RFQ27-4143CA_Master_Services_Agreements_As-Needed_Professional_Consulting_Services_FINAL.pdf

RFQ27-4143CA – Master Services Agreements for As-Needed Professional Consulting Services

Request for Qualifications

The City of Carlsbad and the Carlsbad Municipal Water District (CMWD), a subsidiary district of the City

(collectively, the “Agency”), are requesting Statements of Qualifications (SOQ) from qualified consultants to enter into Master Services Agreements. The Agency may retain multiple consultants to provide highly qualified professional consulting services for the disciplines identified below in the Discipline Categories section. Master Services Agreements are anticipated to be awarded in late September 2026 for an initial term of three (3) years from the date of execution. The Agency reserves the right to extend each agreement for up to two (2) additional one-year periods or parts thereof (five-year maximum), if authorized by the City Manager/Executive Manager. Execution of a Master Services Agreement does not guarantee or obligate the Agency to issue any work; Services will be assigned on an as-needed, task-order basis through individual Project Task Descriptions and Fee Allotments (PTD&FA) at the Agency's sole discretion.

Please review Exhibit D of this RFQ, Sample Master Agreement. The agreement terms will not be subject to negotiation; therefore, if you are not able to comply with the terms of this agreement, do not submit a Statement of Qualifications.

Existing Master Services Agreements

The Agency currently maintains multiple Master Services Agreements for a variety of disciplines. This solicitation is intended to maintain a healthy and diverse pool of qualified consultants by replenishing disciplines where additional contract capacity is needed and establishing new Master Services

Agreements for disciplines identified to support current and anticipated Agency needs.

Firms that currently hold an active Master Services Agreement with the Agency are encouraged to submit a Statement of Qualifications and will be evaluated in the same manner as all other respondents.

Holding a current Master Services Agreement shall not preclude a firm from being considered for award under this solicitation.

For disciplines with existing Master Services Agreements, it is the Agency's intent to continue utilizing agreements that have available capacity and remain appropriate for the required services. Newly awarded Master Services Agreements are intended to supplement the Agency's existing consultant pool and provide continuity as current agreements become fully utilized, expire, or are otherwise unavailable.

The Agency reserves the right to assign work under any applicable Master Services Agreement based on consultant qualifications and expertise, available contract capacity, project-specific requirements, funding availability, scheduling, and the best interests of the Agency.

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Cooperative Purchasing

Subject to the Contractor's consent, other public agencies (including but not limited to other cities, counties, special districts, and public entities within the State of California) may be permitted to purchase services under the same terms, conditions, and pricing established through this solicitation, via a separate agreement or purchase order directly between the Contractor and the participating agency.

The City is not a party to, and bears no responsibility for, any such cooperative purchase. See Exhibit D

(Sample Master Agreement, Section 26) for the applicable contract language.

Tentative Project Schedule

Milestone Date

Request for Qualifications (RFQ) Advertised August 21, 2026

Last Day for Pre-Submittal Questions (by 11 a.m. PST) September 4, 2026

Q&A Addendum Posted (if any) September 5, 2026

Qualifications Due (by 3 p.m. PST) September 14, 2026

Evaluations September 2026

Notification of Firm Standings September- October 2026

Master Services Agreement Execution September- October 2026

Instructions to Proposers and General Conditions

Submittal Requirements

Electronic Format, Receipt, and Opening of SOQs: Submittals will be received in electronic format

(eBids) EXCLUSIVELY at the Agency's electronic bidding (eBidding) site at https://vendors.planetbids.com/portal/27970/portal-home and are due by the date and time specified on the cover of this solicitation.

PROPOSERS MUST BE PRE-REGISTERED with the Agency's bidding system and possess a system-assigned

Digital ID in order to submit an electronic proposal.

The Agency's eBidding system will automatically track information submitted to the site, including IP addresses, browsers used, and the URLs from which information was submitted, along with a history of every login instance. Because of these security features, proposers who disable their browsers' cookies will not be able to log in and use the Agency's bidding system. Upon entry of a proposal, the system will ensure that all required fields are completed; it will not accept a proposal for which any required information, documentation, or supporting materials are missing.

3 of 33 RFQ27-4143CA https://vendors.planetbids.com/portal/27970/portal-home

Proposals Remain Sealed Until Due Date and Time. eBids are transmitted into the Agency's bidding system via https using SSL 128-256-bit security certificates, which encrypt data transferred from client to server. Proposals submitted prior to the Due Date and Time are not available for review by anyone other than the submitter, who may change, rescind, or retrieve its proposal until the Due Date and Time.

Proposals Must Be Submitted by the Due Date and Time. Once the deadline is reached, no further submissions are accepted into the system. It is the proposer's sole responsibility to ensure their proposal is received on time. The Agency is not responsible for proposals that do not arrive by the Due Date and

Time.

Proposals May Be Withdrawn by the proposer prior to, but not after, the Due Date and Time.

