RFQ-P027-29 Design Services Pulaski.pdf

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City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFQ/P027-29 ARCHITECTURAL AND ENGINEERING

SERVICES FOR THE NEW PULASKI SCHOOL

Project ID: RFQ/P027-29

RELEASE DATE: September 23, 2026

RESPONSE DEADLINE: October 22, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFQ/P027-29

Title: RFQ/P027-29 Architectural and Engineering Services for the New Pulaski School

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. SCOPE OF SERVICES

4. EVALUATIONS/QUALIFICATIONS

5. VENDOR SUBMISSION FORMS

Attachments:

A - Exhibit A - Scope of Services

B - B101-2017 - Pulaski Agreement Draft

C - Insurance Requirements

F - Exhibit F - Conditional Partial Release & Waiver of Liens

G - Exhibit G - Final Release & Waiver of Liens

H - Exhibit H - Architect Deliverables

I - Environmental Reports - Phase_I_Jan2026

J - Environmental Reports - Phase_II-Limited_Phase_III_ESA_6-16-2016

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS/PROPOSALS

The City of Meriden is accepting electronic qualifications for:

RFQ/P027-29 Architectural and Engineering Services for the New Pulaski School

The City of Meriden is requesting qualifications/proposals from qualified firms to provide comprehensive design services to the

Meriden Public School District (the “District”), the School Building Committee (the “SBC”) and City, in connection with the planning, design, construction, and closeout of a project for the construction of the new Casimir Pulaski Elementary School and grounds (the “Project”) at 1 King Place, Meriden, Connecticut 06451 (the “Property”). The selected firm will be the prime design professional engaged by the City for the Project (the “Architect”). This solicitation is both a request for qualifications and a request for proposals (“RFQ/RFP”).

Proposals with qualifications shall be submitted as electronic responses per specifications obtained via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of Administrative

Services website (https://webprocure.proactiscloud.com).

The comprehensive design services (the “Services”) to be performed and provided by the Architect are described in the Scope of Services and Exhibit A of this RFQ/RFP, and will generally include services furnished to the City and the SBC, the District, the Meriden Board of Education, and the District Superintendent, for the planning, design, procurement, implementation, construction, and closeout of the Project consistent with the requirements of the State of Connecticut through the Connecticut

Department of Administrative Services (“CTDAS”) which is anticipated to provide a school construction grant to the District.

Proposals/Qualifications may be received up to but not later than 11:00 am, Thursday, October 22, 2026 via the City eProcurement Portal. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties.

Responses will be locked and digitally encrypted until the submission deadline passes.

Proposers must follow the process in the “Proposals” menu on the City eProcurement Portal for the RFQ/RFP in submitting a response to the RFQ and a separate response to the RFP, both in accordance with the requirements set forth in the Instructions to Proposers. Submissions must be submitted as separate electronic PDF files, each with a filename indicating the name of the

Proposer, and the words, as applicable: “RFQ Response - RFQ/P027-29 New Pulaski School 10/22/2026 11:00 a.m.” or “RFP

Response - RFQ/P027-29 New Pulaski School 10/22/2026 11:00 a.m.”

Neither the Fee Proposal Form nor fee or hourly rate information shall be included with any qualifications submission in response to the RFQ and may only be included in the Proposer’s PDF file containing their proposal in response to the Request for Proposals. Submissions received later than the time and date specified will not be considered. After Submissions have been opened by the City, no Proposal may be modified or withdrawn for ninety (90) days after the date Submissions were opened.

A Mandatory Pre-Proposal Meeting will be held on Thursday, October 1, 2026, 10:00 am at 1 King Place, Meriden, CT

06451.

Any questions and requests for information concerning this solicitation shall be submitted only electronically to the City of

Meriden Purchasing Department through the City eProcurement Portal for the RFQ/RFP at https://procurement.opengov.com/portal/meridenct, no later than October 15, 2026 at 4:00pm. Under no circumstances will the

City respond to non-written questions or requests for information.

No Proposer or prospective Proposer shall have any contact or communication with any member of the City, the SBC, District, or Meriden Board of Education officer, representative, employee, or member of any board, commission or committee, regarding this procurement during the pendency of this procurement, except as expressly provided and permitted in this RFQ/RFP and the

Instructions to Proposers. Failure to comply with these conditions will result in the disqualification of a noncomplying Proposer.

https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

The consulting firm will be required to provide any necessary survey and environmental documents. Firms responding to this request should be of adequate size and sufficiently staffed to perform the assignments briefly described herein.

