RFQ No. 70RSAT26Q00000044_SMA_NUSTL.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

70RSAT26Q00000044

DHS S&T

245 Murray Lane Building 410 Washington DC 20528

SCI&TECH ACQ DIV(70RSAT)

U.S. Dept. of Homeland Security Office of Procurement Operations Science and Technology Acquisition Division Springfield VA 20598

08/27/2026 1600 ES

Frances Gray 202-601-9750

70RSAT 100.00

561621

$25

08/24/2026

S&T MURRAY LANE

This is a Request for Quotation (RFQ) to procure a Service Maintenance Agreement (SMA) for physical security systems (Access Control, Closed-Circuit Television (CCTV) and Intrusion

Detection) for the Department of Homeland

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Security (DHS), Office of Procurement

Operations (OPO), Science and Technology

Acquisition Division (S&TAD) on behalf of the

Office of National Laboratories (ONL), National

Urban Security Technology Laboratory (NUSTL).

1. The Government contemplates award of a firm-fixed-price contract resulting from this solicitation. This acquisition is being conducted using FAR Part 12, Acquisition of

Commercial Products and Commercial Services, and is set aside for small business concerns in accordance with RFO FAR 19.104-1(a).

2. The offeror is instructed to provide pricing for the CLINs listed below in accordance with

Attachment 1, Statement of Work and Attachment

1A, Equipment List. The anticipated period of performance is a 12-month base period with four

(4) 12-month option periods.

3. The Offeror shall submit proof with its quotation/offer that it is authorized by the original equipment manufacturers to provide the maintenance and support services required under this solicitation. Acceptable proof may include a current authorization letter, maintenance provider agreement, support provider agreement, reseller/distributor/partner agreement, or other written confirmation from the original

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

equipment manufacturers. Failure to provide acceptable proof may render the quotation/offer technically unacceptable and ineligible for award.

4. Evaluation and Basis of Award: The

Government intends to award a contract for the required SMA to the responsible offeror whose quotation/offer is technically acceptable and represents the lowest evaluated price.

5. All questions must be submitted by Noon, EDT, August 25, 2026 to the Contract

Specialist, Frances Gray, at frances.gray@hq.dhs.gov and the Contracting

Officer, Jason Rios, at jason.rios@hq.dhs.gov.

Responses to this RFQ must be submitted no later than 4:00pm, EDT, on August 27, 2026, to the Contract Specialist and Contracting

Officer.

Attachments:

Attachment 1 - Statement of Work (5 pages)

Attachment 1A – Equipment List (1 page)

Attachment 2- Clauses (24 pages)

0001 Base Period- Annual Preventative Service

Maintenance

Labor/Travel

Contract Type: FFP

Period of Performance- 09/09/2026 - 09/08/2027

1001 Option Period 1- Preventative Service

Maintenance

Labor/Travel

Contract Type: FFP

Period of Performance- 09/09/2027 - 09/08/2028

(Option Line Item)

2001 Option Period 2- Preventative Service

Maintenance

Labor/Travel

Contract Type: FFP

Period of Performance- 09/09/2028 - 09/08/2029

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

(Option Line Item)

3001 Option Period 3- Preventative Service

Maintenance

Labor/Travel

Contract Type: FFP

Period of Performance- 09/09/2029 - 09/08/2030

(Option Line Item)

4001 Option Period 4- Preventative Service

Maintenance

Labor/Travel

Contract Type: FFP

Period of Performance- 09/09/2030 - 09/08/2031

(Option Line Item)

Attachment 1 Statement of Work

Request For Quotation (RFQ) No. 70RSAT26Q00000044

United States Department of Homeland Security

National Urban Security Technology Laboratory

Administration Division

Statement of Work for

Service Maintenance Agreement for

Access Control, CCTV and Intrusion Detection Systems

1. SCOPE

The scope of work for this requirement calls for a one-year base with four (4) one-year options

Firm Fixed Price (FFP) Service Maintenance Agreement (SMA) for the existing physical security systems (Access Control, Closed-Circuit Television (CCTV) and Intrusion Detection) at the

United States Department of Homeland Security (DHS) National Urban Security Technology

Laboratory (NUSTL).

