RFQ Professional Engineering Services-Water System Lead Service line inventory and replacement.pdf

City of Troy, New York

NOTICE

of

REQUEST FOR QUALIFICATIONS

for

Professional Engineering Services – Water System Lead Service Line Inventory & Replacement

RFQ Due Date: October 7, 2026, at 11:00 AM http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjY89yws6DLAhWMcz4KHagZDfMQjRwIBw&url=http://wamc.org/post/troy-charter-change-review-process-underway&bvm=bv.115339255,d.cWw&psig=AFQjCNGggQ3Mz5dBsHkxHR4SnLHPVtT08Q&ust=1456953057484328

CITY OF TROY, NEW YORK

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 River St., Ste. 5001

TROY, NEW YORK 12180

(518) 279-7104

(518) 268-1682 FAX

RFQ NAME: Professional Engineering Services-Water System Lead Service Line Inventory & Replacement RFQ OPEN DATE: October 7, 2026, at 11:00 AM

RFQ NUMBER: RFQ

NOTICE

LEGAL PUBLICATIONS – 2026

PLEASE BE ADVISED THAT FOR THE YEAR 2026 THE CITY OF TROY, NEW YORK,

BUREAU OF CONTRACTS AND PROCUREMENT WILL PUBLISH IN THE FOLLOWING:

The Record

Empire State Purchasing Group (www.bidnetdirect.com/new-york)

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE RESPONDENT TO READ THESE

PUBLICATIONS AND CONTACT THE CITY OF TROY, NEW YORK, BUREAU OF CONTRACTS

AND PROCUREMENT IF THEY WISH TO RECEIVE A BID.

Bureau of Contracts & Procurement City Hall

433 River St., Ste. 5001 Troy, New York 12180

(518) 268-1682 (fax) http://www.bidnetdirect.com/

REQUEST FOR QUALIFICATIONS

DATE: September 17, 2026

FROM: Maria DeBonis, Purchasing Agent

NOTICE IS HEREBY GIVEN THAT SEALED QUALIFICATIONS ARE SOUGHT FOR THE

FOLLOWING:

RFQ NAME: Professional Engineering Services-Water System Lead Service Line Inventory & Replacement

RFQ NUMBER: RFQ

DATE OF OPENING: October 7, 2026, at 11:00 AM

CONTACT PERSONS:

Maria DeBonis Bureau of Contracts and Procurement purchasing@troyny.gov

Submissions:

RESPONDANTS MUST SUBMIT THREE (3) TOTAL HARD COPIES AND ONE (1) DIGITAL

VERSION OF QUALIFICATIONS IN A SEALED ENVELOPE. FACSIMILE OR ELECTRONIC

SUBMISSIONS WILL NOT BE ACCEPTED.

PLEASE PRINT ON THE ENVELOPE: 1.) NAME AND ADDRESS OF RESPONDENT

2.) RFQ NAME AND NUMBER

It is the respondents’ responsibility to read the attached SPECIFICATIONS and GENERAL CONDITIONS which outlines RFQ rules of the City of Troy.

Upon submission of qualifications, it is understood that the respondent has read, fully understands, and will comply with said SPECIFICATIONS and GENERAL CONDITIONS.

You are urged to mail your qualifications early. Late submissions will not be accepted and will be returned unopened to the vendor. Do not rely on overnight delivery services since they may not make your delivery in time.

The City of Troy shall maintain the right to reject any and all submissions.

GENERAL CONDITIONS

BID NUMBER: RFQ

NAME OF BID: Professional Engineering Services - Water System Lead Service Line Inventory & Replacement

1.0 INTRODUCTION

The City of Troy is soliciting sealed qualifications for a Term Contract of three (3) years for professional engineering services related to drinking water system improvements including lead service line inventory and replacement performed on the behalf of the Bureau of Department of Public Utilities. The City, at its sole discretion, may elect to extend the contract for an two (2) additional one (1) year period, under identical terms and conditions.

2.0 SCOPE OF SERVICES

The City of Troy Department of Public Utilities (DPU) plans numerous “Projects" which require professional engineering services. Engineering services under this RFQ include but are not limited to:

developing a lead service line (LSL) inventory, creating and executing a multi-phase LSL replacement program. Engineering related services may include the preparation of reports, analysis of alternatives, preparation of cost estimates, development of designs for new construction, alterations, renovations and repairs, including technical documents, specifications, engineering drawings, calculations, various construction engineering services, cost estimating, funding assistance and other services as may be required with various water system facilities throughout the City or under its responsibility.

