Amendment 0001 - Questions and Answers.pdf
PDF 206 KB Posted
- Attached to
- Patient Security System Federal contract opportunity
- Solicitation number
- HT940625Q0011
- Issued by
- Defense Health Agency
About this file
This document is an Amendment (0001) to a federal solicitation that includes detailed Questions and Answers for a Patient Security System (PSS) procurement for Naval Hospital Jacksonville. The solicitation requires removing and replacing the existing PSS in the Maternal Infant Unit and Labor and Delivery Unit, with specific technical requirements including a security monitoring system designed to prevent infant abduction. Key requirements include providing 20 infant transmitters, 4 boxes of band strips, receivers to eliminate false alarms, a comprehensive reporting system with device and patient tracking capabilities, and a five-year limited warranty.
The procurement involves installing a new system with hard perimeter protection features such as door and elevator controllers, low-frequency security monitoring devices with RFID capabilities, and multiple alarm types including unauthorized patient exit, device tampering, and system status alerts. The vendor must meet Defense Health Agency cybersecurity requirements, provide installation, staff training, go-live support, and ensure the system can obtain an Authority to Operate. The project timeline is 90 days from project start, with approximately 40 staff members requiring training, and the system will cover roughly 17,000 square feet at Naval Hospital Jacksonville's Building 2080.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 3 - Floor Plan.pdf | ||
| Attachment 1 - DHA-MDE-Cybersecurity-RMF-Contracting-Requirements.pdf | ||
| RFQ - HT940625Q0011.pdf | ||
| Attachment 2 - CyberLOG - ICS Combined MDERA - v6.4.1B.pdf |
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Text version
0012263813
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print)
30-105-04EXCEPTION TO SF 30
APPROVED BY OIRM 11-84
STANDARD FORM 30 (Rev. 10-83)
Prescribed by GSA
FAR (48 CFR) 53.243
The purpose of this amendment is to provide the Government's responses to vendor questions. In addition, paragraph 6 of the SOW has been updated. The due date remains unchanged.
1. CONTRACT ID CODE PAGE OF PAGES
J 1 10
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
16C. DATE SIGNED
BY 17-Apr-2025
16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR
(Signature of Contracting Officer)(Signature of person authorized to sign)
8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT940625Q0011
X 9B. DATED (SEE ITEM 11)
27-Mar-2025
10B. DATED (SEE ITEM 13)
9A. AMENDMENT OF SOLICITATION NO.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.
Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN
REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE
CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
10A. MOD. OF CONTRACT/ORDER NO.
2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)
6. ISSUED BY
3. EFFECTIVE DATE
17-Apr-2025
CODE
DHA CONTRACTING OFFICE TIDEWATER HT9406
7700 ARLINGTON BLVD
FALLS CHURCH VA 22042
HT9406 7. ADMINISTERED BY (If other than item 6)
4. REQUISITION/PURCHASE REQ. NO.
CODE
See Item 6
FACILITY CODECODE
EMAIL:TEL:
HT940625Q0011
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 30 - BLOCK 14 CONTINUATION PAGE
The following have been added by full text:
BLOCK 14 CONTINUATION PAGE
Questions/Answers for RFQ HT940625Q0011
Question 1: Please confirm the manufacturer and model of the existing system.
Answer 1: Safe Place by RF Technologies.
Question 2: Please confirm any known technical limitations or issues with the current setup?
Answer 2: N/A. The new system will be fully on network and maintained by our IT staff which is why our local dept is heavily involved in all aspects.
Question 3: Please confirm whether existing infrastructure (e.g., cabling, receivers) will remain or be removed entirely?
Answer 3: All existing system infrastructure is to be removed and disposed including cabling and receivers.
Question 4: Is it possible to arrange a site visit sometime soon?
Answer 4: Site Visits are not being arranged for this procurement. Attachment 3 has been provided to provide a floor plan of the facility areas.
Question 5: We also need to know if door locking hardware is in place?
Answer 5: Magnetic locks are in place.
