or price and technical/management standpoint.

Evaluation Criteria and their Relative Importance

Quoter proposals will be evaluated in three areas: Technical, Past Performance, and Price. Technical and Past Performance (Non-Price), when combined, are significantly more important than Price. In the Non-Price areas, Past Performance and Technical/Management are of equal value. The Technical/Management areas are composed of three factors as listed below.

Quoters should recognize that Price, although of lesser importance than Technical and Past Performance, might contribute substan-tially to the Source Selection Official's (SSO's) contract award decision. As the evaluation of competing proposals in the Technical

RFQ-CTS-065-15 Page 6 of 34 and Past Performance areas become more equal in rating, the more important Price will become in selecting the best value for the Government.

The Government will assign an adjectival rating to each of the factors/subfactors identified below as well as assigning an overall col-or/adjectival rating to each of the evaluation areas. The color/adjectival rating depicts how well the quoter meets the evaluation areas/ factors/subfactors and solicitation requirements. The color/adjectival definitions are defined below:

DARK BLUE/Exceptional: Quoter’s proposal exceeds the requirements of the solicitation. Their proposal shows they have an excep-tional solution for meeting the needs and objectives of the program. Two or more significant strengths exist. No weakness or deficien-cies exist.

PURPLE/Very Good: Quoter's proposal meets and exceeds the requirements of the solicitation. Their proposal shows they have a very good solution for meeting the needs and objectives of the program. One or more significant strengths exist. No deficiencies exist.

Weaknesses may exist, but none are considered significant and are easily correctable.

GREEN/Satisfactory: Quoter's proposal meets the minimum requirements of the solicitation. Their proposal shows they have a satis-factory solution for meeting the needs and objectives of the program. No deficiencies exist. Strengths and weaknesses may exist. The weaknesses are correctable.

YELLOW/Marginal: Quoter's proposal does not meet some of the requirements of the solicitation. Their proposal shows they have a marginal solution for meeting the needs and objectives of the program. Weaknesses/deficiencies outweigh any strength that may ex-ist. The weaknesses/deficiencies are difficult to correct.

RED/Unsatisfactory: Quoter's proposal fails to meet the requirements of the solicitation. Their proposal shows they have an unsatis-factory solution for meeting the needs and objectives of the program. There are numerous weaknesses/deficiencies. The weaknesses/ deficiencies will be very difficult to correct or are not correctable.

Technical Evaluation Factors

Factor 1: Clinical Services: This factor evaluates the quoter’s approach to treatment and how it adheres to the cognitive behavioral therapy or a theoretical model compatible with CBT (e.g. Motivational Interviewing, Cognitive Mapping, etc.). This factor also evalu-ates the type of service the quoter provides. This factor evaluates the quoter’s rules and regulations to ensure they are not in conflict with the Bureau of Prisons (Bureau) rules. This factor also demonstrates the quoter’s plan for emergency situations to include a con-tingency plan for suicidal inmates and a notification plan in the event of adverse weather conditions and significant/lengthy staff ab-sences. This factor will also evaluate the quoter’s hours of operation and services to include varying morning and evening hours to ac-commodate inmates’ schedules.

Quoter should submit the following:

• Detailed summary of the quoter’s treatment philosophy.

• Documentation showing all services provided by the quoter.

• Detailed summary of the quoter’s client orientation procedures, including a copy of the quoter’s rules and regulations.

• A detailed summary of the quoter’s plans for emergency situations to include a contingency plan for suicidal inmates and the notification plan in the event of adverse weather conditions significant/lengthy staff absences.

• A listing of the hours of operation and services provided.