3.0 PROPOSED CONTRACT PAYMENT TYPE

As defined by each task order. (Generally, Time and Materials and/or a lump sum basis.)

4.0 TRANSFERABILITY

No part of the work can be assigned, transferred, conveyed, sublet, or otherwise disposed of without the City’s consent and written approval.

5.0 OWNERSHIP AND RIGHTS IN DATA

Any work, product, or deliverable report provided to the City as a result of work performed while under contract shall be considered the property of the City and may be used in any fashion the City deems appropriate. The City shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of, all information, materials, and documents discovered or produced by the successful proposer pursuant to the terms of the awarded contract, including but not limited to reports, memoranda, correspondence, drawings, specifications, CAD files, or letters concerning the research and reporting tasks of the awarded contract.

6.0 NO LOBBYING

All Proposers are hereby placed on notice that City Council, City employees/staff, members of the evaluation committee (with the exception of the Purchasing Agent for interpretations or corrections) are not to be lobbied, directly or indirectly either individually or collectively, regarding this Request for Qualifications. During the entire procurement process, all Proposers and their subcontractors, sub-consultants, or agents are hereby placed on notice that they are not to contact any persons listed above for such purposes as holding meetings of introduction, lunches, dinners, etc., if they intend to submit or have submitted proposals for this project. Any Proposer contacting individuals mentioned herein in violation of this warning may automatically be disqualified from further consideration for this Request for Qualifications.

7.0 SUBMITTAL REQUIREMENTS

RESPONDANTS MUST SUBMIT THREE (3) TOTAL HARD COPIES AND ONE (1) DIGITAL

VERSION OF QUALIFICATIONS IN A SEALED ENVELOPE.

The Statement of Qualifications (SOQ) should contain the following information:

• Letter of Transmittal,

• Brief company description and history including the number of years in business, markets served, number of employees and office locations.

• Description of qualifications for this contract and similar experience on projects dealing with drinking water lead service line inventory and replacement projects are to be submitted.

Descriptions should include a summary of work performed, the period over which the work was complete and the extent of the consultant's effort,

• An organizational chart specifically identifying the names of key professional staff members who will be assigned to the project(s), the experience each possesses, licenses or certifications.

• Provide a list of successfully completed NYSEFC funded project completed over the last four-year period.

• A detailed scope of services and fees will be negotiated with the selected consultant after selection. No scope of services is requested at this time, but interested consultants should demonstrate ability to complete proposed project and required services.

The SOQ must consist of no more than 10 typewritten, single-sided pages providing information summarizing the firm’s pertinent experience and project team qualifications. Utilizing a qualifications-based process, the City of Troy will select one consulting engineering firm to design, bid, administer and close-out their project.

8.0 SELECTION PROCESS

Responses meeting the submission requirements will be reviewed. The City, at its sole discretion, may award a contract, may reject any or all qualification packages, or seek additional information on any or all qualification packages, or choose not to award a contract as a result of this solicitation. The City will select a consultant based on the results of the qualifications evaluation process and any additional information gathered. No part of the work can be assigned, transferred, conveyed, sublet or otherwise disposed of without the City’s consent and written approval. Professional Engineering Services are proposed to commence immediately following selection and authorization of the Agreements. Professional Service Contracts will need Troy City Council approval before any work can begin.

Qualifications will be evaluated based on the company’s ability to demonstrate:

• the company's professional competency and experience in drinking water lead service line inventory development and lead service line replacement projects.

• the experience of key project staff members.

• an overall understanding of the City’s drinking water system.

• ability to meet schedules.

• working relationships.

• the ability of the respondent to obtain federal and state funding on behalf of the City.

9.0 RESCIND OF AWARD

If the successful vendor exhibits a history of backorders or delayed deliveries the City of Troy, New York reserves the right to rescind their award and to disqualify them from future bidding.

10.0 MULTIPLE AWARD BIDS

Any and all awards resulting from this bid shall be final and shall be for the complete term of the contract.

No rescinding of awards will be made because of bidder error or inability to supply an item.

11.0 CANCELLATION CLAUSE

The City reserves the right to cancel the contract at any time during the contract term by written thirty (30) day notice mailed to the address of the vendor.

12.0 INSURANCE

The selected proposer will be required to procure and maintain at their own expense the following insurance coverage:

1. Commercial general liability and contractual liability on an occurrence basis with the following limits of coverage: bodily injury, property damage and personal injury, One Million Dollars ($1,000,000) each occurrence/Two Million Dollars ($2,000,000) general aggregate.

a. Liability Insurance policies will not be accepted that:

i. Remove or restrict blanket contractual liability located in the

“insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or

ii. Remove or modify the “insured Contract” exception to the employers liability exclusion; or

iii. Do not cover the additional insured for claims involving injury to employees of the named insured or subcontractors.

b. Contractor shall require any subcontractors hired, carry insurance with the same limits and provisions provided here in. The contractor will maintain certificates of insurance for all subcontractors hired as part of the contractor’s records.

