RFQ-FA489725QC014- Elevator Mx.pdf

Mountain Home Air Force Base, Idaho

In accordance with FAR PART 12.603(c)(2): This is a combined synopsis/solicitation for commercial service(s) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, FA489725QC014, is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

RFQ Issued By: 366 CONS/PKA Quotes/Offers are Due: Date Issued:

14 March 2025 27 February 2025 by 10:00 AM Local time (MST)

Contracting Officer: Jaclyn Fish

Email: jaclyn.fish@us.af.mil

Contracting Specialist: Andrew Portz

Email: andrew.portz@us.af.mil

NAICS: 811310 PSC: J049

SB Size Standard: $12.0M

Type of Set- Aside:

None

Small Business

Small Disadvantage Business

Veteran-Owned Small Business

Woman Owned Small Business

HUBZone

Section 8(a)

Service-Disabled Veteran-Owned Small Business

This is a 100% Total Small Business Set-aside. The government intends to award a Firm Fixed-Price Contract

ATTACHMENT(s):

1. PWS- Elevator Maintenance, dated 27 Feb 2025

2. Wage Determination- 2015-5513 Rev 24 Dated 23 Dec 2024

3. Past-Present Performance Questionnaire (PPQ)- Elevator Maintenance

Quote Submission Information

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (SEP 2023)

Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Offeror’s quotation shall conform to the required CLIN structure as referenced below. Any offer not conforming to the PWS, or solicitation may be deemed unacceptable and therefore ineligible for award. It is emphasized that this solicitation is issued in accordance with the procedures of FAR Parts 13 and 13.106-2(b)(3), which are intended to streamline source selection and be minimally burdensome for both the US Government and the quoters interested in competing for this requirement.

Specific Instructions:

Part I Price. Fill in the Unit and Total Price, based on the estimated quantity in the CLIN Structure on Page 5 and/or submit a company price quote reflecting the same information.

Part II Past/Present Performance:

1. Each Offeror may Submit up to Three (3) Past Performance Projects/Contracts for Evaluation. This may consist of commercial contracts/work performed with another company or agency, or government contract. Each project must meet the recency requirement of having performance within the last five (5) years. Each project/contract submitted will be evaluated based on the relevant size, scope, and magnitude, and its relevancy to the scope of work of this requirement in accordance with the Attached PWS, and your performance on that project.

2. Past performance/Reference list: Along with your quote, an offeror shall submit a project list, with references name, phone number, and email address, and provide narrative/description/duties of the contract/project/work performed, (if applicable), a contract number, total dollar value, and the period of performance/dates/contract start/end dates. Not to exceed 1 Page.

3. Past Performance Questionnaire: Each Offeror shall send a copy of Attachment 3 - Past Performance Questionnaire to each of the references provided, and instruct/request them to fill out the document and email directly to this contracting Office (POCs identified in this solicitation on page 1). The government must accept the questionnaire directly from the referenced company in order to be considered during evaluations. If the Government does not receive the PPQ, this office will make a good faith effort to contact the reference in order to be considered for evaluations.

4. The Government may also use/consider other past performance data available in federal systems such as CPARS/FAPIIS, SPRS, and other contract databases, Etc.

Information Regarding Submission of Quote.

Quotes should be emailed to the identified Point(s) of Contact on page 1 of this solicitation. Any quotes that are late, based on the email time stamp, or not received by the due date and time, may be considered late and not be eligible for award. Offerors are encouraged to ensure quotes are sent/submitted early to ensure on-time delivery.

(End of Provision Addendum)

SUBMISSION INFORMATION: The contractor shall submit a signed copy of this Combined Synopsis/Request for Quote. All solicitation amendments must be acknowledged or signed and returned with the quote. Quotes must be e-mailed to the addresses found on page one (1). Please submit all documents to both emails listed by the closing date stated on page one (1). Clearly identify RFQ# FA489725QC014 in the subject line.

All quoters are responsible for verifying if their quote was received by the contracting office. You may wish to place a read/delivery receipt. Offerors are advised that delays can be experienced with the Government’s e-mail system.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

SYSTEM FOR AWARD MANAGEMENT (SAM): The Contractor shall be registered in the SAM database and be registered under the chosen NAICS, found on page 1, prior to the award of this contract. Further information and guidance regarding SAM can be found at the SAM website: www.sam.gov.

QUESTIONS AND RESPONSE TIME:

All questions regarding this RFQ must be emailed to the Contracting Officer and Contracting specialist, found on page one (1). All questions are due by 10:00 A.M. MST on 5 March 2025. Other methods of submitting questions are not authorized and will not be acknowledged or addressed.

Each quote should contain the contractor's best terms from a price and technical standpoint. It is the contractor’s responsibility to ensure that there are no discrepancies presented within the information contained in its quote. Potential quoters are hereby notified that in the event there are discrepancies within information in a quote will be rejected.

Evaluation Information

FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

Basis For Contract Award:

A contractor will be awarded to the offeror who represents the overall best value to the Government.

Factor 1- Price Factor 2- Past/Present Performance Evaluation

Past performance being significantly more important than price.

The Government will award a contract resulting from this solicitation to the responsible Offeror whose Quote/offer conforms to the solicitation. Award will be made on the basis of a subjective-trade-off evaluation between Price and Past Performance and determined to be considered responsible IAW FAR/DFARS 9.104.

1. All Quotes/Proposals received in response to this RFQ / Solicitation will be ordered from lowest to highest price.

http://www.sam.gov/

2. Evaluations will start with the lowest priced quote.

3. Price Evaluations. Price may be reviewed for completeness, reasonableness, and balance of the total evaluated price. The base period of performance and all option year pricing will be evaluated at time of award.