The consulting firm will be evaluated and selected based on and technical competence, qualifications of staff, the capacity and capability to perform the work required, past record performance, knowledge of Federal, State, and Municipal procedures and proposed rates and fees. The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of

Meriden. No proposer may withdraw its proposal within ninety (90) days of the date of the opening.

The City reserves the right to: amend or withdraw this RFQ/RFP for any reason; to accept or reject any or all qualifications or proposals submitted; to waive any irregularities, informalities or technical or non-material omissions or deficiencies in any such submission(s); and make such award (or make no award) of a contract in connection with this RFQ/RFP, all as determined by the City, in its discretion, to be in the best interest of the City and District. Submissions, including qualifications submissions and/or proposals, may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incompleteness. Submitted qualifications or submitted proposals may also be rejected if, in the opinion of the City, the same do not meet the standard of quality established by this RFQ/RFP. Any or all Submissions of qualifications and/or proposals may be rejected if there is any reason to believe that collusion exists among two or more parties who submit qualifications and proposals. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the City to reject any and all qualifications or proposals submitted, in whole or in part.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: September 23, 2026

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden (the “City”) is requesting qualifications/proposals from qualified firms to provide comprehensive design services to the Meriden Public School District (the “District”), the School Building

Committee (the “SBC”) and City, in connection with the planning, design, construction, and closeout of a project for the construction of the new Casimir Pulaski Elementary School and grounds (the “Project”) at 1

King Place, Meriden, Connecticut 06451 (the “Property”). The selected firm will be the prime design professional engaged by the City for the Project (the “Architect”). This solicitation is both a request for qualifications and a request for proposals (“RFQ/RFP”).

The comprehensive design services (the “Services”) to be performed and provided by the Architect are described in the Instructions to Proposers and Exhibit A of this RFQ/RFP, and will generally include services furnished to the City and the SBC, the District, the Meriden Board of Education, and the District

Superintendent, for the planning, design, procurement, implementation, construction, and closeout of the Project consistent with the requirements of the State of Connecticut through the Connecticut Department of

Administrative Services (“CTDAS”) which is anticipated to provide a school construction grant to the District.

2. TIMELINE

Release Project Date: September 23, 2026

Pre-Proposal Meeting (Mandatory): October 1, 2026, 10:00am

1 King Place Meriden, CT 06451

Question Submission Deadline: October 15, 2026, 4:00pm

Response Submission Deadline: October 22, 2026, 11:00am

Interviews: November 5, 2026

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of proposals. Please submit electronic responses via the

City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement

Portal, responses will be locked and digitally encrypted until the submission deadline passes. Proposals are due for submission no later than 11:00 am, Thursday, October 22, 2026.

4. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted in two sealed parts: Qualifications (RFQ Response); Part A and

Fees/Proposal (RFP Response); Part B.

B. Proposals must be made out and signed in the corporate, or other, name of Proposer, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of Proposals received later than the date and time set forth in the proposal opening will not be considered.

5. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposals to receive any such addenda shall not relieve any proposals from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

6. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP/RFQ. The Purchasing

Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal/Qualifications requirements; and to negotiate a contract with the Consultant(s).

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful

Proposer.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, firm, or corporation in the submission of the proposal/qualifications.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONSULTANT

The Agreement for the work will be via Purchase Order and AIA B101-2017 - Pulaski Agreement (Exhibit B).

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

13. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

14. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

15. INSURANCE

The successful consultant shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

16. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

17. TERMS AND CONDITIONS

The selected consultants must have the capability to provide the City of Meriden with expertise in performing other functions, such as, but not limited to, preparation of permit applications, liaison functions and clerical assistance. The following are some potential services which the selected Consultant may be required to provide.

It is also understood that the selected consultant will be required to complete all direct or indirect responsibilities associated with the assigned task so that the intent and desired goal of the City can be achieved.

These services may include, without limitation, reviewing drawings and specifications, providing individuals or sub-consultants with specialized knowledge, assisting in the preparation of legal proceedings, appearance before

Courts or Commissions, providing expert opinions, or conclusions as well as performing investigations of technical matters.

SCOPE OF SERVICES

PROJECT INFORMATION/EXPECTATION

1. Architectural/Engineering Design Scope of Services

The design team shall provide any and all services required in satisfaction of the Educational Specifications, Owner/Architect Agreement, Deliverables of the Architect and the following Scope of Services description, whether or not specifically delineated in those referenced documents.