2. Professional Liability/Errors & Omissions of at least One Million Dollars ($1,000,000) each occurrence/Two Million Dollars ($2,000,000) aggregate (If applicable).

3. Workers compensation insurance as required by law and including employer's liability insurance. Statutory disability benefits insurance as may be required by law.

4. Comprehensive Automobile Liability coverage on owned, hired, leased, or

Non-owned autos with limits not less than One Million Dollars ($1,000,000) combined for each accident because of bodily injury sickness, or disease, sustained by any person, caused by accident, and arising out of the ownership, maintenance or use of any automobile for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance or use of any automobile.

5. Commercial umbrella insurance coverage at maximum policy limits with minimum coverage of Five Million Dollars ($5,000,000).

6. All Risk Property Coverage – Contractor shall secure, pay for at its sole cost and Maintain whatever All Risk Property Coverage Insurance Contractor may deem necessary to protect Contractor against loss of owned or rental capital equipment and tools. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Contractor’s failure to secure such insurance and/or to maintain adequate levels of coverage shall not obligate the City of Troy, its agents or employees, for any losses. Any such insurance policy shall include a waiver of subrogation clause as follows: “It is agreed that in no event shall this insurance company have any right to recover against the City of Troy and the City of Troy is to be held harmless by the Insured and this Insurance carrier.

7. Pollution/Environmental Coverages as required by Corporation Counsel (If applicable).

Each and every policy of insurance required by this contract shall be in form and content satisfactory to the City Corporation Counsel, and shall provide that:

1. Additional Insured. The City of Troy (including its officers, agents, and employees) shall be named Additional Insured including premises operations and completed operations on a primary and non-contributing basis for all policies and coverages, including but not limited to the umbrella insurance coverage. The Additional Insured shall be held harmless and indemnified from any and all claims arising out of or in consequence of the Contractor’s services, work, operations, or activities under this Agreement or in any way arising out of or in consequence of the Contractor’s acts or omissions.

2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis.

3. Waiver of Subrogation. As to every type and form of insurance coverage required from the Contractor, there shall be no right of subrogation against the City of Troy, its officers, agents, or employees. If any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary authorization from its insurance carrier to make this waiver effective.

4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its officers, agents, or employees) to be indemnified for any type of loss that is required by this Agreement to be covered by a policy of insurance, whether or not such loss is insured.

5. The Certificate of Insurance shall be in form and content satisfactory to the City of Troy

Corporation Counsel. All referenced forms shall be provided with the Certificate.

Additional information, including without limitation complete policies, shall be provided to the Corporation Counsel upon request.

6. The insurance policies shall not be changed or cancelled until the expiration of thirty (30) days after written notice to the City of Troy Corporation Counsel’s Office.

7. The insurance policies shall be renewed upon expiration and continued in force unless the

City of Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary.

No work shall be commenced under the contract until the selected proposer has delivered to the City or his/her designee proof of issuance of all policies of insurance required by the Contract to be procured by the selected proposer. If at any time, any of said policies shall be or become unsatisfactory to the City, the selected proposer shall promptly obtain a new policy and submit proof of insurance of the same to the City for approval. Upon failure of the selected proposer to furnish, deliver and maintain such insurance as above provided, this Contract may, at the election of the City, be forthwith declared suspended, discontinued or terminated. Failure of the selected proposer to procure and maintain any required insurance shall not relieve the selected proposer from any liability under the Contract, nor shall the insurance requirements be constructed to conflict with the obligations of the selected proposer concerning indemnification.

In the event that any part of the services, work, operations, or activities described in this Agreement is performed by an approved subcontractor of the Contractor, all of the insurance requirements of this Agreement shall be incorporated into the subcontract agreement with no additional exclusions or exceptions from coverage whatsoever. Subcontractor insurance requirements shall include but not be limited to the requirements for Workers’ Compensation, Commercial General Liability, Umbrella Liability, and as applicable, Commercial Auto and/or Professional Liability. Contractor shall require that each and every subcontractor shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City shall be provided to the City before that subcontractor may commence performance.

The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement.

The City of Troy reserves the right to reject any bid/proposal from any bidder/proposer if their General Liability and /or Auto Liability Insurance has a Deductible or Self-Insured retention greater than $10,000.00.

