SOW.pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Rev 6/2016

Statement of Work

Background The 3 current Ultrasound machines (1 in ED, 1in Surgery Clinic and 1 in OR) are past their service warranty period, need updated and considered sub-standard by today’s Point of Care (POC) benchmarks.

The new machines will improve the quality of patient care provided, improve provider education and increase the services provided. Ultrasound is used continuously throughout the patient care continuum and many decisions on care plans are made based on this information. Having the updated technology available will enable the provision of the best care possible to our Native American and Alaskan Native stakeholders.

Objective The objective of this contract is to obtain 4 new POC Ultrasound Machines from Fujifilm Sonosite. The Sonosite X-Porte is the recommended equipment based on evaluation of SME’s, End User feedback and Product Market Availability of features.

This will improve the quality of care provided to our patients. For example, during demo, the machine was used to avoid a wrong site surgery. Having these machines are critical to the care we deliver throughout PIMC.

System Requirements Small physical footprint, lightweight, ergonomic, transducers that cover a broad spectrum of evaluation and procedural needs that are compatible with high level disinfection (Nano Sonic Trophon). Static and real-time image capabilities, multiple image enhancement using extreme definition technology. Real-time, Scan-along learning technology.

Contract Awardee Responsibilities & Tasks The awarded vendor shall be fully responsible for delivery, set-up, remote support, repair, maintenance and training.

Support and Maintenance Services The contractor shall provide 5 year standard warranty on machine and transducers. The contractor shall provide 5 year software maintenance. The contractor shall provide remote support and when required, onsite support and repair. If issue that removes transducer or machine from service, contractor will have replacement item of equal performance to PIMC within 24 hours.

Training The contractor shall provide 2 weeks of on-site application training, with one week dedicated to Providers and one week dedicated to Nursing and Super-Users.

Web Requirements The contractor shall provide remote support for problem solving, service questions, Biomedical engineering needs and repair requests.

Rev 6/2016

Period of Performance (POP) Performance of the contract(s) shall be from start of contract award for 5 years. Option for additional years after 5 dependent on re-evaluation of PIMC needs at that time.

Minimum Qualifications Contractor shall have a minimum of 10 years of experience in Ultrasound application, product design and sales.

Preferred Evaluation Method LPTA-that fulfils specified requirements of POC Ultrasound provision, Provider-education in real-time and Extreme Detail Image Technology for optimal patient outcomes.

Delivery Delivery, installation and training to all items is required within 60 days after receipt of order or sooner.

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (CO) for this contract.

Contacts: Lt. Jeremy Gianzero

Invoice Submission and Payment The Contractor shall submit its original invoice to the Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016 and or via email to PHX_PIMCAPInvoice@ihs.gov. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included);

(3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix, AZ 85016, shall make payment.

mailto:PHX_PIMCAPInvoice@ihs.gov

Invoice Submission and Payment