Question 6: If so, how do we integrate to it?
Answer 6: Vendor means and methods.
Question 7: Is the end user suppling the server and workstation computers?
Answer 7: The local site will provide any needed servers or workstations.
Question 8: How many workstation licenses?
Answer 8: 2 license agreements are what is necessary for MIU and LND to operate the workstations.
Question 9: How many cameras or doors are you considering?
Answer 9: There are 4 sets of corridor double doors, 1 room door and 4 individual fire exit stairwell doors. Any cameras required would be installed and located as required in the UFC.
Question 10: Do you have other security needs like video security or access control?
Answer 10: No.
Question 11: Is this a new system or an upgrade?
Answer 11: Please see the solicitation’s statement of work.
Question 12: What's your timeline for this project?
Answer 12: To begin as soon as possible-completion within 90 days from start of project.
Question 13: Where's the project located?
Answer 13: Please see the solicitation’s statement of work.
Question 14: What is the coverage area (size)?
Answer 14: Approximately 17,000 SF
Question 15: Request pricing information on the last awarded contract related to HT940625Q0011 - Patient
Security System. Awarded Vendor(s) name(s), total contract value, and contract award date and period of performance?
Answer 15: Total contract value may not be indicative of this requirement. Vendors are expected to review the requirements of the solicitation to determine associated costs for this procurement.
RF Technologies, Inc.; $52,006.31; 01 September 2016 and delivery date of 01 September 2016.
Question 16: Will a site walk be available to vendors?
Answer 16: Site Visits are not being arranged for this procurement. Attachment 3 has been provided to provide a
Question 17: Who is their current elevator vendor? What is the Controller model # and software / firmware version?
Answer 17: Schindler Elevator is the current vendor. Motion Control Engineering (MCE) Model # I-AC-01, Job #:
2008066043. Software/firmware version data will have to be obtained from MCE by the proposing contractors.
Question 18: Will the customer furnish physical or virtual servers?
Answer 18: Virtual servers will be supplied by the site. If any specialty licenses such as Microsoft SQL are required for the system to operate, the site requests those be furnished by the vendor.
Question 19: Will the customer furnish workstations?
Answer 19: The local site will provide any needed workstations.
Question 20: Does the hospital support the use of Securealink software for remote monitoring and support?
Answer 20: No. Local IT support will manage the system once deployed. The patient security system shall include maintenance coverage and a site service support agreement for the site to contact the vendor as needed for assistance.
Question 21: Will the hospital allow continual access to the system remotely for 24/7 support, and remote software installations, and remote trouble shooting?
Answer 21: No. Local IT support will monitor the system day-to-day. The patient security system shall include maintenance coverage and a site service support agreement for the site to contact the vendor as needed for assistance.
Question 22: Please supply marked Floor Plans of the area that is to be protected by the Infant Security
System.
a. Please identify clearly the Exits that need to be protected.
b. Please identify the location of the Client Computers used for Nurses to utilize the system.
c. Please identify a communications closet for installation of head in parts.
d. Please identify any areas of hardpan ceiling, or areas where mounting of devices or running cables may be challenging. -
Answer 22: Please see Attachment 3 - Floor Plan .pdf provided for a-c. There are not any areas of hardpan ceiling, or areas where mounting of devices or running cables may be challenging.
Question 23: Please supply clean floorplans for design. CAD files (*.dwg) are preferred to ensure correct coverage area to support system specifications for installation.
Answer 23: CAD files are available but not supported by SAM.gov for upload. Copies may be obtained by request to heather.y.clipson.civ@health.mil and carrie.e.gaither.civ@health.mil.
mailto:heather.y.clipson.civ@health.mil mailto:carrie.e.gaither.civ@health.mil
Question 24: How many staff members will be using the system so that training can be planned accordingly?
Answer 24: Approximately 40 people, 20 on the 8th floor and 20 on the 6th floor
Question 25: What is the name of the hospital's preferred Elevator Vendor?
Answer 25: Schindler Elevator is the current vendor
Question 26: Does the hospital have a preferred Low Voltage cable Vendor?
