RFQ M6700123Q1031 for Deployed Moving and Storage.pdf

PDF 720 KB Posted Feb 17, 2023

Attached to: Deployed Moving Storage Service
Solicitation number: M6700123Q1031
Issued by: United States Marine Corps

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SEE ADDENDUM

(No Collect Calls)

M6700123Q1031 17-Feb-2023

b. TELEPHONE NUMBER

910-451-8871

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 20 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VIVIAN PORTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001

MARINE CORPS FIELD CONTRACTING SYS

PO BOX 8368 BLDG 316

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

484210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6700123Q1031

Section SF 1449 - CONTINUATION SHEET

NOTICE TO OFFERORS

QUESTIONS: Questions related to this Request for Quote (RFQ) shall be received by the Contracting Department by Friday, March 3, 2023 at 10:00 AM Eastern. Responses to questions will be provided, after that date, via Amendment to the RFQ.

SUBMISSION OF QUOTES: Quotes may be submitted via email (no larger than 2 MB) to vivian.porter@usmc.mil; (PREFERRED METHOD) or via hand delivery/courier to Contracting Department, Bldg. 316 Holcomb Blvd., Camp Lejeune, NC 28542. It is solely the Offeror’s responsibility to ensure quotes are submitted in accordance with the FAR provision 52.212-1 including its addenda and received by the offer due date and time in block eight (8) of the RFQ. All quotes, if timely received, will be considered for award. The information submitted shall be clear and legible.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

MOVING AND STORAGE PERSONAL EFFECTS

FFP

Includes packaging, tagging, inventorying, wrapping and padding, and pickup at designated areas, buildings or barracks rooms, drayage to Contractor's facility, special handling requirements, handling in and weighing for storage, handling out and drayage to designated areas, buildings or barracks rooms for surrender to owner or agent. Designated areas will be at Marine Corps Air Station New River, Marine Corps Base Camp Lejeune, and its satellite activities. Personal effects shall be containerized and stored in lots by pickup points.

NET AMT

mailto:vivian.porter@usmc.mil

0001AA 1,200 Hundred

Pounds

(CWT)

PICKUP MONDAY-FRIDAY

FFP

Baggage Complete Service (Pickup) FOB: Destination

PSC CD: V119

0001AB 300 Hundred

PICKUP WEEKEND AND HOLIDAY

Baggage Complete Service (Pickup)

0001AC 30 Each

PERSONAL ITEM FLAT RATE OWNER TURN IN

FFP

Contractor services shall include packing, inventorying, tagging, wrapping, and padding, handling in and weighing for storage. The same rate is applied to both routine and emergency deployments.

0001AD 100 Hundred

EMERGENCY PICK-UP

Upon notification of pickups, per the DD 1299, the contractor must execute the order within 24-hours.

0001AE 75 Hundred

BREAK-OUT CHARGE

Break-out charge shall be applied as a one-time flat fee in conjunction with the storage rate. The individual's property shall be issued in its entirety with no partial issues. The Distribution Management Office (DMO) is responsible for providing the Contractor with the DD 1299, and shall provide delivery instructions at that time. The Contractor shall provide weight tickets reflecting total weight removed.

0001AF 25 Each

ATTEMPTED PICK-UP

FFP

Flat rate charge will be applied to both routine and emergency deployments.

Applies for attempted pick-up for each DD 1299 pickup order as a whole.

0001AG 6,500 Hundred

STORAGE RATES

Rate for routine and emergency personal effects shall be actual CWT net weight.

0001AH 1,200 Hundred

DELIVERY MONDAY-FRIDAY

Baggage Complete Service (Delivery)

0001AJ 300 Hundred

DELIVERY WEEKEND AND HOLIDAY

Baggage Complete Service (Delivery)

OPTION MOVING AND STORAGE PERSONAL EFFECTS

FFP

OPTION PICKUP MONDAY-FRIDAY

Baggage Complete Service (Pickup)

1001AB 300 Hundred

OPTION PICKUP WEEKEND AND HOLIDAY

Baggage Complete Service (Pickup)

1001AC 30 Each

OPTION PERSONAL ITEM FLAT RATE OWNER TURN IN

FFP

Contractor services shall include packing, inventorying, tagging, wrapping, and padding, handling in and weighing for storage. The same rate is applied to both routine and emergency deployments.

1001AD 100 Hundred

OPTION EMERGENCY PICK-UP

Upon notification of pickups, per the DD 1299, the contractor must execute the order within 24-hours.

1001AE 75 Hundred

OPTION BREAK-OUT CHARGE

1001AF 25 Each

OPTION ATTEMPTED PICK-UP

FFP

Flat rate charge will be applied to both routine and emergency deployments.