Factor 2: Administration: This factor evaluates the qualification and experience of each staff member. All proposed staff members must be licensed in Texas to provide drug abuse and/or mental health treatment. Quoter must have on staff an individual licensed to provide clinical supervision in Texas. Quoter must have on staff, or a subcontracting agreement, with a board-certified/board eligible member of the American Osteopathic Board of Neurology and Psychiatry on staff to conduct psychiatric evaluations and to monitor

RFQ-CTS-065-15 Page 7 of 34 medication. The Quoter may also have the name/s and license/s of other qualified practitioners with prescriptive authority to refill medications as allowed by law and they must also meet the standards of practice established in Texas. If a primary contractor is sub-contracting services, the primary contractor must be licensed in Texas. The factor also considers the Quoter’s ability to serve our non- English speaking population. This factor evaluates the quoter’s staff to client ratio.

Quoter should submit the following:

• A separate page listing the names of each proposed staff member, experience and their position. Also identify on this list an individual licensed to provide clinical supervision in Texas.

• Documentation on each staff member clearly demonstrating the number of years and experience in the drug and al-cohol field and/or experience in treating substance abuse issues. Documentation must include at a minimum: job de-scriptions and resumes on all staff providing counseling services to inmates or having access to inmate records.

• Documentation of the education of each staff member providing clinical services to include identifying degrees earned.

• Copies of licenses for all proposed staff members showing they are licensed in Texas to provide drug abuse and/or mental health treatment.

• Documentation that the quoter has on staff or a subcontracting relationship with an individual to provide clinical su-pervision. Quoter must provide a copy of the individual’s license in Texas.

• Documentation that the quoter has on staff, or has a subcontracting agreement, with a medical doctor, or doctor of osteopathic to conduct psychiatric evaluations and to monitor medication. The quoter may also have the name/s and license/s of other qualified practitioners with prescriptive authority to refill medications as allowed by law and they must also meet the standards of practice established in Texas to conduct psychiatric evaluations and to monitor med-ication. Include copies of licenses that meet requirements for the proposed eligible member.

• Documentation that the quoter has name/s and license/s of other qualified practitioners with prescriptive authority to refill medications as allowed by law and proof that they meet the standards of practice established in the Texas. In-clude copies of licenses that meet Texas requirements for the proposed qualified practitioner with prescriptive author-ity.

• Documentation the primary contractor is licensed in Texas to conduct drug abuse and mental health treatment.

• A detailed summary of the quoter’s ability to serve non-English speaking clients.

• A detailed summary of the quoter’s staff to client ratio.

Factor 3: Facility Operations: This factor evaluates the proposed site location. The proposed location must meet the geographic re-strictions as specified in the solicitation. The quoter currently has a signed lease or has a letter of intent signed by the property owner and quoter stating a finalized lease will be completed upon award of contract. The proposed location is capable of meeting the space requirements for the population. The proposed location is accessible to inmates with disabilities or accommodations are made to provide services to inmates with disabilities. The proposed location is in compliance with Texas’s license and/or certification require-ments and is capable of providing drug abuse treatment and mental health treatment, if required.

If performance will occur at a residential reentry center (RRC), the factor evaluates the RRC adherence to state licensure requirements to provide drug treatment and mental health treatment. An approval memorandum/or a space usage agreement from the RRC author-ized negotiator is required for the duration of the contract.

The approval memorandum/space usage agreement shall address any rental fee for space and or equipment. The approval memor-andum/space usage agreement shall also include a statement from the RRC authorized negotiator that all video and audio surveillance equipment will remain off during all treatment sessions.

This factor evaluates the proposed facility’s access to public transportation during hours in which clients will be seen. If public trans-portation is limited, this factor will evaluate the quoter’s plan of how clients without access to public transportation may access the proposed facility.

Quoter should submit the following:

• Documentation that clearly shows the proposed facility is within the geographic restrictions.

• Documentation that clearly shows the proposed location is currently available at the time of the quotation.

• Documentation showing that the proposed facility meets the space requirements for the population.

RFQ-CTS-065-15 Page 8 of 34

• Documentation showing the proposed facility is accessible to or can accommodate inmates with disabilities.

• If required in Texas, a copy of the facility license showing the facility is licensed/certified to provide drug abuse treat-ment and mental health treatment services.

• Description of proposed facility’s access to public transportation. If public transportation is limited, include a proposed plan of how clients without access to transportation may access the proposed facility.