2. PLACE OF PERFORMANCE

All services shall be performed at the:

United States Department of Homeland Security

National Urban Security Technology Laboratory

201 Varick Street, Suite 900

New York, NY 10014

The facility is accessible Monday through Friday, from 8:00 a.m. to 5:00 p.m., excluding federal holidays. The Contractor must obtain written approval from DHS prior to gaining access to the facility and performing any services outside of the core working days and hours.

3. SYSTEMS AND EQUIPMENT TO BE COVERED

The existing physical security systems (Access Control, Closed-Circuit Television (CCTV) and

Intrusion Detection), manufactured primarily by Lenel Systems International, videoNEXT, and

Bosch are as follows:

• Lenel OnGuard associated field hardware including Intelligent System Controllers, Reader

Interface Modules, alarm input boards, relay output boards, card readers, electrified locking devices, sensors, request to exit devices, electrified locking hardware, media converters, and any associated cabling;

• Bosch Intrusion Detection System Hardware;

• Video monitoring and recording systems end to end (camera to display monitor and all devices, cabling and peripherals in between); videoNEXT covers server issues.

• Lockmasters LKM and CDX series locking hardware;

• Von Duprin Locksets.

Documentation and drawings for these systems are considered Sensitive but Unclassified/For

Official Use Only (SBU/FOUO).

Statement of Work

A detailed inventory of the equipment for these systems is as listed in Attachment 1A. All parts are covered as part of this agreement. Any warranties come from the Original Equipment

Manufacturers (OEMs).

Any software and enterprise system solution corresponding to this equipment is operated and maintained offsite by DHS. Therefore, software support is excluded from this agreement. For informational purposes only, the following software is in use:

• Microsoft Windows operating system.

• Lenel OnGuard 8.2 Id Credential System, United Technologies version 8.2.932.0;

4. SERVICES

This Firm Fixed Price (FFP) agreement shall cover all electronic security and mechanical hardware and all associated labor. All services shall be performed in a workmanlike manner and subject to inspection, testing, and acceptance/rejection. Any non-conforming services shall be subject to re-performance or a refund in the event an unsatisfactory outcome cannot be achieved.

Response Times

Only authorized DHS personnel (NUSTL SSR and SCIF AISSO and/or the DHS Physical

Security Specialist or his/her designee) can initiate a service request either by telephone or via e-mail to the Contractor. Service response levels are defined as:

• AVERAGE with a response time is eight (8) working hours from the time of contact either by telephone or via e-mail.

• URGENT with a response time is four (4) working hours from the time of contact either by telephone or via e-mail. This is limited to six calls per year; otherwise, additional costs may apply.

• EMERGENCY with a response time is two (2) working hours from the time of contact either by telephone or via e-mail. This is limited to two calls per year; otherwise, additional costs may apply.

The Contractor shall not be responsible or liable for any damage to equipment and/or interruptions of services caused by strikes, riots, floods, acts of God, loss of communication and or other signal transmission lines, or by any event beyond the control of Contractor. The

Contractor will not be required to provide services while such interruptions continue.

Damaged/Defective Equipment and Temporary Replacement Equipment

The Contractor shall remove/disconnect defective equipment and send it out to be repaired. The

Contractor shall maintain an inventory or “pool” of loaner equipment specifically designated to help support NUSTL and the service maintenance agreement. The Contractor shall install this “instant loaner” or temporary replacement equipment within 48 hours after receipt of a service call or e-mail.

Such equipment shall remain in place until the technical issue/defect/problem has been resolved, after which the repaired replacement equipment can be installed.

Equipment and Parts Replacement- As Needed

The Contractor shall provide a current price list for the equipment list (Attachment 1A) and furnish replacement parts as needed. Replacement parts shall be furnished at prices not exceeding those in the Contractor’s current published price list, or as otherwise negotiated and agreed to in writing by the Contracting Officer. Replacement parts shall be new (not used or refurbished), free from defects in material and workmanship, and shall conform to the original equipment manufacturer’s specifications or to specifications approved in writing by the Contracting Officer.

Upon receipt of a written request from the Contracting Officer or an authorized representative, the Contractor shall deliver the required replacement part to place of performance as soon as feasible, but no later than 7 calendar days, to maintain or restore the systems. If any replacement part becomes unavailable during the period specified in paragraph (a), the Contractor shall promptly notify the Contracting Officer in writing, stating the reason for nonavailability and proposing an acceptable substitute.

