RFQ PR15353559-V3_Box Truck U.S. Consulate General, Peshawar.pdf

U.S. Consulate General, Peshawar, Pakistan

To: Potential Offeror

From: Contracting Officer U.S. Consulate General 11 Hospital Road Peshawar

E-mail:

PeshawarBids@state.gov Phone: 92-91-5268815

Subject: Request for Quotation to Supply Box Truck

June 24, 2025

RFQ No: PR15353559-V3

1. Item/Service Description:

The U.S. Consulate General, Peshawar has an opportunity for the Open Market Contractors to participate in bidding for the Brand-New Box Truck. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors, will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline, Friday, June 27, 2025. The vendors dealing in the similar trade are encouraged to participate in this solicitation.

Line Item#

Description Quantity Unit

Box Truck

• Engine 4400cc 4 Cylinder Diesel Engine having box (container, with hydraulic tail gate) of 16’ long, 7’ wide and 6’ high, Power Steering, Exhaust break, Automatic gear shift , Air-Conditioned Cabin, Central locking doors, Power windows, Tool kit, back view camera and White in color.

• Right Hand Drive (RHD) approximately 5-ton diesel dedicated box truck.

• Cargo space should be a 16' long x 7' wide

01 Each mailto:PeshawarBids@state.gov https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=jfd x 6' high constructed of Corten steel (similar to shipping containers) floor, walls, and roof (see as under).

• The cargo box should also contain a wall mounted cargo securing system similar to E-Track.

• The lift gate should be rail type with a minimum capacity of 2000lbs.

• Underbody should have a toolbox with the capability of carrying emergency roadside kit, tire changing equipment (tire iron & jack), as well as load safety straps.

Detailed Specification attached in Annex A, appended below this RFQ.

Estimated transportation & handling charges till U.S. Consulate Compound, Peshawar Post

Lump sum

All prices stated must be firm- fixed prices and include all related costs. No additional costs will be accepted during the agreement period.

2. Quote Submission Due Date:

The quotation must be submitted electronically with subject line "Quotation for RFQ# PR15353559 “Supply of Box Truck” and must be received on or before Close of business (COB) Friday, June 27, 2025. No quotation will be accepted after the deadline. The quote are required to be submitted via email to PeshawarBids@state.gov

For your quote to be considered, must submit the following documentation:

3. Requirements:

The quotes to be prepared on company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid SAM Registration, for Pakistani Firms: registered company with an active NTN.

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

Please provide reference of our Request Number PR15353559-V3 in all your correspondence regarding this request for price quotation

d. The U.S Mission under Vienna Convention is tax exempted hence will not deduct nor pay any taxes. Taxed invoice will be submitted as a request to the Ministry of Foreign Affairs, Pakistan for issuance of tax exemptions.

e. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

4. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Consulate Financial Management Office and satisfactory completion of work/delivery of acceptable items.

Invoices must be routed to:

Peshawar, FMC Invoices Peshawarfinance@state.gov Peshawar Procurement: PeshawarBids@state.gov mailto:PeshawarBids@state.gov mailto:Peshawarfinance@state.gov mailto:PeshawarBids@state.gov

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 180 days after receiving the PO. The vendor will deliver the vehicle at Peshawar Consulate.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

5. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

5.203(a)(1) The contracting officer may establish a shorter period for issuance of the solicitation for commercial products and commercial services

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel

(if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

6. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

(End)

Annex A

ENGINE

Drive 4 x 2 Gross vehicle Weight (GVW) Kg 8800

Engine Type

4HF1

4 Cycle, OHC, Direct Injection, Water Cooled

No. of Cyliner 4 Displacement (cc) 4334 Max. Output PS/rpm 120/3200 Max. Torque kgm/rpm 29/1800

CHASSIS

Clutch Type Dry Single Plate with diaphragm spring, Hydraulic Control

Transmission Type MYY5T - Manual (5+1) with Synchronizers, OD

Final Gear Type Single Reduction Hypoid Gear Brakes Service Power Vacuum Servo Assisted

Hydraulic Dual Circuit Parking Mechanical Expanded Type at

Rear of Transmission Auxiliary Exhaust brake electro-vacuum control

Steering Type Recirculation Ball Nut Type with Integral Power assisted

Axle Front Type Reverse Elliot I Beam Rear Type Banjo, Fully Floating

Suspension Front Semi-elliptical Steel Leaf Spring, Hydraulic

Double acting Telescopic Shock Absorber Rear Frame Type Ladder Type Channel Section

With Full Double Frame

Wheels & Tires Size 7.50 x 16 - 14 PR

No.of tyres 7 including 1 spare tyre Electrical System

Battery 2 x 12 v Alternator 24v/60 A

Fuel Tank Capacity 100 Litres

Cab Type All Steel Tiltable Cab

Capacity 1 Driver & 2 Passengers Paint E.D. Paint (Electro Deposit)

CHASSIS DIMENSION

GVW (kg) 8800 Wheel Base

(WB)

Overall Length

(OAL)

Overall Width

(OW

Overall Height

(OH

6ft

Tread (AW/CW) 1665/1525 Overhang

(FOH/ROH

1085/1710

Body Length 16ft