Past Performance Evaluation Factors

The past performance area addresses the Government’s confidence in the quoter’s probability of successfully performing the effort as proposed based on their record of performance in current and past relevant contract efforts. The Past Performance evaluation will be accomplished by reviewing aspects of the quoter’s relevant present and recent past performance, focusing on and targeting perform-ance that is relevant to the Past Performance factors outlined below. The Past Performance information is critical to the Government’s evaluation. More recent, more relevant performance information will have a greater positive impact on the Past Performance evalu-ation than less recent, less relevant performance. The Contractor Officer will be responsible for making final evaluation decisions re-garding past performance.

The Government may consider efforts performed by the quoter for agencies of the federal, state, or local governments and commercial customers as potentially relevant to the Past Performance evaluation. Where relevant performance record indicates performance prob-lems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any correct-ive actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. Quoters without a record of relevant company past performance or for whom information on Past Performance is not available will not be evaluated favorable or unfavorable on Past Performance.

The Government will assign a color/adjectival rating to each of the past performance factors, as well as assign an overall color/ad-jectival rating to past performance. The color/adjectival rating depict how well the quoter meets the solicitation requirements. Tech-nical and Past Performance when combined are significantly more important than price. In the Non-Price areas, Technical is equal to past performance.

The color/adjectival ratings are defined below:

DARK BLUE/Exceptional: Quoter's past performance exceeds the requirements of the program. Their past performance shows they have an exceptional record for meeting the needs and objectives of the program.

PURPLE/Very Good: Quoter's past performance exceeds the requirements of the program. Their past performance shows they have a very good record for meeting the needs and objectives of the program.

GREEN/Satisfactory: Quoter's past performance satisfies the requirements of the program. Their past performance shows they have a satisfactory record for meeting the needs and objectives of the program.

YELLOW/Marginal: Quoter’s past performance does not satisfy some of the requirements of the program. Their past performance shows they have a marginal record of meeting the needs and objectives of the program.

RED/Unsatisfactory: Quoter's past performance fails to meet the requirements of the program. Their past performance shows they have an unsatisfactory record of meeting the needs and objectives of the program.

The specific Past Performance Evaluation Factors are described below and are all equal in importance. All three factors are of equal importance. Each factor considers the quoter’s record of performance and level of success in:

Factor 1: Drug Treatment Services – This factor evaluates the contractor’s timeliness in conducting intake screening and/or assess-ments, quality of counseling services, quality of treatment related documents (i.e., assessments, treatment plans, monthly progress re-ports), ability to deliver services that are compatible to the Bureau of Prison’s (BOP) philosophy and approach, ability to provide counseling space conductive to counseling, and their adherence in providing the type and frequency of counseling services directed by the BOP.

Factor 2: Communication – This factor evaluates the contractor’s flexibility, pro-activeness, professionalism, and cooperation in their relationships with Community Treatment Services (CTS) staff, RRC’s, the U.S. Probation office, or other companies. This factor also includes an evaluation of the contractor’s compliance in reporting accountability issues, behavior concerns, and staffing difficult cases timely with the CTS or other staff.

Factor 3: Administration – This factor evaluates the contractor’s accuracy and timeliness of bill submissions, maintenance of inmate treatment files, responsiveness to requests, and technical direction as provided by the CTS or other staff. This factor also includes an evaluation of the contractor’s compliance with licensure and certification requirement of all staff providing services to inmates, and

RFQ-CTS-065-15 Page 9 of 34 participation in Bureau contractor events.

Price Evaluation area

The Government will not specifically score or rate the quoter’s price. The Government will evaluate the quoter’s prices to ensure it is reasonable. The quoter’s evaluated price will be assessed against the evaluation results of the Non-Price areas in conducting possible tradeoff analysis and determining the best value to the Government. Technical and Past Performance when combined are significantly more important than price. The quoter’s Price, although of lesser importance than Technical and Past Performance, might contribute substantially to the SSA’s contract award decision. As the quoter’s proposals become more equal in the non-price factors, the overall price of the entire contract will be given greater importance.