Preventative Maintenance Plan

As a deliverable, the Contractor shall develop a Preventive Maintenance Plan for access control, Closed-Circuit Television (CCTV), and Intrusion Detection Systems. This plan, covering all of the equipment and mechanical hardware listed above, shall be maintained and updated by the

Contractor, and available for immediate reporting to DHS.

Semi-Annual Preventative Maintenance Inspections

In addition, the Contractor shall conduct one initial and one mid-year preventative hardware/system inspections, including the replacement of any batteries. The initial check of all existing systems components shall take place within the first week of award. The mid-year check shall take place approximately six (6) months after award. Two other preventative maintenance checks may take place within any one-year term of this agreement. Any preventative maintenance check in excess of the two required and two optional shall be considered outside of the FFP aspect of this agreement and performed on a Time and Materials (T&M) basis.

Exceptions

The services under this FFP agreement shall NOT include:

• Any software corresponding to this equipment and hardware; and

• Any damage caused by misuse, abuse, accident, disaster, fire, flood, water, wind, lightning, and Acts of God. In addition, items designed to fail in order to protect the equipment, such as power and/or lightning suppressors, are also not covered by this plan.

5. CONTRACTOR PERSONNEL

The Contractor shall provide personnel capable of the following items to perform these tasks on site. All technical staff must currently have certifications or be able to achieve certification within

90 days of contract award for those systems listed herein.

All Contractor technicians shall have a minimum of five years of experience at the professional level. An individual technician’s qualifications shall include but are not limited to:

• Extensive and thorough knowledge of the principles of electricity, electronics, complex and integrated electronics systems

• Extensive and demonstrated knowledge of the installation, maintenance, repair, overhaul, troubleshooting, and/or testing of electrical and electronic systems

• Interpreting and working from blueprints, drawings, technical manuals, handbooks and other technical documentation and ability to evaluate and correct technical problems

• Field electronic equipment installation

• Working knowledge of the National Electric Code (NEC)

• Must have sufficient technical skills to work independently

• Current Lenel 1000/2000 certification or higher.

• Experience installing, programming, and troubleshooting HID card readers and other smart card reader manufacturers’ products.

• Have in-depth technical knowledge of analog and IP digital video systems.

• Factory certified to repair LKM, X-09, and CDX-09 locks.

• Medeco Large format locks/locksets.

The Contractor shall provide approved personnel as substitute staff for planned absences. At no time shall the Contractor fail to provide at least one technician to support the service requirements defined herein without prior approval from DHS. Furthermore, at no time can a change in personnel result in a reduction of technical ability or coverage for the onsite staff.

NUSTL is a secure United States Government facility. In order to gain access to NUSTL’s office space, full-time and part-time Contractor personnel performing services under this agreement must obtain and maintain favorable DHS suitability background checks.

6. INVOICING

Invoices shall be submitted to the mailbox InvoiceSAT.Consolidation@ice.dhs.gov and copy the

Contracting Officer Representative (daina.yarusso@hq.dhs.gov) Technical Representative

(haksoo.chon@hq.dhs.gov) and the Contracting Officer (jason.rios@hq.dhs.gov).

7. POINTS OF CONTACT

Contracting Officer Representative (COR):

Daina Yarusso

Phone: (202) 740-2360

Email: daina.yarusso@hq.dhs.gov

Contract Technical Representatives:

Haksoo Chon, Security Specialist

Phone: (202) 815-3364 (mobile)

(212) 620-3664 (desk)

Email: haksoo.chon@hq.dhs.gov mailto:InvoiceSAT.Consolidation@ice.dhs.gov mailto:daina.yarusso@hq.dhs.gov mailto:haksoo.chon@hq.dhs.gov mailto:jason.rios@hq.dhs.gov mailto:daina.yarusso@hq.dhs.gov mailto:haksoo.chon@hq.dhs.gov

Louise Chan, NUSTL Administration Division Director

Phone: (202) 451-1821

Email: louise.chan@hq.dhs.gov

Contracting Officer (CO):

Jason Rios

Phone: (771) 212-8003

Email: Jason.rios@hq.dhs.gov mailto:louise.chan@hq.dhs.gov mailto:Jason.rios@hq.dhs.gov

