statement_of_work_Rosebud_Elevator_service.docx

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

FOR

ELEVATOR SERVICE CONTRACT

THE

ROSEBUD HOSPITAL

INTRODUCTION:

The Rosebud Hospital currently has the following equipment:

Otis Geared Elevator No. 605157 Otis Geared Elevator No. 605158 Otis Geared Elevator No. 605159 This equipment needs routine inspection, testing, repair and preventive maintenance in accordance with applicable codes, standards, statutes, and inspections. Also, at times when this equipment breaks down, timely Technical Assistance and Diagnostic Service repairs are needed to bring it back on line.

PURPOSE:

To establish a Comprehensive Preventative Maintenance and Technical Assistance and Diagnostic Service Repair Contract that will provide monthly inspection, testing, repair, preventive maintenance parts and Technical Assistance and Diagnostic Service repairs and for the hospital elevators and dumbwaiter. In accordance with applicable elevator and dumbwaiter codes, standards, statutes, and specifications. The contract period will consist of a one year base contract with 4 annually renewable option years.

CERTIFICATION REQUIREMENTS

Technicians shall be certified by an organization accredited by the American Society of Mechanical Engineers Qualifications for Elevator Inspectors Committee in accordance with the requirements set forth in the Standard for the Qualification of Elevator Inspectors, ASME QEI-1 or be a card holding Journeyman Technician.

TECHNICAL ASSISTANCE AND DIAGNOSTIC SERVICE ASSISTANCE:

Contractor is required to provide technical assistance to facility when elevators are not operating in normal condition. Technical assistance and diagnostic service will include:

1. Telephone – Contractor shall provide a telephone number for 24/7 technical assistance. If not available, Contractor is required to respond to calls immediately to provide assistance via phone.

2. Onsite Services or Diagnostic – If technical assistance via phone cannot return elevator to normal operation, the contractor shall be at the site within 4 hours. Onsite diagnostic services shall include cost of travel to site and labor hours required to service or diagnose elevator problems. If onsite service or diagnostics cannot return elevator to normal operations; Contractor shall prepare a proposal for Major Repairs.

3. Major Repairs – In the event of an elevator failure, major repairs and/or emergency repair are needed at the facility the COR would be given an estimate of cost. A contract will be awarded separate for those services.

The contractor shall be responsible for the cost of repair including parts, labor and or other related charges, when it is determined to be poor workmanship or those items which are covered by either the maintenance, inspection, safety tests, and/or diagnostics service.

The contractor shall for the purpose of this contract identify rates for travel expenses to include labor, which shall be used in the negotiations for the base year of the contract and standard yearly adjustments. Based upon location of the contractor standard travel times shall be used. If the response time for the contractor exceeds the stated 4 hours the contractor shall be responsible for all associated expense for the diagnostic service. The contractor shall however be considered to be in default if the contract if the response time exceeds five workdays.

SCOPE OF WORK:

The contractor shall furnish all plant, labor, materials, supplies and tools/equipment, pay applicable taxes and have appropriate licenses to perform routine inspection, repair, Technical Assistance and Diagnostic Service repairs and preventive maintenance for the hospital elevators and dumbwaiter following pertinent manufacturer’s recommendations and in accordance with the latest revision of the following documents.

· ASME A17.3, Safety Code for Existing Elevators and Escalators.

· ASME A17.2.2, Inspectors Manual and Checklist for Inspection of Hydraulic Elevators.

· ASME A17.1, Safety Code for Elevators and Escalators.

· Safety Test Requirements of Nebraska statute 48-418-12

GENERAL MAINTENANCE AND REPAIR:

A maintenance schedule will be developed by the contractor, which shall identify the frequency of service of all components of the respective elevators. In no case shall the period of performance exceed one year, unless authorized by the Contracting Officer. The award date of the contract shall be used as the start of the maintenance schedule. The contractor shall use the following requirements as a basis for the maintenance schedule.