Project Administration and Management Services

• Project Administration services including:

o Consultation o Research o Conferences o Communications o Travel Time o Progress Reports o Direction of the work of in-house architectural personnel

• Disciplines Coordination/Document Checking o Coordination of the architect’s work and the work of engineering and other disciplines involved in the project o Review and checking of documents prepared for the project by the architect and the architect’s consultants

• Agency Consulting/Review/Approval o DAS/OGA Process (with multiple construction phase reviews) o Agency Consultations o Research of critical applicable regulations o Preparation of written and graphical explanatory materials o Appearances on the Owners behalf at agency and community meetings o School Building Committee meetings o Planning boards o User Organizations

• Owner Supplied Data Coordination, including:

o Review and coordination of data furnished for the project as a responsibility of the Owner o Assistance in establishing criteria o Assistance in obtaining data, including documentation of existing conditions

• Schedule Development/Monitoring Services, including:

o Establishment of initial schedule for architectural services, decision making, design, documentation, contracting and construction based on determination of scope of Architectural services o Review and update of previously established schedules during subsequent phases

• Presentation services consisting of presentations and recommendations by the architect to the following client representatives:

o Owner o Building Committee o Staff Committees o User Groups

Pre-Design Services

• Programming Services consisting of consultation to establish and document the following detailed requirements for the project:

o Review of defined Educational Specification o Site Utilization Plan o Programming, development of defined educational space o Design objectives, limitations and criteria o Development of initial approximate gross facility areas and space requirements o Space relations o Flexibility and expandability o Special equipment and systems o Site requirements o Operating procedure o Security criteria o Communications relationships o Assisting the Program Manager with review of and updates to District design standards and guidelines

• Space Schematics/Flow Diagrams consisting of diagrammatic studies and pertinent descriptive text for:

o Conversion of programmed requirements to net area requirements o Internal functions o Human, vehicular and material flow patterns o General space allocations o Analysis of operating functions o Adjacencies o Special facilities and functions o Flexibility and expandability

Site Development Services

• Site Analysis consisting of:

o On site observations o Movement systems, traffic and parking studies o Topography analysis o Analysis of deed, zoning and other legal restrictions o Overall site analysis

• Site development planning consisting of site analysis, and preparation and comparative evaluations of the site plan based on:

o Movement systems, circulation and parking o Utilities systems o Surface and subsurface conditions o Landscape concepts and forms o Land utilization o Facilities phasing o Development phasing o Vegetation o Slope analysis o Landscape forms and materials

• Onsite utility studies consisting:

o Electrical service and distribution o Gas service and distribution o Water supply and distribution o Site drainage o Sanitary sewer collection and disposal o Storm water collection and disposal o Fire systems o Emergency systems o Security o Pollution control o Site illumination o Communication systems

• Off-site utilities studies consisting of:

o Confirmation of location, size and adequacy of utilities servicing the site o Determination of requirements for upgrades to utilities o Planning for off-site utility extensions and facilities o Design of off-site utility extensions and facilities

• Geotechnical engineering services, including, but limited to:

o Reports and appropriate professional recommendations

• Site environmental services including:

o Review of provided Phase I ESA o Performance of Phase II ESA

• Site surveying services including:

o Furnishing a survey by a licensed surveyor, describing physical characteristics, legal limitations, and utility locations for the site of the project, including a written legal description of the site

Architectural Design/Documentation:

• During the Schematic Design Phase, responding to program requirements and preparing:

o Review of Owner’s Program and Budget.

o Conceptual site and building plans o Preliminary building sections, elevations and wall sections o Outline specification of building systems and materials.

o Development of approximate dimensions, areas and volumes.

o Perspective sketch(es) o Development of a professional cost estimate (by consultant)

• During the Design Development Phase: Continued development and expansion of architectural

Schematic Design Documents to establish the final scope, relationships, forms, size and appearance of the Project through:

o Plans, sections and elevations o Typical construction details o Final materials selection o Equipment and preliminary furniture layouts o Provide a full color artistic rendering or color computer generated rendering o Development of a professional cost estimate (by consultant)

• During the Contract Documents Phase: Preparation of Documents based on approved Design

Development Documents setting forth in detail the architectural construction requirements for the

Project.

o Development of a professional cost estimate (by consultant)

Structural Design/Documentation:

• During the Schematic Design Phase consisting of recommendations regarding basic structural materials and systems, analyses, and development of conceptual design solutions for:

o A predetermined structural system o Alternate structural systems

• During the Design Development Phase consisting of continued development of the specific structural system(s) and Schematic Design Documents in sufficient detail to establish.

o Basic structural system and dimensions o Final structural design criteria o Foundation design criteria o Preliminary sizing of major structural components o Critical coordination clearances o Outline Specifications or materials lists.

