RFQ for LICENSE.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 5 Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25721Q0059

Posted Date: 27 October 2020

Original Response Date: 06 November 2020

Product or Service Code: 7030

Set Aside (SDVOSB/VOSB): SDVOSB

NAICS Code: 511210

Contracting Office Address

Network Contracting Office 17, San Antonio, TX – Supply I

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26- 2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 511210, with a small business size standard of $38.5.

The PHARMACY SERVICE at the Olin E. Teague VA Medical Center is seeking to purchase License for Simplifi 797 w/Critical Point and USP 800 & 795 Compounding Module.

All interested companies shall quotations for the following:

BRAND NAME OR EQUAL

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of 5 Original Date: 10/12/17

Schedule of Supplies

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 YR $0.00 $0.00

Pharmacy OneSource licenses for Simplifi 797 w/Critical Point and USP 800 & 795 Compounding Module for the Heart of Texas Healthcare Network for the period December 1, 2020 through November 30, 2021.

GRAND

TOTAL

$0.00

Delivery shall be provided 30 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Olin E. Teague VA Medical Center Attn: Pharmacy SERVICE 1901 Veteran Memorial Dr.

Temple, TX 76504-7451

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

STATEMENT OF WORK (SOW) FORMAT

A. GENERAL GUIDANCE

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 3 of 5 Original Date: 10/12/17 Revision 01 Date: 01/08/18

1. Title of Project: Simplifi 797 w/Critical Point and USP 800 & 795 Compounding

Module multi-site license

2. Scope of Work: The contractor shall provide a customizable pharmacy clinical documentation and reporting tool for VISN 17 facilities with the following features:

A. Product that includes Unit inspection product for managing JCAHO required inspections.

B. Versatile product offering includes online formulary information management solution.

C. Clinical documentation product with an interface to enter de-identified patient information that allows for quick and accurate collection of specific event information, and reliable recall of historic documentation.

D. System is fully customizable at the customer level. Changes can be made on the fly, and as they are needed.

E. VISN 17 passwords will be eight characters long including alphabetic, numeric and at least one punctuation symbol.

F. System will include a tool that searches an entry before being saved that searches for a social security number pattern. If found, the system will not allow the entry to be saved.

G. VISN 17 will only use the first letter of the patient last name and the last four numbers of the social security number to aid in documentation retrieval.

H. VISN wide adhoc report generation available.

I. Reporting capabilities include pharmacist activity time studies, dollar savings generated by intervention activity, Physician approval reporting, etc.

J. Report values must be adjustable by customer as needed.

K. Product must have the ability to weight the significance of activities through customer assigned relative value units (RVU), and must be able to provide reporting based on RVU significance.

L. Patient history reports are available

M. Vendor needs to demonstrate successful system implementation to a similar size healthsystem.

N. System needs to have the ability to follow up continuously on reports as needed

O. Product needs to have the ability to attach files to the documentation forms in the system so that they can be opened and reviewed by other system users.

P. System needs to have facility specific antibiogram tables for pharmacist reference.

Q. System has email notification feature that will instantly send email copies of documentation to those requesting the notification.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 4 of 5 Original Date: 10/12/17 Revision 01 Date: 01/08/18

R. Product should have an established interface to Micromedex drug information system that can be used to research medication information while in the system documentation window.

S. Full service setup and ongoing support

3. Background: VISN 17 Pharmacy Services requires a customizable clinical intervention tracking and reporting tool.

4. Performance Period: Base year beginning December 1, 2020 with four option years:

Base year: 1 Dec 2020 – 30 Nov 2021

Option Year 1: 1 Dec 2021 – 30 Nov 2022

Option Year 2: 1 Dec 2022 – 30 Nov 2023

Option Year 3: 1 Dec 2023 – 30 Nov 2024

Option Year 4: 1 Dec 2024 – 30 Nov 2025

5. Type of Contract: firm-fixed-price

B. GENERAL REQUIREMENTS

The contractor shall furnish all necessary materials, supplies, equipment, personnel, and supervision to provide site license services via web-based software applications per

Federal Supply Schedule contract number 47QTCA20D0034. Pricing for services will be in conjunction with the FSS schedule.

C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

SIMPLIFI 797 W/CRITICAL POINT, USP 800 & 795 COMPOUNDING MODULE SITE LICENSE

RENEWAL FOR THE FOLLOWING FACILITIES:

NORTH TEXAS:

VA NORTH TEXAS HEALTHCARE SYSTEM, DALLAS

SOUTH TEXAS:

AUDIE MURPHIE VA MEDICAL CENTER, SAN ANTONIO

VALLEY COASTAL BEND-HARLINGEN

CENTRAL TEXAS:

OLIN TEAGUE VETERANS CENTER, TEMPLE

WEST TEXAS:

BIG SPRING-GEORGE H O’BRIEN JUNIOR

AMARILLO-THOMAS E CREEK

VA MEDICAL CENTER EL PASO

D. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 5 of 5 Original Date: 10/12/17

The COTR and the Contractor will assure that-

A. No other information except what is in this contract will be shared with the contractor in any follow up communication.

B. None of the information in this contract includes Protected Health Information

(PHI) or Individually Identifiable Information (III). Only de-identified data as defined by the HIPAA Privacy Rule, to include first initial of last name and last four of SSN will be entered on the website.

C. Contract performance does not require access to VA systems.

ADDITIONAL DESCRIPTION OF PRODUCT NEEDED:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov.

All questions are to be received no later than 1:00PM CST 29 October 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 1:00PM CST 03 November 2020.

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal mailto:jesus.casiano@va.gov mailto:jesus.casiano@va.gov mailto:jesus.casiano@va.gov