· Perform necessary systems modifications to maintain the original elevator cab speed, performance time, and door opening and closing time based on original manufacturer specifications.

· Inspect, lubricate, and adjust, clean and as necessary, repair/replace all associated components of the elevators. The following list is a sample of the components to be included in the maintenance above.

· Motors, Motor Generators, and all Associated Parts.

· Controllers, Selectors, Relays, Solid State Components, Transformers, Transducers, Lamps, Signals, and Position Indicating Equipment.

· Door Operators, Door Contacts, Protective Devices, Car Guide Shoes, Door Guides.

· Wire Ropes, Drum Machines, Conductor Cables, and all Associated Elevator Wiring.

· Drive Sheaves, Shaft Bearings, Brake Pulleys, Coils, Contacts, Brake Linings, and all Associated Parts.

· Car-frames, Limit Switches, Counterweighs, Car Safety Mechanisms, Rollers, and Guide Shoes.

· Perform electrical checks of all electrical components and systems to ensure minimal potential exists for shock and that system operating parameters are within the original manufacturer’s standards.

· Inspect, test, and adjust dispatching systems to conform to original specifications and time settings are properly adjusted.

· Contractor shall systematically inspect, adjust, and lubricate as required, and if conditions warrant, repair or replace the following:

· Machine, Motor, Generator and Controller parts, including Worm Gears, Thrust Bearings, Brake Magnet Coils or Brake Motors, Brake Shoes, Contactors, Windings, Commutators, Rotating Elements, Contacts, Coils, Resistance for Operating and Motor Circuits.

· Controller, Selector, and Dispatching Equipment, Solid State Components, Resistors, Relays, Transformers, Dashpots, Condensers, Contacts, Leads, Steel Selector Tape, Timing Devices, and mechanical and Electrical Driving Equipment.

· Governor, Governor Jaws, Governor Sheave and Shaft Assembly, Bearings and Contacts.

· A Door Operator, Car and Hoist-way Door Hanger, Tracks, Interlocks, and Door Protective Devices.

Contractor also agrees to perform the following:

· To renew car guide shoes or door guides when necessary to insure smooth quiet operation and, except where roller guides are used, to keep the guide rails properly lubricated.

· To periodically examine all safety devices and governors, and equalize the tension on all hoisting ropes.

· To renew all wire ropes as often as in our judgment is necessary to maintain an adequate factor of safety, and repair or replace conductor cables.

· To furnish lubricants which meet or exceed the original manufacturer’s specifications? An SDS data sheet provided to the Facilities Management department shall accompany all lubricants or chemicals utilized.

· To examine, lubricate, adjust, and if necessary, repair or replace all accessory equipment furnished and installed by the contractor.

INSPECTION AND SAFETY TESTS:

Examine all safety devices and governors, perform on-load tests, and a five-year full load, full speed test. Five year full load, full speed test will be performed during first year of contract, all other safety tests and examinations will be performed yearly at a minimum. Modifications necessary to complete a successful test will be made at the expense of the contractor. The contractor shall provide a test schedule to the project officer at the beginning of the contract for a one-year period and yearly thereafter till termination of the contract.

ELEVATOR TESTING:

Elevators shall be subject to routine and periodic inspections and tests as specified in ASME/ANSI A17.1, Safety Code for Elevators and Escalators. All elevators equipped with fire fighter service in accordance with 7-4.4 and 7-4.5 shall be subject to a monthly operation with a written record of the finding made and kept on the premises as required by ASME/ANSI A17.1, Safety Code for Elevators and Escalators.

PARTS SUPPORT AND INVENTORY:

The contractor will provide original equipment manufacturers (OEM) parts for any maintenance and testing necessary. An inventory of components shall be maintained at the Rosebud Service Unit elevator equipment room to include all commonly utilized replacement parts that will require periodic replacement, or that may be prone to failure at any time. OEM parts may be substituted with other parts of equal quality, construction, and reliability if the contractor can show the parts to be equal and the warranty is of equal or longer periodicity. During the term of this contract, the parts necessary for maintenance will be provided at the contractor’s expense and will also be installed at no additional charge. At termination of the contract, the contractor will provide a list of all parts and equipment under warranty, as well as the date the warranty will expire.

