RFQ-ADF-OTP-18-0001.pdf

RFQ-ADF-OTP-18-0001

SPECIAL NOTICE

Please:

1. DO NOT send by email a copy of an identification card with a photograph such as a driver’s license, social security card, or passport with your application.

2. DO NOT include your physical and mailing address in your Cover Letter, Resume, body of the email, and supporting Education Diploma or Training Certificates in your email response.

Please mark out with permanent black marker your physical or mailing address only in your Education Diploma or Training Certificates.

Your name still needs to be on all of the above documents.

The Government will request a hard copy of one or more of the aforementioned items as proof after award as part of the security access requirements and background check.

Please read all instructions very carefully for responding. Only complete applications will move onto Phase II of the Evaluation Process.

Please be aware that if you email documents containing personally identifiable information (PII), the information may not be secure and your email may be intercepted or otherwise viewed against your wishes. You are strongly encouraged to send your quote in response to this request securely by encrypting it. If you are unable to encrypt your email, please send an email to purchasing@fiscal.treasury.gov referencing “RFQ-ADF-OTP-18-0001 – Encryption Request Attn: BCOOPER/TAYERS” - on or before 10:00 am EST, July 26, 2018 to request that an encrypted email message be sent to you from our agency. If you submit a request after that time, there is no guarantee that we will respond or that you will be able to go through the process to submit your quote on time for the Government to consider. Once you receive the encrypted email, then you will need to open it by creating an account. Once you create an account, then you can respond to our agency’s encrypted email, which will then automatically encrypt your email response and any attachments to it for only the Government to view.

Examples of PII are your name, physical home and/or email address, phone number, birth location, photograph, social security number, driver’s license, birth certificate, date of birth, educational attainment that contains name and address or combination thereof on any document.

mailto:purchasing@fiscal.treasury.gov

Request for Quote

The Bureau of the Fiscal Service, on behalf of the United States African Development Foundation (USADF) is issuing this solicitation under NAICS 561110 (Office Administrative Services) for obtaining quotes from individuals for a fulfilling up to three

(3) Special Assistant to the Agency's President/CEO Personal Services Contract position, as described in the Statement of Work (SOW), herein.

Questions Questions received on or before 2:00pm, EST, July 19, 2018 at purchasing@fiscal.treasury.gov , with the subject line of "Questions for RFQ-ADF-OTP-18-0001 Attn: BCOOPER/TAYERS" will be answered as amendment to the solicitation.

Questions received after the deadline may not be answered. Any questions and/or comments received are not considered proprietary and will not be protected by the Government. Offerors are prohibited from communicating directly with USADF personnel about this procurement action.

Quotes Responsive quotes received on or before 2:00 pm, EST, July 26, 2018 at purchasing@fiscal.treasury.gov , with the subject line of "Quote for RFQ-ADF-OTP-18-0001 Attn: BCOOPER/TAYERS" will be considered.

Table of Contents

Statement of Work ………….. …………………………………….……………………………………………3-9 Notices, Solicitation Provisions, and Prohibitions………………………..…………………………………...10 Instructions to Offerors ………………………………………………………………………………………….11-12 Evaluation Criteria / Award Determination ……………………………………………………………………13-15 Article 1: USADF Points of Contact……………………………………………………………………………16 Article 2: Statement of Duties…………………………………………………………………………………..16 Article 3: Definitions…………………………………………………………………………………..…………16 Article 4: Payments Under Personal Services Contracts…………………………………………………...16 Article 5: Leave…………………………………………………………………………………………………..17 Article 6: Contractor - USADF Relationship…………………………………………………………………..18 Article 7: Release of Information…………………………………………………………………………….…18 Article 8: Contractor Status…………………………………………………………………………..…………18 Article 9: Compliance with Applicable Laws………………………………………………...………………..19 Article 10: Warranty Against Dual Compensation……………………………………………..……………..19 Article 11: Subcontracts or Assignment……………………………………………………………………….19 Article 12: Publicity………………………………………………………………………...…………………….19 Article 13: Correspondence and Notices…………………………………………………………..………….19 Article 14: USADF Termination Clause………………………………………………………………………..19-20 FAR clauses………………………………………………………………………….…………………………..21-28

STATEMENT OF WORK (SOW)

SPECIAL ASSISTANT TO THE PRESIDENT/CEO

1.0 BACKGROUND

Based in Washington, D.C., USADF is the independent federal government agency focused on community-led development at the grassroots level. USADF was established to support African-designed and -driven solutions that address grassroots economic and social problems. USADF is strategically focused on (1) continuing the work of the Agency, (2) being the economic development partner of choice for corporations, countries, and communities, and, (3) measuring and increasing programmatic impact in Africa.