• During the Contract Documents Phase consisting of preparation of final structural engineering calculations, Drawings and Specifications based on approved Design Developments Documents, setting forth in detail the structural construction requirements for the Project.

Mechanical Design/Documentation:

• During the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment, and development of conceptual design solutions for:

o Energy sources(s) o Energy conservation o Heating and ventilation o Air conditioning o Plumbing o Fire protection o General space requirements.

• During the Design Development Phase consisting of continued development and expansion of mechanical Schematic Design Documents and development of outline Specifications or materials lists to establish:

o Approximate equipment sizes and capacities o Preliminary equipment layouts o Required space for equipment o Required chases and clearances o Acoustical and vibration control o Visual impacts o Energy conservation measures.

• During the Contract Documents Phase consisting of preparation of final mechanical engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the mechanical construction requirements for the Project.

Electrical Design/Documentation:

• During the Schematic Design Phase consisting of consideration of alternate systems, recommendations regarding basic electrical materials, systems and equipment, analyses, and development of conceptual solutions for:

o Power service and distribution o Lighting o Telephones o Fire detection and alarms o Security systems o Electronic communications o Special electrical systems o General space requirements

• During the Design Development Phase consisting of continued development and expansion of electrical

Schematic Design Documents and development of outline Specifications or materials lists to establish:

o Criteria for lighting, electrical and communications systems o Approximate sizes and capacities of major components o Preliminary equipment layouts o Required space for equipment o Required chases and clearances.

• During the Contract Documents Phase consisting of preparation of final electrical engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the electrical requirements for the Project.

Civil Design/Documentation:

• During the Schematic Design Phase consisting of consideration of alternate materials and systems and development of conceptual design solutions for:

o On-site utility systems o Fire protection systems o Drainage systems o Paving.

• During the Design Development Phase consisting of continued development and expansion of civil

Schematic Design Documents and development of outline Specifications or materials lists to establish the final scope of and preliminary details for on-site civil engineering work.

• During the Contract Documents Phase consisting of preparation of final civil engineering calculations, Drawings and Specifications based on approved Design Development Document, setting forth in detail the civil construction requirements for the Project.

Landscape Design/Documentation:

• During the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment and development of conceptual design solutions for landforms, lawns, playscapes and plantings based on program requirements, physical site characteristics, design objectives and environmental determinants.

• During the Design Development Phase consisting of continued development and expansion of landscape

Schematic Design Documents and development of outline Specifications or materials lists to establish final scope and preliminary details for landscape work.

• During the Contract Documents Phase consisting of preparation of Drawings and Specifications based on approved Design Development Documents, setting forth in detail the landscape requirements for the

Project.

Interior Design/Documentation:

• During the Schematic Design Phase consisting of space allocation and utilization plans based on functional relationships, consideration of alternate materials, systems and equipment and development of conceptual design solutions for architectural, mechanical, electrical and equipment requirements in order to establish:

o Partition locations o Furniture and equipment layouts o Types and qualities of finishes for materials and furniture, furnishings and equipment o Cost estimates for furniture, fixtures and equipment

• During the Design Development Phase consisting of continued development and expansion of interior

Schematic Design Documents and development of outline Specifications or materials lists to establish final scope and preliminary details relative to:

o Interior construction of the Project o Special interior design features o Furniture, furnishings and equipment selections o Materials, finishes and colors o Cost estimates for furniture, fixtures and equipment

• During the Contract Documents Phase consisting of preparation of Drawings, Specifications and other documents based on approved Design Development Documents, setting forth in detail the requirements for interior construction and for furniture, furnishings and equipment for the Project including final cost estimates.

Renewable Energy Source

• Research and Development of Renewable Energy Technology. Based on the project design, location, function and all proven technology, the project team shall:

o Research and recommend whether a Renewable Energy Source technology should be incorporated in the project o If approved, such technology shall be developed beginning in the schematic design phase for complete integration and coordination of building systems.