Attachment 1A- Equipment List

Item Description Quantity

1 Hub 2SA 1

2 Lenel LNL-X4420 Intelligent System Controller 2

3 Lenel LNL-1320S3B Dual Card Reader Interface 7

4 PTH10-4DPS Transfer Hinge 2

5 32-0275-26D-CT-Z34 Housings 24

6 1035 Contact 7

7 Bosch DS150i Request to exit motion 11

8 1078 Contact 8

9 HID pivCLASS R40-H Wall Switch Reader 920NHRNEK0000C 6

10 HID pivCLASS RKCL40-P C/CL LCD Keypad Reader 923NPRTEK0032V-KIT 9

11 AL600ULACMCB - 6AMP Power Supply 5

12 ABT-12-7 12 Volt 7 Amp Batteries 11

13 Bosch B9512G (Intrusion Detection Panel, Enclosure, and Transformer) 2

14 D110 Tamper (Intrusion Detection Enclosure Tamper) 4

15 DX4020(Intrusion Detection Ethernet Adaptor) 2

16 Bosch B942 Keypad (LCD Command Center Keypad) 5

17 Bosch B208 octoPOPIT (Zone expander for Intrusion Detection Panel) 6

18 GE AP669 or Sharpshooter (Passive Infrared Motion Sensor / PIR) 16

19 LD2-007 High Security Contact DPDT 19

20 LCD Monitor 2

L9080LEU 06A Store Room Function Electrified Mortise Locks with built in rex - Grade 1 / Medeco IC

Ready

22 L9080PD O6A Store Room Function Lock set for Interior doors with no access control 10

23 L9070PD 06A Class Room Function Lock set for Interior doors with no access control 11

24 24x24x6 Enclosure with lock and key and back panel 1

25 S & G 181 Slide Locks 5

26 150 Latch Protector (if door swings outward) 13

27 99E0 Crash Bar Rim (No Trim) 5

28 LKM-7003X09 (For use on Open Storage and SCIF entrances, integrated electronic strike) 1

29 LKM962 Lockmasters Clear Dial cover 1

30 M-32 Maglocks 2

31 1” L Brackets Mag- Lock Brackets 2

32 DPDT Exit Button with built in timer 1

33 1006 Fail secure strike with kd option plate 11

34 AXIS M3085-V, Indoor Dome IP Camera 16

35 AXIS T8524, PoE+ Network Switch 1

36 AXIS T8645, PoE+ Over Coax Compact Kit 2

Attachment 2- Clauses

FAR AND HSAR CLAUSES

FEDERAL ACQUISITON REGULATION (FAR) CLAUSES

Citations to Revolutionary FAR Overhaul (RFO) Part 04, RFO Part 12, RFO Part 22, and RFO

Part 40 are citations specifically to Federal Acquisition Regulation (FAR) Class Deviation 25-19 for FAR Part 04, FAR Class Deviation 25-21, Rev. 2 for FAR Part 12, FAR Class Deviation 26-

10, Rev. 2 for FAR Part 22, and FAR Class Deviation 25-23 for FAR Part 40 which were issued as part of the RFO, which is implemented in response to Executive Order 14275, Restoring

Common Sense to Federal Procurement, signed April 15, 2025.

The following clauses are incorporated in full text. These clauses may be accessed electronically at FAR | www.acquisition.gov. The Contracting Officer may include additional contract clauses in the contract, such as (1) activity or Component clauses, and (2) contract specifically tailored clauses.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(Aug 2025) (DEVIATION 25-21) (effective November 28, 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds

Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award

Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

http://www.acquisition.gov/

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and

FAR Class Deviation 25-21, Revision 2 for FAR Part 12 in Support of Executive Order on Restoring Common Sense to Federal Procurement, Attachment 1: FAR Part 12

Solicitation Provisions and Contract Clauses Revisions the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed

Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

(Issuance Date: October 28, 2025 with UPDATE: July 1, 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the

Contracting Officer.

(5) Interest.(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR Part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the

Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the

Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government

Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency

Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

RFO FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within one (1) day of contract expiration provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 48 months.

RFO FAR 52.222-50 Combating Trafficking in Persons (NOV 2021) (CLASS DEVIATION

26-10, REV 2)

(a) Definitions. As used in this clause-

Agent means any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the organization.

Coercion means-

(1) Threats of serious harm to or physical restraint against any person;

(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or

(3) The abuse or threatened abuse of the legal process.

Commercial sex act means any sex act on account of which anything of value is given to or received by any person.

