RFQ - HT940625Q0011.pdf

HT940625Q0011

ADMINISTRATIVE INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation, outside of this notice, will not be issued.

The solicitation number is HT940625Q0011, and the solicitation is issued as Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

The requirement is set-aside 100% for Small Business. The associated NAICS Code is 561621 and the small business size standard is $25,000.000.

A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable); a description of requirements for the items to be acquired; the date(s) and place(s) of delivery and acceptance and FOB point are included herein.

The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and an addendum is included herein. Please review the Addendum for instructions on submitting a quote, including the submission deadline.

The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services is being used and a copy, including the specific evaluation criteria, is included herein. Please review the Addendum for basis of award.

A completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services shall be included with the quote, as well as the other provisions identified in the Addendum to FAR 52.212-1.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. No addenda have been attached to this clause.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. The following additional FAR clauses cited in this clause are applicable:

52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

(JUN 2020)

522.204-27, PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6, PROTECTING THE GOVERNMENT’ INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021)

52.219-28, POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION (FEB 2024)

52.222-3, CONVICT LABOR (JUN 2023)

52.222-19, CHILD LABOR—COOPERATION WITH AUTHORITIES AND REMEDIES (FEB

2024)

52.222-36, EQUAL OPPORTUNITIES FOR WORKERS WITH DISABILITIES (JUN 2020)

52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-1, BUY AMERICAN—SUPPLIES (OCT 2020)

52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.226-8, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

(MAY 2024)

52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR AWARD MANAGEMENT

(OCT 2018)

52.239-1, PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

The offeror shall provide manufacturer’s 5-year limited warranty whereby all parts are fully covered for five (5) years after installation is complete. Any defects in materials or workmanship shall be corrected by the contractor for a period of one year after acceptance by the Government.

This requirement is not rated under the Defense Priorities and Allocations System (DPAS).

Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your quote to be rejected.

The Government intends to award without discussions, offerors should submit their best prices in their initial offer.

Offerors must submit all information requested in FAR Provision 52.212-2, Evaluation-Commercial Items, and addendum in order for the Government to determine technical acceptability.

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A Contracting Officer's Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.

Attachments:

Attachment 1 – DHA MDE Cybersecurity RMF Contracting Requirements Attachment 2 – Medical Device and Equipment Risk Assessment (MDERA)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL

INSTRUCTIONS TO OFFERORS:

Quoters shall only submit one quote/solution to the Government in response to this solicitation. In the event an offeror can provide multiple solutions; it is their responsibility to determine which solution to submit for evaluation. The Government will only accept one quote/solution per quoter.

This section specifies the format and content that quoters shall use in response to this Request for Quote (RFQ).

Quoters shall submit a response that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Any quote which does not provide, as a minimum, that which is required in the RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Quotes shall be submitted via e-mail only to heather.y.clipson.civ@health.mil referencing the solicitation, HT940625Q0011. Quotes are due by 10:00 AM Eastern Time on 28 April 2025.

Any questions regarding this solicitation must be addressed to heather.y.clipson.civ@health.mil by email only no later than 15 days prior to the closing date. No phone calls accepted. Answers to questions will be addressed via an amendment, as soon as possible after the deadline for questions has closed. In the event multiple questions address the same issue; the Government reserves the right to answer a representative question that best exemplifies the issue. Please submit only one set of questions per company.

All quoters shall provide the following company details on its cover page:

• Complete company name and address

• Company Point of Contact (POC)

• Email

• Phone Number mailto:heather.y.clipson.civ@health.mil mailto:heather.y.clipson.civ@health.mil

• Cage Code

• Unique Entity Identifier (UEI) number

• Place of Manufacture

• Size status of Business

If the quoter’s POC information changes at any time during the Pre-Award/Solicitation phase, the offeror is solely responsible for providing updated Company POC information. The Government is not responsible for following up with the quoter for updated information.