Answer 26: No
Question 27: Who is the hospital's Network Cable preferred vendor? (We will need to supply as-builts so that cabling can be planned for)
Answer 27: We do not have one.
Question 28: Who is the hospital's Door Lock Vendor? Will need to discuss Interfaces at the Exits.
Answer 28: Summit is the contractor that provides maintenance, modification and repair service for the hospital’s
AMAG electronic security system with support from Allied Universal.
Question 29: Does the hospital have any existing RTLS solutions, and if so - what is it? Is any of the infrastructure located in the area that the Patient Security System will be located?
Answer 29: No. The site at one time had a RFID/RTLS system, but it has been decommissioned.
Question 30: Is there a preferred location for the test lab detailed in Section 1.1? Will this be housed at the contractor's facilities?
Answer 30: No preference.
Question 31: Prior to final acceptance and installation, as a part of acceptance testing, the vendor shall provide procedures for the accepting sites to ensure the delivered device matches the DHA authorized configuration. Will completed STIG Checklists be sufficient for this?
Answer 31: Yes completed STIG checklists will work great. The site will also perform audits of STIG checklists and perform vulnerability scanning against the system to validate configuration once installed.
Question 32: Section 1.2 The vendor shall provide updated Nessus technical scans using the DHA full safe scan policy (provided by the Government), on the 10th day of each month until an approval is granted.
a. How many months are anticipated for the approval to be granted?
Answer 32: This answer varies and is unable to be definitively answered. It depends on the accreditation route the system takes, and whether the system is able to be incorporated in the hospital’s enclave accreditation package or must be done in a standalone package. A standalone package will take much longer. MTF would like to avoid needing to use the standalone route but it depends on the system’s ability to be continuously hardened and its ability to use the DHA standard image on both the servers and workstations.
Question 33: Successful pre-validation technical screening shall meet the Cybersecurity criteria listed below:
a. Section 1.2.1. No unmitigated Very High or High Severity/ Category I (CAT I) vulnerabilities as described in the appropriate DISA STIGs located on https://public.cyber.mil/stigs/downloads/
b. Section 1.2.2. No unmitigated Moderate Severity/Category II (CAT II) vulnerabilities described in the appropriate DISA STIGs located on https://public.cyber.mil/stigs/downloads/
c. Section 1.2.3. No unmitigated Very High or High Severity/ Category I (CAT I) vulnerabilities from
Nessus vulnerability scans.
d. Section 1.2.4. No unmitigated Moderate Severity/ Category II (CAT II) vulnerabilities from Nessus vulnerability scans.
Will Risk Acceptances be considered for vulnerabilities that are not able to be remediated at the time of the pre-validation technical screening due to technical limitations (ie -vulnerability exists, but a patch is currently unavailable)?
Answer 33: Yes. MTF can POAM items that are currently unable to meet full compliance but will meet compliance in the future. MTF personnel will coordinate with vendor for “get well” plan and milestones. Risk acceptance is a separate approval process reserved for findings that are unable to be implemented at all. RA is done on a case-by-case basis and is subject to approval by the DHA Authorizing Official.
Question 34: Section 2.1 Technical STIG Checklists/Technical SCAP
a. Will STIG Checklists produced by Evaluate Tool scans be acceptable?
Answer 34: Not familiar with “Evaluate Tool”. However if the referenced tool produces checklist files that are able to be imported into the DISA STIG Viewer tool then they would be acceptable. MTF can also provide a copy of the
DHA Tools if needed.
Question 35: Section 3.14 CE Certification. The CE certifications are determined by the role of the contractor and shall be met within six (6) months of contract or order issuance in accordance with DoD 8140.03.
a. What CE Certifications are required for contractor personnel performing the RMF process for this particular project?
Answer 35: That section of the contract language only applies to companies that have a Business to Business connection or any other type of remote access. We do not anticipate a B2B or remote access being established for this award. Local MTF personnel will perform all system upkeep and monitoring.