Commercially available off-the-shelf (COTS) item —

(1) Means any item of supply (including construction material) that is— (i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” at Federal Acquisition Regulation (FAR) 2.101;

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Debt bondage means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined.

Employee means an employee of the Contractor directly engaged in the performance of work under the contract who has other than a minimal impact or involvement in contract performance.

Forced Labor means knowingly providing or obtaining the labor or services of a person-

(1) By threats of serious harm to, or physical restraint against, that person or another person;

(2) By means of any scheme, plan, or pattern intended to cause the person to believe that, if the person did not perform such labor or services, that person or another person would suffer serious harm or physical restraint; or

(3) By means of the abuse or threatened abuse of law or the legal process.

Involuntary servitude includes a condition of servitude induced by means of -

(1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person did not enter into or continue in such conditions, that person or another person would suffer serious harm or physical restraint; or

(2) The abuse or threatened abuse of the legal process.

Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees;

(ii) Advertising;

(iii) Obtaining permanent or temporary labor certification, including any associated fees;

(iv) Processing applications and petitions;

(v) Acquiring visas, including any associated fees;

(vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees;

(vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications;

(viii) An employer's recruiters, agents or attorneys, or other notary or legal fees;

(ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees;

(x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds;

(xi) Transportation and subsistence costs-

(A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and

(B) From the airport or disembarkation point to the worksite;

(xii) Security deposits, bonds, and insurance; and

(xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is-

(i) Paid in property or money;

(ii) Deducted from wages;

(iii) Paid back in wage or benefit concessions;

(iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or

(v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to -

(A) Agents;

(B) Labor brokers;

(C) Recruiters;

(D) Staffing firms (including private employment and placement firms);

(E) Subsidiaries/affiliates of the employer;

(F) Any agent or employee of such entities; and

(G) Subcontractors at all tiers.

Severe forms of trafficking in persons means -

(1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or

(2) The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

Sex trafficking means the recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act.

Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract.

Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) Policy. The United States Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause. Contractors, contractor employees, and their agents must not—

(1) Engage in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procure commercial sex acts during the period of performance of the contract;

(3) Use forced labor in the performance of the contract;

(4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee’s identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority;

(5) (i) Use misleading or fraudulent practices during the recruitment of employees or offering of employment, such as failing to disclose, in a format and language understood by the employee or potential employee, basic information or making material misrepresentations during the recruitment of employees regarding the key terms and conditions of employment, including wages and fringe benefits, the location of work, the living conditions, housing and associated costs (if employer or agent provided or arranged), any significant costs to be charged to the employee or potential employee, and, if applicable, the hazardous nature of the work;

(ii) Use recruiters that do not comply with local labor laws of the country in which the recruiting takes place;

(6) Charge employees or potential employees recruitment fees;

(7) (i) Fail to provide return transportation or pay for the cost of return transportation upon the end of employment –

(A) For an employee who is not a national of the country in which the work is taking place and who was brought into that country for the purpose of working on a U.S. Government contract or subcontract (for portions of contracts performed outside the United States); or

(B) For an employee who is not a United States national and who was brought into the United States for the purpose of working on a U.S. Government contract or subcontract, if the payment of such costs is required under existing temporary worker programs or pursuant to a written agreement with the employee (for portions of contracts performed inside the United States);

except that—

(ii) The requirements of paragraphs (b)(7)(i) of this clause must not apply to an employee who is—

(A) Legally permitted to remain in the country of employment and who chooses to do so; or

(B) Exempted by an authorized official of the contracting agency from the requirement to provide return transportation or pay for the cost of return transportation;

(iii) The requirements of paragraph (b)(7)(i) of this clause are modified for a victim of trafficking in persons who is seeking victim services or legal redress in the country of employment, or for a witness in an enforcement action related to trafficking in persons. The contractor must provide the return transportation or pay the cost of return transportation in a way that does not obstruct the victim services, legal redress, or witness activity. For example, the contractor must not only offer return transportation to a witness at a time when the witness is still needed to testify. This paragraph does not apply when the exemptions at paragraph (b)(7)(ii) of this clause apply.

(8) Provide or arrange housing that fails to meet the host country housing and safety standards; or

(9) If required by law or contract, fail to provide an employment contract, recruitment agreement, or other required work document in writing. Such written work document must be in a language the employee understands.