RFQ NO 19CA7025Q0005-Electrical Panel Board Relocation.pdf

Date: January 27, 2026

CONSULATE GENERAL OF THE

UNITED ST A TES OF AMERICA

360 UNIVERSITY A VENUE

TORONTO, ONT ARIO

CANADA M5G I S4

Subject: Request for Quotes for 19CA 7025Q0005

Dear Prospective Offeror:

Enclosed is a Request for Quotations (RFQ) for Relocation of Electrical Panel Board at the U.S.

Consulate General Toronto. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The U.S. Consulate General Toronto intends to conduct a pre-quotation conference for this project. The pre-proposal conference will be held on Thursday, February 12, 2026 at 10:00 am EST. The location of the site visit will be the U.S. Consulate General Toronto office building at 225 Simcoe Street, Toronto, ON, MSG 1 S4. Prospective offerors/quoters should contact at TorontoProcurement@state.gov by 12:00 pm on Tuesday, February 3, 2026 for additional information or to arrange entry to the building. Any questions by the vendors after site visit will be accepted until 4:00 pm EST on Thursday, February 19, 2026 and answers will be provided by 4:00 pm EST on Thursday, February 26, 2026.

Quotations are due by Thursday, March 5, 2026 at 04:00 pm EST. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to TorontoProcurement@state.gov along with all required documents. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Enclosure:

1. RFQ Package

TABLE OF CONTENTS

SF-1442 COVER SHEET

SECTION A - PRICING

SECTION B - STATEMENT OF WORK

SECTION C - PACKAGING AND MARKING

SECTION D - INSPECTION AND ACCEPTANCE

SECTION E - DELIVERIES AND PERFORMANCE

SECTION F - CONTRACT ADMINISTRATION DATA

SECTION G - SPECIAL TERMS AND CONDITIONS

SECTION H - CLAUSES

SECTION I - LIST OF ATTACHMENTS

SECTION J - INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

SECTION K - EVALUATION CRITERIA

SECTION L - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS

ATTACHMENT #1: SAMPLE LETTER OF GUARANTY

ATTACHMENT #2: STANDARD FORM 25

ATTACHMENT #3: STANDARD FORM 25A

ATTACHMENT #4: BREAKDOWN OF PRICE BY DIVISIONS

ATTACHMENT #5: DRAWINGS

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19CA7025Q0005

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE 1 OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR15324325

6. PROJECT NUMBER

7. ISSUED BY CODE CA700

AMERICAN CONSULATE GENERAL TORONTO

360 UNIVERSITY AVENUE, ATTN: MGT/GSO

TORONTO ON M5G 1S4

CANADA

8. ADDRESS OFFER TO

AMERICAN CONSULATE GENERAL TORONTO

360 UNIVERSITY AVENUE, ATTN: MGT/GSO

TORONTO, ON, M5G 1S4

CANADA

9. FOR INFORMATION

CALL:

a. NAME Akhnoor Ali

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) 647-533-2993

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Please see attached RFQ package

11. The contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and 1 copy to perform the work required are due at the place specified in Item 8 by 16:00 (hour) local time March 5, 2026. If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

X 01/27/2026

X X

X 10

X

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this contract for the following firm fixed price. This price shall include all labor, materials, all insurances, overhead and profit.

Total Labor Cost before Tax in Canadian Dollars: $ ____________________________

Total Material Cost before Tax in Canadian Dollars: $ ____________________________

Total Price before Tax in Canadian Dollars:

(including all labor, materials, overhead and profit) $ ____________________________

Value Added Tax:

(VAT, HST, GST, PST, QST) $ ____________________________

Grand Total in Canadian Dollars:

(including Value Added Tax) $ ____________________________

A.1 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section A.

SECTION B - STATEMENT OF WORK

Relocate Electrical Panel Boards

1. Overview:

1.1. The U.S Consulate in Toronto Ontario Canada, 360 University Ave, M5G‐1S4, is tendering for a firm fixed price for services to increase the safe distance between the janitorial sinks and the electrical panels in each of the four janitorial closets. As indicated in the OIG report of 2023. Old panels to be replaced with four new panels, one per room.

New tub and panel to accommodate existing circuits and allow for maximum future growth for additional circuits possible on each floor to meet anticipated growth of office space.

Also included in this scope is to correct existing non‐confirming wiring and properly dress the armored cables in a neat and organized manner.

2. Contractor Material

2.1. The contractor shall supply and install panels and circuit breakers. Contractor shall verify existing circuit breaker count below prior to submission of quote.