DELIVERIES

In accordance with Federal Acquisition Regulation (FAR) 16.505, and the clause located in FAR 52.216 -18, Ordering, states that any supplies or services to be furnished under this contract shall be ordered by issuance of task orders by a warranted Contracting Officer in the TDAT Contracting Office.

BILLING INFORMATION

The Government will make payment on a monthly basis via Electronic Fund Transfer. Invoices with the contract number should be submitted on a monthly basis in duplicate to the Regional CTS Coordinator indicated in Item 15 of the SF-1449. Contractors that are classified as a small business are required to indicate their small business size status on each invoice submitted for payment.

RFQ-CTS-065-15 Page 10 of 34

Section 3 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2014)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause Title

52.242-15 Stop-Work Order (Aug 1989)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.253-1 Computer Generated Forms (Jan 1991)

52.212-4 Contract Terms and Conditions - Commercial Items (May 2014)

52.224-1 Privacy Act Notification (Apr 1984)

52.203-3 Gratuities (Apr 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.242-13 Bankruptcy (July 1995)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

Clauses By Full Text

52.21-603-70 Contracting Officer's Representative (COR) (June 2012)

(a)Mike Nichols, Lead COR; Lanita Bridges, CTOS; Yolanda Cornelius, CTOS; Christine Escobedo, CTOS; Sheila Jones, CTOS;

Crystal Lotterberry, CTOS; Barbara Martinez, CTOS ,[Title] , South Central Region, U.S. Armed Forces Reserve Complex, 344 Mar-ine Forces Drive, Grand Prairie, TX 75051,972-730-8940, is hereby designated as the Contracting Officer's Representative (COR) un-der this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provide hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the con-tractor effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed

RFQ-CTS-065-15 Page 11 of 34 terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contrac-tual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commit-ment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U.S.);

2. worked for the U.S. overseas in a Federal or military capacity; or

3. been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current inform-ation regarding allied countries: http://www.opm.gov/employ/html/citizen.htm By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

[End of Clause]

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA OR OTHER NATIONAL EMERGENCY (May 2008)

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absentee-ism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in Government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce.

Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

• Encourage employees to get inoculations or follow other preventive measures as advised by the public health ser-vice.

• Cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful re-mote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

• Establish communication processes to notify employees of activation of this plan.

• Integrate pandemic health crisis response expectations into telework agreements.

• With the employee, assess requirements for working at home (supplies and equipment needed for an extended tele-work period). Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate.

• Determine how all employees who may telework will communicate with one another and with management to accom-plish work.

• Practice telework regularly to ensure effectiveness.

• Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

• Identify how time and attendance will be maintained.

It is the contractor's responsibility to advise the Government Contracting Officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the Contracting Officer or in his/her ab-sence, another responsible person in the contracting office via telephone or email messages acknowledging the contractor's notifica-tion. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

The Department does reserve the right in such emergency situations to use Federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May, 2007 and

RFQ-CTS-065-15 Page 12 of 34

Subpart 18.2. Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations.

[End of Clause]

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from [insert dates] through [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this con-tract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified un-der this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Con-tractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Con-tractor shall not be required to make any deliveries under this contract after [insert date].

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Of-ficer may exercise the option by written notice to the Contractor within [insert the period of time with which the Contracting Officer may exercise the option].

RFQ-CTS-065-15 Page 13 of 34

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written no-tice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The pre-liminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed (months)(years).

(End of clause)

52.232-18 Availability Of Funds (Apr 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.237-7 Indemnification and Medical Liability Insurance (Jan 1997)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent con-tractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or spe-cific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this con-tract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence:

*1 million.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its in-surability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an ex-tended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such en-dorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contract-or must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph

(a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contract-ing Officer evidence of such insurance.

(End of clause)

* Contracting Officer insert the dollar value(s) of standard coverage(s) prevailing within the local community as to the specific medic-al specialty, or specialties, concerned,…