The City of Troy Corporation Counsel, in his or her sole discretion, may approve in writing a variance from the insurance requirements herein for good and sufficient reason.

Insurance Required For Subcontractors

In the event that any portion of the Work described in this contract is performed by an approved subcontractor, all of the insurance requirements of this agreement shall be incorporated into the subcontract agreement with no additional exclusions from coverage whatsoever. Subcontractor insurance requirements shall include the requirements for Workers’ Compensation, Commercial General Liability, and if applicable, Commercial Auto and/or Professional Liability. Excess or umbrella insurance is not required for subcontractors. Contractor shall require that each and every subcontractor employed to do work under this contract shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City must be provided to the City before that subcontractor may commence work.

13.0 TERMINATION FOR CAUSE

The City of Troy reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient grounds to terminate this contract for cause. Should The City of Troy elect to terminate this contract for cause, The City of Troy will notify the Contractor 10 days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by The City of Troy.

14.0 TERMINATION WITHOUT CAUSE

The City of Troy may terminate this contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (10) days prior to the termination date

15.0 ADDITION TO THE SIGNATURE PAGE

The submission of this bid certifies that the bidder has read, is familiar with, and will comply with any and all segments of these specifications, to include but not limited to: Cover Letter, General Conditions, Insurance Requirements, Product Specifications and Conditions, Delivery and Backorder Requirements (as applicable).

16.0 NON-COLLUSIVE STATEMENT

The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor.

17.0 PAYMENT

Payments cannot be processed by the City until contract items have been delivered in satisfactory condition with an invoice referring to the Purchase Order Number and mailed to “bill to” address located on the Purchase Order.

18.0 ALTERNATE BIDS

In the event that satisfactory bids are not received, the City reserves the right to consider alternative proposals containing deviations from the City specifications. Bidders shall explain in detail where such alternatives deviate from or qualify the terms of the proposal and specifications as issued.

19.0 PREVAILING WAGE RATES

The successful bidder is required to pay the Prevailing Wage Rates and the Prevailing Hourly Supplements pursuant to Section 220-A of the NYS Labor Law. (If applicable)

20.0 RIGHT TO REJECT

The Bureau reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any bid deemed to be for the best interest of the City of Troy. The City will select the lowest responsive bidder.

21.0 RIGHT TO SUSPEND OR TERMINATE

The Bureau reserves the right to suspend or terminate the contract should there be a change in parameters, process requirements or a mandate from the regulatory agencies.

22.0 RIGHT TO EXTEND

The Bureau reserves the right to extend the contract under the same terms and conditions for two (2) one

(1) two-year periods from the date of expiration provided such an extension is mutually agreeable to both the Bureau and the Contractor.

23.0 CONFLICT OF INTEREST

No director, officer, employee, agent, contractor, or subcontractor of the contractor shall deemed to be an agent, servant and/or employee of the City. The contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City, and the two school districts, or any member of their immediate family.

The contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City (if interested, copies of the Code of Ethics may be obtained from the City’s Corporation’s Office). The contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City.

24.0 IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of the Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the City of Troy will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the City of Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The City of Troy reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

25.0 INDEMNIFICATION

The promises in this section are separate from the insurance requirements of this contract and shall apply whether or not the insurance requirements are fulfilled.

Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all subcontractors) who shall agree to perform the Work, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against any and all liability, loss, or other claim for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf of or in consequence of the performance of the Work by the Contractor or any agent, servant, employee, subcontractor, or supplier of the Contractor, or of any failure to perform the Work or this contract, or arising in any way as a result of the Contractor’s activities or omissions, all to the fullest extent allowed by law.

Every Contractor shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, and all other elements of litigation (including without limitation reasonable attorney’s fees and other costs of defense), arising out of or in consequence of the Contractor’s Work under this contract, or failure to perform the Work or this contract, or arising in any way as a result of the Contractor’s activities or omissions, all to the fullest extent allowed by law. Every Contractor shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, or subcontractor, and any and all claims made by any person or entity (including without limitation all officers, employees, agents, contractors, subcontractors, suppliers, guests, invitees, uninvited persons, survivors, and distributees), arising out of or in connection with Contractor’s operations and activities, or omissions, on property owned by the City of Troy, all to the fullest extent allowed by law.

The parties intend that the promises in this section shall be consistent with New York General Obligations Law Section 5-322.1, and therefore the promises shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part.

26.0 WBE PROMOTION

It is the policy of the City of Troy that Minority-Owned Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) are afforded the maximum opportunity to participate in the performance of contracts. It is also the City of Troy’s goal to award Procurement Contracts to those procurement contractors who have evidenced compliance with the laws of the State of New York prohibiting discrimination in employment.