Question 36: Section 4.8 The vendor shall provide vulnerability and configuration scan results using Nessus and the DHA policy to the Government monthly, providing raw scan results and administrative reports no later than the tenth (10th) calendar day of each month.
a. For Warranty and Post-Warranty Cyber Continuous Monitoring activities, are STIG Checklists also required on a monthly basis in addition to the Nessus Scans? If not, how often are the STIG
Checklists required?
b. How many years of Continuous Monitoring support are required for this project?
Answer 36:
Question A - Once we reach continuous monitoring, the MTF level personnel will have most of these actions for completion not the vendor. The patient security system shall include maintenance coverage and a site service support agreement so that any questions relating to scans or patch/STIG compliance are able to be accurately and expediently answered.
Question B – A maintenance agreement between the MTF and the vendor will be required for the life of the system at Naval Hospital Jacksonville. If there will be extra costs for future application upgrades or anything else considered outside the scope of regular continuous monitoring/maintenance MTF requests that information up front.
Question 37: At your earliest convenience, could you please propose a suitable date and time for the site visit?
Answer 37: Site Visits are not being arranged for this procurement. Attachment 3 has been provided to provide a
SECTION SF 1449 - CONTINUATION SHEET
The following have been modified:
STATEMENT OF WORK
STATEMENT OF WORK
PATIENT SECURITY SYSTEM
NAVAL HOSPITAL JACKSONVILLE, FL
1. SCOPE
The Maternal Infant Unit and Labor and Delivery Unit at Naval Hospital Jacksonville requires a Patient Security
System (PSS) designed to prevent infant abduction. The contractor shall provide all material, labor, and equipment necessary to remove and replace the existing PSS with a new PSS at Naval Hospital Jacksonville Building 2080.
All work shall be in accordance with Unified Facilities Criteria (UFC) 4-510-01, Change 3, and any subsequent revisions and the National Fire Protection Association (NFPA) 99: Health Care Facilities Code.
2. HOURS OF OPERATIONS
The Patient Security System shall be provided full time, 24 hours / day and 365 days / year at the Naval Hospital
Jacksonville.
3. PLACES OF PERFORMANCE
The place of performance will be the following:
Maternal Infant Unit and Labor and Delivery Unit, Naval Hospital, Building 2080, Naval Air Station, Jacksonville, Florida.
4. SECURITY CLEARANCE
Work under this contract is unclassified. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract including registration in the Naval Air Station Jacksonville Defense
Biometric Identification System (DBIDS) system. The contractor shall not disclose and must safeguard sensitive information, computer systems and data, and privacy act data.
5. GOVERNMENT FURNISHED PROPERTY
The Government activity will provide adequate space, environment, electrical power, and data connections for the proper removal and installation of the Patient Security System. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of vendor supplies, materials, or for the personal belongings brought onto Government property by vendor personnel.
6. GENERAL INFORMATION
The Government’s point of contact provided to the contractor shall be an authorized representative of the Defense
Health Agency (DHA). The Contractor shall contact authorized representative and the Hospital Facility Department prior to commencing any work. The Naval Hospital Jacksonville is responsible for the scheduling and coordination of all work to be accomplished as required per this specification.
All reasonable attempts have been made to identify any hazardous materials that may be present in this job. If the contractor should encounter any known or suspected hazardous materials (i.e., asbestos, lead paint, etc.) that are not specifically identified in this statement of work, they shall cease work in the suspect area and notify the point of contact Supply Core and the Hospital Engineer.
All work performed including disposal of waste/debris shall comply with federal, state, and local requirements of the Environmental Protection Agency, and the Occupational Safety and Health Administration. Work under this contract is subject to compliance under the Army Corp of Engineers Safety Manual EM 385-1-1. Any hazardous waste generated on government property by work on this contract shall be turned into the government for proper disposal.
Damages to government property and or improper installation of products on government property caused due to poor workmanship or accidents by the contractor or employees and sub-contractors shall be repaired and or replaced by the contractor without additional cost to the government.