Applies for attempted pick-up for each DD 1299 pickup order as a whole.

1001AG 6,500 Hundred

OPTION STORAGE RATES

Rate for routine and emergency personal effects shall be actual CWT net weight.

1001AH 1,200 Hundred

OPTION DELIVERY MONDAY-FRIDAY

Baggage Complete Service (Delivery)

1001AJ 300 Hundred

OPTION DELIVERY WEEKEND AND HOLIDAY

Baggage Complete Service (Delivery)

OPTION MOVING AND STORAGE PERSONAL EFFECTS

FFP

OPTION PICKUP MONDAY-FRIDAY

Baggage Complete Service (Pickup)

2001AB 300 Hundred

OPTION PICKUP WEEKEND AND HOLIDAY

Baggage Complete Service (Pickup)

2001AC 30 Each

OPTION PERSONAL ITEM FLAT RATE OWNER TURN IN

FFP

Contractor services shall include packing, inventorying, tagging, wrapping, and padding, handling in and weighing for storage. The same rate is applied to both routine and emergency deployments.

2001AD 100 Hundred

OPTION EMERGENCY PICK-UP

Upon notification of pickups, per the DD 1299, the contractor must execute the order within 24-hours.

2001AE 75 Hundred

OPTION BREAK-OUT CHARGE

2001AF 25 Each

OPTION ATTEMPTED PICK-UP

FFP

Flat rate charge will be applied to both routine and emergency deployments.

Applies for attempted pick-up for each DD 1299 pickup order as a whole.

2001AG 6,500 Hundred

OPTION STORAGE RATES

Rate for routine and emergency personal effects shall be actual CWT net weight.

2001AH 1,200 Hundred

OPTION DELIVERY MONDAY-FRIDAY

Baggage Complete Service (Delivery)

2001AJ 300 Hundred

OPTION DELIVERY WEEKEND AND HOLIDAY

Baggage Complete Service (Delivery)

2002 900 Hundred

TRANSITION CLIN - STORAGE

This CLIN allows for a transition period at the end of the contract. See paragraph

4.12 of the performance work statement for details.

2003 900 Hundred

TRANSITION CLIN - RETURN DELIVERY

This CLIN allows for a transition period at the end of the contract. See paragraph

4.13 of the performance work statement for details.

2004 75 Each

TRANSITION CLIN - BREAKOUT

FFP

This Clin allows for a transition period at the end of the contract. See paragraph

4.14 of the performance work statement for details.

PERFORMANCE WORK STATEMENT (PW

SECTION 1- GENERAL

1.1 Scope of Work.

The Contractor shall furnish all personnel, management, transportation, material, parts, supplies, and equipment for the packing and storage of personal effects for deploying service members. The geographical area includes Marine Corps Air Station (MCAS) New River, North Carolina and Marine Corps Base (MCB) Camp Lejeune, North Carolina. The Contractor shall perform in accordance with this Performance Work Statement.

1.2 Personnel.

1.2.1 The Contractor shall furnish a sufficient number of qualified supervisory, administrative, and labor/journeyman personnel to accomplish all required contract services. The Contractor shall be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under this contract. The Contractor shall provide English reading, speaking, and writing personnel at all times during packing and unpacking services. Any personnel appearing to be under the influence of alcohol or drugs or using abusive language shall be replaced with qualified personnel for completion of services being performed. During the performance of this contract, Contractor's employees shall wear neat, clean clothing. The Contractor’s employees shall be identified by having company and employee name on, or attached to, the upper front of their clothing/uniform. The Contractor is responsible for acquiring an appropriate number of uniforms, tags or badges to meet these requirements at his own expense and without cost to the employee.

1.2.2 Conflict of Interest. The Contractor shall not employ the following personnel: off-duty quality assurance personnel, an employee of the U. S. Government if the employment of that person would create a conflict of interest, an alien who does not have a valid U. S. Immigration Alien Registration card.

1.2.3 The Government reserves the right to restrict the employment of any Contractor employee who violate federal regulations or is identified as a potential threat to the security, safety, health or operational mission of this base and its population. Contractor employees are allowed on base while in a work status. They shall not loiter on, or around the base during off duty hours. The removal of such persons shall not relieve the Contractor from providing all the services described herein.

1.3 Contractor’s Physical Location.

The awarded contractor must have centralized operations and storage facilities within a one hundred (100) mile radius of the geographical area of operations of Marine Corps Base (MCB) Camp Lejeune.

1.4 Base Access.

BASE ACCESS INSTRUCTIONS FOR MARINE CORPS BASE CAMP LEJEUNE AND

MARINE CORPS AIR STATION NEW RIVER

-Contractors and/or Delivery drivers must have in their possession: their contract number, delivery address, and sponsor’s contact information in order to gain initial access to the base. For services the Contracting Officer’s Representative (COR) is the sponsor. TO BE PROVIDED AT

TIME OF AWARD

Contract Number:

Sponsor/COR:

Phone Number:

Delivery Address:

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years;

however, re-vetting of individuals' information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

-If you have questions regarding base access, Contractor CAC or DBIDS requirements contact the Contractor Vetting Office at 910-451-0283/0284/0285.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contractor.

1.5 Working Hours.

The Contractor shall perform all required contractual services during regular work hours (8:00 AM to 5:00 PM EST, Monday-Friday). Working hours for emergency services may exceed this time period.

1.6 Work Schedule Adjustments Due to Emergency Base Closure.

In the event of a base closure due to national emergencies, inclement weather conditions (snow and ice storms, hurricanes, tornadoes, etc.) and other emergency situations, notification will be given by TV and radio announcements, telephone, verbal means, etc. Marine Corps Base (MCB) Camp Lejeune Information Systems telephone number for reporting instructions is (910) 451-1717. Upon receiving notification by one of the above mediums that the base has returned to normal operations, the Contractor shall resume normal work hours.

1.7 Geographical Area of Responsibility.

Services under this contract require extensive travel throughout Marine Corps Base Camp Lejeune, NC and Marine Corps Air Station New River, NC.

1.8 Safety Regulations.

The Contractor shall obey and conform to all OSHA and Base Safety Regulations. Base Safety Regulations may be obtained from the Base Safety Officer at Building 1208. The Contractor shall maintain accurate records and report to the Contract ADMINISTRATOR within 16 working hours after occurrence, exposure data and all accidents resulting in death, traumatic injury, occupational disease, or damage of property, materials, supplies, and/or equipment incidental to contract performance. The Contract administrator will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition. If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claims for extension of time or for excess costs or damages to the Contractor. The Contractor shall confer with the Base Safety Officer to coordinate and implement applicable safety rules and regulations prior to commencement of contract work. The Government shall maintain the right to inspect for safety conditions and safe working practices periodically or as considered necessary by the Contracting Officer or safety personnel.

1.9 Indemnity.

The Contractor hereby agrees to indemnify and hold harmless the United States of America and its agents from any suits, fines, actions, claims, debts, demands, judgments, liabilities, costs and expenses, including but not limited to attorney's fees or court costs, which the United States of America and its agents may become obligated to defend and/or pay, (i) as a result of ground or water pollution, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants, and employees, in connection with Contractor’s performance under this contract, or (ii) as a result of any loss of or damage to property or injury to or death of any person whatsoever, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants and employees, in connection with Contractor’s performance under this contract, or (iii) as a result of alleged pollution, damage, or injury, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants, and employees, in connection with Contractor’s performance under this contract.

1.10 Government Observations.

Other Government personnel, such as the Contracting Officer Representative (COR), Department of Defense Inspection Teams, Navy Auditors, Environmental Inspectors, Contracting, or other higher headquarters staff, etc., are authorized to observe Contractor operation. However, personnel will not interfere with Contractor performance.

1.11 Quality Control Plan.

The Contractor shall establish and maintain a complete quality control program to assure the requirements of the contract are provided as specified. When the Government requests copies of these records, the Contractor shall furnish them within eight (8) work hours after notification. Failure to provide copies is a violation of the requirements under this contract. The Contractor’s Quality Control Plan shall include, but not be limited to the following:

1.11.1 An inspection and/or testing system covering the services stated in Specific Tasks, Section 4. It shall specify areas to be checked on either a scheduled or unscheduled basis, how often inspections will be accomplished, and title of the individual(s) who shall perform the inspection and/or testing.

1.11.2 The methods for identifying and preventing deficiencies in the quality of services performed before the level of performance is unacceptable.

1.11.3 On-site records of all inspections conducted by the Contractor and necessary corrective action taken when discrepancies have been found. This documentation shall be made available to the Government for review anytime during the term of this contract.

SECTION 2- DEFINITIONS

2.1 Standard Definitions. Definitions of specific terms and phrases used in this Contract.

2.1.1 Administration. That stage of the contracting cycle in which the Contracting Officer ensures that the total contract is being followed, makes necessary changes to the contract, and ensures progress toward contract completion.

2.1.2 Bluebark. The code word used to designate a personal property shipment of a deceased member.

2.1.3 Call Number or Lot Number. Locally assigned control number provided by the ordering activity when requirement for services is placed with the Contractor by the Distribution Management Office (DMO).

2.1.4 Complete Service. The rate offer per each item includes all related services, such as long carry, stairs, elevators, excessive distances, etc., necessary to perform the complete pickup and delivery of the personal property shipment.

2.1.5 Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.6 Contracting Officer’s Representative (COR). A person appointed as the Contracting Officer’s Representative for the surveillance and verification of required services.

2.1.7 Contractor. The term "Contractor" as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his/her subcontractors comply with the provisions of this contract.

2.1.8 Drayage. The term “drayage” refers to the transport of goods over a short distance in the shipping and logistics industries. Drayage is often part of a longer overall move, such as from a ship to a warehouse. Drayage is a key aspect of the transfer of shipments to and from other means of transportation. Drayage applies in those instances when a shipment requires drayage from a pickup point (barracks) to the Contractor's warehouse and from Contractor's facility to the final delivery point (barracks).

2.1.9 Freight. Supplies, goods, and transportable property.

2.1.10 Hundredweight (CWT). Hundredweight is equal to 100 pounds and is also known as a short hundredweight.

2.1.11 Owner (or Member). The military member, civilian employee, or agent thereof for whom services are being provided at Government expense.

2.1.12 Month. A month equals thirty (30) days, for contract purposes.

2.1.13 Offer. Proposal.

2.1.14 Ordering Officer. The Contracting Officer of a using activity or an individual appointed by the Contracting Officer authorized to order services under the contract.

2.1.15 Originator. When used in reference to a claim, the Government official or member initiating the claim.

2.1.16 Packaging. Application or use of protective measures, including appropriate wrappings, cushioning and interior containers.

2.1.17 Packed By Owner (PBO). Those articles packed in an interior container by the owner.

2.1.18 Performance Work Statement (PWS). Document that accurately describes the essential and technical requirements for items, materials, or services, including the standards used to determine whether the requirements have been met.

2.1.19 Personal Effects. That portion of a member’s weight allowance of personal property that includes articles of individual uniform clothing, civilian clothing, individual equipment, and other personal items not defined herein.

2.1.20 Personal Property. Refers to personal effects to include snow mobiles and vehicles such as motorcycles, mopeds, golf carts, and boats (with or without an associated trailer equal to or less than the following dimensions:

Length 14 feet x Width 6 feet 10 inches x Height 6 feet 5 inches) are authorized to be shipped.

Any substances which are hazardous such as flammables, combustibles, and alcohol/liquor may not be shipped. In addition, the following items may not be shipped or stored as personal effects at government expense:

2.1.20.1 Automobiles, trucks, vans, and similar motor vehicles; boats (exceeding authorized dimension size listed above), airplanes, mobile homes, camper trailers, and farm equipment.

2.1.20.2 Live animals including birds, fish, and reptiles.

2.1.20.3 Cordwood and building materials.

2.1.20.4 Property for resale, disposal, or commercial use rather than for use by members and their dependents.

2.1.20.5 Privately owned live ammunition.

2.1.21 Personal Property Shipping Officer (PPSO). The individual, usually a military or DoD civilian Supervisor, designated by authority to perform assigned distribution management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this Order, the term Personal Property Shipping Officer includes representatives designated to order the services required and to inspect and evaluate those services performed by the Transportation Service Provider/Contactor for acceptance or rejection.

2.1.22 Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the contract.

2.1.23 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the contractor.

2.1.24 Quality Control. Those actions taken by a Contractor to control the production of goods or services so that they will meet the requirements of the contract.

2.1.25 Residence. Normally considered to be the barracks of the service member.

2.1.26 Shall. This word is used in connection with the Contractor and specifies that the provision is binding.

2.1.27 Shipment. Freight transported or to be transported.

2.1.28 Distribution Management Officer. The individual designated by appropriate authority to perform assigned distribution management functions at military installations or activities, regardless of whether or not this is the organization title of the individual. For the purpose of this contract, the term includes representatives designated to order the services required and to inspect and evaluate those services performed by the Contractor for acceptance or rejection.

2.1.29 Will. This word is used to express a binding commitment on the part of the Government.

2.1.30 24-Hour Service. 24-hours service is from time of receipt on one workday to the same time the following work day (i.e., 9:00 AM Monday to 9:00 AM Tuesday).

2.1.31 72-Hour Service. 72-hour service is from time of receipt on one workday to the same time three work days later (i.e. 9:00 AM Monday to 9:00 AM Thursday).

2.2 Standard Abbreviations. Complete spelling of commonly used abbreviations in this Performance Work Statement (PWS).

2.2.1 CLNC Camp Lejeune, North Carolina

2.2.2 COR Contracting Officer's Representative

2.2.3 DFARS Defense Federal Acquisition Regulation Supplement

2.2.4 DMO Distribution Management Office

2.2.5 FAR Federal Acquisition Regulation

2.2.6 CWT Code to designate gross hundredweight

2.2.7 MCAS Marine Corp Air Station

2.2.8 MCB Marine Corps Base

2.2.9 NWCT A code used to designate net hundredweight

2.2.10 OSHA Occupational Safety and Health Act

2.2.11 PWS Performance Work Statement

2.2.12 QA Quality Assurance

2.2.13 QASP Quality Assurance Surveillance Plan

2.2.14 QC Quality Control

2.2.15 SDDC (Military) Surface Deployment and Distribution Command

2.3 Deployments.

2.3.1 Routine. Upon notification of pickups and deliveries, the contractor has up to 72 hours to execute the order, per the DD1299.

2.3.2 Emergency. Upon notification of pickups and deliveries, the contractor must execute the order within 24 hours, per the DD1299.

SECTION 3- CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1 General.

Except for those forms specifically stated in Section 5, the Contractor shall furnish the specific items listed below and everything else required to perform this contract.

3.2 Service Materials.

The Contractor shall provide personnel, transportation, supplies, materials, and the necessary equipment to perform the services required by this contract. All these items shall be available on the contract start date.

3.3 Responsibility.

The Government will not be responsible in any way for the Contractor's supplies, materials, personal equipment, or belongings brought into the buildings or on the grounds to perform repairs or services. This includes items lost or damaged by fire, theft, hurricane, accident, or other disaster.

SECTION 4- SPECIFIC TASKS

4.1 General.

The Contractor shall provide all the services, labor, transportation, supplies, materials, tools (except as specified in Section 5) required for performing the functions listed in this PWS. Services shall be performed in compliance with the provisions contained within the contract. It is mandatory that weighing of light and heavy weights occur on Camp Lejeune, NC base scales. If the scales are closed, call the COR to be directed to an alternate location. The vendor will be responsible for all charges for the use of scales at the alternate location.

The Distribution Management Office will have ordering officers placing orders against this contract, and these ordering officers will be appointed in writing by the contracting officer. Ordering officers appointed by the contracting officer are the only personnel authorized to place orders against this contract. The contracting officer will provide the ordering officer appointment letters via separate correspondence.

4.2 Contractor’s Unauthorized Work Performance.

The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR and/or the CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

4.3 (SUBCLIN 0001AA, 1001AA, 2001AA) Baggage Complete Service (Pickup); Monday through Friday:

Includes packing, tagging, inventorying, wrapping, and padding, and pickup at designated areas, buildings or barracks rooms, drayage to Contractor’s facility, special handling requirements, handling in and weighing for storage on Government's equipment, handling out and drayage to designated areas, buildings or barracks rooms for surrender to owner or agent. Designated areas will be at Marine Corps Air Station New River, Jacksonville, NC and Marine Corps Base Camp Lejeune, Jacksonville, NC. Personal effects shall be containerized and stored in lots by pickup points.

Note: Pickups will be scheduled during regular work hours (8 am to 5 pm) unless otherwise specified in a DD1299 for emergency pickups.

4.4 (SUBCLINS 0001AB, 1001AB, 2001AB ) Baggage Complete Service (Pickup); Weekend and Holiday:

Includes packing, tagging, inventorying, wrapping, and padding, and pickup at designated areas, buildings or barracks rooms, drayage to Contractor’s facility, special handling requirements, handling in and weighing for storage on vendor’s equipment, handling out and drayage to designated areas, buildings or barracks rooms for surrender to owner or agent. Designated areas will be at Marine Corps Air Station New River, Jacksonville, NC and Marine Corps Base Camp Lejeune, Jacksonville, NC. Personal effects shall be containerized and stored in lots by pickup points.

Note: Pickups will be scheduled during regular work hours (8 am to 5 pm) unless otherwise specified in a DD1299 for emergency pickups.

Pickups are to be accomplished given the following parameters:

Routine: Upon notification of pickups, the contractor must execute the order within 72 hours per the DD1299.

Emergency: Upon notification of pickups, the contractor must execute the order within 24 hours per the DD1299.

Supplies for routine and emergency deployments shall consist of packing materials, inventory forms, tape, and cartons. Cartons for routine and emergency deployments will be provided by the contractor as part of the basic cost under SUBCLINS. The contractor shall be responsible for estimating the amount of supplies needed upon notification by DMO of the number of individuals to be deployed.

4.5 (SUBCLIN 0001AC, 1001AC, 2001AC) Personal Item Flat Rate Owner Turn In:

Contractor services shall include packing, inventorying, tagging, wrapping, and padding, handling in and weighing for storage. The same rate is applied to both routine and emergency deployments.

4.6 (SUBCLIN 0001AD, 1001AD, 2001AD ) Emergency Pickup:

Upon notification of pickups, the contractor has less than 24 hours to execute the order, per the DD1299

4.7 (SUBCLIN 0001AE, 1001AE, 2001AE) Break-out Charge:

Break-out charge shall be applied as a one-time flat fee in conjunction with the storage rate. The individual’s property shall be issued in its entirety with no partial issues. Distribution Management Office (DMO) is responsible for providing the Contractor with the DD 1299, and shall provide delivery instructions at that time. The Contractor shall provide weight tickets reflecting total weight removed. The same rate is applied to both routine and emergency deployments.

Note: Break-out of a lot may contain one or more members’ property.

4.8 (SUBCLIN 0001AF, 1001AF, 2001AF) Attempted Pickup.

Flat rate Charge will be applied to both routine and emergency deployments.

Flat-rate Charge for attempted pickup for each DD 1299 pickup order as a whole.

4.9 (SUBCLIN 0001AG, 1001AG, 2001AG) Personal Effects/Property Storage Rates.

Storage rate for routine and emergency personnel effects shall be actual CWT net weight.

Billing is for a full month, based on daily storage rate.

4.10 (SUBCLIN 0001AH, 1001AH, 2001AH) Baggage Complete Service (Delivery); Monday through Friday.

Includes handling out and drayage to designated areas, buildings or barracks rooms for surrender to owner or agent.

Designated areas will be at Marine Corps Air Station New River, Jacksonville, NC and Marine Corps Base Camp Lejeune, Jacksonville, NC.

4.11 (SUBCLINS 0001AJ, 1001AJ, 2001AJ) Baggage Complete Service (Delivery); Weekend and Holiday.

Includes handling out and drayage to designated areas, buildings or barracks rooms for surrender to owner or agent.

Designated areas will be at Marine Corps Air Station New River, Jacksonville, NC and Marine Corps Base Camp Lejeune, Jacksonville, NC.

Note: Deliveries will be scheduled during regular work hours (8 am to 5 pm) unless otherwise specified in a

DD1299.

4.12 (CLIN 2002) Transition CLIN - Storage.

A transition CLIN allows for a transition period at the end of the contract. Specifically, this CLIN allows for the incumbent to continue to store personal property until all that personal property is returned to the units. This period of performance will start upon expiration of the existing contract and will continue for either one year, or until all personal property in storage is returned to the units.

4.13 (CLIN 2003) Transition CLIN - Return Delivery.

A transition CLIN allows for a transition period at the end of the contract. Specifically, this CLIN allows for the incumbent to continue to return personal property until all that personal property is returned to the units. This period of performance will start upon expiration of the existing contract and will continue for either one year, or until all personal property in storage is returned to the units.

4.14 (CLIN 2005) Transition Break - out Charge.

Break-out charge shall be applied as a one-time flat fee in conjunction with the storage rate. The individual’s property shall be issued in its entirety with no partial issues. The Distribution Management Office (DMO) is responsible for providing the Contractor with the DD 1299, and shall provide delivery instructions at that time. The Contractor shall provide weight tickets reflecting total weight removed.

4.15 Vehicles.

Vehicles used in transporting unpacked and uncrated furniture shall be of the closed type and shall be supplied with sufficient clean pads, covers, and any other equipment to protect personal property adequately during transit and delivery. Vehicles used in transporting containerized personal property may be the open type, provided a weatherproof tarpaulin is used to protect the shipment.

4.16 Subcontracting.

Contractors shall contact the Contracting Officer for approval of subcontractor prior to the use of any services or storage facilities. The Contractor shall not subcontract any services or facilities without the prior written approval of the Contracting Officer. The facilities of any approved subcontractor shall meet the minimum standards required by this contract.

4.17 Recording Loss or Damage.

When unloading or unpacking articles at the destination residence, the Contractor shall, in coordination with the owner, check the inventory prepared at origin and inspect each article for loss or damage. The Contractor shall record damage and loss on a DD Form 1840, Joint Statement of Loss or Damage at Delivery. The DD Form 1840 shall indicate any difference in count and condition from that shown on the inventory prepared at origin and shall be jointly signed by the Contractor and the owner. The DD Form 1840 shall be prepared in 5 copies by the Contractor.

The Contractor shall furnish the member 3 copies of the completed form, obtain a receipt therefore on the space provided on the form, and provide the member 3 copies of the DD Form 1840R, Notice of Loss or Damage. The Contractor shall furnish the Ordering Officer a completed copy of the form within 7 work days after delivery. One copy of the form shall be held in the Contractor's files for further reference.

4.18 Claims.

The Contractor shall make prompt settlement directly to the member or the Government on any claims for loss or damage to personal property for which there is liability under the provisions of this contract. Contractors receiving a written claim or correspondence for loss or damage shall acknowledge receipt of such claim or correspondence, in writing, to the originator within 10 work days after its receipt. The Contractor shall, at the time such claim is received, cause the date of receipt to be recorded on the claim. When the Contractor receives a claim for loss or damage, the Contractor shall pay, decline, or make a firm compromise settlement offer in writing to the claimant within 120 days after receipt thereof. If the Contractor fails to settle the claim satisfactorily within 120 days, the claimant may file a concurrent claim with the U.S. Government. The Contractor shall at that time and at the expiration of each succeeding 30-day period, while the claims remain pending, advise the claimant, in writing, of the status of the claim and the reasons for delay in making final disposition thereof. The Contractor shall furnish the Ordering Officer within 10 work days an information copy of all correspondence. The ordering office shall retain the correspondence in the Contractor's quality assurance file for evaluation and reference purposes until 1 year after contract expires. When a meritorious claim is not paid promptly as established above, the Government reserves the right to set off the amount of the claim against any amounts that may be owed to the Contractor.

4.19 Facilities.

Contractor’s facilities shall meet the guidelines outlined in DD Form 1812 to be provided via separate correspondence.

4.19.1 Inspection of Contractor’s Facility. The interested vendors’ facility within the area of responsibility, shall be inspected prior to award and shall be part of the evaluation criteria. The inspection is to insure compliance with Government standards listed in the DD 1812. Thereafter, inspections shall be on a quarterly basis or, if deemed necessary, on a more frequent basis. If a facility is found to be unsatisfactory, it may be declared ineligible to receive further consideration for award (if found prior to award) or orders under the contract (if found after award).

4.19.2 Upon receipt of contract award, the contractor shall furnish (within 5 calendar days after receipt of order (ARO), to the contracting officer, evidence of the required insurance, covering work to be performed. The contractor shall maintain at least, the minimum insurance coverage required (as specified in the FAR 28.307-2 Liability) throughout the contract period for the following policies: (1) Workmen's Compensation Insurance $100,000.00; (2) Comprehensive General Liability Insurance $500,000.00, and Automobile Liability Insurance $500,000.00. Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice is furnished to the contracting officer.

4.20 Cargo Insurance

The contractor shall provide a certification (within 5 calendar days ARO CDRL 0011) of cargo insurance reflecting coverage on a continuous basis in at least the amounts shown below to cover legal liability. The certificate shall contain the statement that the insurance company shall provide the Commander, HQ SDDC, Attn: MTPP-PP, a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have and maintain a policyholder’s rating of “A” or better in current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the Commander, HQ SDDC, Attn: MTPP-PP, using MT- HQ Form 49-R. The following is the minimum cargo liability coverage required:

Amount Per Aggregate Losses/ Amount Per Shipment Damages at Any One Place and Time

Domestic $22,500 $150,000 International $22,500 $150,000

The loss and damage liability coverage for personal property shipments is the greater of:

1) $7,500 per shipment, or

2) $6.00 times either the net weight of Household Goods shipment or the gross weight of the Unaccompanied Baggage shipment, in pounds, not to exceed $75,000.

4.21 Invoicing Instructions. All vendors must be registered in the SYNCADA system through the following link in order to properly receive payment: https://portal.syncada.com/Syncada?Login.aspx

SECTION 5- APPLICABLE PUBLICATIONS AND FORMS

5.1 Publications and forms applicable to this Performance Work Statement are listed below. The Publications have been coded as mandatory or advisory. The Contractor is obligated to follow those publications as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the Performance Work Statement. The Contractor shall be guided by those publications coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement. All publications and forms listed shall be provided by the Government at the start of the Contract.

5.1.1 Publications.

SPECIFICATION/

PUBLICATION DATE TITLE MANDATORY ADVISORY

ASTM-D4169 Feb 2022 Standard Practice for Performance X Testing of Shipping Containers and Systems https://global.ihs.com/doc_detail.cfm?rid=Z56&mid=ASTM&document_name=ASTM%20D4169&item_s_key=00 018372&gclid=CMaFroj0rdACFRCqaQodv3kFqg

DTR 4500.9-R Aug 2023 Defense Transportation Regulation, Part IV, X Personal Property http://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_toc.pdf

MCO 4600.39 19 Aug 16 Marine Corps Personal Property Transportation X Program http://www.marines.mil/News/Publications/ELECTRONIC-LIBRARY/Electronic-Library- Display/Article/923093/mco-460039/

JTR Feb 2023 Joint Travel Regulations, Uniformed Service X and Civilian Employees http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

5.1.2 Forms.

The Government will provide the following forms via e-mail:

1) DD Form 1387, Military Shipment Label

2) DD Form 1299, Application for shipment and/or storage of personal property with applicable special order and when required customs forms.

3) DD Form 1840, Joint Statement of Loss or Damage at Delivery

4) DD Form 1840R, Notice of Loss or Damage

SECTION 6- CONTRACTING OFFICER’S REPRESENTATIVES

6.1 Role of Contracting Officer’s Representatives (COR’s) for Inspection, Acceptance, and Other Duties.

6.1.1 Responsibilities. Performs surveillance and inspection of services required under this contract; determines the adequacy of Contractor performance according to the specifications of this contract; acts as the Government's representative at the work site; ensures compliance with contract; and advises the CONTRACT ADMINISTRATOR of any factors which may cause delay in work performance. The COR cannot authorize deviations from contract specifications and requirements. In the event the Contractor deviates without approval of the CONTRACT ADMINISTRATOR, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. The COR is appointed by the Contracting Officer. (See paragraph 1.4)

6.2 Government Quality Assurance.

6.2.1 Quality Assurance. A performance report or customer survey will be completed by the unit point of contact (POC) for multiple or unit/organizational shipments, or the individual if only one shipment.

6.2.2 Warehouse Inspections. Warehouse inspections will be conducted quarterly by the COR and documented on DD Form 1812, Warehouse Inspection Report. The contractor is required to abide by DTR regulations and must be a DoD approved contractor.

SECTION 7- PERFORMANCE

7.1 General.

7.1.1 The Contractor shall render services in accordance with this performance work statement.

7.1.2 All services shall be performed in accordance with the priority order established by the Ordering Officer.

7.1.3 Failure to meet approved tasks may be cause for rejection of the services performed unless the Contractor can demonstrate the tasks cannot be met.

7.2 Performance Evaluation Meetings. The Contractor or a contractor representative that has been designated in writing by the Contractor with the authority to act on behalf of the Contractor shall meet at least weekly with the Contracting Officer or his designated representative during the first month of the contract if deemed necessary by the Contracting Officer. Meetings will be held as often as necessary thereafter as determined by the Contracting Officer. A mutual effort will be made in these meetings to resolve all problems identified.

7.3 Personal Effects Deployment Services.

7.3.1 The Contractor shall containerize personal effects/property at the designated pick-up areas on the date specified by the Ordering Officer. If a longer period of time is necessary and is authorized by the Ordering Officer, the personal effects/property cartons may be picked up loose and containerized at the Contractor's facility. The containerization time allowed at the Contractor's facility shall be two working days following the specified pick-up date.

7.3.2 The Distribution Management Officer or his designated representative shall normally give the Contractor notice to pick up personal effects/property shipments at least one full working day prior to the date specified.

7.3.3 Delivery of personal effects/property to the designated areas shall be affected by the Contractor within two working days following the date of notification for delivery by the ordering officer.

7.4 Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change to the assessment status.

7.4.1 Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

7.4.2 Satisfactory. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

7.4.3 Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

7.4.4 Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

Performance Requirements Summary. The performance standards are stated in the summary below:

Required Service (PWS Reference)

Performance Measurement Inspection Method Acceptable Quality Level (AQL)

Section 4.3-4.4 On-Time pick-up of personal effects/property

100% inspection of all shipments per deployment

100%

Section 4.10, 4.11, 4.13

On-Time delivery of personal effects/property

100%

Paragraph: 4.18 Claim Field -Timeliness -Number of claims

-Processed within timeframes in paragraph 4.18

-No more than 2 per month

Paragraphs:

1.10, 4.19, 6.2.2

Warehouse Inspection Quarterly using DD Form

Evaluated grade of “C” or better

Paragraph: 6.2.1 Customer Surveys 100% inspection of all

No overall grade of “unsatisfactory”

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0001AD Destination Government Destination Government 0001AE Destination Government Destination Government 0001AF Destination Government Destination Government 0001AG Destination Government Destination Government 0001AH Destination Government Destination Government 0001AJ Destination Government Destination Government 1001 N/A N/A N/A N/A 1001AA Destination Government Destination Government 1001AB Destination Government Destination Government 1001AC Destination Government Destination Government 1001AD Destination Government Destination Government 1001AE Destination Government Destination Government 1001AF…

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File details come from the government source that posted it. Updated Feb 17, 2023.