USADF invests directly in communities, by providing seed capital and technical assistance directly to agricultural, off-grid energy, and youth-led enterprises. In its $57M portfolio, USADF supports and invests in African-designed and -managed enterprises, and works to improve lives and livelihoods in poor and vulnerable communities in Africa. With an innovative grants program in 20 countries, the USADF team is outcome-oriented, evidence-based, and committed to public service. The grants help organizations create tangible benefits such as increasing or sustaining the number of jobs in a community, improving income levels, and addressing social development needs.

USADF is a public corporation with a seven-member Board of Directors who are nominated by the President and confirmed by the United States Senate. USADF is a Federal grant-making public corporation and can be characterized as a micro-agency with 50 staff members in Washington.

Washington staff communicates with approximately 70 contractors and partners in 20 countries in Africa via email and telephone. USADF's annual budget is approximately $35 million per year.

USADF has a wide variety of high level and highly visible special assignments that need to be completed on behalf of the President/CEO of the Agency in support of the Agency’s management and the Board of Directors carrying out their duties.

2.0 SCOPE

USADF has a need for a Special Assistant to the President/CEO of the agency to perform a wide variety of high level and highly visible special assignments. This confidential position is in the Office of the President and Chief Executive Officer of the United States African Development Foundation

(USADF).

The Special Assistant performs a substantial role in carrying out a wide variety of high-level administrative and executive assistance, partnership development, coordination and management, and communications work. S/he reports directly to the President/CEO and works closely with senior managers, the Board of Directors, and high-level contacts in corporations, foundations, embassies, Non-Governmental Organizations (NGOs), and other government agencies.

3.0 PLACE OF PERFORMANCE

Work is to be completed at USADF offices at 1400 Eye (“I”) Street, NW, Washington, D.C.

4.0 PERIOD OF PERFORMANCE

The period of performance will be a base period of 12 months with two 12-month optional period.

5.0 WORK HOURS AND OPERATION

The USADF office is open 5 days per week, Monday through Friday, 8:00 am and 5:30 pm, excluding Federal holidays. Contractor shall be required to work 40 hours a week. The Contractor is responsible for providing services during the hours requested, except when the Government facility is directed to close due to local or national emergencies (SOW 12.0), administrative closures, government holidays (SOW 11.0), or any other similar issue that may arise that the Government determines a closure is warranted, unless otherwise advised by the Contracting Officer Representative.

6.0 ACQUISITION TYPE

The Government intends on awarding up to three (3) firm-fixed price personal service contracts.

7.0 REQUIREMENTS

The Contractor shall work as the Special Assistant under the technical direction of the COR in completing the following requirements.

7.1 Major Duties

The Contractor serves as the focal point for the Board of Directors and all administrative and executive assistance matters for the President/CEO and his office, and coordinates and maintains effective working relationships internally with USADF team members, field staff and partners in Africa and externally with stakeholders and new partners from the public, private and not-for-profit sectors.

The Contractor is the right-hand person to the President/CEO, supporting his leadership and helping catalyze the Agency to increase internal efficiencies and develop and expand external partnerships. S/he will apply his/her attention to detail, initiative, intellectual curiosity, high energy, and excellent communication skills to support the visionary President/CEO, help implement USADF’s unique economic development strategy, and develop his/her own portfolio of special initiatives.

7.1.1. Briefings

Writes briefing materials for the President and Chief Executive Officer for regular and extraordinary meetings with Members of the Board of Directors, senior U.S. and African government officials, and other high-level executives from the public and private sector, include corporations and foundations. Prepares briefing books for the President’s and Board members’ trips to Africa. Additionally, prepares USADF background materials for guests and visitors to USADF.

Conceptualizes, develops, and finalizes new materials as requested. Writes memorandum, summarizes materials from program and other team members, and drafts and finalizes power point presentations.

Researches, analyzes and distributes as required information for various reports and special projects, briefings, reports, conferences, partnership meetings, etc.

Prepares, finalizes, and distributes materials to the Board members and to USADF’s staff or implementing partner organizations in Africa.

7.1.2. Scheduling Meetings and the President’s Calendar

Responsible for managing the calendar of the President/CEO. Includes maintain and updating internal meetings and external engagements, working proactively, thinking 5 steps ahead, and coordinating briefing materials, preparation, and follow-up actions. Schedules the quarterly meetings of the Board of Directors and coordinates the preparation and distribution of briefing materials. Coordinates and manages the Board members’ participation in USADF activities and public events both within the United States and abroad.

Exercises decision-making skills for routine plans and exceptional arrangements. Reviews requests for meetings/conferences in accordance with President’s Office guidelines, and maintains annual schedule of approved meetings and briefings. Prepares and distributes meeting agendas as well as ensures meeting materials are provided promptly. Coordinates and manages the President’s participating in and speaking engagement at outside conferences, both domestically and internationally.

Coordinates and monitors actions with management officials and others who have submitted documents to the President/CEO for approval. Ensures that materials submitted include all required documents, complete, properly signed, and submitted in a timely manner.

