RFQ-CSU-20-006-RDJ C-arm equipment.pdf

RFQ-CSU-20-006-RDJ

The Billings Area – Crow Service Unit, Indian Health Service (IHS) is requesting quotes in response to RFQ-CSU-20-006-RDJ for an OEC One mobile fluoroscopy system for the Crow Service Unit, Crow/Northern Cheyenne Hospital Radiology and Surgery departments. The CSU/IHS will be awarding a fixed price purchase order for the equipment, installation, and training services as provided in the scope of work.

The procurement is conducted under Simplified Acquisition procedures pursuant to the authority of Federal Acquisition (FAR) Part 13, Simplified Acquisition Procedures. This procurement is set aside 100% Small Business Concerns. Only new equipment with a one-year manufactures warranty will be accepted, used or refurbished equipment will not be accepted.

B.1 PRICE SCHEDULE – OEC

Price to include cost of equipment, FOB shipping, one-year parts and labor warranty, installation, training, and other contractor related costs.

1. OEC One mobile fluoroscopy system $____________

2. Installation $____________

3. Training $____________

Grand Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$___________

B.2 Scope of Work New system o All-in-one unit

Designed for surgery

Removable scattered radiation grid o 2 HD Flat panels

Printer

DICOM worklist

DICOM send/store o Skin Spacer o Grounding Cable

Keyboard

Initial onsite training 24 hrs.

Multi-function foot switch dose measurement for each exam

1year warranty

Hard /wireless downloading exams

Dual DVI Video Splitter Dual

B.3 POINT OF CONTACT:

The Point of Contact (POC) shall correspond with the Contractor regarding delivery issues, training schedule, installation, and ensuring all administrative paperwork is as complete as appropriate. The POC does not have the authority to approve change orders or issue changes that would affect the contract price, terms and conditions or period of performance. The POC shall certify receipt and acceptance of service.

B.4 CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

B.5 CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

The primary agent/official responsible for monitoring this procurement in a project officer capacity and who will be verifying that all services have been received and delivered will be James Reed, Radiology Supervisor, Crow Service Unit.

B.6 INVOICE SUBMISSION AND PAYMENT:

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Crow Service Unit, attn. Lori Oldbear Lori.Oldbear@ihs.gov the Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION C - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/

FAR

No. Clause No. Title Date

1. 52.204-7 System for Award Management Oct 2018

2. 52.204-10 Reporting Executive Compensation and First Tier Oct 2018

Subcontract Awards

3. 52.204-13 System for Award Management Maintenance Oct 2018

4. 52.204-16 Commercial and Government Entity Code Reporting Jul 2016

5. 52.204-17 Ownership of Control of Offeror Jul 2016

6. 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

7. 52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications

8. 52.209-10 Prohibition on Contracting with Inverted Domestic Nov 2015

Corporations

9. 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Jan 2019

Than Commercial Items)

10. 52.219-28 Post Award Small Business Program Rerepresentation Jul 2013

11. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging Aug 2011

While Driving

12. 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

13. 52.227-14 Rights in Data-General May 2014

14. 52.232-18 Availability of Funds Apr 1984

15. 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

16. 52.232-33 Payment by Electronic Funds Transfer--System for

Award Management Oct 2018

17. 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

18. 52.223-13 Acquisition of EPEAT®–Registered Imaging Equipment Jun 2014

19. 52.223-15 Energy Efficiency in Energy-Consuming Products Dec 2007

20. 52.237-3 Continuity of Services Jan 1991

21. 52.242-15 Stop-Work Order Aug 1989

22. 52.242-17 Government Delay of Work Apr 1984

23. 52.243-1 Changes – Fixed Price, Alternate 1 Aug 1987

24. 52.246-1 Inspection of Supplies – Fixed Price Aug 1996

C.2 DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.224-70 Privacy Act DEC 2015

352.239-74 Electronic and Information Technology DEC 2015

D.1 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Descriptive Literature = 70 POINTS. the offeror must submit descriptive literature that addresses the Equipment, Installation, Training, Software Upgrades, Maintenance and Repair Services, Repair Parts and Technical Support .

2. Past Performance = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts. The Contractor must furnish a minimum of 3 references or other evidence that verifies the services required by this contract can be fulfilled without creating undue hardship upon the Company or the Indian Health Service. The offeror must include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service; (4) Total contract value; (5) Contracting Officer/Company Manager and telephone number; and (6) Program Manager and telephone number, if applicable.

Technical and past performance, when combined, are considered approximately equal to cost/price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

D.2 PROPOSAL SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via email to Ron.Juneau@ihs.gov no later than 2:00 pm MST, January 10, 2020. The offer may also be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address.

Ron Juneau, Contract Specialist Po Box 9 One Hospital Way Crow Agency, MT 59022 406-638-3393

RON.JUNEAU@IHS.GOV

Facsimile responses will not be accepted.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

D.3 ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this Request for Quotation. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

D.4 TO BE COMPLETED BY THE OFFEROR

An individual authorized to bind the prospective offeror must execute (the Representations and Certification.) The prospective offeror makes the following Representations and Certifications as part of its offer (check or complete all appropriate boxes and blanks on the following pages).

(Name of Prospective Offeror) (Solicitation Number)

(Signature of Authorized Individual)

(Typed Name of Authorized Individual) (Date)

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

D.5 CONSENT FOR FINANCIAL CHECK

I hereby give consent for the Billings Area Indian Health Contracting Officer or his/her designee to obtain financial information for the purpose of determining financial responsibility.

(Financial Institution, Address and Telephone Number)

Authorized Signature Date