4TH QTR COVER LETTER 08.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Complex - Coleman P.O. Box 1029 Coleman, FL 33521-1029

May 1, 2008

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Complex, Coleman, Florida, Contracting Office, for the acquisition of various food service products for our facility. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, offerors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.

All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2003) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Offerors should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee’s DUNS number into the CCR database. As of January 1, 2005, all potential offerors are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 (Jan 2005) Instructions to Offerors - Commercial Items. Once you have completed the OCRA requirement, you are no longer required to submit 52.212-3 Offeror Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this soliciation, may result in elimination from consideration for award.

Offers shall be received on or before the deadline of Monday, June 9, 2008, 2:00pm Eastern Standard Time, via mail or fax. Mailed quotes shall be submitted to the following address:

Nancy Edwards, Contract Specialist Federal Bureau of Prisons Federal Correctional Complex P.O. Box 1029 Coleman, FL 33521-1029

HAND CARRIED:

Nancy Edwards, Contract Specialist Federal Bureau of Prisons Federal Correctional Complex Administration Building 846 N.E. 54 Terraceth

Coleman, FL 33521-1029

FAXED:

Nancy Edwards, Contract Specialist 352-689-3056

PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE

ONE LISTED ABOVE. Quotes received after the deadline will not be considered.

Please place any questions you may have in writing and fax them to (352) 689-3056 to my attention or email them to nxedwards@bop.gov or mail to the above address. I will consider all questions received and provide responses, where appropriate (no telephone calls please). Please make sure you have read the cover letter, solicitation, specifications and delivery schedule, if the answer is addressed in those documents you will not receive a response. There will be no exceptions to the specifications listed in the solicitation.

You will be responsible for providing the correct prices to match our units of measurement. If you fail to meet the attached delivery schedule or attempt to provide an item that doesn’t meets the specifications it will be noted as a performance issue and your bid for the next quarter will not be considered . The bid tabulation for the 4 quarter willth be posted at www.fbo.gov as soon as possible after the award of the products it can be found under award notices and also there will be a pdf file added to the solicitation that lists each item (please no phone calls and do not send self-addressed envelopes anymore). To view bid tabulations for the 3th quarter go to the solicitations and view the pdf file that has been added.

I can be reached at (352) 689-3162.

Sincerely, //s//

Nancy Edwards, Contract Specialist

Enclosure mailto:ddoggett@bop.gov.

http://www.,fbo.gov