Determines which items should be brought to the President’s attention as opposed to those that should be sent directly to other appropriate personnel for action. Promptly and accurately follows procedures for classified document control.

Interacts and coordinates with the Travel manager for domestic and international travel of the President and CEO and the Board of Directors.

7.1.3. Communications

Develops and disseminates a wide range of written materials, information and data concerning the nature and purpose of USADF’s programs, projects, and special initiatives.

May draft and finalize talking points, supporting materials, and press releases for partnership meetings and special events.

Establishes and maintains effective working relationships with various entities (internal and external), including the Office of the Ambassador in 20+ African Embassies to the U.S., corporate and foundation partners, African diaspora groups, and other stakeholders.

7.1.4. Administration, Coordination, and Correspondence

Within assigned scope of responsibility, performs the full range of complex administrative duties. Reviews incoming staff actions and correspondence for internal and external circulation. Prepares correspondence and other materials; edits materials prepared by others for accuracy, completeness, grammar, and spelling; compiles and completes data for official U.S. government reports, bulletins, and other documents. Drafts and finalizes letters for the President/CEO, and prepares materials to follow up on decisions of the Board and the President/CEO.

Receives, prioritizes and routes incoming materials to appropriate individuals for action.

Reviews submissions to the President/CEO for completeness, propriety, adequacy of information and data, grammar, typographical errors, conformance to formats and procedural requirements. Critically reviews the content, style, and substance of all written action documents prepared by USADF staff for signature of the President/CEO and other senior USADF officials.

Engages directly with Senior Managers at USADF to request, coordinate, and finalize external correspondence, program, and partnership materials for the President/CEO.

7.1.5. Budget Coordination

Drafts, tracks, and coordinates the annual budgets for the Office of the President/CEO and the Board of Directors. Drafts, coordinates and oversees budgets for special meetings and events. Responsible for operating within pre-approved budgets.

7.1.6. Event Planning – Internal and External Events

Responsible for planning and coordinating internal events at USADF. This includes Board of Directors meetings, Staff meetings, Outside Guest Speakers (below), and others. Arranges the conference rooms, sends out and follows up on internal invitations, and interacts with Board members, staff, and outside guests.

Responsible for related meeting logistics in Washington, DC; including finalizing, printing and distributing briefing materials; preparing and publishing public notifications; determining and preparing meeting rooms; ordering refreshments; and carrying out related logistical functions.

Drafts, manages and oversees budgets for special meetings and events and responsible for operating within pre-approved budgets.

7.1.7. Non-Governmental Organization (NGO) Stakeholder Networking

The Contractor may attend external events related to African economic development, politics, and policy-making to collect information on behalf of USADF. The Contractor is responsible for bringing to the attention of staff in the Office of the President potential synergies with external parties and new initiatives relevant to USADF. Build relationships with NGOs in the Washington, D.C. area. Work under the guidance of the President/CEO and managers responsible for partnerships and external affairs. The Contractor shall not in any way do or say anything that could be construed as lobbying under this contract pursuant to 18 U.S.

Code § 1913.

8.0 GOVERNMENT-FURNISHED PROPERTY

A desktop or laptop computer will be furnished to the Contractor to use, including a workspace with a desk – which may or may not be a closed office – within our premises.

9.0 GOVERNMENT FURNISHED INFORMATION

USADF shall provide the Contractor access to all information necessary to complete the requirements of the contract that are allowable, such as a workstation, and a cell phone.

10.0 CONFIDENTIALITY OF DATA

Due to the sensitivity and confidentiality of much of the data handled by USADF, the Contractor shall maintain confidentiality of all documents, data, and other information supplied to it by USADF, in accordance with all applicable Federal guidelines and regulations. The Contractor agrees, in the performance of this contract, to keep all information obtained or otherwise reviewed because of this contract in the strictest of confidence. The Contractor acquires no possessory and no proprietary interests in such information. The Contractor agrees not to disclose any information concerning the work under this contract to any persons or entities unless prior written approval is obtained from the Contracting Officer. The Contractor agrees not to publish, reproduce, or otherwise divulge such information in whole or in part, in any manner or form, at any time, during or following contract performance, nor to authorize or permit others to do so. The Contractor agrees to take such reasonable measures as are necessary to restrict access to such information to those employees of the Contractor needing such information to perform the work provided on this order, on a “need to know” basis. The Contractor agrees to immediately notify the COR if he or she determines, or has reason to suspect a breach of any of these requirements or restrictions, and to provide written notification as soon as possible.

Confidentiality is essential to satisfactory performance. The Contractor will prevent any person other than the Contractor from seeing or having access to information in the possession or under the control of the Contractor.

The Contractor shall prevent disclosing the contents or description of documents, data, or information to any person not authorized under this order or by USADF to have access to such documents or information. The Contractor shall prevent removal of any documents, data, or information from the Government’s premises without authorization by appropriate USADF officials.

The Contractor shall comply, complete and pass security access requirements (i.e. Non-Disclosure Agreement, Back Ground Check through Office of Personnel Management (OPM) Electronic Questionnaire for Investigation Processing (e-QIP) portal: http://www.opm.gov/e-qip/, Complete an OF 306 (fillable forms available at http://www.opm.gov/forms/html/of.asp), Fair Credit Reporting Release) at least two weeks before beginning work under the contract.

11.0 FEDERAL HOLIDAYS

Except as specified by the Contracting Officer Representative, services shall not be required on the following Federal holidays:

New Year's Day – January 1;

Martin Luther King Jr.'s birthday - third Monday in January;

Presidents' Day - third Monday in February;

Memorial Day - last Monday in May;

Independence Day - July 4;

Labor Day - 1st Monday in September;

Columbus Day - second Monday in October;

Veterans' Day - November 11;

Thanksgiving Day - 4th Thursday in November;

Christmas Day - December 25

Holidays that fall on Saturday are observed on the previous Friday. Holidays that fall on Sunday are observed on the following Monday. Holidays shall also include any additional day(s) granted by

Executive Order, which can be viewed on the Office of Personnel website at https://www.opm.gov/fedhol/.

12.0. UNFORESEEN GOVERNMENT FACILITIES CLOSURES

When an unforeseen Government facility closure occurs on a scheduled day of work, the PSC shall not be required to perform any services on the day of the closure and shall receive no payment unless remote access is given or other work arrangements can be made and approved by the COR. In the event of a partial day unforeseen Government facility closure, the Government will notify the PSC within one hour after notification of the facility closure is received. Payment of a partial day closure will be made for the actual time worked.

13.0 MINIMUM QUALIFICATIONS

The Contractor shall have the following minimum qualifications:

13.1 Minimum of 2 years of work experience in an office environment.

13.2 Minimum of 1 year of directly supporting a senior or executive manager, by providing executive, project management, and administrative support.

13.3 A professional with the ability to deal with sensitive business information in a confidential and professional manner.

13.4 Exceptional attention to detail and possess strong organizational and planning skills

13.5 Excellent written and verbal communication skills with the ability to communicate effectively with a wide variety of people.

13.6 Excellent telephone etiquette

13.7 Comprehensive knowledge of process, project and program management theory and the ability to apply them when solving operational issues.

13.8 Strong knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint.

13.9 Ability to take the initiative to liaise with other departments and/or external sources.

13.10 Excellent customer service focus coupled with an ability to work collaboratively with others.

13.11 Ability to work under deadlines and to complete multiple projects concurrently.

13.12 Contractor(s) hired for work under this contract shall reside within the United States or its territories and shall either be U.S. citizens or have lawful permanent resident status.

14.0 OTHER REQUIREMENTS

14.1 COMPLIANCE WITH GOVERNMENT LAWS, RULES, AND REGULATIONS

While the Contractor is at the government facility, the Contractor is responsible for compliance with all laws, rules, and regulations governing conduct with respect to health and safety – not only as they relate to its employees and agents, but also to other personnel who are government employees or agents of the government and to property at the site regardless of ownership. While on government premises and in possession of government property, the Contractor is responsible for such property and any damages thereto by the Contractor.

14.2 NON-PERSONAL SERVICE STATEMENT

Actions of the Contractor may not be interpreted or implemented in any manner that results in creating or modifying Federal policy, obligating the appropriated funds of the U.S.

Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

14.3 PREVENTING PERSONAL CONFLICTS OF INTEREST

The Contractor shall comply with FAR 52.203-16, Preventing Personal Conflicts of Interest.

Further, the Contractor shall not advise the USADF to take any action that will benefit, or appear to benefit, the Contractor beyond the scope of this contract. The Contractor shall inform the USADF if the appearance of such a conflict exists. For example, the Contractor shall not influence the USADF to enter into financial arrangements with entities that the Contractor expects to have future business dealings with, unless the USADF has been advised of the prospect of that future business.

https://www.opm.gov/fedhol/

14.4 DRESS AND APPEARANCE

Contractor personnel shall maintain a neat well-groomed professional demeanor and appearance including hair, makeup, clothing, and actions. No shorts, sleeveless shirts, or exposed midriffs. Clothing shall include comfortable business or casual attire, which shall not interfere with duties or/and safety guidelines and standards.

15.0 CONTRACTING OFFICER AUTHORITY

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any order modifications, change orders, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions shall be formalized by the proper contractual document executed by the appointed Contracting Officer. The Contractor is hereby put on notice in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of work to be performed, as described in DTAR 1052.201-70(c) (1-6); it is the Contractor’s responsibility to make inquiry to the Contracting Officer no later than the beginning of the next Government work day before making the deviation. Payments will not be made without being authorized by the appointed Contracting Officer with the legal authority to bind the Government.