1. QUOTE TABLE OF CONTENTS

Vol. Document Title Copies

I Administrative/Business

1. Representation and Certifications

1 PDF file containing the quoter’s complete Volume I, Administrative/Business

II Technical 1 PDF file containing the quoter’s complete Volume II, Technical

III Past Performance 1 PDF file containing the quoter’s complete Volume III, Past Performance

IV Price: Price Schedule 1 PDF file containing the quoter’s complete Volume IV, Price

2. CONTENT REQUIREMENTS: All information shall be confined to the appropriate volume/section. For example, only information included in the file labeled “Past Performance” will be evaluated for the Past Performance factor. If past performance information is included elsewhere in the quote, it will not be evaluated as part of the Past Performance factor. The quoter shall confine submission to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Quoters are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked.

3. QUOTES SHALL BE PREPARED AND SUBMITTED AS FOLLOWS:

3.1. VOLUME I: ADMINISTRATIVE/BUSINESS (Factor 1)– (1 PDF file)

3.1.1. Representations And Certifications

3.1.1.1. Contractors must be registered in the System for award Management (SAM) database at time of award.

Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/. Quoters shall ensure their representations and certifications are updated at the System for Award Management (SAM) database at the time of award.

3.1.1.2. Quoters shall also include one completed copy of the following provisions, as applicable (if completed via SAM, including completed copies is not necessary):

https://www.sam.gov/portal/public/SAM/

52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION

(OCT 2020)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY

OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (OCT

2015) ALTERNATE I (FEB 2024)

3.1.1.2.1. Copies of all provisions noted herein are included in the solicitation as full text.

3.2. VOLUME II – TECHNICAL (Factor 2) (1 PDF file) Page Limitation for Technical Data: The total number of pages submitted for technical shall not exceed thirty (30) pages, excluding a cover letter and Information Assurance information. If the technical submission contains more than thirty (30) pages, only the first thirty (30) pages will be evaluated.

3.2.1. Conformance to Salient Characteristics:

The quoter shall include information to enable the evaluation of the proposed product and its conformance to the salient characteristics by submitting a quote including all necessary documentation demonstrating that its solution meets all the requirements within the Salient Characteristics. If marketing brochures are submitted, please ensure that it denotes exactly how the Salient Characteristics are met; otherwise, provide the supplemental information within the technical approach of the quote. Quoters shall submit sufficient documentation to allow for an evaluation of the Technical Capability and its abilities to meet the Salient Characteristics.

3.2.2. Design Quality and Capability:

The quoter shall include information to enable the evaluation of the design quality and capability of the proposed patient security system to prevent infant abduction. Quoters shall submit sufficient documentation to allow for an evaluation of the design quality and capability of the products. If marketing brochures are submitted, ensure that it denotes aspects of the design quality and capability. The quoter shall identify all enhancing factors and added value characteristics included in the quote and include information to enable the Government to evaluate these.

3.2.3. Information Assurance:

The quoter shall complete the attached Medical Device Equipment Risk Assessment Questionnaire (MDERA) per the instructions located within the document to support Information Assurance (Attachment 2).

3.4. VOLUME III – PAST PERFORMANCE (Factor 3) – (1 PDF file)

3.4.1. Quoters shall provide past performance data for all similar contracts for the last 3 years, up to 3 data points, or 3 data points for delivery starting with the most recent contracts for which delivery occurred at least 3 months prior to the closing of this solicitation. The data shall include: Description of work/and or supplies provided on the contract, Organization/Location, POC/Number, Contract Reference Number, Contract Date, Value of the Contract (rounding to the nearest $5K is acceptable), and affirmative or negative response to “Has the POC agreed to be contacted as a reference?”

3.5. VOLUME IV – PRICE (Factor 4) – (1 PDF file)

3.5.1. Pricing shall be submitted in the form of a firm fixed unit price on the Price Schedule, see page 9 of the solicitation. The unit price shall be inclusive of providing all required items/services outlined in the “Salient Characteristics” section of the solicitation, including all travel/delivery expenses. Enter a unit price for CLIN (Contract Line-Item Number) 0001. The quoters shall provide a breakdown quote showing what elements make up pricing for the total contract price. Note: Pricing for Cybersecurity/RMF requirements shall be built into the price quote and not a separate item.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) This is a best value procurement. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government may elect to award to other than the lowest price, based on the evaluation of the non-price factors and the best value to the Government. Completeness of the Administrative/Business volume does not warrant a price premium. The Government anticipates award of a firm fixed price (FFP) contract. The following factors shall be used to evaluate offers:

1. Administrative/Business

2. Technical

3. Past Performance

4. Price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Non-Price Evaluation Factors:

1. FACTOR 1: ADMINISTRATIVE/BUSINESS:

The Administrative/Business volume will be evaluated and determined to be either complete or incomplete. An award will only be made to a contractor who has submitted a complete Administrative/Business volume. An incomplete Business volume may be revised during discussions (if discussions are held) and then may be considered to be complete. The Administrative/Business volume will be evaluated for completeness. The offeror's volume will be examined to ensure that it has been completed in accordance with the solicitation instructions for Business proposals section.

2. FACTOR 2: TECHNICAL

A. Conformance to Salient Characteristics:

Evaluation shall include the ability to meet the salient characteristics of this requirement. Quoters not meeting all requirements will not be further considered for award unless there are no other technically acceptable quoters. This will be rated either Pass or Fail.

For quoters that receive pass ratings for Conformance to Salient Characteristics, the government will conduct a tradeoff analysis of the following four factors in order of decreasing priority:

B. Design Quality and Capability:

The Government will evaluate the design quality and capability of the proposed patient security system to prevent infant abduction. The Government will evaluate how the proposed patient security system impacts NH Jacksonville’s workflow in a hospital ward setting. The Government will evaluate the enhancing factors presented in the SOW. The quoters’ quotes will be evaluated on a trade-off basis using a five-tiered scale.

TECHNICAL/RISK RATINGS

ADJECTIVAL RATING DEFINITION

OUTSTANDING Quote indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

GOOD

Quote indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

C. Information Assurance:

The Government will evaluate the capability of the contractor to meet DHA Information Assurance (IA) requirements. This evaluation will be based on the information provided in the completed MDERA. Quotes will be evaluated on a trade-off basis using a five-tiered scale.

Rating Description

Outstanding Quote meets all requirements and there is no risk.

Good Quote meets all requirements and risk is low.

Acceptable Quote meets all requirements and poses some risk.

Marginal Quote meets all requirements and poses significant risk.

Unacceptable Quote does not meet all requirements and poses a high risk. Quote is unawardable.

3. FACTOR 3: PAST PERFORMANCE:

Past Performance is defined as how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size, and complexity.

The basis of evaluation is a subjective evaluation of how well the Vendor performed on recent and relevant Contracts regarding the RFQ requirement. This factor will be evaluated on an Acceptable/Unacceptable/Neutral basis. Vendors with an overall satisfactory past performance will be rated as “Acceptable.” Vendors with a less than satisfactory overall past performance will be rated as “Unacceptable.” Vendors who do not possess a performance record, or whose past performance cannot be evaluated, will be rated as “Neutral” and may not be evaluated favorably or unfavorably.

The Government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided. The Government may randomly select references provided for contact and does not commit to contact every reference. It is the responsibility of the quoter to ensure names and phone numbers of points of contact (POCs) are verified and accurate.

(d) Price Evaluation Factor:

1. FACTOR 4: PRICE:

Reasonableness: The degree to which the Quoter’s total proposed price represents a fair and reasonable price, including any additional components, quality control, annual maintenance coverage, and consumables that must be purchased to make the system fully functional.

Price will be evaluated on the aggregate total price quoted.

(End of provision)

ACCEPTABLE

Quote meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

MARGINAL Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

UNACCEPTABLE

Quote does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Quote is unawardable.

ADDENDUM TO FAR 52.212-2, BASIS OF AWARD:

A. General Information:

1. The basis of award uses price trade-off source selection procedures to make a best value award decision considering the following factors: Technical, Past Performance, and Price. The Government reserves the right to pay a premium for Technical and/or Past Performance benefiting the Government. The Salient response shall provide sufficient detail for the Government to determine whether the quote satisfactorily meets all requirements outlined in the “Salient Characteristics” section of the solicitation. Statements that the quoter understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used,” will be considered insufficient. For a quote to be considered for award, it shall receive a “pass” rating for the Conformance to Salient Characteristics evaluation factor, see Salient Characteristics. In addition, quoters that cannot provide all the required items by the required delivery date will not be considered for award.

2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements.

3. The Government intends to make award without discussions, unless the Contracting Officer determines that discussions are necessary. Offerors should provide their most favorable prices in their initial offers. the offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements.

B. Quotes will be evaluated initially independently of the price to determine the Offeror’s ability to meet the Government’s requirement set forth in the solicitation. The Government may make a final rating determination based on the quote as submitted without requesting any further information.

(End of Provision)

STATEMENT OF WORK

STATEMENT OF WORK

PATIENT SECURITY SYSTEM

NAVAL HOSPITAL JACKSONVILLE, FL

1. SCOPE

The Maternal Infant Unit and Labor and Delivery Unit at Naval Hospital Jacksonville requires a Patient Security System (PSS) designed to prevent infant abduction. The contractor shall provide all material, labor, and equipment necessary to remove and replace the existing PSS with a new PSS at Naval Hospital Jacksonville Building 2080.

All work shall be in accordance with Unified Facilities Criteria (UFC) 4-510-01, Change 3, and any subsequent revisions and the National Fire Protection Association (NFPA) 99: Health Care Facilities Code.

2. HOURS OF OPERATIONS

The Patient Security System shall be provided full time, 24 hours / day and 365 days / year at the Naval Hospital Jacksonville.

3. PLACES OF PERFORMANCE

The place of performance will be the following:

Maternal Infant Unit and Labor and Delivery Unit, Naval Hospital, Building 2080, Naval Air Station, Jacksonville, Florida.

4. SECURITY CLEARANCE

Work under this contract is unclassified. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract including registration in the Naval Air Station Jacksonville Defense Biometric Identification System (DBIDS) system. The contractor shall not disclose and must safeguard sensitive information, computer systems and data, and privacy act data.

5. GOVERNMENT FURNISHED PROPERTY

The Government activity will provide adequate space, environment, electrical power, and data connections for the proper removal and installation of the Patient Security System. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of vendor supplies, materials, or for the personal belongings brought onto Government property by vendor personnel.

6. GENERAL INFORMATION

The Government’s point of contact provided to the contractor shall be an authorized representative of the Defense Health Agency (DHA). The Contractor shall contact authorized representative and the Hospital Facility Department prior to commencing any work. The Naval Hospital Jacksonville is responsible for the scheduling and coordination of all work to be accomplished as required per this specification.

The Contractor shall make a site visit to the job site to obtain any necessary field measurements and information needed to complete the work requirements.

All reasonable attempts have been made to identify any hazardous materials that may be present in this job. If the contractor should encounter any known or suspected hazardous materials (i.e., asbestos, lead paint, etc.) that are not specifically identified in this statement of work, they shall cease work in the suspect area and notify the point of contact Supply Core and the Hospital Engineer.

All work performed including disposal of waste/debris shall comply with federal, state, and local requirements of the Environmental Protection Agency, and the Occupational Safety and Health Administration. Work under this contract is subject to compliance under the Army Corp of Engineers Safety Manual EM 385-1-1. Any hazardous waste generated on government property by work on this contract shall be turned into the government for proper disposal.

Damages to government property and or improper installation of products on government property caused due to poor workmanship or accidents by the contractor or employees and sub-contractors shall be repaired and or replaced by the contractor without additional cost to the government.

Any problems encountered with equipment, materials or labor shall be corrected by the contractor at no additional expense to the government.

Any tasks required to complete this job that are not specifically addressed in this statement of work shall be performed at no additional cost to the Government in a manner that exhibits good workmanship and is in keeping with accepted industry standards.

The Contractor shall bear full responsibility for development of the work and execution thereof including personnel safety requirements and equipment to perform given task.

All electrical, mechanical, and structural work requirements shall comply with the latest accepted edition of National Fire Protection Association (NFPA), Sheet Metal & Air Conditioning Contractors’ National Association (SMACNA), and American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE).

7. SALIENT CHARACTERISTICS

The system shall have a security monitoring device with bands that can be placed on infant limbs. The bands shall be waterproof and safe to be attached to infant limbs without causing irritation or skin breakdown and the bands must be soft and flexible to prevent infant injuries. The system shall have an elevator controller, exciter antennas, receiver antennas, motion detectors, keypads, key switch, sounder, relays, and bases, locking storage with cam lock to determine a patient’s entry into a radio frequency field of a controller. This shall be positioned in front of each door and each elevator cab to activate alarms when the patient wearing the security monitor device comes near the doors and elevators. The controllers and motion sensors shall activate an alarm and lock elevators. For elevators that are open, the system shall keep elevators open and disable the call buttons on the floor.

7.1. The system shall have the following hard perimeter protection:

• Door controllers that lock doors and elevators.

• Controllers that disable elevators when a security monitoring device is in proximity.

• Low-frequency (LF) security monitoring devices with Radio Frequency Identification (RFID) to initiate a transaction with a door or elevator controller when the security monitoring device enters a door or is within the elevator field and provide direct and immediate operational control of door locks and elevator door controls.

• Door and elevator controllers that are fail secure that operate in stand-alone mode and still function during a network failure.

• Continual patient security monitoring device capability with real time location services.

• Patient security monitoring devices with continual radio signal that enable supervision of active patient security monitoring devices.

• Security system frequency that doesn’t interfere with hospital equipment.

• Receivers that pick up patient security monitoring device signals to pass along security monitoring device status and location to the server over any standard network.

• Security monitoring device that raises alarm if a signal is missed.

• Security monitoring devices that auto-enroll into the software for easy assignment of patients.

• Alarms that show security monitoring device location of the software.

7.2. The security system shall provide the following alarms:

• SECURITY MONITORING DEVICE NEAR CLOSED DOOR

• SECURITY MONITORING DEVICE LOITERING NEAR DOOR

• SECURITY MONITORING DEVICE NEAR OPEN DOOR

• SECURITY MONITORING DEVICE IN ELEVATOR

• LOW BATTERY SECURITY MONITORING DEVICE ON PATIENT

• PATIENT EXIT UNAUTHORIZED

• SECURITY MONITORING DEVICE OUTSIDE OF PROTECTED AREA

• SECURITY MONITORING DEVICE TAMPER

• SECURITY MONITORING DEVICE SIGNAL MISSED

• BYPASS STARTED

• BYPASS EXPIRING

• BYPASS COMPLETE

• BYPASS EXPIRED

• SUSPEND TAMPER STARTED

• SUSPEND TAMPER EXPIRING

• SUSPEND TAMPER EXPIRED

• BYPASS DEVICE OFFLINE

• GLOBAL LOCKDOWN OFFLINE

• DOOR AJAR

• DOOR CONTROLLER OFFLINE

• LOW BATTERY SECURITY MONITORING DEVICE IN INVENTORY

• INVALID PIN ENTERED

• ANTENNA DISCONNECTED

• RECEIVER OFFLINE

• NETWORK IN DEGRADED STATE

• NETWORK OFFLINE

7.3. Reports. The system shall generate the following:

7.3.1. Security Monitoring Device Reports:

• Inventory: Show all the Security Monitoring Devices in the inventory.

• Report the Security Monitoring Device number, type, status, and last seen location with a date and time.

• Activity: Capability to select specific Security Monitoring Devices from a drop-down list and see all activity of each Security Monitoring Device to include when the Security Monitoring Device was auto enrolled in the system.

• Alarms: Capability to select a specific Security Monitoring Device from a drop-down list to see all alarms that Security Monitoring Device has triggered.

7.3.2. Patient Reports:

• Directory: Show all the patients enrolled in the system.

• Show each patient’s Security Monitoring Device number, status, and last seen date and time.

• Must have the capability to select a Patient from the drop-down list and see all activity for that patient to include all triggered alarm activity with information on who accepted the

• Alarm and the annotations made by that staff member. It must also include all patient specific non-alarm triggered activity reports.

7.3.3. Device Reports:

• Inventory: Shows all the devices in the system with their serial numbers, types, names, and selected settings.

• Capability to select a device from the drop-down list to view all activity for that device.

• Capability to select a device from the drop-down list to view all alarms triggered by that device.

7.3.4. User Reports:

• Directory that shows all users who have access to the security system.

• Capability to select a user from a drop-down list and to generate a report of all activities performed by each user.

• Log that shows all activity and alarms for anything having to do with a patient or a Security Monitoring

Device.

• Capability to show all activity and alarms that have to do with the system itself and shows everything from every type of report.

8. Statement of Work Tasks

8.1. Remove and dispose of one (1) existing PSS system complete to include but not limited to: all hardware, associated devices, receivers, wiring and cabling.

8.2. Turn all computers and servers over to the government for disposal.

8.3. Provide and install one (1) new PSS system complete and usable.

8.4. Provide new equipment and accessories as required for complete system installation.

8.5. Provide twenty (20) infant transmitters and four (4) boxes of one hundred (100) band strips.

8.6. Provide receivers for the monitoring of transmitters that provides coverage to eliminate dead zones that result in false alarms.

8.7. Provide testing once installation of the PSS is complete. The PSS shall be tested a minimum of three times without failure prior to acceptance by owner. Testing must be witnessed by owner representative.

8.8. Provide three (3) sessions of staff training for system operation.

8.9. Provide go-live support.

8.10. Provide manufacturer’s 5-year limited warranty whereby all parts are fully covered for five (5) years after installation is complete.

8.11. If a site service support agreement is required, then it shall be included as part of the proposal and cover five

(5) years.

9. PSS: Equipment, Delivery, and Installation

9.1. Equipment

Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

9.2. Delivery and Installation

The vendor will coordinate delivery directly to the hospital and be available and responsible for uncrating the unit/system, transporting it through the facility to the location of intended use for installation, and removing of all trash created in this process. If interim storage is required, the vendor shall arrange for the storage. Installation by the vendor must be complete and in accordance with manufacturer’s instructions.

The contractor shall comply with all NAS Jacksonville and Naval Hospital Jacksonville security requirements to obtain access to the work area. Ensure that Contractor personnel employed on this Activity become familiar with and obey Activity regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor’s equipment shall be conspicuously marked for identification.

10. WARRANTY

Any defects in materials or workmanship shall be corrected by the contractor for a period of one year after acceptance by the Government. Provide extended warranties as specified above.

11. SPECIAL PROJECT REQUIREMENTS:

11.1. Risk Management Framework (RMF) for DoD IT: See Attachment 1, Defense Health Agency (DHA) Contracting Requirements for Medical Device and Equipment (MDE) Cybersecurity/Risk Management Framework (RMF) for RMF requirements.

11.1.1. Vendor must meet DHA and NH Jacksonville Information Technology (IT) requirements and system must be able to obtain and maintain an Authority to Operate (ATO) or Authority to Operate with Conditions (ATO-C) as required by Attachment 1.

12. SUMBITTALS:

12.1. PSS installation and operation manuals, with two (2) sets being hard copy and one (1) set being accessible via web program or downloadable PDF.

12.2. Five-year parts warranty agreement.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Patient Security System (PSS)

FFP

Patient Security System to include hardware, software, licenses and any additional components, quality control, annual maintenance coverage and consumables that must be purchased to make the system fully functionall. All requirements will be performed in accordance with the attached Statement of Work (SOW) and Salient Characteristics. Software and/or hardware must be an approved product by the Defense Health Agency, and authorized to be used on the DHA network.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination MFR PART NR: See Mfg Part Number

PURCHASE REQUEST NUMBER: 0012263813

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 30-SEP-2025 1 NAS JACKSONVILLE FL

NAVAL HOSPITAL JACKSONVILLE

2080 CHILD STREET BLDG H-2091

JACKSONVILLE FL 32214

904-546-6256 FOB: Destination

HT0311

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-7 System for Award Management NOV 2024 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

NOV 2021

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.222-50 Combating Trafficking in Persons NOV 2021 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.229-11 Tax on Certain Foreign Procurements--Notice and Representation

JUN 2020

52.229-12 Tax on Certain Foreign Procurements FEB 2021 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.242-15 Stop-Work Order AUG 1989 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010 252.215-7008 Only One Offer DEC 2022 252.215-7013 Supplies and Services Provided by Nontraditional Defense

Contractors

JAN 2023

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten.

MAY 2024

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.246-7006 Warranty Tracking of Serialized Items MAR 2016 252.246-7008 Sources of Electronic Parts JAN 2023 252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.204-20 Predecessor of Offeror (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--https://www.sam.gov/

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made…