Any problems encountered with equipment, materials or labor shall be corrected by the contractor at no additional expense to the government.
Any tasks required to complete this job that are not specifically addressed in this statement of work shall be performed at no additional cost to the Government in a manner that exhibits good workmanship and is in keeping with accepted industry standards.
The Contractor shall bear full responsibility for development of the work and execution thereof including personnel safety requirements and equipment to perform given task.
All electrical, mechanical, and structural work requirements shall comply with the latest accepted edition of National
Fire Protection Association (NFPA), Sheet Metal & Air Conditioning Contractors’ National Association
(SMACNA), and American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE).
7. SALIENT CHARACTERISTICS
The system shall have a security monitoring device with bands that can be placed on infant limbs. The bands shall be waterproof and safe to be attached to infant limbs without causing irritation or skin breakdown and the bands must be soft and flexible to prevent infant injuries. The system shall have an elevator controller, exciter antennas, receiver antennas, motion detectors, keypads, key switch, sounder, relays, and bases, locking storage with cam lock to determine a patient’s entry into a radio frequency field of a controller. This shall be positioned in front of each door and each elevator cab to activate alarms when the patient wearing the security monitor device comes near the doors and elevators. The controllers and motion sensors shall activate an alarm and lock elevators. For elevators that are open, the system shall keep elevators open and disable the call buttons on the floor.
7.1. The system shall have the following hard perimeter protection:
• Door controllers that lock doors and elevators.
• Controllers that disable elevators when a security monitoring device is in proximity.
• Low-frequency (LF) security monitoring devices with Radio Frequency Identification (RFID) to initiate a transaction with a door or elevator controller when the security monitoring device enters a door or is within the elevator field and provide direct and immediate operational control of door locks and elevator door controls.
• Door and elevator controllers that are fail secure that operate in stand-alone mode and still function during a network failure.
• Continual patient security monitoring device capability with real time location services.
• Patient security monitoring devices with continual radio signal that enable supervision of active patient security monitoring devices.
• Security system frequency that doesn’t interfere with hospital equipment.
• Receivers that pick up patient security monitoring device signals to pass along security monitoring device status and location to the server over any standard network.
• Security monitoring device that raises alarm if a signal is missed.
• Security monitoring devices that auto-enroll into the software for easy assignment of patients.
• Alarms that show security monitoring device location of the software.
7.2. The security system shall provide the following alarms:
• SECURITY MONITORING DEVICE NEAR CLOSED DOOR
• SECURITY MONITORING DEVICE LOITERING NEAR DOOR
• SECURITY MONITORING DEVICE NEAR OPEN DOOR
• SECURITY MONITORING DEVICE IN ELEVATOR
• LOW BATTERY SECURITY MONITORING DEVICE ON PATIENT
• PATIENT EXIT UNAUTHORIZED
• SECURITY MONITORING DEVICE OUTSIDE OF PROTECTED AREA
• SECURITY MONITORING DEVICE TAMPER
• SECURITY MONITORING DEVICE SIGNAL MISSED
• BYPASS STARTED
• BYPASS EXPIRING
• BYPASS COMPLETE
• BYPASS EXPIRED
• SUSPEND TAMPER STARTED
• SUSPEND TAMPER EXPIRING
• SUSPEND TAMPER EXPIRED
• BYPASS DEVICE OFFLINE
• GLOBAL LOCKDOWN OFFLINE
• DOOR AJAR
• DOOR CONTROLLER OFFLINE
• LOW BATTERY SECURITY MONITORING DEVICE IN INVENTORY
• INVALID PIN ENTERED
• ANTENNA DISCONNECTED
• RECEIVER OFFLINE
• NETWORK IN DEGRADED STATE
• NETWORK OFFLINE
7.3. Reports. The system shall generate the following:
7.3.1. Security Monitoring Device Reports:
• Inventory: Show all the Security Monitoring Devices in the inventory.
• Report the Security Monitoring Device number, type, status, and last seen location with a date and time.