27.0 AFFIRMATIVE ACTION

As required by Executive Law §312, and in compliance with the City of Troy’s procurement policy, any contractor awarded a procurement contract in excess of $25,000 for services rendered to the City must acknowledge this affirmative action policy and agree to implement the same by making every reasonable effort to award any subcontracts (none of hereby authorized) to MBEs and WBEs and to utilize minority and labor in the performance of any agreement that is awarded to the contractor. Specifically, any contractor awarded a contract in excess of $25,000 dollars will be expected to abide by the following provisions:

1. The contractor will not discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, age, disability or marital status, and will undertake or continue existing programs of affirmative action to ensure that minority group members and women are afforded equal employment opportunities without discrimination. For purposes of this section, affirmative action shall mean recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation.

2. At the request of the contracting agency, the contractor shall request each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of the contractor's obligations herein.

3. The contractor shall state, in all solicitations or advertisements for employees, that, in the performance of the MWBE Threshold Contract, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status.

28.0 NON-DISCRIMINATION POLICY

In accordance with Article 15 of New York Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor agrees that neither it nor any of its subcontractors shall, by reason of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics or marital status refuse to hire or employ or to bar or to discharge from employment such individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment.

29.0 QUESTIONS

Inquiries or questions regarding this request shall be forwarded to the Purchasing Agent via e-mail. All questions will be received no later than September 25, 2026, at 2 PM. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the Purchasing Office will receive a copy of the Addendum. Questions received after the date will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect. Questions may be forwarded to:

Maria DeBonis

OFFICE OF THE CITY COMPTROLLER

Bureau of Contracts & Procurement

City Hall 433 River St., Ste. 5001 Troy, New York 12180 Via e-mail at:

purchasing@troyny.gov

30.0 SUBMISSION

All Proposals to be considered must be received in a sealed envelope up until no later than October 7, 2026, at 11:00 AM, and shall be directed to the City of Troy, Office of the City Comptroller, Bureau of Contracts and Procurement. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly marked Professional Engineering Services -Water System Lead Service Line Inventory & Replacement on the outside front. Vendor shall submit: Three (3) total hard copies and one (1) digital version of the qualifications should be submitted.

Bureau of Contracts & Procurement City Hall

433 River St., Ste. 5001 Troy, New York 12180

Facsimile or electronic submissions will not be accepted.

The City reserves the right to reject any or all SOQ packages, or to award in whole or in part, or to waive informalities, if in its opinion, the best interest of the City will thereby be promoted.

The City assumes no responsibility or liability for costs incurred by respondents prior to an award of a contract, including costs incurred with the preparation and submission of SOQ packages in accordance with this RFQ.

NON- COLLUSION CLAUSE

Pursuant to Section 103-D of the General Municipal Law of the State of New York.

(a) By submission of this bid or proposal, each bidder or proposer and each person signing on behalf of any bidder or proposer certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid or proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purposes of restricting competition, as to any matter relation to such prices with any other bidder or proposer or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this bid or proposal have not been knowingly disclosed by the bidder or proposer and will not knowingly be disclosed by the bidder or proposer prior to opening, directly or indirectly, to any bidder or proposer or to any competitor; and

(3) No attempt has been made or will be made by the bidder or proposer to induce any other persons, partnership or corporation to submit or not to submit a bid or proposal for the purpose of restricting competition.

(b) A bid or proposal shall not be considered for award nor shall any award be made where (a) (1) (2) or

(3) above have not been complied with; provided however, that if any bidder cannot make the foregoing certification, the bidder or proposer shall so state and shall furnish with the bid or proposal a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid or proposal shall not be considered for award not shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid or proposal is made or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder or proposer (a) has published price lists, rates, or tariffs covering items being procured,

(b) has informed prospective customers of proposed or pending publications of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid or proposed, does not constitute, without more, a disclosure within the meaning of subparagraph one (1).

(c) Any bid or proposal hereafter made to any political subdivision of the state or any public department, agency, or official thereof by a corporation bidder or proposer for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulations, or local law, and where such bid or proposal contains the certification referred to in the sub-division one of this section, shall be deemed to have been authorized by the Board of Directors or the bidder or proposer, and such authorization shall be deemed to include the signing and submission of the bid or proposal and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

(Signature)

(Title)

RESPONDENT INFORMATION

Name/Address of Company Submitting Qualifications

Authorized Representative Submitting Qualifications

Name

Title

Signature

Contact Information

Office:

Mobile:

Fax:

Email:

Mailing: