RFQ Lake Hope Trailer Diamond C LPT.docxRFQ Lake Hope Trailer Diamond C LPT.docx
DOCX document 108 KB Posted
- Attached to
- PWC Lake Hope Dump Trailer Daimond C
- Solicitation number
- SRC0000041186
- Issued by
- Ohio
About this file
This is a Request for Quote from the Ohio Department of Natural Resources for the purchase of one new Diamond C LPT dump trailer to support park and watercraft maintenance operations at Lake Hope State Park. The trailer must be new and unused, with delivery required to Lake Hope State Park located at 29371 Wheelabout Road, McArthur, Ohio 45651 by December 30, 2026. The primary contact for this procurement is Jason Garey, reachable at 740-274-4965. All proposals must be submitted through Ohio Buys; proposals received through any other method will not be considered. The contract will be awarded to the lowest responsive and responsible bidder on a line-item basis.
Pricing shall be quoted on an F.O.B. Destination/Pre-Paid/Allowed basis, with the contractor responsible for all freight costs and bearing all risk of loss until the State accepts the deliverable and title passes. The State will apply preferences in accordance with Ohio Administrative Code 123:5-1-06, including a five percent preference for Buy American products, two percent preferences for Buy Ohio and Veteran-Friendly Business certifications, with these preferences combined and applied to the original proposal score. Preferences are only applied if at least one offeror does not qualify for the particular preference. All invoices must be submitted directly to Financial Shared Services at invoices@ohio.gov or via mail, and must include the Origin-DNR-484 reference code along with the assigned Purchase Order number, supplier name, delivery address, invoice number, service date, itemized charges, and remit-to address. The Purchase Order is valid through June 30, 2027, after which a new PO will be required for any additional goods or services.
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Text version
REQUEST FOR QUOTE
The Ohio Department of Natural Resources is requesting bids for: Lake Hope State Park Dump Trailer Diamond C LPT Ordering Division and address: Jason Garey 740-274-4965 Lake Hope State Park 29371 Wheelabout Road, McArthur OH 45651 Specifications:
New, not used Qty 1
Delivery: Jason Garey 740-274-4965 Lake Hope State Park 29371 Wheelabout Road, McArthur OH 45651 Completion/Delivery Date: 12/30/2026
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.
Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.
Preferences:
The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.
Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.
Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.
(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.
(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.
(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.
(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.
Bill to information: (FSS invoicing requirement)Origin-DNR-484 All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
| • | EMAIL the invoice to: invoices@ohio.gov |
| • | MAIL the invoice to: |
OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880
To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:
| • | Invoice must include Origin-DNR-484 |
| • | Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits. |
| • | Supplier full name as it appears on your PO. |
| • | The Ship to and/or service facility name and full address |
| • | Unique invoice number |
| • | Date of service or date work was completed. |
| • | Complete itemization of services performed, materials or goods supplied and/or labor furnished. |
| • | Line charge(s). If parts are included, please break out the line charges with product and charges separately. |
| • | No State of Ohio sales tax |
| • | Remit to address must match our records for payment |
| • | This PO is only valid for the goods and/or services received through June 30, 2027. |
| • | Any goods/services received after June 30, 2027 will require a new PO. |
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.
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