RFQ_N6264521Q0039.docx

N6264521Q0039

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

For

PREVENTATIVE AND CORRECTIVE MAINTENANCE CONTRACT

90 BIOMEDICAL TEST EQUIPMENT CALIBRATION

NAVAL MEDICAL LOGISTICS COMMAND (NMLC)

SECTION 1 - PURPOSE

1. MISSION/BACKGROUND

1.1. Navy Medical Logistics Command (NMLC) located at 693 Neiman Street Fort Detrick, MD 21702 provides support to Navy medicine in the forms of technical and procurement support for the acquisition of equipment, supplies and services, Navy's fleet and operational forces as well as engineering support for medical and dental space configuration for new ships' construction. Additional support provided to Navy medicine includes lifecycle replacement of shipboard medical and dental equipment, participation in a working group to achieve cost efficiencies through advanced acquisition planning for shipboard medical assemblages, developing adaptive force packages that will allow leveraging of all afloat platforms in support of Theater Hospitalization, Disaster Relief, and Humanitarian Civil Assistance and an initiative to develop a clinically-based assemblage computation method are among the cutting edge services provided in support of the fleet and operational forces.

2. SCOPE.

2.1 The United States Naval Ship (USNS) COMFORT (T-AH 20) (home port: Naval Station Norfolk, VA) has a requirement for preventative maintenance, corrective maintenance, calibration and repair services for the following 90 Biomedical Test Equipment as identified below.

2.2. The Contractor shall provide for all-inclusive labor, supervision, parts, diagnostic equipment, inspections, and shipping, necessary for calibration and any required corrective maintenance for all equipment identified above and in attachment 1 – USNS COMFORT Biomedical Test Equipment List to perform all maintenance actions mandated by the original manufacturer specifications. The Contactor shall maintenance the Biomedical Test Equipment within the original equipment manufacturer (OEM) specifications, in like new or better condition.

NOTE: Under no circumstances shall the Contractor assume a verbal or written inquiry as authorization to provide services not specifically identified in this PWS.

2.3. Service deemed outside of the scope of this requirement. Defects in equipment or repairs beyond normal preventative and corrective maintenance are deemed to be outside the scope of this requirement. In these incidences, the Contractor shall immediately notify NMLC Contracting Officer, Contracting Officer Representative (COR), and Chief Biomedical Repair Tech (BMET) in writing and a written cost estimate for the repair/replacement.

2.4. If the need for a contractor visit is warranted on the USNS COMFORT, the contractor(s) shall provide a negative Covid-19 test result and proof of Covid-19 vaccination documentation to Biomedical Engineering staff aboard the USNS COMFORT 72 hours prior, as required.

3. CONTRACT TYPE

3.1. This PWS includes services that are strictly non-personal in nature, as defined by Federal Acquisition Regulation (FAR) part 37, “Service Contracting.” The services are severable and commercial in nature.

This is a multiple year Firm Fixed Price (FFP) contract and the aggregate requirement and level of effort will remain constant over the life of the contract.

SECTION 2 - GENERAL REQUIREMENTS

4. LOCATION/PERIOD OF PERFORMANCE

4.1 Work Location: Location of work for normal repair and preventative maintenance is Norfolk Naval Base, Norfolk, VA for the USNS COMFORT (T-AH 20).

4.2 Period of Performance:

4.3. Hours of Work: All work shall be completed between normal business hours of 7:30am-4:00pm Eastern Time.

4.4. Response Time.

4.4.1 PM/CM. The Contractor shall respond telephonically or electronically to all telephonic or electronic service calls within four (4) normal business hours of notification of a problem. The Contractor shall provide on-site service and shall complete all corrective measures within five (5) business days of initial notification.

4.4.2 Activation. The Contractor shall respond in person no later than 48 hours after notification of activation.

4.5 Closings. All closings for severe weather or other emergency will be at the sole discretion of the Government. The contractor shall maintain the required service schedule until such time that the COR notifies the contractor that weather conditions or an emergency authorizes a closing. The contractor will receive guidance from the COR with protocol for closings at least thirty (30) minutes prior to the scheduled service.

4.8 Furlough. Unless otherwise authorized by a defense appropriations bill, contractors will not be reimbursed by the Government for services not received during a Government furlough. In the event of a Government furlough, only critical / essential services are to be provided and are reimbursable.

