Statement_of_Work_.pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Rev 4/2019

Statement of Work

Background Phoenix Indian Medical Center (PIMC) provides surgical services to Native American/Alaskan Native patients throughout the Phoenix Service Unit, Phoenix, AZ. PIMC performs an estimated 500 Orthopedic and Podiatric surgical procedures a year. Both the Orthopedic and Podiatry specialties perform surgical repairs of fractures which require specialized instruments and implants. There are over 6,000 implants of various sizes, from multiple venders, which can be stocked in the surgical sets used at PIMC. Their selection and use depends typically on the type of fracture or bone malformation the patient presents.

Objective The objective of this contract is to ensure the ready availability of an adequate number of surgical implants of varying sizes and other necessary surgical supplies so that we can best serve our patient population. The majority of our patients have experienced an injury which requires attention within days.

In addition, many of our patients needing these operations come from remote reservations hours away from our facility.

The location scope is limited to PIMC for the base period with the option to expand to other service units.

System Requirements It is imperative that these sets remain fully stocked with plates and screws at all times so as to use the appropriate sized implant and not have to settle for an incorrect sized substitute to complete a particular surgical procedure.

Contract Awardee Responsibilities & Tasks The Contractor will provide upon purchase compatible surgical plates, screws, and other required instruments owned and or borrowed by PIMC. PIMC will purchase these supplies on an “As Needed Basis” to fulfill its par levels with-in each surgical set. The par level will be monitored by the COR.

Duplicate orders will be returned to the Contractor at no cost to the Government. Contractor will provide product consultation services either in person or over the phone to PIMC surgeons for individual surgical cases as needed.

Support and Maintenance Services Customer service representative will be available to PIMC for ordering assistance during the hours of 7am – 4pm. Notification to PIMC is mandatory if normal representative is not available and another contact will be provided.

Training N/A

Web Requirements The Contractor shall provide PIMC a web-based ordering system that provides reports for inventory management and capability to order par level implants. If a web-based ordering system is not available the Contractor shall provide the best means to provide inventory management and ordering processes.

Period of Performance (POP) POP: Base Year plus 4 option years

Minimum Qualifications Contractor shall have a minimum of 20 years of experience in manufacturing and distributing surgical screws, plates, and or hardware.

Preferred Evaluation Method Comparative Evaluation

Delivery Each BPA Point of Contact or Ordering Official will contact the contractor to verify availability of items, discount pricing if applicable, delivery schedule, etc. only on items needed. The BPA POC or Ordering Official will submit an order request with items needed to the assigned vendor. The assigned POC or Ordering Official will submit to the vendor, either by electronic mail (email) or facsimile (fax), the completed call/order on a Standard Form 1449. Each BPA POC or Ordering Official information and “deliver to” destination will be noted on each form.

The vendor can then, proceed with the call/order Delivery and installation to all items is required within 3 days after receipt of order or sooner.

CALL/ORDER LIMITS:

Minimum per call - $1,000.00 Maximum per call - $45,000.00 Total Amount of calls not to exceed - $100,000.00

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (CO) for this contract.

Contacts: Sergio Barrera

Invoice Submission and Payment The Contractor shall submit its original invoice to the Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016 and or via email to PHX_PIMCAPInvoice@ihs.gov. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included);

(3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix, AZ 85016, shall make payment.

mailto:PHX_PIMCAPInvoice@ihs.gov

Invoice Submission and Payment