RFQ-CSU-19-022-RDJ_Radiology_DR_replacements.pdf

RFQ-CSU-19-022-RDJ

The Billings Area – Crow Service Unit, Indian Health Service (IHS) is requesting quotes in response to RFQ-CSU-19-022-RDJ for the DR Radiology Room system replacements for the Crow Service Unit, Crow/Northern Cheyenne Hospital and Lodge Grass Health Center. The CSU/IHS will be awarding a fixed price purchase order for the equipment and services as provided in the scope of work.

The procurement is conducted under Simplified Acquisition procedures pursuant to the authority of Federal Acquisition (FAR) Part 13.5, Simplified Procedures for Certain Commercial Items;

Part 12, Acquisition of Commercial Items. This procurement is set aside 100% Small Business Concerns. The NAICS code is 334510. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular FAC 2019-01.

Only new equipment with a one-year manufactures warranty will be accepted, used or refurbished equipment will not be accepted.

B.1 PRICE SCHEDULE – DR Radiology Room systems

Price to include equipment, shipping, one-year parts and labor warranty, and other contractor related costs.

Provide separate line item cost for removal of existing X-Ray equipment. See Scope of work for equipment name, serial numbers, and list of items to remove.

Item Description Total Amount

1. DR Radiology Room System, Hospital $____________

2. Installation $____________

3. Training $____________

4. Removal of existing x-ray equipment and accessories $____________

5. DR Radiology Room System, Lodge Grass $____________

6. Installation $____________

7. Training $____________

8. Removal of existing x-ray equipment and accessories $____________

Grand Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $____________

B.2 Scope of Work New system B.2.A. Crow/Northern Cheyenne Hospital Contractor will provide a new overhead DR Radiology Room to replace the existing CR GE Prodous Radiology Room. This will include installation of new system, deinstall and removal of existing system, and on-site training.

SPECIFICATIONS OF NEW Ceiling Mount DR General Ra diographic Room

• Overhead Tube Support

• Fully counterbalanced, smooth motion system

• Column rotation standard with an industry leading 24 detent positions

• Fall-safe vertical brake (for safety in the event of a power failure)

• LCD will digitally display for accurate focal distance imaging

• X-Ry tube 300,000 H.U.

• 14 degree Tungsten Anode Angle

• Collimare Manual collimator with laser crosshairs for accurate positioning

• 125kVp capability-standard Speed Rotor Manual collimator with laser crosshairs for accurate positioning

• Fully automatic SID display for accurate focal distance imaging

• Onboard 24VDC & 24VAC collimator power

• Swivel mount with 360 & 90 degree detents

• High voltage cables SO'-1pair

• Tube rotation Horizontal Axis is full 360 with mechanical detents every 15 degrees

• Integrated SID tape measure

• 650 lbs. elevating lift capacity for Direct Digital

• Low absorption 4-way floating top for patient confidence and technical assistance of patient positioning

• Allows for continuous SID tracking SID detents

• Heavy Duty Cassette Tray

• X-Ray grid 10:1Ratio,103 lines,34-44" Focal Range

• Fully counterbalance unit

• Modern DR/Analog AID Ion Chamber for triggering of sufficient X-Ray capture for Automatic Exposure Control

• Anti.scatter x-ray grid

• Wall Bucky X-Ray Grid 10:1Ratio,103 lines,40-72" Focal Range

• Left or Right controls/use

• Swivel mount with 360 & 90 degree detents

• 80 kW Generator High Voltage

• Performance 14x17 CS-7 cassette Sized Wireless Digital Flat Panel Detector

• Heavy Duty Cassette Tray

• Wireless connectivity Package (includes access point)

• Control Station Hardware

• Control Station Software, free text, Study append, Automatic Masking, Image Zoom,

• DICOM Store

• DICOM Modality Worklist

B.2.B. Lodge Grass Health Center Contractor will provide a new Floor Mounted DR Radiology Room to replace the X-Ray Room.

This will include installation of new system, deinstall and removal of existing system, and on-site training.

SPECIFICATIONS FOR NEW Floor mounted DR General Radiographic Room

• 40 Kw Generator

• TRITON Floor Mounted Tube Support

• Highest quality floor mount tube support.

• Uses the same award-winning user interface as the industry leading HALO OTS.

• Fully counterbalanced, freestanding unit for rapid installation and ease of alignment.