Electronic Submissions Carry Full Force and Effect. The proposer, by submitting an electronic proposal, certifies under penalty of perjury under the laws of the State of California that the certifications, forms, and affidavits submitted as part of the proposal are true and correct.

Proposals Are Public Records. Upon receipt, proposals become public records subject to disclosure. It is the proposer's responsibility to clearly identify any confidential, proprietary, trade secret, or otherwise legally privileged information within the proposal. If the proposer does not provide applicable case law clearly establishing that the requested information is exempt from disclosure under the California Public

Records Act (PRA), the Agency is free to release the information as required by law or court/agency order, and the proposer agrees to hold the Agency harmless for any such release.

A separate SOQ must be submitted for each discipline for which the firm would like to be considered.

The discipline number for each SOQ shall be clearly indicated on the cover page, and each discipline shall be uploaded as a separate attachment in PlanetBids.

Each SOQ shall be 12-point font or larger and no more than twenty-five (25) pages in length. An exception to the minimum font size is granted for graphics and tables (e.g., organization charts, personnel tables) that require a smaller font to present content appropriately. Pages shall be numbered.

The following are also excluded from the 25-page limit: tabs/dividers, cover letter, table of contents, addenda acknowledgements, and the required appendix items listed below.

Appendix (not included in page count):

• Cover sheet

• A complete resume for each team member

• Consultant's Statement of Compliance with City of Carlsbad's Insurance Requirements

• Statement of Qualifications of Proposer (Exhibit A)

• SF330 form

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Requests for Information

All requests for information, questions, or clarifications regarding this solicitation must be submitted in writing through the PlanetBids Q&A function no later than September 4, 2026, at 11:00 a.m. (PST).

Questions received after the deadline may not be considered. Questions or requests for clarification deemed material by the City will be addressed by formal written addendum posted through the City’s online bidding system. Only responses issued by the City through a formal written addendum shall be binding. Oral statements, interpretations, or other communications shall not modify or otherwise affect the requirements of this solicitation.

It is the Proposer’s responsibility to monitor PlanetBids for any addenda issued by the City and to incorporate all applicable addenda into its Proposal.

Statement of Qualifications

The firm must submit a Statement of Qualifications (SOQ) for each discipline for which the firm applies.

Each SOQ must include the following:

1. Statement of Qualifications Questionnaire – Complete Exhibit A as provided in this RFQ and include as page 1 of the SOQ. Exhibit A does not count toward the 25-page limit.

2. Project Team and Approach – Provide the names and qualifications of the key individuals responsible for coordination and production of project/task deliverables, their respective roles, and the organizational structure of the team. Technical support staff should be included if they will perform a significant role in the preparation of work products. The office of record for each team member shall be listed, as well as the primary office location where the work is to be performed.

Resumes pertaining to Project Team and Approach are to be provided as an appendix or attachment and do not count toward the 25-page limit; resumes pertaining to Form SF330 should be kept in Section E of the SF330.

Project Approach: Provide a summary of the firm's proposed approach to typical projects, including a description of quality assurance and schedule control measures to be utilized. It is likely that during the course of the contract the consultant will have two or more Task Descriptions active at the same time; describe how concurrent tasks/projects will be managed efficiently, with references relative to past success in this regard.

Subcontractors: Firms must identify any subcontractors they intend to use in performance of the

Services, including the subcontractor's name, discipline, and role on the team, or state “None” if no subcontractors are proposed. Work may not be subcontracted unless authorized in writing by the

Agency; see the Fee Schedule and Exhibit D (Sample Master Agreement, Section 8) for subcontracting authorization and fee requirements.

3. Three (3) Project Reference Summaries (minimum) – Narrative format, not to exceed one (1) page per summary, describing projects that exemplify the firm's capability to provide the services proposed for this SOQ. Summaries must include:

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◦ The name of the firm at the top of each summary

◦ Whether the firm was the Prime Consultant or a Subconsultant

◦ Name, address, and current phone number of the public agency (or private developer/other entity for those without Public Works experience) for which the firm provided the service, plus an agency or other contact person with personal knowledge of the project

◦ Name of the public works project (or private project, as applicable)

◦ Approximate beginning and completion dates of project phases (studies, planning, design, construction)

◦ Description of the services performed

◦ Any special problems or difficulties encountered and how they were resolved

◦ Discussion of project cost control, including total fee, cost estimate versus low bid award (if applicable), and cost-control efforts

◦ Discussion of the project schedule and any time/resource constraints

◦ Any awards or special recognition received

The Agency, at its discretion, may contact other firms or agencies for additional consultant information.

Failure to provide accurate contact information, adequate information, or project reference summaries may be cause for rejection of the submittal as nonresponsive.

4. Standard Form SF330 (current revision, SF330 Rev. 7/2021) – Download the current version, including instructions, from PlanetBids or directly from the GSA Forms Library at https://www.gsa.gov/forms-library/architect-engineer-qualifications; include with each SOQ.