PROGRAM GOALS AND OBJECTIVES:

The objective of this contract will meet all CMS and TJC requirements for Accreditation of the facility.

INSPECTION AND ACCEPTANCE:

· The contracting office and Project Officer will perform inspections and acceptance of services to be provided.

· For the purposes of Inspection and Acceptance the Facility Manager at Rosebud Indian Health Services will be the authorized representative of the Contracting Officer to inspect and accept services provided.

· Inspection and Acceptance will be performed by:

Facility Manager Po Box-400 Rosebud SD 57570

The contractor is required to present two copies of these service tickets with the contract number for the service contract clearly noted each time service is performed on the equipment, including preventative maintenance service. These service tickets shall not take the place of PM checklist. Lack of service tickets being presented will be cause for non-payment to the contractor. The service ticket shall be left with the facility manager or that person’s designee at the time at Box-400 Rosebud SD 57570. Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 30 days of receipt.

CLAUSES INCORPORATED BY REFERENCE:

FEDERAL ACQUISITION REGULATIONS (FAR) (48 CFR CHAPTER 1 CLAUSES)

NO FAR CITATION CLAUSE TITLE CLAUSE DATE

· FAR 52.246-4 Inspection of services fixed price (Feb 1992)

DELIVERIES OR PERFORMANCE:

· Period of Performance

· Performance under this contract shall start on February 1, 2018 and end on January 31, 2019 plus 4 (four) option years beginning on that date, unless the Contracting Officer changes the period in writing.

DELIVERIES:

Satisfactory performance of this contract shall be deemed to occur upon delivery and acceptance by the Contracting Officer, or the duly authorized representative of the following items in accordance with the state delivery schedule.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES:

The contractor shall provide a full service maintenance contract including scheduled inspection, equipment safety testing, and unscheduled maintenance and repairs of two Otis Geared elevators and one Otis Geared Dumbwaiter. Elevators are located at the Rosebud Service Unit, Rosebud, South Dakota. Services will include all parts, labor, tools, equipment, literature, transportation, and per diem necessary to provide complete scheduled inspections and equipment safety testing as required by original manufacture, CMS and M/M standards. Upon delivery and acceptance on a monthly basis of the services specified in this contract the government shall pay the contractor a monthly fixed price partial payment on the delivery schedule set forth in the contract.

SUBMITTAL REQUIREMENTS:

THE FOLLOWING REPORTS SHALL BE REQUIRED IN COMPLAINCE WITH THE CONTRACT.

· REPORTS ON A MONTHLY BASIS:

· Maintenance performed and parts used.

· Safety Test Performed.

· Technical Assistance and Diagnostic Service performed.

· REPORTS ON A QUARTERLY BASIS:

· List of all parts installed and their warranty expiration dates.

· REPORTS ON A YEARLY BASIS:

· Schedule of maintenance to be performed.

· Schedule of tests to be performed.

PLACE OF PERFORMANCE AND/OR DELIVERY:

The place of performance is the Rosebud Service Unit at Rosebud, South Dakota as identified in the statement of work.

INVOICING:

The contractor shall only invoice for goods and services rendered on a monthly basis. The total annual contract amount for General Maintenance and Repair, Inspection and Safety Tests, and Parts Support and Inventory shall be divided into 12 equal (monthly) invoices, to include the Parts Support and Inventory.

The contractor shall only invoice for Technical Assistance and Diagnostic Service services rendered on an as needed basis.

The contractor shall only invoice for major parts, materials and labor not covered in the Technical Assistance and Diagnostic Service services or other parts of this contract to separate task orders.