• Transvene movement 10".

• Vertical travel 64".

• Longitudinal travel 90" on 10' tracks (custom lengths available).

• Column rotation 360°.

• Tube rotation/angulation +/-180° with 90° detents - LCD will display tube angle in

• 1° increments.

• Fail-safe vertical and tube rotation brake (for safety in the event of a power outage).

• •Ergonomic user interface with oversize backlit CCFL- LCD for ease of viewing in any lighting condition.

• Fully automatic SID display for accurate focal distance imaging.

• Single handle with integrated "all-locks-release" switch for rapid positioning.

• Features the CoRE labs exclusive seamless column for extreme rigidity.

• Column rotation standard for cross table examinations.

• Can support and freely move up to a l.0Mhu tube.

• Onboard 24VDC collimator power

• Easy access to all electronics for service/installation with clean, organized cable management.

• Twin stainless steel oversize cables for long life.

• Durable powder coat finish and bright nickel bardwa.re for professional appearance.

• TRUNNION RINGS or PLATFORM MOUNT

• High Voltage Cables,35',1pair - Claymount Brand

• Claymount Medical Systems ultra-flexible high voltage cables.

• Designed for the longest life & remain flexible after years of service and use. Toshiba X-Ray Tube #E7242FX 200,000 H.U. (300,000 B.U. for Crow Agency)

• Toshiba Medial Systems X-Ray tube with stator I rotor cable included.

• E7242(*),0.6mm & l.5mm Focal Spots, 18/ 50 Kilowatt rated respectively, 200,000 Heat Units Anode Capacity.

• 14 Degree Tungsten Anode Angle.

• 90 degree, 180 degree or 270 arm angle (customer selection).

• 12SkVp capability - Standard Speed Rotor.

• CM-150 Push Button Selectable Collimator with Laser Crosshair

• •Collimare Manual Collimator with laser crosshair for accurate positioning. ·

• Ultra Illumination LED LAMP - Fan Free - Long Life - Programmable "Smart Lamp" features.

• Laser cross hair insure that if the illumination lamp were to fail, the room is not down

• (tech's can use cross hairs of laser and collimator scale to collimate if lamp is

Inoperable).

• Swivel mount with 360 & 90-degree detents.

• Advanced thermal management allowing the default on time to be user programmable from IS seconds to

• 2 minutes with up to 15 minutes of continuous use.

• Rubber-grip soft touch operator filed size knobs for easy rotation.

FMTSSUITE W/ WIRELESSFPD DR

• Integrated SID tape measure.

• Includes tool kit.

• ATLAS Elevating Table (ET) 6SOlb Lift Capacity

• 650 lbs. elevating lift capacity for Direct Digital, CR and Film applications.

• Low absorption, 4-way floating top for patient confidence and technician assistance of patient positioning.

• 84" x 30.25"smooth, flat surface.

• Transverse travel 10".

• Longitudinal travel 34".

• Vertical travel 23"-34" (can be modified for lower or higher figures at installation).

• Medical grade, virtually silent actuator with 50,000+ expected life cycle at full load of 650 lbs. (much longer with lighter patients).

• Foot switches for table locks release and vertical movement.

• Onboard 24 VDC & 24 VAC power.

• Bariatric Grade 3/4" solid steel scissor lift mechanism.

• Pull-out electronics cabinet for ease of service I installation.

• Terminal block system for ease of integration of AEC & Bucky systems.

Durable, chip-resistant powder coat finish and bright nickel hardware for professional appearance.

• Atlas Elf Continuous SID Tracking Feedback

• Allows for continuous SID tracking and SID detents. This system is industry leading.

• The SID will stop at predetermined detents.

• The table will automatically stop or the Floor Mount Crane when the predetermined SID is achieved.

• Allows SID system detents at varying table/OTS heights (table need not be raised to full height to achieve 40 SID).

• Grid cabinet ( Non Size Sensing) Heavy Duty Cassette Tray

• Non-Recap Grid Cabinet for use with high resolution X-Ray Grids.

• Non-Size Sensing - Premium +.

• Includes Heavy Duty Cassette Tray

• X-Ray Grid, 10:1Ratio,103lines, 34-44" Focal Range

• UMI -Antiscatter x-ray grid.

• Ratio, line count and focus range specified above.

