RFQ_18Q0005525.pdf

RFQ#18-Q-0005525

Director Award Devices

February 21, 2018

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for

Evaluation and Solicitation for Commercial Items, as supplemented with additional information using FAR Part 13, included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is RFQ#18-Q-0005525- Director Award Devices and is issued as a

Request for Quote (RFQ). The resulting contract will be a single award Blanket Purchase

Agreement (BPA).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-97, dated February 14, 2018.

(iv) This solicitation is issued as 100% set aside for Small Business. The associated North

American Industrial Classification System (NAICS) code for this procurement is 453220 – Gift

Novelty and Souvenir stores. The small business standard size for this NAICS is $7.5M.

(v) BPA line numbers descriptions, and units of issue.

Table 1

CLIN# Name Description UI

Directors Award Device See attached Statement of Work (SOW). each

(vi) The Federal Bureau of Investigation requests open market pricing for the purchase of

Director Award Devices in accordance with the attached SOW.

(vii) **Delivery Requirement**

The BPA period of performance will be a 60 month ordering period from the date of award. BPA calls made against the Master BPA will identify individual POP’s at the call level.

(viii) The provision at Federal Acquisition Regulation (FAR) 52.212-1 – Instructions to Offerors

– Commercial apply to this acquisition and are incorporated by reference.

(ix) The provision at FAR 52.212-2 - Evaluation – Commercial Items does apply to this acquisition. The Government will award a contract resulting from this solicitation to the

U.S. Department of Justice

Federal Bureau of Investigation responsible quoter whose quote conforming to the solicitation will be most advantageous to the

Government, price and other factors considered.

The following factors, listed in descending order of importance, shall be used to evaluate offers:

a. Factor 1 - Technical approach to meet the Governments requirement (see Addendum

A.). (limited to no more than 5 pages of written response and 3 pages of supporting documentation, e.g., visual representation of technical approach).

Technical Approach is the most important factor. This factor assesses the vendor’s ability to successfully accomplish the tasks identified in the solicitation and will allow the Government to identify strengths, weaknesses, and/or risks associated with each proposal.

Quote must demonstrate that the vendor has a clear understanding of the Statement of

Work (SOW) and the Visual Rendering.

Quote must demonstrate that vendor can successfully execute the requirements as outlined in Section 2 and Section 5 of the SOW for the initial order and for subsequent calls placed against the blanket purchase agreement (BPA).

Quote must demonstrate the vendor’s applicable knowledge and experience in the areas relevant to the task order. Vendors must identify suggested methods and techniques for how they plan to successfully complete the tasks listed in the SOW.

b. Factor 2 - Past Performance

Past Performance shall be evaluated on contracts of similar scope, and vendor’s experience in successfully producing products of similar scope in a timely manner. Performance will be based on the reference POCs responses to the questions noted below.

Vendor’s record of success at producing high quality custom award devices to customer specifications in large quantities

Vendor’s record of success at shipping custom device awards on schedule

Vendor’s past projects of similar size and scope going back three years? Five years?

Past Performance Survey: The quoter shall utilize the past performance survey form included as

Attachment #2 of this solicitation. The quoter shall forward a copy of the Past Performance

Survey to no more than three of its clients with clear instructions to have the completed forms sent directly to the tgonzales@fbi.gov or they can fax it to 703-985-6103, Attn: Teresa Gonzales.

c. Factor 3 - Price

Each Quoter shall submit a price quote for the price per device, one time tooling charge and shipping for the 60 month ordering period. Price quotes will not be ranked or scored.

mailto:tgonzales@fbi.gov

The Government shall conduct a price analysis in accordance with FAR 13.106-3. A determination will be made as to whether the prices submitted by Quoters are complete in all aspects and whether the amounts submitted are calculated accurately.

Award determination: In determining the best overall responses, the non-price factors when combined are more important than the price factor; however, the more equal the evaluation of non-price factors among competing quotes, the more significant the price factor becomes.

The government may accept other than the lowest priced offeror if the perceived benefits of the higher priced offeror is deemed to merit the higher price. Prospective quoters are forewarned that a quote meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated, higher priced quoter is determined to be most advantageous to the government.

(x) Quoters must include a completed copy of the provision at FAR 52.212-3 – Offerors

Representations and Certifications – Commercial Items, with their quote. A print out of SAM website reps and certs is acceptable, as long as the SAM reps and certs are up to date on the

SAM website. Per Paragraph (b)(1) of this provision, any changes provided by the vendor in paragraph (b)(2) of this provision do not automatically change the representation and certifications posted on the SAM website. It is the vendor’s responsibility to ensure their SAM registration is up to date prior to any contract awards.

(xi)The clause at FAR 52.212-4 – Contract Terms and Conditions – Commercial Items apply to this acquisition and are incorporated by reference.

(xii)The clause at FAR 52.212-5 – Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items, applies to this acquisition and the following additional FAR clauses cited within the clause are applicable: 52.204-10, 52.209-6, 52.219-6, 52.219-13, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.223-18, 52.225-1, 52.225-

13, and 52.232-33.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

(xiii) Additional contract requirement(s) or terms and conditions:

Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability – Solicitation (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered https://www.acquisition.gov/far/ suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the quoter represents that, as of the date of this quote –

(1) the quoter is not a corporation convicted of a felony criminal violation under any Federal or

State law within the preceding 24 months; and,

(2) the quoter is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of Provision)

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, and Abuse- Solicitation

(DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” dated 10/14/2011. The

Prompt Payment Act still applies to this action. However, the agency will make best efforts to pay proper invoices within 15 days.

SAM Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The

EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

Invoicing Instructions

The invoice should be attached to an email, and sent to the following address:

central_invoices@ic.fbi.gov.

It is imperative that the invoice contain current and accurate contract information (contract/order number), otherwise the invoice risks being rejected.

Please note, invoices received before 5pm ET (Monday-Friday) will be considered received that business day. Any invoice received after 5pm ET will be considered received and will be entered into the invoice system on the following business day.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 0l and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor's First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract) mailto:central_invoices@ic.fbi.gov

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the

Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI 's Commercial Payment Unit in accordance with the Prompt

Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR's (or designee) certification of receipt of services and the CO final authorization for payment.

(End of Clause)

(xiv) There is no Defense Priorities and Allocations System (DPAS) rating for this acquisition.

(xv) Quotes must be received by Monday March 12, 2018 at 9:00 AM (Eastern Time).

Quotes and any accompanying information must be e-mailed to tgonzales@fbi.gov

Quotes may be sent via your company’s standard quotation form but must include the following information: pricing and product description for the line items listed in Table 1 above, Tax ID #, DUNS #, CAGE #, Point of Contact with Email and telephone information.

**Question Submission: Interested vendors must submit questions concerning the solicitation at the earliest time possible to enable the government to respond. Questions should be submitted to the attention of Teresa Gonzales at tgonzales@fbi.gov, no later than February 26, 2018 at 9:00

AM (Eastern Time). Please reference the RFQ# and name in the subject line of your email.

Questions received after the appointed date/time may not be responded to by the government.

(xvi) Point of contact regarding this solicitation:

Ms. Teresa Gonzales

Contract Specialist

Science and Technology Acquisition Unit (STAU) – FBI tgonzales@fbi.gov

703-985-6102

Enclosures:

1. Statement of Work and visual rendering

2. Past Performance Questionnaire.

mailto:tgonzales@fbi.gov mailto:Jerri.Newton@ic.fbi.gov