4.9 Non-essential. Services provided under this PWS are deemed non-essential in-nature.

5. TRAVEL

5.1 Travel arrangements/expenses. Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor.

6. CONTRACTOR & GOVERNMENT MANAGEMENT

6.1 Contractor Management. The contractor shall designate a “Contract Manager,” which will serve as the point of contact (POC) for the Government. The POC will be responsible for supervising employees, receipt of timely deliverables, formulating/enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, and overall contract management. This will include coordination with the NMLC Contracting Officer and the NMLC Contracting Officer Representative (COR) to resolve any issues that may arise, modifications, and general communication throughout contract performance. The Contractor shall be responsible for managing and overseeing the activities of all contractor personnel used in performance of this contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective services performed in accordance with the requirements contained in the PWS.

6.2. Government Management.

Contracting Officer's Representative (COR) for this contract will be appointed by the NMLC Contracting Officer and a copy of the appointment letter will be provided to the Contractor, which will detail the responsibilities and limitation of the COR under this contract. The COR is the individual physically located onboard the USNS COMFORT (T-AH 20). The COR will also be responsible for review and approval of invoices.

Chief Biomedical Repair Tech (BMET) onboard the USNS COMFORT (T-AH 20) is a separate and distinct Government position from the COR. The BMET is the individual whom the Contractor will most likely be corresponding with regarding ship maintenance/repair.

7. TASKS

7.1. The Contractor shall provide periodic equipment maintenance services in accordance with the ship’s scheduled Preventive Maintenance System (PMS) to include conducting preventive maintenance and corrective maintenance prior to putting the equipment in long-term storage while the ship resides in port.

Task 1: Preventive Maintenance (PM): The Contractor shall:

a) Provide scheduled annual PM for the equipment identified in section 2. SCOPE. PM visits shall include complete inspection, calibration, testing, and scheduled parts replacements for the equipment in section 2 SCOPE and in accordance with OEM recommended maintenance standards.

b) PM shall include joint inspection between vendor and ship’s Biomedical Technician and shall be conducted to inspect the equipment operational condition. Any equipment deemed defective, shall be corrected to its optimum operational condition.

c) PM shall include an allowance for one-time activation service, if needed, to return biomedical test equipment to fully functional capability and certified for clinical use. If deployment of the USNS COMFORT (T-AH 20) is needed prior to the normally scheduled annual PM date, the Contractor shall adjust the PM date to ensure PM is completed prior to COMFORT deployment.

d) Immediately upon contract award, the Contractor shall provide the COR and BMET with an emergency telephone number and email address (deliverable 1). Also see Task 3.

e) Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.

f) The Contractor shall notify the BMET and COR immediately upon receipt of OEM equipment safety recalls notices (deliverable 2).

g) PM Sticker. Contractor must provide and affix a color-coded, heavy duty, self-adhesive PM sticker to each piece of equipment rendered PM upon completion. The use of the PM sticker is to inform the user that the medical equipment has had its most recent PM. The PM sticker must include the following elements:

i. Name or initials of Technician performing PM.

ii. Primary Contractor’s Company Name.

iii. Date that PM was performed.

h) The Contractor shall provide to BMET a full service report upon departure or within two (2) days after completion of all maintenance performed. .

Task 2: Corrective Maintenance (CM): The Contractor shall:

a) Provide unscheduled repair services for the equipment identified in section 1 SCOPE. Visits shall include troubleshooting, problem correction, complete inspection, calibration, testing, and part replacement (as needed) in accordance with OEM recommended maintenance standards.

b) Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory. Contractor shall provide and honor all warranties on replacement parts consistent with standard industry inventory. A copy of all warranties shall also be provided (deliverable 3).

c) Contractor shall ensure that original design and functional capabilities will not be changed, modified, or altered unless required by industry standards AND within the scope of this requirement.

d) During any and all contractor visits, contractor shall assume liability in the event equipment is damaged beyond repair resulting from vendor’s negligence.

Task 3: Service Maintenance Support during ships deployment. In order to maintain full diagnostic capability while the ship is away from its home port during deployment, the Contractor shall ensure the BMET and COR have access to contractor technical assistance via telephone and email correspondence in the event that there is an equipment failure (deliverable 1). Also see Task 1 (c). NOTE: The BMET’s shall not perform any repairs on the equipment without manufacturer’s consent. With the manufacturers repair recommendation and technical assistance, all required parts for repair shall be shipped, as soon as possible, at no cost to the government.

Task 4: Service deemed outside of the scope of this requirement. Defects in equipment or repairs beyond normal preventative and corrective maintenance are deemed to be outside the scope of this requirement. Corrective maintenance outside of the scope includes for example; damage to the equipment caused by the operator including but not limited to: ceiling light falls on the equipment and renders the unit non-operational or to the system or components. In these incidences, the Contractor shall immediately notify the NMLC Contracting Officer, COR, and BMET in writing and provide a written cost estimate for the repair/replacement (deliverable 4).

Task 5: Software Updates. Throughout contract performance, the Contractor shall provide the Government with software updates and/or upgrades as they become available (deliverable 5a). Prior to software updates/upgrades, the company shall notify Biomedical Repair onboard the USNS COMFORT (T-AH 20), Contracting, and the Information Management Department of the proposed update version number and software name via mail or email correspondence (deliverable 5b).

Task 6: Service Event Documentation. Upon completion of each PM or repair visit, field service personnel must submit a signed service report to USNS COMFORT (T-AH 20) Biomedical Repair Division at the conclusion of each service visit (deliverable 6). The service report shall indicate all problems addressed, devices checked, parts replaced/repaired, parts ordered, and problem resolution or pending action. Each service report must, at a minimum, document the following data legibly and in complete detail:

· Name of Contractor

· Name of Field Service Technician performing service

· Contractor log/control number

· Date, time (beginning and ending), and hours on-site for service call

· Description of problem reported by user

· Equipment identification factors to include: manufacturer, make, model, serial number and USNS COMFORT (T-AH 20) Equipment Control Number (ECN)

· Itemized description of service performed to include: Labor and travel costs, parts used, and problem/corrective action taken or recommended

· Problem resolution or pending action

· Total billing cost

· Signatures:

· Field Service Technician performing services

· USNS COMFORT (T-AH 20) BMET verifying service rendered

Task 7: Recalls and Updates. The Contractor shall provide and install mandatory updates within three (3) business days upon OEM or Food and Drug Administration (FDA) recall or alert notification. The Contractor shall provide documentation of such installation and mandatory updates (deliverable 7). If overseas, all recall and updates information shall be provided to Biomedical Repair Division within 72 hours, via email.

8. SHIPPING

8.1. Any item (e.g. parts) required to be shipped during the performance of this requirement shall be shipped to the following address:

Attention: USNS COMFORT MTF 1968 Gilbert Street W-143 Driveway 10 Norfolk, VA. 23511

NOTE: Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) – ATTACHMENT 2

9.1. The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor's performance. The oversight provided for in the contract and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required performance information. The QASP is a living document and may be updated by the Government as necessary.

10. DELIVERABLES:

Deliverable 1

Contractor phone and email address

Section 7, Task 1 (c) and Section 7, Task 3 Section 3

At time of award

Deliverable 2

Written notice of OEM equipment safety recalls notices

Section 7, Task 1 (e)

As needed

Deliverable 3

Copies of warranties

Section 7, Task 2 (b)

Deliverable 4

Written notice of defects in repairs & quote

Section 7, Task 4

Deliverable 5a and b

Software updates

Section 7, Task 5

As needed

Deliverable 6

Signed service report(s)

Section 7, Task 6

At the conclusion of each service visit

Deliverable 7

Documentation for recalls and updates

Section 7, Task 7

As needed

Deliverable 8

Service Contract Reporting (formally Contractor Manpower Reporting)

Section 15, 15.1.6

30 Oct annually to the SAM.gov website

11. OTHER DIRECT COSTS (ODCs) – not applicable.

12. GOVERNMENT FURNISHED PROPERTY – not applicable.

NOTE: The Contractor may use ships utilities (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this requirement. The USNS COMFORT (T-AH 20) Military Sealift Command (MSC) Engineer must approve contractor electrical equipment to ensure compatibility with the ships electrical wiring and equipment. The BMET’s will coordinate with MSC Engineers to accomplish physical inspection, and calibration compliance of the electrical test equipment.

13. KEY PERSONNEL – not applicable.

SECTION 3 – ADDITIONAL REQUIREMENTS

14. GENERAL CONTRACT REQUIREMENTS

14.1.1. Equipment improvements/modifications shall not be made without prior approval of the Contracting Officer.

14.1.2. Contractor shall not assume possession or control of any part of the equipment. The United States Government retains ownership to title thereof.

14.1.3. Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service.

14.1.4. USNS COMFORT (T-AH 20) BMET’s may perform “first look”, noninvasive maintenance on equipment in Section 2 SCOPE and shall have access to contractor technical assistance via telephone and email correspondence in the event that there is an equipment failure. NOTE: The BMETs shall not perform any repairs on the equipment without manufacturer’s consent. With the manufacturer’s repair recommendation and technical assistance, all required parts for repair shall be shipped, as soon as possible, at no cost to the government.

14.1.5. Service Contract Reporting (Deliverable 8). The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.sam.gov.

14.1.6. The Contractor shall ensure all areas where equipment is serviced, onsite, shall be left in a clean, neat, safe and orderly condition. To prevent safety hazards, no equipment shall be left pulled out or apart upon Contractor departure from the work site. Equipment being repaired shall be safely secured at all times.

14.2. Parts and Supplies.

14.2.1. All replacement parts and supplies provided under this contract shall be new and certified as OEM replacement parts.

14.2.2. Contractor shall replace all worn of defective parts necessary to perform the preventive maintenance will be included to restore the equipment to 100% operational condition as specified and in accordance with OEM recommended maintenance standards.

14.2.3. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning parts shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

14.2.4. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

14.3. Contract Modifications.

Only the NMLC Contracting Officer has the authority to make changes to the contract, including the PWS, or obligate funding on behalf of the Government. Any work deemed to fall outside the scope of this requirement (reference Section 2 SCOPE) is NOT authorized and will not be reimbursed without the written consent/authorization of the Contracting Officer via contract modification. The COR/BMET does NOT have authority to authorize changes.

14.4. Security.

The Contractor shall ensure that employees and subcontractors obtain the required pass and identification (ID) items as applicable for contractor’s personnel and privately owned vehicles. The Government agrees to provide the Contractor and its employees and subcontractors with applicable ID badges, permitting access to the area of operation and to other parts of the Medical Treatment Facility (MTF) onboard USNS COMFORT (T-AH 20) or base as may be required for the performance of services described herein. The Government reserves the right, without provision of notice of reason, to revoke passes and ID badges issued to any employee of the Contractor at any time. Furthermore, issuance of such passes and ID badges is subject to the Contractor and subcontractor employees meeting all security requirements of the Government.

15. SPECIFIC PERFORMANCE REQUIREMENTS.

15.1 Service Vendor Personnel Qualification.

a) Personnel assigned to or utilized by the Contractor in the performance of this contract shall be fully capable of performing in an efficient, reliable, and professional manner.

b) Contractor personnel must be fluent and easily understandable in English.

c) All work shall be performed by service personnel with OEM service training on the products for which they will perform service.

d) Upon request, contractor shall provide training certificates (or notarized copies) of OEM training, on equipment listed under Section2 SCOPE.

e) All maintenance services provided by the vendor must meet OEM certification standards to include conducting a PM prior to putting the equipment in long term storage during suspended state and ROS.

16. DEFINITIONS. As used throughout this performance work statement, the following terms shall have the meaning set forth below:

Activation – The moment in which the ship is notified of an emergent situation someplace in the world in which she has to respond in order to provide medical support.

Activation Status – The transition period from ROS to FOS. Typically 3-5 days prior to ship departing for a contingent mission.

Contracting Officer (KO). A warranted representative of the United States Federal Government who has the express authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The Contracting Officer is the only person authorized to approve changes to any terms, conditions, or requirements of the contract.

Contracting Officer's Representative (COR): The government employee responsible for assuring the contractor’s performance through audit, documentation, and liaison with the Contracting Officer. The COR is appointed in writing by the Contracting Officer. The COR has no authority to resolve disputes or obligate funds. The COR reviews and approves invoices.

Corrective Maintenance – Those actions taken to fix equipment that has failed or is not working to desired performance standards and is expected to be completed within 3-5 business days. While overseas, vendors are not required to perform corrective maintenance.

Deactivation – The period when the ship has completed its mission and begins to transition from a FOS to a ROS.

Deactivation Process – The process in which the equipment items are taken from ready/operational status to a state of readiness whereby the unit is on lay-up/standby status.

Emergency Repair – Repairs made within 72 hours such as while the ship is in an activated status and the repair has to be completed prior to the ship leaving port. Additionally, repairs made while the ship is in FOS.

Full Operating Status (FOS) – The period in which the ship is full manned to provide support to a contingency operation in a specific region of the world as designated by higher command of the United States Federal Government.

Fully Functional Capability – A state of readiness in which equipment can be used at its greatest capacity, or optimal performance level.

Preventive Maintenance (PM) – Those actions intended to prevent or discover functional failures. PM includes actions taken to prevent equipment from failing, such as changing the oil, cleaning filters, calibrating, etc. These actions are regularly scheduled and are typically conducted while the ship is in Reduced Operating Status (ROS). Scheduling and accomplishment of PM will be in accordance with ECRI Institute standard device code and nomenclature (www.ecri.org) in addition to manufacturer recommendations. In the event of a contradiction, the specified manufacturer recommendation(s) will prevail. While overseas, vendors are not required to perform preventative maintenance.

Reduced Operating Status (ROS) – The period in which the ship sits in a reduced manning state in anticipation of activation at which time the ship transitions to Full Operating Status (FOS) or activation status.

Software Updates – Software provided by the Manufacturer, which constitutes an improvement to the existing software and which may include minor changes to the operating system or change the means of creating existing clinical indications.

Software Upgrades – Replacement of software, or firmware with a newer or better version, in order to bring the system up to date or to improve its characteristics, provide new capabilities, improve performance, or bring systems into compliance with requirements. Upgrades are often new software versions.

Suspended State – Condition in which equipment is configured such that the minimum functionality is maintained in order to keep the equipment operable.

ECMRA

Navy Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the preventative and corrective maintenance services of Vitek 2 microbiology analyzer equipment onboard USNS Mercy via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

COR

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) For the purpose of this clause, the Contracting Officer’s Representative (COR) or the Alternative COR (ACOR) is the duly authorized representative of the Contracting Officer

(b) The COR or ACOR will perform inspection and acceptance of services to be provided. Inspection and acceptance will be performed at the locations listed in deliverable section of the task order.

COR: Mr. Roderick Bryan Phone Number: (301) 619-0244 Email: roderick.s.bryan.civ@mail.mil

SUPTXT 204-9400 (3-19)

SUPTXT204-9400 (3-19) CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS OR PROTECTED HEALTH INFORMATION

The security text does not apply in cases where the contractor/vendor does not have access to Navy Marine Corps Intranet (NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short term duties of less than 30 days duration that allow for the use of a visitor request. In these cases, the government employee must submit a Visitor Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This clause does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contactor employees performing work overseas. The clause is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S.

national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE

INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD

Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card(CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than ITII.

IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required.

Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the

Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative. The contractor's security representative shall be the primary point of contact on any security matter.

The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions.

At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel Management (OPM) investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission

• Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy command's ISSM/IAM. Completion and approval of a SAAR-N form is required for all individuals accessing Navy IT resources. The SAAR-N shall be forwarded to the Navy CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the CSM. The CSM will review the submitted documentation for completeness prior to submitting it to the OPM; Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The CSM will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a VAR via the JPAS or a hard copy VAR directly from the contractor's security representative. Although the contractor will take JPAS owning role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract.

The contractor shall include the IT position category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)) and

• Must have a favorably completed NACI or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the CSR must submit for all employees each of the following:

The contractor shall ensure each individual employee has a current favorably completed NACI or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

All deliverables required under this contract shall be packaged, marked and shipped in accordance with best commercial practice. At a minimum, all deliverables shall be marked with the contract number and Contractor name.

Calibration Multiple Test Equipment (90)

FFP

Preventative Maintenance (PM) for on-site Testing, Calibration, and Maintenance of ninety (90) Government-Owned Biomedical Test Equipment for the Biomedical Repair Division in accordance with the Performance Work Statement.

FOB: Destination

PSC CD: J065

NET AMT

Calibration Service Projected Repair

Calibration preventative maintenance (PM) projected service repair of Biomedical Test Equipment, as required, in accordance with the Performance Work Statement.

NET AMT

Projected Additions Incidental

Projected Additions/Incidental Biomedical Test Equipment in accordance with Performance Work Statement

NET AMT

FFP

Preventative Maintenance (PM) for on-site Testing, Calibration, and Maintenance of ninety (90) Government-Owned Biomedical Test Equipment for the Biomedical Repair Division in accordance with the Performance Work Statement.

NET AMT

FFP

Calibration preventative maintenance (PM) projected service repair of Biomedical Test Equipment, as required, in accordance with the Performance Work Statement.

NET AMT

FFP

Projected Additions/Incidental Biomedical Test Equipment in accordance with Performance Work…