AID/Claymount Type Phototlming Ion Chamber # ICX

• Modern DR I Analog AID Ion Chamber for triggering of sufficient X-Ray capture for Automatic Exposure Control (AEC).

• Includes 65 foot 9 pin D-sub shielded cable.

FLORA Wall Bucky Stand

• Vertical travel 53"(up to 60"upon request).

• Minimum distance from center of detector to floor (13.75" to 15"-customer selection).

• Features the CoRE labs exclusive seamless column for extreme rigidity.

• Custom bucky enclosure with ergonomic patient chin rest.

• Custom, low absorption, front cover with AEC fields.

• Max Duty 200% Strength Fail-Safe Brake for vertical locking in the event of a power outage.

• Single handle with integrated lock switch •allows for rapid positioning.

• Secondary ergonomic handle to minimize bending over for low position usage.

• Easy access electronics cabinet for service/installation/system integration.

• Fully counterbalanced unit.

• Durable powder coat finish and bright nickel hardware for professional appearance.

• Left or right band load configuration.

• Patient Handles (pair)

• Grid cabinet ( Non Size Sensing) W/Heavy Duty Cassette Tray

• •Non-Reclp Grid Cabinet for use with high resolution X-Ray Grids.

• •Non Size Sensing - Premium +.

• Includes Heavy Duty Cassette Tray

• X-Ray Grid, 10:1Ratio,103 lines,40-72" Focal Range

• UMI -Antiscatter x-ray grid.

Ratio, line count and focus range specified above.

• AID/Claymount Type Phototlming Ion Chamber # ICX 1159

• Modern DR I Analog AID Ion Chamber for triggering of sufficient X-Ray capture for Automatic Exposure Control (AEC).

• Includes 65 foot 9 pin D-sub shielded cable.

• Plug & Play wire kit for Crane-to-Table & Table-to-Wall St.

- Provides ease, speed and simplicity of system integration on site.

• Includes Mid Position Harness Connection for interface through existing conduit configurations.

• •Interfaces pot feedback of wall stand to a CoRE labs tube stand or crane.

• •Interfaces table pot feedback to tube stand or OTS.

• Provides 24VDC to wall stand {for operation of the wall stands positive lock}.

40kW Generator, CMP LSSWith AEC Logic (80kW Generator for Crow Agency)

• High Voltage Generator for X-Ray Creation

• Please specify input power; 1,208/230 3,208/240 3,400/480

• 125kV (lSOkV option available on 3phase configurations)

• lmsec - 6.3 seconds exposure time duration

• •Low Speed or Dual Speed Starter Specified Above

• high speed starter would be used in large dose techniques

• User friendly interface for ease of use

• Anatomical programs included for ease of technique selection

• Manufactured by the most reliable generator company in the world today, CPI.

• 8001315

• AeroDR LT 14x17

• Konica Minolta's 14"x17"LT detector designed for General Radiology. With high reliability and capacity to help

• Maximize patient outcomes, productivity and return on investment. AeroDR LT 14"xl7" detector combined with

• CS-7 Software deliver the maximum potential for proven to increase image quality through a robust enterprise caliber user interface.

• AeroDR LT 14"xl7" Cassette Sized Wireless Digital Flat Panel Detector

• Lightweight Cesium Wireless DR Panel - only 5.35 lbs.

• •IPX6 Certified Water resistant panel- provides increased protection

• •AeroDR Power Cell- Lithium Ion Capacitor

• Konica Exclusive- superior power technology. o Provides 4.1houn - 150 images

• Lithium Ion Capacitor includes exclusive 7-year warranty against replacement for reduced operational cost.

• U Second Panel Refresh Time (Cycle Time)

• Maximum configurability, Capabilities as a desktop or laptop system

• AeroSync Technology- Automatic Exposure detection capability

• Meets International Specifications for true 14:d7 cassette size

• DRCS7DESK-ODR

• CS-7 Desktop Controller

• CS-7 Univenal Control Station Hardware Minimum Configuration:

• Intel Core 15-2520 vPro processor, 3.2 GHz,

• -4GB RAM

• -Win 7 PRO

• -320 GB HDD-Intel PR0/1000 GT Network Connection

• •23"LCD Multi-touch Monitor -178 degree Viewing Angle

• -1920 x 1084 Native Resolution

• CS-7 Universal Control Station Software Features:

• CS-7 S/W Operating Platform

• Hybrid Premium Image Processing Algorithm -Konica Minolta Exclusive

• Equalization, Frequency & Gradation Processing

• Study Append

• Free Text Annotation

• •Automatic Masking

• •Study List Filter

• History Search

• lmage Zoom

• Grid Suppression

• IUPAA compliance enabling features (Audit trail, Auto log-out)

• Image Quality Optimization

• DICOM Store(xl connections)

• DICOM Modality Worklist

• Procedure Code Mapping

• •CS-7 Study Combine/Move

• CS-7 Departmental Data Analysis

• CS-7 Manual Stitching Software

• CS-7 Tube/Gauze Software

• CS-7 Media Storage

• CS-7 AeroSync

• CS-7 Aero Remote QC SW AeroDR Docking Station D

• Charge and synchronize panel to CS-7 2

• SSRMCONN-ODR

• AeroDR SSRM Connection

• AeroDR S-SRM Generator Connection Kit: Allows connection to existing x-ray generator for FPD integration

• Includes:

• AeroDR S-SRM Generator Connection Kit Software License

• Applications (KMMl)(3 Days)

• Installation and Applications are included

B.2.C SCOPE OF WORK FOR:

TRAINING AND INSTALLATION:

• One (1) tech to train staff for 1-2 days on site.

• Installation to be done per manufacture’s recommendations.

• All personnel will come in front hospital door, sign in at security desk and either be escorted back by security or have one of the Imaging staff come and bring them back to the department.

B.2.D SCOPE OF WORK FOR:

DEINSTALL AND REMOVAL OF EXISTING EQUIPMENT:

EXISTING EQUIPMENT SPECIFICATIONS AND LOCATION

Crow/No Cheyenne Hospital, Crow Agency, MT.:

GE Proteus General X-Ray Room w/: (XRA561) Wall Bucky X-Ray Table Ceiling Mount Tube Stand Console Tomo Equipment Generator (80kw)

Lodge Grass Health Clinic, Lodge Grass, MT.:

Philips General X-Ray Room:

Wall Bucky X-Ray Table Floor mounted Tube Stand Console Generator (Medio 65 CP-H) (80kw) Model CP-H

B.3 POINT OF CONTACT:

The Point of Contact (POC) shall correspond with the Contractor regarding delivery issues, training schedule, installation, and ensuring all administrative paperwork is as complete as appropriate. The POC does not have the authority to approve change orders or issue changes that would affect the contract price, terms and conditions or period of performance. The POC shall certify receipt and acceptance of service.

B.4 CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

B.5 CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

The primary agent/official responsible for monitoring this procurement in a project officer capacity and who will be verifying that all services have been received and delivered will be James Reed, Radiology Supervisor, Crow Service Unit.

B.6 INVOICE SUBMISSION AND PAYMENT:

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Crow Service Unit, attn. Lori Oldbear Lori.Oldbear@ihs.gov the Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

