RFQ26-002, GRANT EXTERNAL EVALUATION SERVICES.PDF
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- RFQ26-002, GRANT EXTERNAL EVALUATION SERVICES
- Solicitation number
- RFQ-26-002-1-2026/MC
- Issued by
- Dane County, Wisconsin
About this file
This document is a Request for Quote (RFQ26-002) issued by Madison Area Technical College for Grant External Evaluation Services related to a National Science Foundation (NSF) Advanced Technological Education (ATE) Program project called "STEM to Biotech Careers: Pathways to Expand the Wisconsin Bioscience Workforce". The college is seeking an independent external evaluator to design and implement formative and summative evaluations of the project, with key deliverables including developing an evaluation plan, collecting and analyzing data through surveys, focus groups, interviews, and institutional document reviews. The project aims to assess awareness and effectiveness of biotechnology career pathways, with evaluation work spanning three years and annual reporting requirements. The RFQ was released on September 15, 2025, with proposal submissions due on October 2, 2025 at 2:00 PM, and the award will be made to the lowest-priced supplier meeting the specified qualifications.
The budget proposal must include hourly rates or fixed-fee structures, travel expenses, and any subcontracted services, with requirements that the budget be reasonable and allowable under NSF guidelines. Proposing evaluators must submit a cover letter, technical proposal detailing approach and methods, budget justification, and CVs/resumes. Preferred qualifications include experience evaluating NSF ATE or similar STEM education projects, expertise in mixed-methods evaluation, strong communication skills, and independence from Madison College to ensure impartiality. Payment terms are net 30 days, with Madison College preferring milestone-based payments, and all proposals must be submitted electronically to the purchasing department with specific email subject line requirements.
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REQUEST FOR QUOTE (RFQ)
RFQ26-002
GRANT EXTERNAL EVALUATION SERVICES
KEY RFQ/PROPOSAL DATES -
RFQ Issued/Released: Monday, September 15, 2025
Questions Closed: Tuesday, September 23, 2025 (Directed only to purchasing@madisoncollege.edu)
Answers posted to Demandstar: Thursday, September 25, 2025
RFQ/Proposal Due Date: Thursday, October 2, 2025, 2:00PM
For more information on about Demandstar and how to register please see this link: https://www.demandstar.com/ mailto:purchasing@madisoncollege.edu http://www.demandstar.com/
RFQ26-002, Grant External Evaluation Services
STEM to Biotech Careers: Pathways to Expand the Wisconsin Bioscience Workforce.
National Science Foundation (NSF), Advanced Technological Education (ATE) Program
BACKGROUND
Madison Area Technical College is seeking an independent external evaluator to design and implement formative and summative evaluation of the NSF ATE–funded project STEM to Biotech Careers. The evaluator will provide an objective, evidence-based assessment of project progress, quality, and outcomes to ensure accountability, guide continuous improvement, and inform dissemination.
IN-SCOPE WORK AND DELIVERABLES
The consultant will:
Collaborate with PI and Co-PIs: Participate in regular project team meetings (as needed)
Develop Evaluation Plan: Refine the mixed-methods plan (formative and summative)
Collect & Analyze Data: surveys, focus groups, interviews, institutional data, document review
Address Key Questions:
Extent of awareness and interest in biotechnology pathways Effectiveness of interventions (dual credit, boot camps, mentoring, career experiences) Collaboration between Madison College Biotechnology Program (MCBP) and UT STEM pathways Elements contributing most to retention and awareness
Initial evaluation framework & instruments – within 60 days of contract start
Annual formative reports – due August of each project year
Final summative evaluation report – due 60 days after project completion
Ongoing feedback – memos or verbal updates during meetings
PROJECT TIMELINE
Deliver annual formative reports (years one and two) and a comprehensive summative report in year three. Award will be made to the single supplier with the lowest price meeting specifications.
QUALIFICATIONS
Experience evaluating NSF ATE or similar STEM education projects Experience in mixed-methods evaluation (surveys, interviews, focus groups, data analysis)
Strong communication skills for diverse stakeholders Independence from Madison College to ensure impartiality
QUOTE FORMAT
Respondents should provide a detailed budget proposal, including hourly rates or fixed-fee structures, travel (if required), and any subcontracted services. The budget must be reasonable and allowable under NSF guidelines.
PROPOSAL SUBMISSION REQUIREMENTS
Interested evaluators should submit:
Cover letter (interest & qualifications) Technical proposal: approach, methods, timeline, equity strategies Budget and justification CVs/resume
TERMS OF SERVICE
Prices quoted herein shall remain firm throughout the term of the contract period. Standard payment terms are Net 30 days. Invoices should be emailed to accountspayable@madisoncollege.edu for processing.
Madison College prefers payments to occur at the completion of major milestones.
QUOTE DEADLINE
Proposal due date – October 2, 2025, 2:00PM. Submit RFQ26-002 proposals to Puchasing@madisoncollege.edu .The email subject line should state: RFQ26-002 and your company name.
Questions, please submit to Puchasing@madisoncollege.edu no later than September 23, 2025.
Quotation must be signed and dated by company official who has the full authority to legally bind supplier to the proposed obligations. (Company, name, email, title, date, quote valid until)
Award will be made to the supplier with the lowest price meeting specifications.
mailto:accountspayable@madisoncollege.edu mailto:Puchasing@madisoncollege.edu mailto:Puchasing@madisoncollege.edu
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