Required Sections. Firms are only required to complete and submit the following sections of the SF330:

Part I – Section C (Proposed Team), Section D (Organizational Chart), Section E (Resumes of Key

Personnel), Section F (Example Projects), Section H (Additional Information), and Section I (Authorized

Representative signature); and Part II – General Qualifications (one Part II per branch office involved in this SOQ). Part I Sections A, B, and G are not required and should be omitted.

When preparing the required sections, emphasize the specific type of service for which the firm is submitting the SOQ.

• If the SF330 is incomplete or nonconforming, the submittal may be disqualified as nonresponsive.

• Firms not providing all required attachments may be disqualified as nonresponsive.

• Additional brochures, exhibits, charts, or displays are prohibited and may cause disqualification; up to two pages of project photos per project example are acceptable within Section F.

• Include Section D, “Organizational Chart of Proposed Team,” directly after Section C.

• Each resume (Section E) may not exceed one (1) page and may list no more than five (5) projects. A complete resume for each team member may be submitted separately in an appendix in the firm's own format; Section E is reserved for key personnel.

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• If the firm has multiple branch offices, list personnel office locations in Section E; offices outside vs.

inside San Diego County must be clearly distinguished.

• Include Professional Registration Numbers where applicable (Section E, No. 17).

• Project descriptions (Section F) may not exceed one (1) page each; no more than ten (10) projects total, including subconsultant projects, per discipline.

• Credit for a project belongs to the firm performing the corresponding role (prime or subconsultant);

firms not directly involved in a project may not list it in their own Section F, even if a current employee worked on it previously.

• Section H – Additional Information shall not exceed five (5) pages; exceeding this may cause disqualification.

• Branch information (Part II) is mandatory; include a separate Part II for each branch. Do not include Part II information or separate SF330s from subconsultants.

5. Joint Venture Agreement – If applying as a joint venture, include a copy of the Joint Venture Agreement and submit one SF330 for each member of the joint venture.

Fee Schedule

Follow prompts in PlanetBids to upload cost file(s). Upload the fee schedule with a cover sheet displaying the corresponding discipline number. The fee schedule should indicate the title and hourly billing rate for each team member (see Exhibit B for a sample). Include rates for other direct/indirect costs such as mileage and materials; the mileage reimbursement rate will be set annually per the IRS rate. The Agency will not separately reimburse business or travel-related expenses – such costs must be absorbed in the hourly or lump-sum fee structure.

Work under any resulting Agreement may not be subcontracted unless authorized in writing by the

Agency. Any subcontractors proposed in the SOQ, and any subcontractors the Contractor later wishes to add during the term of the Agreement, are subject to the Agency's prior written approval. Where a subcontractor is used, the fee billed to the Agency for that subcontractor's services shall not exceed the subcontractor's direct cost plus a markup of no more than ten percent (10%).

Pricing shall remain firm for the initial three (3) year term of the Agreement. The Agreement will not allow for annual adjustments to the rate schedule during the initial term; rate adjustments may be considered in connection with any renewal option.

If the City elects to extend the term of the Master Services Agreement, adjustments to the rate schedule may be permitted. Upon receipt of a written request from the Contractor, the City may consider approving a rate schedule increase. Rate schedule increases will be considered for each anniversary of the Agreement effective date after the initial three-year term. An increase to the rate schedule will be calculated based on the preceding 12-month percentage change in the Consumer Price Index, San Diego

Area, for All Urban Consumers (CPI-U), as reported by the Bureau of Labor Statistics, or 5.0%, whichever is lower. If the CPI-U is negative, the rate schedule will not be adjusted for that year. The Contractor

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Evaluation Criteria and Selection

SOQs will be reviewed and ranked by a selection committee composed of Agency staff members. Ranking will be based on a weighted scoring system:

1. Specialized Experience, Technical Competence, References, and Past Performance – 45 points.

Specialized experience, expertise, past performance, and competence that qualify a firm to perform the services described in the scope of services for the selected consultant rotation list, including consideration of past performance on projects in terms of cost control, quality of work, and compliance with performance schedules and standards.

2. Capacity to Accomplish Work in the Required Time – 35 points. Capacity and resources to deliver services within the required period; sufficient qualified staff and required support resources (e.g., computer hardware/software, special equipment, facilities, vehicles, office work area).

3. Personnel – 10 points. Education, experience, training, and skills of key personnel assigned to provide the services described in the SOQ.

4. Location/Local Environment – 10 points. Location of the project manager's and project staff's office(s), and familiarity with the local environment, including policies and procedures of the Agency and other local agencies.

Selection will be based on the SOQ submittal; interviews will not be conducted as part of this solicitation.

Discipline Categories

The Agency intends to tentatively award the following number of joint Master Services Agreements per discipline, each at the not-to-exceed (NTE) amount shown per agreement per year, for an initial term of three (3) years with two (2) additional one-year renewal options (five-year maximum), subject to satisfactory performance, Agency need, and appropriation of funds.