16.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will evaluate the Contractor's performance in accordance with this Quality

Assurance Surveillance Plan (QASP) identified herein. The purpose of the QASP is to ensure reliable, uninterrupted services are provided in accordance with the SOW. This plan shall also ensure acceptable performance and assist in avoiding unnecessary mistakes and/or delays.

16.1 Performance Categories & Standards. The COR will summarize and document the Contractor's service and delivery performance utilizing the following categories and standards:

a. Quality of Service - Requirements were 99% completed within the expectation of the Government by the Contractor

b. Schedule/Timeliness - Requirements were 99% completed within the agreed upon schedule and specified periods of performance.

c. Business Relations - customer service/interactions were 99% responsive and professional.

16.2 Surveillance method. Random Evaluation. This method employs a “spot check” style of evaluation and may be adjusted based on quality trends. The Government retains the right to inspect all requirements of this contract.

16.3 Incentive/Disincentive

a. Incentive - If Contractor performs the requirements in accordance with performance standards then they will be rated satisfactory. If s/he provided extra tangible benefits beyond the contract, then s/he will be rated very good or exceptional and favorable comments will be documented in the Contractor’s Past Performance.

b. Disincentive - If the Contractor does not perform the requirements in accordance with the performance standards, then lower ratings (Marginal, Unsatisfactory) along with unfavorable comments will be documented on Contractor’s Past Performance.

16.4 Performance Issues. If the Government evaluations identify unacceptable performance in any of the above categories, the COR will record it and notify the Contractor within three (3) business days. The Contractor shall initial the observation, however, initialing of the observation does not constitute concurrence with the observation; it only indicates acknowledgement that the Contractor has been made aware of a potential performance issue(s). The Contractor shall meet with the Government for developing and implementing a plan to correct any performance issue(s) at no additional cost to the Government. If the Contractor does not agree with correcting the unacceptable performance issue(s) within the time specified by the Government, then the

COR will notify the Contracting Officer who will take the appropriate administrative action for unacceptable performance.

NOTICES, SOLICITATION PROVISIONS, AND PROHIBITIONS

NOTICE TO FIRMS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

In accordance with far 9.405, offers, quotes are not solicited from firms debarred, suspended, or proposed for debarment.

Ineligible firms shall consider this an informational copy only.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: https://www.acquisition.gov/far/

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS

RELATING TO IRAN—REPRESENTATION AND CERTIFICATIONS (OCT 2015)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Keri Moore, Compliance & Policy Branch Manager U.S. Department of the Treasury, Bureau of the Fiscal Service Keri.Moore@fiscal.treasury.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (JAN 2017)

The Offeror assumes full responsibility for ensuring all electronic materials and attachments submitted are formatted in accordance with the Bureau of the Fiscal Service Security Requirements. The following file extensions are not allowable and quote materials/data submitted with these extensions cannot be considered:

.bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, mhtml, and .zip files

The Government does not allow 3rd party messaging systems/secure mail.

Microsoft Office non-macro enabled compatible documents and .PDF documents are acceptable. If the Offeror determines that other formats are necessary, it is the Offeror’s responsibility to verify with Fiscal Service that those formats are acceptable.

Quote materials with unacceptable or unreadable formats may be found non-responsive.

Offerors shall submit a complete quote package in the following Volumes as separate attachments, with as little duplication of information as possible per phase:

Volume I – Contractual Requirements (Consist of items 1.0 -5.0 below) Volume II – Minimum Qualifications (Consist of item 6.0 below) Volume III – Capability to Perform Requirements (Consist of item 7.0 below) Volume IV – Past Performance (Consist of item 8.0 below) Volume V – Labor Rate (Consist of item 9.0 below)

In addition to the items specified in the solicitation provision above, the following information is necessary to enable proper evaluation of Offerors’ quote in response to this solicitation:

Quote Package

1.0 Cover Page – Shall include the following information name and expiration date of offer/availability.

2.0 Regarding Unique Entity Identifier (Data Universal Numbering System (DUNS) Numbers) – Pursuant to FAR Clauses 52.204-6 and 52.212-1(j), All individuals contracted under as a United States of America Personal Services Contract (PSC) are required to have a Unique Entity Identifier (DUNS Number).

If the Offeror does not have a Unique Entity Identifier DUNS number, they should contact Dun and Bradstreet directly to obtain one. An Offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An Offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The Offeror should indicate that it is an Offeror for a Government contract when contacting the local Dun and Bradstreet office.

For further information on what you will need to obtain a DUNS numbers, please refer to Federal Acquisition Regulations (FAR) Clause 52.204-6 Data Universal Numbering System Number (Jul 2013) http://farsite.hill.af.mil/VFFARA.HTM

3.0 Regarding System of Award Management and Offeror Representations and Certifications - Pursuant to FAR Clauses 52.204-7 and 52.212-3, All individuals contracted under as a United States of America Personal Services Contract (PSC) are required to have an active status in the System of Award Management and represent & certify their business size under NAICS Code 561612 by completing the attached, "Offeror Representations and Certifications Commercial Items (NOV 2017)" or completing it online at https://www.sam.gov/ and then either return the manual copy or reference that the online certification has been completed in thequotethe quote.

Offerors shall also acknowledge that they will have an active status in the System of Award Management (SAM) prior to the planned award effective date of September 18, 2018 (yes or no) ____________.

4.0 Exceptions to Articles, Solicitation Provisions or Clauses - Offerors shall indicate whether or not they take any exception to any articles, solicitation provisions or clauses. The specific exceptions shall be clearly identified at the beginning of Volume 1

5.0 Provide Responses to 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-- Representation (NOV 2015)

(a) Definitions. “Inverted domestic corporation” and “subsidiary” have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

http://farsite.hill.af.mil/VFFARA.HTM

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The offeror represents that—

(1) It [ ] is, [ ] is not an inverted domestic corporation; and

(2) It [ ] is, [ ] is not a subsidiary of an inverted domestic corporation.

6.0 Minimum Qualifications: Offerors shall provide clear and sufficient evidence to support that they have the minimum qualifications as identified in Section 13.0 of the Statement of Work (resume, certificates):

7.0 Capability to Perform Requirements

Offerors shall provide clear and sufficient information on their capabilities to perform each of the requirements identified in Section 7.0 of the Statement of Work successfully (narrative, identification of prior work experience).

8.0 Past Performance:

Offerors shall provide three (3) references (Public &/or Private) for whom the Offeror has provided recent (work performed within the last 3 years) and relevant work very similar to size and scope that is requested here. For each reference Offerors shall provide the following information: agency/business name, a contact name, telephone number, e-mail address, project title, date the services were performed, hourly wage amount, and a brief description of the work that they did. Offerors may also provide information on problems encountered and a brief explanation of the corrective actions taken.

The Government will also obtain recent and relevant past performance information available from other sources (i.e.

newspapers).

9.0 Labor Rate: Offerors shall quote a base and two option periods hourly rates that is within the GS-11 basic hourly rate and their local tax rates in the provided Attachment 3 – Price Sheet for calculating their total evaluated price, inclusive of Offeror’s salary history for the last three (3) jobs.

The equivalent GS position is GS-11 (Step 3-8) and the basic hourly rate range for this position is $34.89/basic hour - $40.34/basic hour, which includes locality pay for Washington, DC.

Failure to submit any of the requested information above or follow any of the stated guidelines may result in the quote being determined non-responsive. Non-responsive quotes will not be eligible for award.

EVALUATION CRITERIA/ AWARD DETERMINATION

52.212-2 EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

(a) The Government anticipates awarding up to three (3) fixed priced personal service contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following phases and factors will be used to evaluate offers:

Phase I – Contractual Requirements. Offerors who pass all of the required information in Technical Factor 1 will move on to Phase II.

Technical Factor 1: Contractual Requirements (see below for evaluation criteria)

Phase II – Technical Evaluation. The Government intends on moving 8 of the highest scoring applicants from Phase II onto Phase III for further consideration. The exceptions are if fewer than 6 apply and/or the Contracting Officer determines that an applicant(s) present significant risk, the type of which cannot reasonably be expected to be mitigated by the applicant, causing the applicant(s) from not being further considered for an award.

Technical Factor 2: Part A: Minimum Qualifications (see below for evaluation criteria) Technical Factor 3: Part B: Capability to Perform Requirements (see below for evaluation criteria)

Phase III – Interview. The Government intends on moving 6 of the highest scoring applicants from Phase III onto

Phase IV for further consideration. The exceptions are if fewer than 4 apply and/or the Contracting Officer determines that an applicant(s) present significant risk, the type of which cannot reasonably be expected to be mitigated by the applicant, causing the applicant(s) from not being further considered for an award.

Technical Factor 2: Part A: Minimum Qualifications (see below for evaluation criteria)

Phase IV- 2nd Tier Interview conducted by a Designated Management Official(s). The Government intends on moving 3 of the highest scoring applicants from Phase IV onto Phase V for further consideration. The exceptions are if fewer than 3 apply and/or the Contracting Officer determines that an applicant(s) present significant risk, the type of which cannot reasonably be expected to be mitigated by the applicant, causing the applicant(s) from not being further considered for an award.

Phase V – Past Performance. Offerors with no negative past performance will move onto Phase VI in relation to evaluating the following technical factor.

Technical Factor 4: Past Performance (see below for evaluation criteria)

Phase VI – Pricing.

Price Factor 1: Labor Rate (see below for evaluation criteria)

Technical Factors, when combined, are more important than price. When competing Offerors’ quotes are determined to be substantially equal after evaluation of all non-price factors, then price could become the controlling factor.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government reserves the right to clarify certain aspects of an Offeror(s) quote to clear up quote details relative to phases 1 and 2 if necessary at the Government’s discretion. The Government also reserves the right to hold additional discussions with the Offerors included in Phase V prior to making a final award decision.

The Contractor shall comply, complete and pass security access requirements (i.e. Non-Disclosure Agreement, Complete an OF 306 (fillable forms available at http://www.opm.gov/forms/html/of.asp), Fair Credit Reporting Release) at least one week before beginning work under the contract.

The Contractor shall comply, complete and pass the Back-Ground Check through Office of Personnel Management (OPM) Electronic Questionnaire for Investigation Processing (e-QIP) portal: http://www.opm.gov/e-qip/. If the Contractor does not pass, the contract will be terminated and the next most advantageous applicant to the Government will be considered for award and so on.

The Government also reserves the right to complete the evaluation process of the next highest scoring Offerors from Phase II, if the original selected offerors decline awards or if major issues are found in the later stages of the evaluation process, as necessary to fulfill these positions.

This procurement is being conducted under FAR Part 13 and not FAR Part 15. Therefore, please note debriefings will not be provided to unsuccessful Offerors, only timely notifications to unsuccessful Offerors will be provided in accordance with FAR Part 13.106-3(c)(d).

The Government will evaluate each factor based on the following:

Phase I – Contractual Requirements

1. Technical Factor 1 – Contractual Requirements: Offerors’ Contractual Requirements will be evaluated based on the documentation provided by the Offeror or obtained from the Government that clearly demonstrates that:

a. the Offeror provided their name, and expiration date of offer/availability.

b. the Offeror provided their Unique Entity Identifier (DUNS) number or proof of registration for a Unique Entity Identifier (DUNS) number.

c. the Offeror provided their Representations and Certifications (Reps & Certs) under NAICS Code 561110 by completing the attached, "Offeror Representations and Certifications Commercial Items (NOV 2017)" or completing it online at https://www.sam.gov/ and then either return the manual copy or reference that the online certification has been completed in the quote and/or acknowledge that they will be registered in SAM prior to the planned award effective date of September 18, 2018, and

d. the Offeror “is not” any of the attributes identified in FAR Clause 52.209-2.

Phase II –Technical Evaluation

1. Technical Factor 2 – Minimum Qualifications: Offerors will be evaluated based on the degree in which they provided clear and sufficient evidence to support that they have the minimum qualifications as identified in Section

13.0 of the Statement of Work (resume, certificates):

2. Technical Factor 3 - Capability to Perform Requirements: Offerors will be evaluated based on the degree in which they provided clear and sufficient information on their capabilities to perform each of the requirements identified in Section 7.0 of the Statement of Work successfully (narrative, identification of prior work experience).

Phase III - Interview

1. Technical Factor 2 – Minimum Qualifications: Offerors will be evaluated based on the degree in which they articulate in the interview that they have the following minimum qualifications as identified in Section 13.0 of the Statement of Work

2. Technical Factor 3 - Capability to Perform Requirements: Offerors will be evaluated based on the degree in which they articulate in the interview their capabilities to perform each of the requirements identified in Section 7.0 of the Statement of Work successfully.

Phase IV - 2nd Tier Interview conducted by a Designated Management Official(s)

1. Technical Factor 3 - Capability to Perform Requirements: Offerors will be further evaluated based on the degree in which they articulate in the interview their capabilities to perform each of the requirements identified in Section 7.0 of the Statement of Work successfully.

Phase V – Past Performance http://www.opm.gov/e-qip/

1. Technical Factor 4 - Past Performance: The Government will do their diligence to contact all references provided by the Offerors being considered for Award. However, time will dictate the number of contacts actually made. At a minimum, 1 direct past performance contact will be made for all Offerors considered for award.

An Offeror must not receive or have any negative past performance responses or articles to receive further consideration for contract award.

Phase VI - Pricing

1. Price Factor 1 - Labor Rate – Offerors hourly rate for the base and option periods will be evaluated to ensure that it is within the GS-11 basic hourly rate (Step 3-8). Offeror’s Total Evaluated Price for the entire anticipated length of the contract will be compared to other Offerors that are included in Phase V of the evaluation process as part of the final consideration for an award, including Offeror’s salary history for the last three (3).

ARTICLE 1: UNITED STATES AFRICAN DEVELOPMENT FOUNDATION (USADF) MAIN OFFICE ADDRESS

African Development Foundation 1400 I Street NW, Suite 1000 Washington, DC 20005

ARTICLE 2: STATEMENT OF DUTIES

The Contractor shall perform the services as specified in the following Articles, attached Statement of Work.

ARTICLE 3: DEFINITIONS

3.1 “USADF” and “the Foundation” shall mean the U.S. African Development Foundation.

3.2 “Privileged” shall mean not subject to disclosure or disclosure is limited due to special circumstances.

3.3 “Contracting Officer” (CO) shall mean a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

3.4 “Contracting Officer’s Representative (COR)” The term means authorized representatives of the

Contracting Officer acting within the limits of his/her authority as delegated by the Contracting Officer in writing. The COR has no rights to change the scope of this contract in any way (actually or implied).

3.5 “Confidential Information” means any information declared by the CO or the COR as being privileged information – information that must be kept secret as directed by the CO and the COR.

3.6 “Day” shall mean, unless otherwise specified, a calendar day.

3.7 “Government” shall mean the United States Government.

3.8 “USD” shall mean United States Dollar.

3.9 “Gross Salary” shall mean salary plus employee’s contribution to Social Security, taxes, and allowances which are deducted from the employee’s bi-weekly salary and paid in accordance with the employee’s home country, state, and local tax agencies by USADF on behalf of the employee.

3.10 “Total Compensation” shall mean gross salary, plus employer’s contribution to Social Security and other state and local taxes.

3.11 “Personal Services Contract (PSC)” means a contract that, by its express terms or as administered, makes the Contractor personnel appear to be, in effect, Government employees.

ARTICLE 4: FAR 52.232-3 PAYMENTS UNDER PERSONAL SERVICES CONTRACTS

4.1 Invoices/Bi-Weekly Timesheets & Performance: The Government shall pay the Contractor in USD for the services performed by the Contractor at the rates set forth in this contract and upon proper submission of invoices and bi-weekly timesheets by the Contractor provided there is timely submission of all deliverables and reports to the office or officer designated. Failure of the Contractor to submit required reports when due, or failure to perform or deliver required equipment, supplies, and services will result in the withholding of payments under this contract, unless such failure arises out of causes beyond the control of and without the fault or negligence of the Contractor. The Government shall also pay

a. The Contractor’s lodging, travel, meals and incidentals relative to the work under this personal services contract separately outside of this contract in accordance with Federal travel regulations (41 CFR 101-7) and procedures, as authorized in appropriate Travel Orders by the COR; and

b. Any other transportation and medical expenses necessary for travel (i.e. immunizations and malaria meds), as approved by the COR will be paid outside this contract.

4.2 COMPENSATION: Compensation will be fixed and paid bi-weekly in USD and shall not exceed amounts identified in the contract.

4.3 Contractor’s Tax and Other Legal Obligations: The Government shall be responsible for withholding the required taxes on the Contractor’s share of the contributions for “All” applicable Social Security, Medicare, Federal, and State tax withholdings in accordance with applicable laws.

4.4 Final Payment: Prior to final payment under this contract, the Contractor agrees to do the following:

(a) Properly complete and submit any outstanding travel vouchers and liquidate any outstanding travel advances;

(b) Return and account for all government supplies, materials, and equipment assigned to the

Contractor; and

(c) Execute and deliver to the Contracting Officer a proper Contractor's Release (See

Attachment 2) discharging USADF, its officers, agents, and employees from all liability, obligations, and claims arising out of or under this contract upon final payment. The Contractor shall keep a record of all payments made by USADF for the duration of the contract.

4.5 Health Insurance/Medical Expenses

Contribution toward Health Insurance up to an annual maximum of $6,000.00 can be paid for a policy premium based on actual cost invoice or maximum amount of medical costs at 80% of the cost shown from actual receipts submitted to USADF. This includes the medical expenses of spouse and recognized dependent children under the age of 26 with whom the employee is living.

If reimbursement of the employee’s chosen health insurance premium for 12 months is less than the annual benefit amount, the employee may receive reimbursement for other medical expenses at 80% of the cost shown on actual receipts submitted to USADF.

Note: Personal Services Contractors are not eligible to participate in the Federal Employees Health Programs.

ARTICLE 5: LEAVE

The Contractor may request and receive time off as approved by the COR for the following:

5.1 Leave without Pay: Time off without pay requested by the Contractor and approved by the COR

5.2 Maternity/Paternity: USADF will provide maternity or paternity leave in accordance with the laws of United States.

5.3 Jury Duty (No pay during jury duty)

5.4 National Guard/Reserve Duty (No pay during duty)

5.5 Annual and Sick Leave (paid) - The Contractor shall earn annual and sick leave at the rates listed below:

Annual Leave Hours Sick Leave Hours 4 hr for each biweekly pay period 4 hr for each biweekly pay period

The Contractor may be paid when taking annual leave and sick leave. Unused annual leave up to 240 hours may be carried over from one year of the contract period to the next contract period, and sick leave in any amount. In addition, with the written approval of the COR, the Contractor may be granted advance annual leave and sick leave not to exceed the amount he or she will earn in each contract period.