Environmental Design/Documentation:

• If required, perform site Phase III ESA (remediation design)

• As required, document abatement of hazardous building materials

Special Design/Documentation, including:

• Preparation and coordination of special Drawings and Specifications for obtaining bids or prices on alternate subdivisions of the Work.

• Preparation and coordination of special Drawings and Specifications for obtaining alternate bids or prices on changes in the scope of the Work.

• Preparation and coordination of Drawings, Specifications, Bidding Documents and schedules for out-of-sequence bidding or pricing of subdivisions of the Work.

• Preparation and coordination of Drawings, Specifications and Bidding Documents for multiple prime contracts for subdivisions for the Work.

Bidding Services

• Bidding Materials services consisting of organizing and handling Bidding Documents for:

o Coordination o Reproduction masters o Completeness review

• Addenda services consisting of preparation and distribution of Addenda as may be required during bidding or negotiation and including supplementary Drawings, Specifications, instructions and notice(s) of changes in the bidding schedule and procedure.

• Bidding services consisting of:

o Participation in pre-bid conferences o Responses to questions from Bidders or proposers and clarifications or interpretations of the Bidding

Documents o Attendance at bid opening(s) o Contractor scope review meetings o Review and final approval of materials as required for Value Engineering or material substitution

• Conformed Documents:

o If, in the opinion of the Owner, substantial revisions to or clarifications of the Construction

Documents have occurred through responses to Plan Review comments, RFI and/or Addenda, the

Architect shall produce a conformed set of documents from which the Construction Manager can construct the project.

Contract Administration Services

• Submittal Services consisting of:

o Processing of submittals, including receipt, review and appropriate action on Shop Drawings, Product Data, Samples and other submittals required by the Contract Documents o Distribution of submittals to Owner, Contractor and/or Architect’s field representative as required o Related communications.

o Observation Services consisting of visits to the site at intervals appropriate to the stage of the work or as otherwise agreed by the Owner and Architect in writing to become generally familiar with the progress and quality of the Work completed and to determine in general if the Work when completed will be in accordance with Contract Documents; preparing related reports and communications.

Supplemental Documentation services consisting of:

• Preparation, reproduction and distribution of supplemental Drawings, Specifications and interpretations in response to requests for clarification by Contractor(s) or the Owner

• Forwarding Owner’s instructions and providing guidance to the Contractor(s) on the Owner’s behalf relative to changed requirements and schedule revisions.

Quotation Request/Change Orders consisting of:

• Preparation, reproductions and distribution of Drawings and Specifications to describe Work to be added, deleted or modified

• Review and approval of proposals from Contractor(s) for reasonableness of quantities and costs of labor and materials

• Review and recommendations relative to changes in time for Substantial Completion.

Contract Cost Accounting services consisting of:

• Evaluation of Applications for Payment and certification thereof.

Management Information Systems (MIS)

• The Construction Manager shall utilize a MIS to establish communication between the Owner, Design

Professionals, Construction Manager and other parties on the project. Specific reporting requirements shall be as directed by the Program Manager. As part of the MIS, the Program Manager has established procedures for reporting, communications and administration during the design phase. The use of the

MIS is a requirement of the project.

Furniture, Furnishings and Equipment (FF&E):

• Prepare inventory of existing FF&E items to be considered for reuse

• Develop FF&E design concept and alternates, identifying type and quantity of items

• Prepare biddable plans and item lists, with required estimates, for owner and State approval processes.

Manage bidding of items with assistance of the Program Manager. Scope shall include: classroom and kitchen/cafeteria smallwares; maintenance equipment; physical education equipment; science and other specialty room equipment

• Provide Procurement Assistance and Installation Coordination including on-site representation for all delivery/installation work

• Review of final placement and inspection for damage, quality, assembly and function to determine that furniture, furnishings and equipment are in accordance with the requirements of the Contract

Documents.

Interpretations and Decisions consisting of:

• Review of claims, disputes or other matters between the Owner and Contractor relating to the execution or progress of the Work as provided in the Contract Documents

• Rendering written decisions within a reasonable time.

