RFQ - Security Camera Systems - FA301623U0185.pdf

FA301623U0185

Request for Quotation (RFQ) FA301623U0185 Security Camera System

(The quote shall be effective for 60 days after submission of quote)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate Request for Quotes (RFQ) will not be issued. The solicitation number is FA301623U0185 and is issued as an RFQ.

This solicitation incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2023-04 and DFARS change notice 20230427. This requirement is being set-aside for competition restricted to Service- Disabled Veteran-Owned Small Business (SDVOSB) concerns only. The NAICS Code is 238310 (Electrical Contractors and Other Wiring Installation Contractors) and the size standard is $19 million. This requirement is for the acquisition and installation of security camera systems at JBSA-Lackland as stated below. It is the contractor’s responsibility to ensure the government received quote/proposal.

Please respond to this RFQ by emailing your responses to Mrs. Caroline. Holmon at caroline.holmon.1@us.af.mil no later than 11:00 A.M. CST, 21 August 2023 – Monday (or sooner if possible) to be considered timely. Email any questions regarding this RFQ to the contact above noted not later than 11:00 A.M. CST on 4 August 2023 - Friday.

Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

A Site Visit will be held on 1 August 2023 – Tuesday, at 10:30 A.M. CST (see Special Note/Instructions #8 below for more information).

** Please provide a quote for the contract line-item number (CLIN) listed in the table below. Failure to quote on all CLINs or failure to submit all pages of this RFQ will render the quote unacceptable and ineligible for award consideration in the absence of interchanges. **

DO NOT ADD EXTRA CLINS FOR DELIVERY OR SHIPPING

CLIN DESCRIPTION QTY Unit Unit Price Extended Amount

Security Camera Systems for JBSA-Lackland buildings 10800, 10802, 10806 and 10504 IAW Attachment 2 – Statement of Work, Attachment 3 – Layout

1 Lot

Installation and configuration IAW Attachment 2 – Statement of Work, Attachment 3 – Layout

1 Lot

TOTAL PRICE $_____________

Please provide the information below:

FOB Destination

Shipping Cost Included?

Yes

No

Payment Terms Delivery Date

Company Name:

DUNS # Required Cage Code Number:

POC:

Telephone #

E-Mail Address:

Tax ID#:

Warranty Information:

Do you have the capacity to invoice electronically (invoicing through WAWF)?

(Yes/No)

Special Notes and Instructions:

1. This is a notice that this requirement is being set-aside for competition restricted to SDVOSB concerns.

SDVOSB certification will be verified at vetcert@sba.gov.

2. Basis for Award. 502 CONS/JBKAE will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments may result in your quote not being considered for award. Contract type shall be Firm Fixed Price (FFP).

3. Best Value Determination. The offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained within the Statement of Work. Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government.

If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total price.

Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes. Contingent upon a determination of contractor responsibility, award will be made to that offeror without further evaluation of other offers.

4. Interchanges. The Government intends to award a purchase order without interchanges with respective vendors/quoters. The Government however, reserves the right to conduct interchanges if deemed in its best interest.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov and provide mandatory information.

6. Notice to Offeror. The Government reserves the right to cancel this RFQ, either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs.

The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

7. Delivery/Assembly. Delivery shall be FOB Destination and included in line item (CLIN) prices, as noted above, unless otherwise and clearly noted by offeror in RFQ.