2.2. Supply & install 4 ‐ 120/208V3 phase 4wire load center panels, main breaker not required on panel. All panels are fused upstream from main panel, 100-amp 3pole breaker for each floor.,

2.3. 205 ‐ 15‐amp tandem breakers.

2.4. 25‐ 20‐amp tandem breakers.

2.5. 2‐ 2P 15amp breakers.

2.6. 3‐ 2P 20amp breakers.

2.7. 2‐ 2P 30amp breakers.

2.8. 1‐ 1P 40amp breaker.

2.9. 1‐ 3P 30amp breaker.

2.10. 1‐ 3P 50amp breaker.

2.11. Supply & Install wire splitter trough of sufficient size to support quantity of armored cables in each of the four room locations for terminations with wire connectors.

2.12. Existing armored cables will be properly arranged in a neat and orderly manner. This includes armored cables feeding into splitters.

2.13. Supply all miscellaneous material to complete task.

2.14. Contractor to re‐tag all wire numbers in panels, receptacles in field. & update panel legends.

2.15. Tags are to be durable vinyl with permeant ink. White label, black ink. capital font.

2.16. Panel legend to be typed. Not handwritten.

2.17. Word or excel file to be supplied to Consulate for future changes.

2.18. Contractor supply to tags to field devices.

2.19. Contractor to use circuit IQ system mapping to tag & address field devices to panel circuit breakers.

2.20. Contractor will require backup lighting to compensate for general lighting interruption from removal of existing panels.

3. Site Access & Working Hours

3.1. Project hours will be completed on Saturday, Sunday, , observed by US Consulate only. 8am-6pm.

3.2. Panel upgrades will be completed individually. One floor per scheduled weekend or holiday.

3.3. Material to be delivered through Simcoe Street entrance.

3.4. All equipment to be ULC/ CSA or equivalent approved material as per ESA. To be delivered to site prior of commencing project. Alternatively, contractor confirms all materials have been delivered to contractor shop as to avoid any delays in completing project. Cut sheets of material to be supplied by contractor.

3.5. The Contractor shall provide a list of staff that will be working under the contract. The Government will run background checks on these individuals. Information to be provided: Full Name, Place and Date of Birth, Current Address, Driver’s License Number.

3.6. The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety.

4. Codes & Standards

4.1. The Contractor shall review & adhere to the following standards where applicable.

4.2. https://www.nfpa.org/Codes‐and‐Standards/All‐Codes‐& Standards/Free access.

4.3. https://esasafe.com/

4.4. https://codes.iccsafe.org/codes/i‐codes/2021‐icodes

4.5. https://www.csagroup.org/standards/areas‐of‐focus/electrical/.

5. QUALIFIED ELECTRICAL CONTRACTOR REQUIREMENTS

5.1. Contractors who meets all of the following qualification requirements & are legally authorized to perform electrical work in province of Ontario are eligible to submit proposals for this contract. Contractors who do not meet all these requirements will not be considered for this contract. All qualifications are mandatory.

5.2. The approved contractor must provide a licensed electrician/qualified technician to provide service on electrical panels with a minimum of 15 years’ experience.

5.3. Contractor must be Licensed Electrical Contractor with a Masters license registered to the company performing the work

5.4. Contractor to be registered with ECAT Electrical Contractors Association. Electrical Safety Authority (ESA) or ACP-Authorized Contractor Program.

5.5. Liability insurance, $2 million minimum.

5.6. Valid Workplace Safety and Insurance Board certificate.

5.7. Electrical Safety Arc Flash & Shock: CSA Z462-24.

5.8. Workplace Safety & Prevention Services (WSPS) Training.

http://www.nfpa.org/Codes https://www.csagroup.org/standards/areas%E2%80%90of%E2%80%90focus/electrical/

5.9. Occupational Health and Safety Act (OHSA),

5.10. Supervisor, Worker, Ontario Regulation 297/13, Health and Safety Representative (HSR),

5.11. Joint Health and Safety Committee (JHSC),

5.12. Working at Heights.

5.13. Health and Safety Association.

5.14. Evidence of Qualifications With their bid submission, contractors must provide:

5.15. Copy of valid ESA/ECRA license.

5.16. Proof of ACP / ECAT membership.

5.17. Certificates of liability insurance.

5.18. Valid WSIB certificate.

5.19. Copies of all required safety certifications.

5.20. List of three similar electrical panel upgrade projects completed.

6. The Contractor shall be responsible to protect all U.S. Government property to include: all furniture, furnishings, carpets, and interior and exterior finishes from damage including landscaping both hard and soft surfaces. Damage caused by the contractor to interior and exterior finishes including landscaping both hard and soft surfaces will be returned to original condition by the Contractor. In addition to the architectural finishes, the Contractor shall protect all non‐included mechanical and electrical equipment and controls from damage throughout the duration of work. Prior to commencing the work, the contractor along with post representatives shall walk to the site that will be impacted by the SOW and document existing conditions. It shall be the Contractor’s responsibility to document in writing all pre‐ existing damaged surfaces prior to the start of the project work and to provide a copy of the documentation to the COR prior to the start of work at the jobsite.

