RFQ - Traffic Circle Program PSA TR0220.pdf

City of Port Angeles

Public Works and Utilities

Request for Qualifications

(RFQ)

Professional Consulting Services for:

Traffic Circle Program One-Block Off Arterial Intersection Control

TR0220

HSIP-000S (740)

Qualifications Due:

Tuesday, August 11, 2026 by 5:00 p.m.

City of Port Angeles Department of Public Works - Engineering

Attn: Timothy Hayes, P.E., Engineer III 321 E 5th Street

Port Angeles, WA 98362 thayes@cityofpa.us

360.417.4827 mailto:thayes@cityofpa.us

STATEMENT OF PURPOSE

The City of Port Angeles (City) is seeking qualified firms to perform engineering design services for a residential safety improvement project along several corridors which have a documented history of crashes. The priority corridors include Laurel Street between 9th and 3rd Streets, 6th Street between Vine and Oak Streets, and E 2nd Street at S Francis and S Washington Streets. Along these corridors, a program of mini roundabouts will be implemented at 4-way intersections. The primary focus of the project is to improve yielding at intersections and reduce the severity of crashes that do occur. The selected consulting firm will perform engineering design of the safety improvement project as well as support City staff with public meetings, and open houses.

BACKGROUND INFORMATION

The Laurel/6th/2nd corridors are residential streets located one block off major arterials that experience higher-than-typical traffic volumes due to their use as cut-through routes and have a documented history of crashes at uncontrolled intersections. Improved safety measures by means of mini roundabouts are necessary to provide traffic calming and reduce the severity of crashes.

The City has obtained a federal grant for funding through the Washington State Department of Transportation's Highway Safety Improvement Program (HSIP). Utilizing this grant funding along with City funding will enhance intersection safety along these critical corridors. FHWA requires that all HSIP funded projects are ADA compliant upon completion or the federal funds must be repaid.

The selected Consultant will work with the City to produce plans, specifications, & estimates, assist the City with public meetings and open houses.

SCOPE OF WORK

The selected firm will be responsible for all aspects of the traffic circle design and the PS&E package, including surveying, engineering, completion of environmental documentation and any necessary permits. Work may also include construction inspection or management during the construction phase.

The PS&E package must adhere to City and federal standards.

Under the general direction of the City Engineer or designee, qualified firm(s) shall be responsible for, but not limited to the following tasks:

• Environmental Documentation & Permitting

• 30% Design Package, Plans, and Estimate

• Assist City with 30% Design open house/ public meeting

• 90% Design Package, Plans, Specifications, and Estimate

• Assist City with 90% Design open house/ public meeting

• Final Bid Package, 100% Construction Plans, and Specifications

The City of Port Angeles reserves the right to retain the services of the successful firm for any subsequent phase (CN) associated with this project.

SCHEDULE

Advertised: Tuesday, July 21, 2026, and Tuesday, July 28, 2026 RFQ issued: Tuesday, July 21, 2026 Questions Due: Tuesday, August 4, 2026 by 5:00 p.m. PST

The City will not respond to any inquiries submitted after this date/time.

Due date: Tuesday, August 11th, 2026 by 5:00 p.m. PST

Anticipated Design Schedule & Deliverable Dates Begin Preliminary Engineering September 2026 Begin Environmental October 2026 Community/Stakeholder Engagement October 2026 30% Design Submittal January 2027 Finish Environmental April 2027 90% Design Submittal June 2027 100% PS&E Package on Ad September 2027 Contract Awarded November 2027 Construction Complete April 2028

REQUEST FOR QUALIFICATIONS CONTENT

The cost of developing the statement of qualifications (SOQ) for the project shall be included in the consultants cost of doing business and the City is not responsible for any costs associated with preparing it.

Submittals must clearly demonstrate an understanding of the City’s objectives. The proposal shall be limited to 10 pages (double-sided), resumes can be included in an appendix and do not count towards the page limit. The proposal should not include unnecessary promotional material, and shall be brief, precise, and organized as follows:

1. Cover Letter

Please include:

• Firm name, address, telephone, email.

• A single point of contact for the RFQ process.

• General introduction of your firm with a brief summary of general qualifications and areas of expertise.

2. Statement of Qualifications Please include:

• Description of firm o Type of ownership – individual, partnership, municipality, corporation, etc.

o Size of firm.

o Number of years in business.

o Description of qualifications in areas of expertise and services provided.

o Information relating your philosophy and general approaches to the work to be performed.

• A list of projects that demonstrates your firm’s experience in transportation and safety design, specifically the tasks listed in the Scope of Work above.

o Include relevant background information on the projects (timeframe, major milestones, cost, firm’s role and relevant staff).

o Maximum of 10 project examples.

3. Key Personnel

Please identify:

• Key personnel for each service provided.

o Include resumes and certifications for key personnel and their experience on relevant projects and contracts (as noted above, resumes can be included in an appendix and do not count towards the page limit).

o Identify potential project managers and any personnel that would interact with City staff and/or the public.

4. References Please include:

• List up to five people whom the City staff may contact for professional references regarding the past performance of the firm, including name, email and phone number.

SELECTION PROCESS

Submit an electronic copy (PDF) of the full SOQ via email or USB drive no later than Tuesday, August 11th, 2026 by 5:00 p.m. PST to:

City of Port Angeles Department of Public Works - Engineering Attn: Timothy Hayes, P.E., Engineer III 321 E 5th Street Port Angeles, WA 98362 thayes@cityofpa.us

The maximum file size that can be emailed is 20MB. Please include “Traffic Circle Program” on the envelope, if mailed, or in the subject line, if emailed. All submittals received by the specified deadline will be reviewed by the City for content, completeness, and experience. After the firms deemed most qualified are selected, further evaluation and interviews of the short-listed firms may be conducted as part of the final selection process. However, the City reserves the right to complete the selection process without proceeding to an interview phase and may choose to select the firm based upon information supplied in the proposer’s qualification statement. The following criteria will be used to evaluate responses to this RFQ:

1. Responsiveness to the RFQ, breadth and depth of response.

2. Reputation of the company, its subcontractors and key personnel.

3. Qualifications of the Proposed Project Manager.

4. Ability to meet schedule.

5. Approach to Project.

6. Familiarity with City of Port Angeles standards.

7. Familiarity with preparing PS&E for federally funded projects

8. Successful and timely delivery of federally funded projects.9. Satisfaction of prior and current clients (references).

For further information, please contact Timothy Hayes at 360.417.4827 or thayes@cityofpa.us

CONTRACT PROCESS

The City intends to execute a cost-plus fix fee agreement with the most qualified firm. The Agreement will be awarded at the discretion of the City of Port Angeles City Council. The City of Port Angeles reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or in its entirety this RFQ. Proposals and materials submitted will become the property of the City and will not be deemed confidential or proprietary and are subject to public record laws and will be released upon request.

ATTACHMENTS

1. Exhibit A – Vicinity Map

2. Exhibit B - Engineer’s Estimate

3. Exhibit C - Port Angeles LRSP 2024

AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION

The City of Port Angeles in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Lucy Hanley, Contract Specialist III, at contracts@cityofpa.us or by calling 360.417.4541.

TITLE VI

The City of Port Angeles, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

mailto:contracts@cityofpa.us