RFQ19MX5325Q0073 CRESTON NCP-SIGNED.pdf
PDF 1 MB Posted
- Attached to
- CRESTRON SPARE PARTS FOR INTERCOM SYSTEM AT THE NEC Federal contract opportunity
- Solicitation number
- 19MX5325Q0073
- Issued by
- Department of State US Embassy Mexico
About this file
This is a Single Source Justification document from the U.S. Department of State for the Overseas Post Mexico City New Embassy Compound. The document justifies a sole-source procurement of CRESTON brand audiovisual (AV) system components with an estimated total value of $193,000. The specific procurement includes multiple AV equipment items such as switchers, transmitters, receivers, presentation systems, control processors, touch panels, keypad interfaces, and input/output cards, all from the CRESTON brand.
The justification emphasizes that these OEM items are critical for maintaining system integrity, warranty compliance, and ensuring proper operation of the Consular AV control and presentation systems. The procurement is being conducted under a brand-name exception to full and open competition, with the rationale that substituting different brands or models would jeopardize system performance, void warranties, introduce significant costs and delays, and potentially compromise safety and regulatory compliance. The document is signed by the Deputy Facility Manager and Contracting Officer from the U.S. Embassy in Mexico City, with certifications dated 7/31/2025 and 8/04/2025.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Creston RFQ 19MX5325Q0073 Items List 25.pdf | ||
| SOW-RFQ19MX5325Q0073 -CRESTRON.pdf |
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Text version
SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION
THRESHOLD
SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY
Department of State Contracting Activity
☐ Office of Acquisitions Management
☐ Foreign Service Institute
☐ Office of Foreign Missions
☐ U.S. Mission to the United Nations ☒ Overseas Post Mexico City New Embassy Compound
Requiring Activity Purchase of OEM Components for Consular Audio Visual (AV) System Warranty Compliance
SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED
Approval is requested to award on a sole source basis to Original Equipment Manufacturer (OEM) CRESTON for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.
SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS
The requirement is to provide Original Equipment Manufacturer CRESTON spare parts, at the New Embassy
Compound in Mexico City.
This list has been determined and approved by OBO to be funded under the allocated budget. As indicated by
OBO, purchases should be limited to the specific brand and model they have specified, which are as follows:
Brand: CRESTON Manufacturer's Part Number: C2N-CBD-P-W-S Cameo® Keypad, Standard Mount, White Smooth
Brand: CRESTON Manufacturer's Part Number: C2N-HBLOCK Multi-type Cresnet Distribution Block
Brand: CRESTON Manufacturer's Part Number: DMPS3-4K-150-C 3-Series® 4K DigitalMedia™ Presentation System 150
Brand: CRESTON Manufacturer's Part Number: DMPS3-4K-350-C 3-Series® 4K DigitalMedia™ Presentation System 350
Brand: CRESTON Manufacturer's Part Number: DM-MD16X16-CPU3 16x16 DigitalMedia™ Switcher
Brand: CRESTON Manufacturer's Part Number: TS-770-GV-B-S 7 in. Tabletop Touch Screen, Government Version, Black Smooth
Brand: CRESTON Manufacturer's Part Number: DM-MD8X8-CPU3 8x8 DigitalMedia™ Switcher
Brand: CRESTON Manufacturer's Part Number: DM-TX-4K-302-C 4K DigitalMedia 8G+® Transmitter 302
Brand: CRESTON Manufacturer's Part Number: USB-EXT-2 KIT USB over Category Cable Extender, Local and Remote
Brand: CRESTON Manufacturer's Part Number: DM-RMC-4KZ-100-C DigitalMedia 8G+® 4K60 4:4:4 HDR Receiver & Room Controller 100
Brand: CRESTON Manufacturer's Part Number: AV4 4-Series™ Control System
Brand: CRESTON Manufacturer's Part Number: DM-PSU-ULTRA-MIDSPAN DigitalMedia™ Ultra Midspan PoDM++ Injector
Brand: CRESTON Manufacturer's Part Number: HD-MD-4K-400 KIT 4K 4x1 Scaling Auto-Switcher and DM Lite® Extender over CATx Cable
Brand: CRESTON Manufacturer's Part Number: DMC-4KZ-HDO 2-Channel HDMI® 4K60 4:4:4 HDR Scaling Output Card for DM® Switchers
Brand: CRESTON Manufacturer's Part Number: TSW-770-GV-W-S 7 in. Wall Mount Touch Screen, Government Version, White Smooth
Brand: CRESTON Manufacturer's Part Number: DMC-4KZ-CO-HD 2-Channel DigitalMedia 8G+® 4K60 4:4:4 HDR Output Card for DM® Switchers