8. Site Visit. Site Visit will be held on Tuesday, 1 August 2023 at 10:30 a.m. The location is:

Luke East Gate Visitor Center 2602 Luke Blvd JBSA-Lackland, TX 78236

Any interested party will be required to submit the following information to Mrs. Caroline. Holmon at caroline.holmon.1@us.af.mil not later than 26 July 2023:

- Last Name, First Name, MI

- DOB (DD/MM/YY)

- Country of Birth

- ID # (Driver’s License/State ID Card/Passport/Veteran’s ID Card/Permanent Residence Card)

- State and Country of Issue

The following FAR/DFARS/AFFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to https://acquisition.gov/)

Contract Clauses

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFEROR – COMMERCIAL ITEMS (JUN 2020)

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award (not applicable for Invitation for Bids) is tailored as follows: The Government intends to evaluate offers and award a contract without interchanges with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

QUOTE PREPARATION INSTRUCTIONS:

A. To assure timely and equitable evaluation of quote, offeror must follow the instructions contained herein.

Offerors are required to meet all quote requirements, including terms and conditions, and technical requirements, in addition to those identified as evaluation factors. Offeror must clearly identify any exception to the quote terms and conditions and provide complete accompanying rationale.

B. Submission of Questions: The Offeror may submit questions requesting clarification of solicitation requirements.

(a) At 11:00 AM CST on Friday, 4 Aug 2023 all questions shall be received via email to Mrs. Caroline. Holmon at caroline.holmon.1@us.af.mil.

(b) Subject Line: “FA301623U0185, Security Camera System - Contractor’s Name”

(c) The Government will not respond to questions received after the closing date/time.

C. Submission of Quotes: Submit quote by emailing Mrs. Caroline. Holmon at caroline.holmon.1@us.af.mil.

(a) Quotes are due by 11:00 AM CST on Monday, 21 August 2023.

(b) Quotes shall include the following information:

1. Completed RFQ: Completed RFQ shall consist of the completed and signed RFQ, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFQ terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined unacceptable and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ.

2. Submission of proposed design and equipment/supplies: All offerors shall submit within their quote their proposed design, and a list of proposed equipment and supplies to satisfy the requirements included in the Statement of Work.

Paragraph 52.212-1(c), Period for Acceptance of Quotes, is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.”

ADDENDUM TO 52.212-2 -- Evaluation -- Commercial Items (Oct 2014) ADDENDUM

Addendum to 52.212-2(a): Paragraph (a) is tailored as follows:

(a) The Government will award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Evaluation Process. The evaluation factor and process to be used is listed below.

1.1. Evaluation Factors. In evaluating quotes, the Government will select the quote that is most advantageous to the Government. To arrive at a decision, each quote will be assessed in accordance with the following evaluation factors:

Price

Technical Acceptability

1.1.1. Price Evaluation. Evaluations will be completed by determining the extended amount for each Line Item Number (CLIN) and the total evaluated price (TEP). The extended amount for each CLIN will be determined by multiplying the unit price by the quantity. An offeror’s TEP will be determined by adding the extended amount for all CLINs. The Government may require submission of information other than cost or pricing data to the extent necessary to evaluate price reasonableness.

1.1.2. Technical Evaluation. All offerors shall submit within their quote their proposed design, and a list of proposed equipment and supplies to satisfy the requirements included in the Statement of Work. The Government will evaluate the three lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government.

If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total price.

(a) Acceptability Ratings. The evaluation factors listed below will be used to evaluate each quote and will receive one of the following ratings:

(i) Acceptable –

(1) Proposed design. The proposed design provides the approach, methodology and solution to satisfy the requirements included in the Statement of Work.

(2) Proposed equipment/supplies. The proposed equipment/supplies meet or exceed all the salient characteristics listed in the Statement of Work.

(ii) Unacceptable –

(1) Proposed design. The proposed design does not provide the approach, methodology and/or solution to satisfy the requirements included in the Statement of Work.

(2) Proposed equipment/supplies. The proposed equipment/supplies do not meet all the salient characteristics listed in the Statement of Work.

1.2. The Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value to the Government.

2. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Supplemental Clauses Incorporated by Full Text

AFFARS 5352.201-9101 Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman AFICA/KT (OL-AET), 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722 (DSN 487-1722). Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

AAFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 and Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

List of Attachments

1. Attachment 1 – Additional Clauses and Provisions

2. Attachment 2 – Statement of Work

3. Attachment 3 – Salient Characteristics

4. Attachment 4 - Layout