cover letter 3rd Qtr.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution Otisville, New York 10963

March 11, 2009

Dear Vendor:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Otisville, New York, Contracting Office, for the acquisition of various meat/ frozen and subsistence/dry food items for delivery to the United States Penitentiary, Waymart PA. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, vendors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote. All future information about this acquisition, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2003) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database.

Offerors should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee’s DUNS number into the CCR database. As of January 1, 2005, all potential offerors are advised to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212-1 (Jan 2005) Instructions to Offerors- Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212- 3 Offeror Representations and Certifications with your quote. However, you must still complete and return 52.210-70 Humane Slaughter Act with your quote. If you have not completed the annual representations and certifications online you must complete and return 52.212-3.

The Government intends to make multiple fixed price awards to the offerors (bidders) offering the lowest price and who conform to all requirements of the solicitation. Individual credit card orders will be issued for all items under $3000 in aggregate. Purchase orders will be issued for orders totaling $3000 or more in aggregate. The Government reserves the right to award by line item or in aggregate.

Each offeror/bidder shall carefully read and review each line item offered for bid, paying close attention to the size of the container, description and number of units of issue, etc., requested prior to offering your price.

If you need to offer a substitute, please indicate the changes for the item you are bidding on.

Offers shall be received on or before the deadline of March 26, 2009 , 4:00 pm Eastern Standard Time, via mail or fax. Mailed quotes shall be submitted to the following address:

http://orca.bpn.gov.

Coralee Glasspoole, Contract Specialist Federal Correctional Institution PO Box 600 Otisville, NY 10963

Faxed:

Coralee Glasspoole, Contract Specialist 845-386-6801 (fax number)

Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will not be considered.

Please email cglasspoole@bop.gov. or call 845-386-6805 if you have any questions.

Product delivery is to Federal Bureau of Prisons United States Penitentiary Institution Warehouse 3057 Easton Warehouse Waymart, PA 18472

Please note that it is no longer necessary to send a self addressed stamped envelope for a copy of the award information. Award results will be posted to www.fedbizopps.gov and will be listed under the corresponding Request For Quotation number.

Sincerely, Coralee Glasspoole, Contract Specialist mailto:otv8066@bop.gov http://www.fedbizopps.gov