• Activity: Capability to select specific Security Monitoring Devices from a drop-down list and see all activity of each Security Monitoring Device to include when the Security Monitoring Device was auto enrolled in the system.
• Alarms: Capability to select a specific Security Monitoring Device from a drop-down list to see all alarms that Security Monitoring Device has triggered.
7.3.2. Patient Reports:
• Directory: Show all the patients enrolled in the system.
• Show each patient’s Security Monitoring Device number, status, and last seen date and time.
• Must have the capability to select a Patient from the drop-down list and see all activity for that patient to include all triggered alarm activity with information on who accepted the
• Alarm and the annotations made by that staff member. It must also include all patient specific non-alarm triggered activity reports.
7.3.3. Device Reports:
• Inventory: Shows all the devices in the system with their serial numbers, types, names, and selected settings.
• Capability to select a device from the drop-down list to view all activity for that device.
• Capability to select a device from the drop-down list to view all alarms triggered by that device.
7.3.4. User Reports:
• Directory that shows all users who have access to the security system.
• Capability to select a user from a drop-down list and to generate a report of all activities performed by each user.
• Log that shows all activity and alarms for anything having to do with a patient or a Security Monitoring
Device.
• Capability to show all activity and alarms that have to do with the system itself and shows everything from every type of report.
8. Statement of Work Tasks
8.1. Remove and dispose of one (1) existing PSS system complete to include but not limited to: all hardware, associated devices, receivers, wiring and cabling.
8.2. Turn all computers and servers over to the government for disposal.
8.3. Provide and install one (1) new PSS system complete and usable.
8.4. Provide new equipment and accessories as required for complete system installation.
8.5. Provide twenty (20) infant transmitters and four (4) boxes of one hundred (100) band strips.
8.6. Provide receivers for the monitoring of transmitters that provides coverage to eliminate dead zones that result in false alarms.
8.7. Provide testing once installation of the PSS is complete. The PSS shall be tested a minimum of three times without failure prior to acceptance by owner. Testing must be witnessed by owner representative.
8.8. Provide three (3) sessions of staff training for system operation.
8.9. Provide go-live support.
8.10. Provide manufacturer’s 5-year limited warranty whereby all parts are fully covered for five (5) years after installation is complete.
8.11. If a site service support agreement is required, then it shall be included as part of the proposal and cover five
(5) years.
9. PSS: Equipment, Delivery, and Installation
9.1. Equipment
Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
9.2. Delivery and Installation
The vendor will coordinate delivery directly to the hospital and be available and responsible for uncrating the unit/system, transporting it through the facility to the location of intended use for installation, and removing of all trash created in this process. If interim storage is required, the vendor shall arrange for the storage. Installation by the vendor must be complete and in accordance with manufacturer’s instructions.
The contractor shall comply with all NAS Jacksonville and Naval Hospital Jacksonville security requirements to obtain access to the work area. Ensure that Contractor personnel employed on this Activity become familiar with and obey Activity regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The
Contractor’s equipment shall be conspicuously marked for identification.
10. WARRANTY
Any defects in materials or workmanship shall be corrected by the contractor for a period of one year after acceptance by the Government. Provide extended warranties as specified above.
11. SPECIAL PROJECT REQUIREMENTS:
11.1. Risk Management Framework (RMF) for DoD IT: See Attachment 1, Defense Health Agency (DHA)
Contracting Requirements for Medical Device and Equipment (MDE) Cybersecurity/Risk Management Framework
(RMF) for RMF requirements.
11.1.1. Vendor must meet DHA and NH Jacksonville Information Technology (IT) requirements and system must be able to obtain and maintain an Authority to Operate (ATO) or Authority to Operate with Conditions (ATO-C) as required by Attachment 1.
12. SUMBITTALS:
12.1. PSS installation and operation manuals, with two (2) sets being hard copy and one (1) set being accessible via web program or downloadable PDF.
12.2. Five-year parts warranty agreement.
(End of Summary of Changes)
File details come from the government source that posted it. Updated .