mailto:Lori.Oldbear@ihs.gov

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/

FAR

No. Clause No. Title Date

1. 52.204-4 Printed or Copied Double-Sided Postconsumer Fiber May 2011

Content Paper

2. 52.204-7 System for Award Management Oct 2016

3. 52.204-10 Reporting Executive Compensation and First Tier Oct 2016

Subcontract Awards

4. 52.204-13 System for Award Management Maintenance Oct 2016

5. 52.204-16 Commercial and Government Entity Code Reporting Jul 2016

6. 52.204-17 Ownership of Control of Offeror Jul 2016

7. 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016

8. 52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications

9. 52.209-10 Prohibition on Contracting with Inverted Domestic Nov 2015

Corporations

10. 52.212-4 Contract Terms and Conditions—Commercial Items Oct 2018

11. 52.222-41 Service Contract Labor Standards Aug 2018

12. 52.222-52 Exemption from Application of the Service Contract May 2014

Labor Standards to Contracts for Certain Services-Certification

13. 52.222-53 Exemption from Application of the Service Contract May 2014

Labor Standards to Contracts for Certain Services-Requirements

14. 52.223-6 Drug-Free Workplace May 2001

15. 52.223-18 Encouraging Contractor Policies to Ban Text Messaging Aug 2011

While Driving

16. 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

17. 52.227-14 Rights in Data-General May 2014 https://www.acquisition.gov/

18. 52.227-15 Representation of Limited Rights Data and Restricted Dec 2007

Computer Software

19. 52.227-17 Rights in Data – Special Work Dec 2007

20. 52.229-3 Federal, State, and Local Taxes Feb 2013

21. 52.232-18 Availability of Funds Apr 1984

22. 52.232-25 Prompt Payment Jan 2017

23. 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

24. 52.233-3 Protest After Award Aug 1996

25. 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

26. 52.233-1 Disputes May 2014

27. 52.233-2 Service of Protest Sept 2006

28. 52.223-13 Acquisition of EPEAT®–Registered Imaging Equipment Jun 2014

29. 52.223-15 Energy Efficiency in Energy-Consuming Products Dec 2014

30. 52.237-3 Continuity of Services Jan 1991

31. 52.242-13 Bankruptcy Jul 1995

32. 52.242-15 Stop-Work Order Aug 1989

33. 52.242-17 Government Delay of Work Apr 1984

34. 52.243-1 Changes – Fixed Price, Alt 1 Aug 1987

35. 52.246-1 Inspection of Supplies – Fixed Price Aug 1996

36. 52.246-4 Inspection of Services - Fixed Price Aug 1996

37. 52.249-4 Termination for Convenience of the Government (Services) Apr 1984

(Short Form)

38. 52.249-8 Default (Fixed Price Supply and Service) Apr 19084

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS

(Jan 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and

Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111- 117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C.

6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.

637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Nov 2016) of 52.219-9.

___ (v) Alternate IV (Aug 2018) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C.

637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

___ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

___ (ii) Alternate I (July 2014) of 52.222-35.

_X_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (ii) Alternate I (July 2014) of 52.222-36.

_X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019)

(22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

___ (ii) Alternate I (Jan 2017) of 52.224-3.

___ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (48) 52.225-5, Trade Agreements (Aug 2018) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

_X_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C.

4505, 10 U.S.C. 2307(f)).

_X_ (55) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

___ (56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C.

637(d)(12)).

___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

___ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_X_ (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.).

_X_ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_X_ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C.206 and 41 U.S.C. chapter 67).

_ _ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O.

13658).

___ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O.

13706).

___ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and

(d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Jan 2019) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2019) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C.

chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O.

13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

C.3 DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.224-70 Privacy Act DEC 2015

352.239-74 Electronic and Information Technology DEC 2015

D.1 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Descriptive Literature = 70 POINTS. the offeror must submit descriptive literature that addresses the Equipment, Installation, Training, Software Upgrades, Maintenance and Repair Services, Repair Parts and Technical Support .

2. Past Performance = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts. The Contractor must furnish a minimum of 3 references or other evidence that verifies the services required by this contract can be fulfilled without creating undue hardship upon the Company or the Indian Health Service. The offeror must include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service; (4) Total contract value; (5) Contracting Officer/Company Manager and telephone number; and (6) Program Manager and telephone number, if applicable.

Technical and past performance, when combined, are considered approximately equal.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

D.2 PROPOSAL SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018)

Reponses must include, as a minimum:

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

http://www.sam.gov/

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via email via email Ron.Juneau@ihs.gov no later than 2:00 pm MST, April 30, 2019. The offer may also be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address.

Ron Juneau, Contract Specialist Po Box 9 One Hospital Way Crow Agency, MT 59022 406-638-3393

RON.JUNEAU@IHS.GOV

Facsimile responses will not be accepted.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

mailto:Ron.Juneau@ihs.gov mailto:RON.JUNEAU@IHS.GOV

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

D.3 ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this Request for Quotation. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

D.4 TO BE COMPLETED BY THE OFFEROR

An individual authorized to bind the prospective offeror must execute (the Representations and Certification.) The prospective offeror makes the following Representations and Certifications as part of its offer (check or complete all appropriate boxes and blanks on the following pages).

(Name of Prospective Offeror) (Solicitation Number)

(Signature of Authorized Individual)

(Typed Name of Authorized Individual) (Date)

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

D.5 CONSENT FOR FINANCIAL CHECK

I hereby give consent for the Billings Area Indian Health Contracting Officer or his/her designee to obtain financial information for the purpose of determining financial responsibility.

(Financial Institution, Address and Telephone Number)

Authorized Signature Date

D.5 CONSENT FOR FINANCIAL CHECK