No. Discipline Tentative

No. of Awards

NTE Amount (per Agreement, per year)

Underground Utility Infrastructure Closed-Circuit Television Inspection & Condition Assessment

2 $250,000

2 Civil Engineering (General) 4 $250,000

3 Environmental Planning / Studies 2 $250,000

4 Labor Compliance and Grant Administration 2 $250,000

Municipal Infrastructure Finance & Fee Consulting Services

2 $250,000

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Note: The Agency reserves the right to award more or fewer agreements, or to make no award, based on the qualifications and experience of the respondents.

Discipline Scope Descriptions

Discipline 1: Underground Utility Infrastructure Closed-Circuit Television Inspection & Condition Assessment

Perform a variety of Closed-Circuit Television (CCTV) inspection, condition assessment, and related field services for underground utility infrastructure assets as outlined in individual Project Task Descriptions and Fee Allotments (PTD&FA), including, but not limited to, the following:

A. Closed-Circuit Television (CCTV) inspection of sanitary sewer and/or storm drain pipelines, conduits, and infrastructure assets. Where applicable to the asset type and condition assessment need, this may also include sonar, acoustic, laser, 3D-scanning, and/or ground penetrating radar (GPR) inspection methods; firms are not required to possess all listed technologies to be considered responsive.

B. Pipeline cleaning, including pre-cleaning necessary to facilitate inspection services, and coordination and verification of cleaning activities.

C. Pipeline and manhole defect coding, condition assessment, and asset evaluation in accordance with the latest NASSCO PACP, LACP, MACP (with ability to deliver a NASSCO format database), or other Agency-approved standards, as applicable.

D. Inspection and condition assessment of pipelines, manholes, catch basins, vaults, culverts, junction structures, and other related appurtenances.

E. Digital video recording, photographic documentation, and electronic reporting of inspection data in a GIS-compatible (geolocated) format.

F. Identification of infiltration and inflow (I&I), root intrusion, debris, obstructions, corrosion, structural deficiencies, cross bores, and other asset conditions affecting system performance.

G. Quality assurance and quality control (QA/QC) of inspection data, condition coding, and deliverables.

H. Other CCTV inspection, condition assessment, and related services authorized through an executed PTD&FA. Services authorized under this item will be scoped and priced against the firm's hourly rate schedule submitted in Exhibit B at the time of the applicable PTD&FA; firms do not need to price these services in advance.

Services requiring specialized expertise outside the general discipline of Underground Utility

Infrastructure Closed-Circuit Television Inspection & Condition Assessment may be procured under a separate agreement, as determined by the Agency.

Firms proposing under this discipline must demonstrate that key field personnel hold applicable NASSCO certifications (PACP, LACP, and MACP), that the firm has the capability to perform pipeline cleaning necessary to facilitate inspection services, and that inspection deliverables are GIS-compatible.

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Discipline 2: Civil Engineering (General)

Perform a variety of general civil engineering tasks as outlined in individual Project Task Descriptions and

Fee Allotments (PTD&FA), related to the following:

A. Roadway Design.

B. Parkway Design.

C. Site Design.

D. Roundabout Design.

E. Visual Simulations.

F. Intelligent Transportation Systems.

G. ADA Design / Inspection.

H. Stormwater Engineering (Civil Design).

I. Project and Program Management.

J. Construction Engineering Support.

K. Engineering Studies, Including Nexus Studies, Feasibility Studies, Technical Memoranda, and Similar Engineering Analyses.

Services requiring specialized expertise outside the general discipline of Civil Engineering or beyond the scope authorized in the applicable PTD&FA may be procured under a separate agreement, as determined by the Agency.

Firms proposing under this discipline must demonstrate experience providing civil engineering design, project delivery, and engineering support services for municipal public works projects.

Discipline 3: Environmental Planning / Studies

Perform a variety of environmental planning and study-related tasks as outlined in individual Project

Task Descriptions and Fee Allotments (PTD&FA), related to the following:

A. Agency Coordination.

B. Environmental Permitting and Regulatory Compliance.

C. Biological Monitoring.

D. Cultural Resources and Native American Monitoring.

E. Environmental Compliance Tracking.

F. Environmental Initial Studies, Environmental Documentation, and CEQA/NEPA Support.

G. Habitat Enhancement, Restoration, and Invasive Species Management.

H. Erosion and Sediment Control Planning and Minor Erosion Control Installation.

I. Mitigation Monitoring and Reporting Plans (MMRP) and Compliance Monitoring.

J. Preparation of Technical Studies.

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K. Site Assessments and Field Surveys.

L. Special Studies.

M. Sustainability Planning and Research.

N. Climate Action, Greenhouse Gas, and Environmental Justice Support.

O. Other environmental planning and study services authorized through an executed PTD&FA.

Services requiring specialized expertise outside the general discipline of Environmental Planning/Studies may be procured under a separate agreement, as determined by the Agency.

Firms proposing under this discipline must demonstrate experience with CEQA/NEPA compliance, environmental permitting, and environmental planning services for public agencies.

Discipline 4: Labor Compliance and Grant Administration

Perform a variety of labor compliance and grant administration tasks as outlined in individual Project

Task Descriptions and Fee Allotments (PTD&FA), related to the following:

A. Labor Compliance Administration.

B. Prevailing Wage Compliance.

C. Certified Payroll Review and Monitoring.

D. Apprentice Compliance and Labor Standards Monitoring.

E. Labor Interviews and Field Compliance Monitoring.

F. Public Works Contractor Compliance.

G. Federal Labor Standards Compliance, including Davis-Bacon and Related Acts.

H. Grant Administration and Compliance.

I. Federal and State Grant Management.

J. Funding Agency Coordination and Reporting.

K. Grant Reimbursement Requests and Financial Documentation.

L. Grant Compliance Monitoring and Audit Support.

M. Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), Local Business Enterprise (LBE), and similar compliance program administration.

N. Federal and State funding compliance, including but not limited to HUD, FHWA, FEMA, EPA, State Water Resources Control Board, Caltrans, and similar funding programs.

O. Title VI, Section 3, Build America, Buy America (BABA), American Iron and Steel (AIS), and other applicable grant-related compliance requirements.

P. Grant Application Support, Funding Strategy, and Funding Compliance Consulting.

Q. Other labor compliance and grant administration services authorized through an executed

PTD&FA.

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Services requiring specialized expertise outside the general discipline of Labor Compliance and Grant

Administration may be procured under a separate agreement, as determined by the Agency.

Firms proposing under this discipline must demonstrate experience with federally and state-funded public works projects, including prevailing wage, Davis-Bacon, and grant compliance.

Discipline 5: Municipal Infrastructure Finance & Fee Consulting Services

Perform a variety of professional consulting services as outlined in individual Project Task Descriptions

& Fee Allotments (PTD&FAs) related to development impact fees, public facilities fees, municipal infrastructure funding, and related financial analyses, including but not limited to the following:

A. Development Impact Fee (AB 1600/Mitigation Fee Act) Nexus Studies.

B. Public Facilities Fee (PFF) Studies and Updates.

C. Development Impact Fee Program Development and Administration.

D. Cost Allocation Methodologies and Cost Recovery Analyses.

E. Infrastructure Financing and Funding Analyses for Growth-Related Capital Improvements.

F. Capital Improvement Program (CIP) Funding Analyses Related to Development.

G. Fiscal and Economic Impact Analyses for Proposed Development.

H. Financial Feasibility Studies Related to Development-Funded Infrastructure.

I. Development-Related Facility Planning Support in Coordination with Engineering, Planning, Finance, and Legal staff.

J. Ordinance Development, Fee Implementation, and Adoption Support.

K. Preparation of Nexus Reports, Technical Reports, and Supporting Documentation.

L. Public presentations and support for City Council, Boards, Commissions, and stakeholder meetings.

M. Other professional consulting services related to development impact fees, public facilities fees, municipal infrastructure funding, and growth-related financing.

Services requiring specialized expertise outside the general discipline of Municipal Infrastructure Finance

& Fee Consulting Services or beyond the scope authorized in the applicable PTD&FA may be procured under a separate agreement, as determined by the Agency.

Firms proposing under this discipline must demonstrate experience preparing Development Impact Fee

(AB 1600/Mitigation Fee Act) Nexus Studies, Public Facilities Fee (PFF) Studies, cost allocation methodologies, infrastructure financing analyses, and municipal fee consulting services for California public agencies. Firms should demonstrate experience presenting fee studies to governing bodies and the ability to perform the required services with qualified in-house personnel, or clearly identify any proposed subcontractors and their applicable experience.

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Prevailing Wage

The general prevailing rate of wages for each craft or type of worker needed to execute the Contract shall be those determined by the Director of Industrial Relations pursuant to sections 1770, 1773, and

1773.1 of the Labor Code. Pursuant to section 1773.2 of the Labor Code, a current copy of applicable wage rates is on file in the Office of the City Engineer. The Contractor to whom the Contract is awarded shall not pay less than the specified prevailing rates of wages to all workers employed in the execution of the Contract.

The Prime Contractor/Consultant shall be responsible for ensuring compliance with the provisions of section 1777.5 of the Labor Code and section 4100 et seq. of the Public Contracts Code, “Subletting and

Subcontracting Fair Practices Act.” The City Engineer is the City's “duly authorized officer” for the purposes of sections 4107 and 4107.5.

The provisions of Part 7, Chapter 1, of the Labor Code (commencing with section 1720) shall apply to the

Contract for work. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

The Prime Contractor and all subcontractors shall comply with Section 1776 of the Labor Code, generally requiring accurate payroll records to be kept, verified, certified, and made available for inspection.

Contractor shall require all subcontractors to comply with Section 1776.

Note: Applicability of prevailing wage requirements will be determined by the Agency at the time each task is authorized. If applicable, the Contractor and its subcontractors shall comply with all applicable prevailing wage requirements for that task.

Conflict of Interest

No person performing services for the Agency in connection with the establishment of any agreements or any projects resulting from this solicitation shall have a financial or other personal interest, other than employment or retention by the Agency, in any contract or subcontract in connection with this solicitation or any resulting project. No officer or employee of such person retained by the Agency shall have any financial or other personal interest in any real property acquired for this list or resulting project, unless such interest is openly disclosed upon the public records of the Agency and such officer, employee, or person has not participated in the acquisition of such property for or on behalf of the

Agency.

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Prohibited Contracts

The Agency shall not contract with, and shall reject any SOQ submitted by, the persons or entities specified below, unless the City Council finds that special circumstances exist which justify approval of such a contract:

• Persons employed by the city or public agencies for which the City Council is the governing body;

• Profit-making firms or businesses in which employees described in this solicitation serve as officers, principals, partners, or major shareholders;

• Persons who, within the immediately preceding twelve (12) months, came within the provisions of this solicitation and (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications;

• Profit-making firms or businesses in which former employees described in this solicitation serve as officers, principals, partners, or major shareholders; and

• Persons who currently serve on a City Board or Commission per CMC 2.15.030.

The submitter certifies that the consultant firm has complied with the above provisions, and that any ensuing contract will be valid.

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Exhibit A – Statement of Qualifications Questionnaire

Complete one (1) questionnaire for each SOQ. Failure to submit this form, or submission of an incomplete form, may cause the SOQ to be deemed non-responsive.

Firm's Legal Name: ____________________________________________________

Firm's Legal Address:

Street Address: ______________________________________________________

City / State / Zip: _____________________________________________________

Telephone Number: ___________________________________________________

Firm is: ☐ California Corporation ☐ Partnership ☐ Sole Proprietorship ☐ Joint Venture ☐ Other

Primary address from which Agency-contracted services will be provided:

Name and Title: ______________________________________________________

Street Address: ______________________________________________________

City / State / Zip: _____________________________________________________

Telephone Number: ___________________________________________________

Email Address: ______________________________________________________

Project Manager responsible for the Consultant Firm's service, delivery, execution, and performance:

Name and Title: ______________________________________________________

Office Phone: ________________________________________________________

Mobile Phone: _______________________________________________________

Email Address: ______________________________________________________

CA Registration No. (if applicable): _______________________________________

Expiration Date (if applicable): __________________________________________

Alternate contact for contracted services:

Name and Title: ______________________________________________________

Office Phone: ________________________________________________________

Mobile Phone: _______________________________________________________

Email Address: ______________________________________________________

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Exhibit B – Sample Master Agreement Rate Schedule

Rates shall remain firm and fixed for the initial three (3) year term from the date of contract execution.

If the Agency exercises either of the two (2) one-year renewal options, approved rates may be adjusted in accordance with the terms of the Agreement.

Subconsultants: All subconsultants are subject to the Agency’s prior written approval. This requirement applies to subconsultants identified in the SOQ and any new or replacement subconsultants proposed during the term of the Agreement. The amount billed to the Agency for subconsultant services shall not exceed the subconsultant’s direct cost plus a maximum markup of ten percent (10%).

Personnel Changes. The Contractor may replace, add, or reassign personnel during the term of the

Agreement due to promotion, separation, staffing changes, or other business needs, subject to the

Agency's approval where required by the Agreement. Replacement personnel assigned to perform

Services shall possess qualifications and experience appropriate for the applicable classification and assigned work.

Personnel changes shall not, by themselves, constitute a basis for an increase to the approved rate schedule. New or replacement personnel shall be billed at the approved rate for the applicable classification. If a new classification is necessary and is not included in the approved rate schedule, the classification and corresponding rate must be approved in writing by the Agency before any services are performed or billed under that classification. Any approved rate for a new classification shall be consistent with the Contractor's existing approved rate structure and shall not be used to circumvent the firm-fixed pricing requirements of the Agreement.

Promotion of an individual to a higher classification does not automatically authorize billing at a higher rate. The higher classification and applicable rate must already be included in the approved rate schedule, and the individual must actually perform services appropriate to that classification.

Staff Name Title Hourly Rate

Joe Engineer Principal $XXX.XX

Mary Manager Project Manager $XXX.XX

Dora Designer Design Engineer $XXX.XX

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Sub-Consultants:

Name / Firm Title Hourly Rate

Samuel Surveyor / Sam's Surveying Licensed Surveyor $XXX.XX

Expenses:

Description Cost % Markup

Mileage $X.XX / mile XX%

Copy Services $X.XX / page XX%

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Exhibit C – Consultant's Statement of Compliance with City of Carlsbad's Insurance Requirements

(Please see Contract, Section 11) The Consultant must attach either of the following items to this page, and submit with his/her proposal:

1) Certificates of insurance showing conformance with the city’s contract insurance requirements herein for: Comprehensive General Liability Insurance Automobile Liability Insurance Workers’ Compensation Insurance Employer’s Liability Insurance

OR

2) Statement with an insurance carrier’s notarized signature stating that the carrier can, and upon payment of fees and/or premiums by the Consultant, will issue to the Consultant policies of insurance for Comprehensive General Liability, Automobile Liability, Workers’ Compensation and Employer’s Liability in conformance with the requirements herein and Certificates of Insurance to the city showing conformance with the requirements herein.

All certificates of insurance and statements of willingness to issue insurance for auto policies offered to meet the specification of this contract must:

1) Meet the conditions stated in the included contract for each insurance company that the Consultant proposes.

2) Cover any vehicle used in the performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and whether scheduled or non-scheduled. The auto insurance certificate must state the coverage is for "any auto" and cannot be limited in any manner.

Within ten (10) working days after city’s notification of award of contract to Consultant all required insurance documents must be submitted to Contract Administration. Consultant’s failure to provide the city-required insurance certificates showing specified coverage within this time frame may be cause for the contract award to be rescinded at the city’s sole discretion.

Consultant’s Acknowledgement (signature)

18 of 33 RFQ27-4143CA

City Attorney Approved 7/14/26

Exhibit D (Sample Master Agreement)

MASTER PROFESSIONAL SERVICES AGREEMENT FOR

(SERVICES TO BE PERFORMED)

(NAME OF CONTRACTOR)

THIS MASTER PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of the _____ day of ___________________, 20___ ("Effective Date"), by and between the City of Carlsbad, California, a municipal corporation ("City"), the Carlsbad Municipal Water District, a public agency organized under the Municipal Water Act of 1911 and a subsidiary district of the City of Carlsbad ("CMWD"), collectively referred to herein as the "Agency," and ____________________, a ____________________ ("Contractor").

For purposes of this Agreement, the following definitions apply:

a. Agency means the City of Carlsbad and the Carlsbad Municipal Water District, collectively, or either entity individually, as applicable to the administration of a Project, issuance of a Task Description, payment for Services, or the exercise of rights and responsibilities under this Agreement.

b. Agency Engineer means the City Engineer for the City of Carlsbad or the applicable engineer designated by the Carlsbad Municipal Water District, as applicable.

c. Agency Governing Body means the City Council for the City of Carlsbad or the Board of Directors for the Carlsbad Municipal Water District, as applicable.

d. Agency Manager means the City Manager for the City of Carlsbad, the Executive Manager for the Carlsbad Municipal Water District, or their authorized designee, as applicable.

e. Agreement Year means each successive twelve (12) month period beginning on the Effective Date or an anniversary thereof.

f. Director means the applicable Division Director of the City of Carlsbad, the General Manager of the Carlsbad Municipal Water District, or another individual authorized by the Agency Manager to administer this Agreement.

g. Project means a specific undertaking or assignment of Services performed by Contractor for Agency pursuant to this Agreement, as more particularly described in the applicable Task Description.

19 of 33 RFQ27-4143CA

h. Task Description means the Project Task Description and Fee Allotment prepared by Agency for a specific Project pursuant to Section 5 (Compensation), which, upon execution by Contractor and by the Agency Manager or Director for Agency, sets forth the scope of services, fee, and method of payment for that Project, and which becomes part of this Agreement upon execution.

RECITALS

A. Agency requires the professional services of a consultant that is experienced in

B. Agency desires to retain Contractor to provide such professional services on a non-exclusive, task order basis.

C. Contractor has the necessary experience in providing professional services and advice related to ________________________________________________________.

D. Contractor has submitted a proposal to Agency and has affirmed its willingness and ability to perform such work.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained in this Agreement, Agency and Contractor agree as follows:

1. SCOPE OF WORK

Agency retains Contractor to perform, and Contractor agrees to render, those services ("Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement’s terms and conditions.

Contractor’s obligations with respect to any project granted to Contractor under this Agreement will be as specified in the Task Description for the project (see paragraph 5 below).

2. STANDARD OF PERFORMANCE

While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

3. TERM

The term of this Agreement will be effective from the Effective Date and continue for a period of three (3) years. The Agency Manager may amend the Agreement to extend it for up to two (2) additional one-year periods, or portions thereof. Extensions will be based upon a satisfactory review of Contractor's performance, Agency needs, and appropriation of funds by the Agency Governing Body. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. PROGRESS AND COMPLETION

The work for any project granted to Contractor pursuant to this Agreement will begin within ten

(10) days after receipt of notification to proceed by Agency and be completed within the time

20 of 33 RFQ27-4143CA specified in the Task Description for the project (see paragraph 5 below). Extensions of time for a specific Task Description may be granted if requested by Contractor and agreed to in writing by the Agency Manager or the Director, as authorized by the Agency Manager. The Agency Manager or Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of Contractor, or delays caused by Agency inaction or other agencies' lack of timely action. In no event shall a specific Task Description exceed the term of this Agreement.

5. COMPENSATION

The cumulative total for all projects allowed pursuant to this Agreement shall not exceed Two Hundred Fifty Thousand Dollars ($250,000.00) per Agreement Year. If Agency elects to extend the Agreement pursuant to Section 3, the cumulative total for each additional Agreement Year shall likewise not exceed Two Hundred Fifty Thousand Dollars ($250,000.00). Fees will be paid on a project-by-project basis and will be based on Contractor's Schedule of Rates specified in Exhibit "A". Payment terms are Net 30 unless otherwise provided in Exhibit "A" or agreed to in writing by the parties. Prior to initiation of any project work by Contractor, Agency shall prepare a Project Task Description and Fee Allotment ("Task Description") which, upon signature by Contractor and, for Agency, the Agency Manager or Director, will be considered a part of this Agreement.

The Task Description will include a detailed scope of services for the project being considered and a statement of Contractor's fee to complete the project in accordance with the specified scope of services. The Task Description will also include a description of the method of payment and will be based upon an hourly rate, percentage of project complete, completion of specific project tasks or a combination of these.

If the Agency elects to extend the term of the Master Services Agreement, adjustments to the rate schedule may be permitted. Upon receipt of a written request from the Contractor, the Agency may consider approving a rate schedule increase. Rate schedule increases will be considered for each anniversary of the Agreement effective date after the initial three-year term.

An increase to the rate schedule will be calculated based on the proceeding 12-month percentage change in the Consumer Price Index, San Diego Area, for All Urban Customers (CPI-U), as reported by the Bureau of Labor Statistics or 5.0%, whichever is lower. If the CPI-U is a negative number, then the rate schedule will not be adjusted for that year. The Contractor must submit a request and justification to increase the rate schedule at least sixty days prior to the anniversary of the effective date, assuming the Agency opt to extend the Master Services Agreement. The justification accompanying the written request should detail the rationale for the requested adjustment, and the requested adjustment amount, supported by relevant documentation (e.g., CPI-U or 5.0%, whichever is less). Approval of rate schedule increase by the Agency must be documented in an amendment to the Agreement.

6. PUBLIC WORKS

6.1 Prevailing Wage Rates. Any construction, alteration, demolition, repair, and maintenance work, including work performed during design and preconstruction such as inspection and land surveying work, cumulatively exceeding $1,000 and performed under this Agreement constitute “public works” under California Labor Code Section 1720 et seq. and are subject to state prevailing wage laws. The general prevailing rate of wages, for each craft or type of worker

21 of 33 RFQ27-4143CA needed to execute the contract, shall be those as determined by the Director of Industrial Relations pursuant to the Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the California Labor Code, a current copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not pay less than the specified prevailing rates of wages to all such workers employed by Contractor in the execution of the Agreement.

Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. Contractor shall require any subcontractors to comply with Section 1776.

6.2 DIR Registration. California Labor Code Section 1725.5 requires the Contractor and any subcontractor performing any public work under this Agreement to be currently registered with the California Department of Industrial Relations (DIR), as specified in California Labor Code Section 1725.5. California Labor Code Section 1771.1 provides that a contractor or subcontractor shall not be qualified to engage in the performance of any contract for public work unless currently registered and qualified to perform public work pursuant to California Labor Code Section 1725.5. Prior to the performance of public work by any subcontractor under this Agreement, Contractor must furnish City with the subcontractor's current DIR registration number.

7. CONSTRUCTION MANAGEMENT SOFTWARE

Procore Project Management and Collaboration System. This project may utilize Agency's Procore (www.procore.com) online project management and document control platform. The intent of utilizing Procore is to reduce cost and schedule risk, improve quality and safety, and maintain a healthy team dynamic by improving information flow, reducing non-productive activities, reducing rework and decreasing turnaround times. Contractor is required to create a free web-based Procore user account(s) and utilize web-based training / tutorials (as needed) to become familiar with the system. Unless the Agency Engineer approves otherwise, Contractor shall process all project documents through Procore because this platform will be used to submit, track, distribute and collaborate on project. If unfamiliar or not otherwise trained with Procore, Contractor and applicable team members shall complete a free training certification course located at http://learn.procore.com/procore-certification-subcontractor. Contractor is responsible for obtaining Contractor’s own Procore support, as needed, either through the online training or reaching out to the Procore support team. It will be the responsibility of Contractor to regularly check Procore and review updated documents as they are added. There will be no cost to Contractor for use of Procore.

It is recommended that Contractor provide mobile access for Windows, iOS located at https://apps.apple.com/us/app/procore-construction-management/id374930542 or Android devices located at https://play.google.com/store/apps/details?id=com.procore.activities with the Procore App installed to at least one on-site individual to provide real-time access to…