7. Contractor Tools Supplies & Cleanup

7.1. The contractor shall supply all tools for the execution and completion of the work.

7.2. The Contractor shall always keep the work area, free from accumulations of waste materials. Unsightly materials and debris including excess, garbage, and equipment should be removed as required.

8. Contractor Performance of Work

8.1. If the Government observes any unacceptable services, either incomplete work or required services not being performed.

8.2. The COR will complete appropriate documentation to record the deficiency.

8.3. The COR will advise the vendor verbally and by email.

8.4. The COR will request corrections of the deficiency and a completion time from the vendor. Deficiency will be paid by the vendor.

8.5. All personnel performing electrical work under this contract must be licensed electricians who meet the qualification requirements specified in section 5& 6. The Contractor is fully responsible for ensuring that all personnel, whether direct employees or subcontractor employees, possess and maintain the required licenses, certifications, and qualifications throughout contract performance. Use of unqualified personnel who do not meet these mandatory standards will be grounds for termination of contract.

8.6. Limitations on Subcontracting

8.7. In accordance with FAR 52.219-14, Limitations on Subcontracting, the Contractor shall not subcontract more 75% for special trade construction excluding the cost of materials.

8.8. Critical Work and Subcontracting Approval

8.9. Given the specialized and safety-critical nature of electrical work, the following requirements apply:

8.10. All critical electrical work, including but not limited to panel installations, circuit connections, primary wiring, testing, and ESA inspections, must be performed by licensed electricians meeting the qualification requirements in Section 5& 6

8.11. The Contractor must obtain prior written approval from the Contracting Officer's Representative (COR) before subcontracting any portion of the electrical work described in this Statement of Work. The request for subcontracting approval must include:

8.12. Identity of the proposed subcontractor

8.13. Resumes and license documentation for all subcontractor personnel who will perform electrical work.

8.14. Demonstration that proposed subcontractor personnel meet all qualification requirements

8.15. Scope of work to be subcontracted

8.16. Non-critical support activities such as material delivery, site preparation, and cleanup may be subcontracted without prior approval, provided such subcontracting remains within the limitations specified in 10.6

8.17. The Contractor remains fully responsible for all subcontractor performance and compliance with contract requirements.

9. Post Project Review

9.1. After completing each of the panel upgrades, site walkthrough will take place with contractor. to ensure all criteria have been met.

9.2. Contractor will document walkthrough on service report.

9.3. Deficiencies noted will have a completion date by contractor.

9.4. ESA inspection & permit document to be provided.

9.5. Contractor with COR will verify all circuits active prior to shutdown are still energized.

SECTION C - PACKAGING AND MARKING

The Contractor shall mark materials delivered to the site after communicating with the Contracting Officer’s Representative (COR).

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the Notice to Proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use as advised by the COR after contract is awarded.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of CAD $1,000.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 10 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or Bank Guaranty Letter, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during weekends or designated American holidays. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held within the first 10 days after contract is awarded to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 Within 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

No part payment will be allowed, full payment will be made after completion of the work. COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F - CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Peter Mauti, Facilities Manager.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed- Price Construction Contracts". The following elaborates on the information contained in that clause.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

Email to: TorontoInvoices@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this contract.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for 30 days after the date of final completion and certified by the COR, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD $2,000,000.00

Cumulative USD $2,000,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD $5,000,000.00

Cumulative USD $5,000,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take Seven (7) days to perform. For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

We will send to the awarded contractor the “DS-7673: Canada Authority for Release of Info” form to fill and sign by each person who intends to work in the construction site.

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

If applicable, the Contractor shall be responsible for

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

[Please see Deviation Feb 2025 Notes.]

As prescribed in 12.301(b)(2), insert the following provision:

Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25

(6) Have been voluntarily suspended. "Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C.

101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern— http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section1702(b)(3)&num=0&edition=prelim https://www.acquisition.gov/far/part-19#FAR_Subpart_19_14 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1)…