• Project Closeout services initiated upon notice from the Contractor(s) that the Work, or a designated portion thereof which is acceptable to the Owner, is sufficiently complete, in accordance with the

Contract Documents, to permit occupancy or utilization for the use for which it is intended, and consisting of:

o A detailed inspection with the Owner’s representative for conformity of the Work to the Contract

Documents to verify the list submitted by the Contractor(s) of items to be completed or corrected o Determination of the amounts to be withheld until final completion o Inspection(s) upon notice by the Contractor(s) that the Work is ready for final inspection and acceptance o Notification to Owner and Contractor(s) of the deficiencies found in f follow-up inspection(s), if any.

o Final inspection with the Owner’s representative to verify final completion of the Work o Issuance of final Certificate(s) for Payment.

Related Technical Services

• Special Studies consisting of investigation, research and analysis of the Owner’s special requirements for the Project and documentation of findings, conclusions and recommendations for:

• Providing special studies for the project such as analyzing acoustical or lighting requirements, record retention, communications and security systems.

• Special Furnishings Design services relating to Architect-designed special furnishings and/or equipment incorporated into or provided for the Project and consisting of:

o Design and documentation o Specifications or standards o Furniture, Furnishings and Equipment Services relating to equipment and furnishings not incorporated into the construction of the Project and consisting of:

o Establishment of needs and criteria o Preparation of requirements, Specifications and bidding or purchasing procedures.

o Special Discipline Consultation, consisting of retaining, directing and coordinating the work of special disciplines consultants identified from the following list, whose specialized training, experience and knowledge relative to specific elements and features of the Project are required for the Project:

▪ Acoustics

▪ Food Services

▪ Audio-Visual (with MHIS)

▪ Life Safety

▪ Code Interpretation

▪ Lighting

▪ Communications

▪ Soils/Foundation

▪ Computer Technology (with MHIS)

▪ Space Planning

▪ Concrete

▪ Specifications

▪ Elevators/Escalators

▪ Fire Protection

▪ Traffic/Parking

▪ Safety/Security

Graphic Design Services consisting of:

• Design and selection of interior and exterior signs and identifying symbols

• Materials and color selections and coordination

• Documentation of requirements for procurement of graphics work

Value Analysis:

• Value Analysis consisting of the review during design phases of the cost, quality and time influences of proposed building materials, systems and construction methods relative to design objectives in order to identify options for obtaining value for the Owner.

Commissioning Support:

• Commissioning Support consisting of, at a minimum, collaboration and coordination with the Owner’s

Commissioning Agent (CxA), Provide documents, review calculations and specifications and otherwise participate in the review of the design and documents. Correct deficiencies, provide supplemental documents and/or information and participate in the start up and closeout portions of the project in a manner at least as comprehensively as if no CxA were involved.

Demolition Services consisting of:

• Preparation of Contract Documents for demolition and selective demolition of existing structures.

Environmental Monitoring Services consisting of:

• Monitoring of soils remediation work

• Monitoring of abatement work

POST-CONTRACT SERVICES

Start-Up Assistance consisting of:

• On-site assistance in the operation of building systems during initial occupancy.

• Assistance in the training of the Owner’s operation and maintenance personnel in proper operations, schedules and procedures.

• Administration and coordination of remedial work by the Contractor(s) after final completion.

Record Drawing services consisting of:

• Making arrangements for obtaining from Contractor(s) information it the form of marked-up prints, drawings and other data certified by them on changes made during performance of the Work

• Review of general accuracy of information submitted and certified by the Contractor(s)

• Preparation of record drawings, based on certified information furnished by the Contractor(s)

• Transmittal of record drawings and general data, appropriately identified, to the Owner and others as directed.

Warranty Review consisting of:

• Consultation and recommendation to the Owner during the duration of warranties in connections with inadequate performance of materials, systems and equipment under warranty.

EVALUATIONS/QUALIFICATIONS

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications of the individual or Firm/Cost

Proposal Points Based 30

(30% of Total)

2. Demonstrated ability of key personnel and construction management experience.

Points Based 20

(20% of Total)

3. Similar projects completed within past five

(5) years.

Points Based 20

(20% of Total)

4. References of past clients. Points Based 10 (10% of Total)

5. Financial responsibility and stability Points Based 20 (20% of Total)

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload. MUST BE Notarized and Stamped/Sealed.

• Non-Collusive_Bid_Statement...

*Response required

2. RFQ RESPONSE*

Do NOT provide pricing information here!

*Response required

3. RFP RESPONSE*

*Response required

4. Additional Information https://government-project.s3.us-west-2.amazonaws.com/196784/702c7dfa-5aaa-4f75-8268-1eb67e4e69da_Non-Collusive_Bid_Statement.pdf