Brand: CRESTON Manufacturer's Part Number: DM-TX-201-C DigitalMedia 8G+® Transmitter 201
Brand: CRESTON Manufacturer's Part Number: DMC-4KZ-C-DSP DigitalMedia 8G+® 4K60 4:4:4 HDR Input Card w/Downmixing for DM® Switchers
Brand: CRESTON Manufacturer's Part Number: DM-TX-4KZ-100-C-1G-W-T DigitalMedia 8G+® 4K60 4:4:4 HDR Wall Plate Transmitter, White
Brand: CRESTON Manufacturer's Part Number: RMC4 4-Series™ Control System
Brand: CRESTONManufacturer's Part Number: DMC-4KZ-HD-DSPHDMI® 4K60 4:4:4 HDR Input Card w/Downmixing for DM® Switchers 1
Brand: CRESTON Manufacturer's Part Number: PW-5430DUS High-Efficiency Power Pack
Brand: CRESTON Manufacturer's Part Number: GLS-PART-CN Cresnet® Partition Sensor
Brand: CRESTON Manufacturer's Part Number: DM-RMC-4K-100-C-1G-B-T Wall Plate 4K DigitalMedia 8G+® Receiver & Room Controller 100, Black Textured
Brand: CRESTON Manufacturer's Part Number: DM-RMC-4K-100-C-1G-W-T Wall Plate 4K DigitalMedia 8G+® Receiver & Room Controller 100, White Textured
Brand: CRESTON Manufacturer's Part Number: C3RY-8 3-Series™ Control Card – 8 Relay Ports
Brand: CRESTON Manufacturer's Part Number: CEN-IO-RY-104 Wired Ethernet Module with 4 Relay Ports
Brand: CRESTON Manufacturer's Part Number: HD-RX-4KZ-101-1G-B DM Lite® 4K60 4:4:4 Receiver for HDMI® Signal Extension over CATx Cable, Wall Plate, Black
Brand: CRESTON Manufacturer's Part Number: HD-TX-4KZ-101 DM Lite® 4K60 4:4:4 Transmitter for HDMI® Signal Extension over CATx Cable
Brand: CRESTON Manufacturer's Part Number: DMC-4KZ-HDO 2-Channel HDMI® 4K60 4:4:4 HDR Scaling Output Card for DM® Switchers
Brand: CRESTON Manufacturer's Part Number: DM-MD16X16-CPU3 16x16 DigitalMedia™ Switcher
Brand: CRESTON Manufacturer's Part Number: DMC-4KZ-HD HDMI® 4K60 4:4:4 HDR Input Card for DM® Switchers
Brand: CRESTON Manufacturer's Part Number: DM-MD8X8-CPU3 8x8 DigitalMedia™ Switcher
Brand: CRESTON Manufacturer's Part Number: TSW-770-GV-B-S 7 in. Wall Mount Touch Screen, Government Version, Black Smooth
The estimated value for the entire period of performance is $193,000 USD. These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with existing Consular AV system, maintain critical safety functions, and preserve manufacturer warranties.
This will allow the Office of Overseas Building Operations (OBO) to accomplish the safe, reliable, and uninterrupted operation of the Consular Operations.
SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN
FULL AND OPEN COMPETITION
In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:
☐ Urgency
☐ Exclusive licensing agreements
☒ Brand-name
☐ Industrial mobilization
☐ Other
SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE
QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY
CITED
These OEM items are essential for the proper operation, integration, and reliability of the Consular audiovisual control and presentation systems. Each device — including DigitalMedia™ switchers, transmitters, receivers, presentation systems, control processors, touch panels, keypad interfaces, and input/output cards
— has been specifically selected to meet the engineered system’s video distribution, network integration, control automation, and secure interface requirements.
Substituting different brands or models would jeopardize system integrity, void warranties, introduce significant costs and delays, and potentially compromise safety and regulatory compliance.
Given the scale and investment of this capital project, maintaining full warranty compliance is critical. Using the specified CRESTON brand and models ensures seamless integration, preserves the project’s long-term value, and protects against avoidable financial and operational risks.
SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST
TO THE GOVERNMENT IS FAIR AND REASONABLE
By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.
SECTION 7. CERTIFICATIONS
All reviews and approvals should be completed in the order listed unless otherwise authorized or required.
REQUIREMENTS CERTIFICATION
I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.
Requirements Cognizance:
SIGNATURE:
Gonzalez Feijoo, Roberto 7/31/2025 Deputy Facility Manager Facility Management Office
CONTRACTING OFFICER CERTIFICATION
I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.
SIGNATURE:
Contracting Officer U.S. Embassy in Mexico City
07/31/2025 16:57 GMT
Gonzalez Feijoo, Roberto (GonzalezFeijooR@state.gov)
08/04/2025 14:42 GMT
Montano, Roberto (MontanoRM@state.gov)
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