4. Past Performance Evaluations. When/If a complete and responsive Quote conforming to the solicitation instructions is rated with the highest past performance rating, Evaluations shall stop and no other quote(s)/proposal(s) will be evaluated. At that time, based on all quotes/proposals that have been evaluated, a subjective-best value trade off/assessment will be conducted to determine the awardee. If the lowest priced quote is rated with the highest ratings, then evaluations shall also stop and no other quotes will be evaluated/considered, as that quote represents the best value to the government.

The government reserves the right to award a contract to other than the lowest priced quote/offeror.

Offeror’s Information Name & Address:

POC:

CAGE: Phone:

UEI:

(Unique Entity Identifier)

Fax:

(Not Required)

Tax ID:

(Not required w/ active SAM registration)

E-Mail:

By signing below Offeror is agreeing to the Provisions and Clauses as indicated within this solicitation as well as acknowledging they have submitted all the required submission requirements listed in addendum 52.212-1 located on page two (2) and three (3).

POC

Signature: Date:

* The offeror is not mandated to use this page of this RFQ; however, if you chose not to use it, all of the information under Offerors information above shall be included in your submitted offer.

The following is the proposed Bid Schedule / Contract Line item(s) (CLIN) which will be used in the contract award:

ITEM

DESCRIPTION

QTY

UNIT

UNIT PRICE

TOTAL PRICE

0001 Full Service Vertical Transportation Equipment

Months

Elevator Services – over and above (Estimate) 1 Lot

Yearly QEI Inspection 1 Job

Full Service Vertical Transportation Equipment

12 Months

1 Lot

1 Job

1 Lot

1 Job

1 Lot

1 Job

1 Lot

1 Job

PERFORMANCE PERIOD:

The contractor shall begin performance based on the dates below. The period of performance is as follows:

Base Year: 17 April 2025 – 16 April 2026 Option Year (OY) 1: 17 April 2026 – 16 April 2027 OY 2: 17 April 2027 – 16 April 2028 OY 3: 17 April 2028 – 16 April 2029 OY 4: 17 April 2029 – 16 April 2030

To account for the maximum six-month extension possible under the clause at FAR 52.217-8, Option to Extend Services, the Government will take the quoted price of the final option period (CLIN 4001-4003), prorate it to a six-month value, and add that amount to the sum of all CLINS (base performance period and option periods one (1) through four (4)). The resulting amount will be the Total Evaluated Price (TEP). Evaluation of options shall not obligate the Government to exercise the option(s).

The spreadsheet below illustrates calculation of a quote’s TEP using the methodology described above. The spreadsheet is provided for illustration purposes only. Prices reflected in the spreadsheet are notional and in no way reflect the actual value of the requirement or an actual evaluation of quoted prices submitted in response to this solicitation or any other solicitation for the same or similar requirements.

EXAMPLE: Not required to fill out.

CLIN DESCRIPTION POP LENGTH UNIT PRICE QUOTED PRICES

CLIN0001 Base 12 Months $ $ CLIN1001 Option I 12 Months $ $ CLIN2001 Option II 12 Months $ $

Total Quoted Price for Base Period & Options $ Evaluated Value of Maximum 6-Months Option to Extend Service IAW FAR 52.217-8

Total Evaluated Price (TEP) $

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 FOB Destination

DAFFARS CLAUSES INCORPORATED BY REFERENCE

5352.201-9101 Notification of Government Security

Activity and Visitor Group Security Agreements

5352.209-9000 Organizational Conflict of Interest

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.242-9000 Contractor Access to Air Force Installations

DAFFARS CLAUSES INCORPORATED BY FULL TEXT

5352.201-9101 Ombudsman- ACC

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

CLAUSE

NO

252.201-7000

252.203-7000

252.203-7002

252.203-7005

252.204-7008

252.204-7017

252.204-7018

252.204-7019

252.204-7020

252.204-7024

252.225-7055

252.225-7056

252.232-7003

252.232-7010

252.237-7010

252.244-7000

52.201-1

52.204-13

52.204-16

52.204-18

52.204-24

52.204-29

52.204-7

52.212-1

52.212-4

52.223-22

52.223-5

52.204-9

52.204-10

52.204-17

52.204-20

52.204-21

DOCUMENT NUMBER

F A489725QC014

CLAUSES INCORPORATED BY REFERENCE

ALT NO/

CLAUSE TITLE

DEVNO

Contracting Officer's Representative.

Requirements Relating to Compensation of Former DoD Officials.

Requirement to Inform Employees ofWhistleblower Rights.

Representation Relating to Compensation of Former DoD Officials.

Compliance with Safeguarding Covered Defense Information Controls.

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

N otice of NIST SP 800-171 DoD Assessment Requirements.

NIST SP 800-171 DoD Assessment Requirements.

N otice on the Use of the Supplier Performance Risk System.

Representation Regarding Business Operations with the Maduro Regime.

Prohibition Regarding Business Operations with the Maduro Regime.

Electronic Submission of Payment Requests and Receiving Reports.

Levies on Contract Payments.

Prohibition on Interrogation of Detainees by Contractor Personnel.

Subcontracts for Commercial Products or Commercial Services.

Acquisition 360: Voluntary Survey.

System for Award Management Maintenance.

Commercial and Government Entity Code Reporting.

Commercial and Government Entity Code Maintenance.

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures.

System for Award Management.

Instructions to Offerors-Commercial Products and Commercial Services.

Contract Terms and Conditions-Commercial Products and Commercial Services.

Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

Pollution Prevention and Right-to-Know Information.

Personal Identity Verification of Contractor Personnel.

Reporting Executive Compensation and First-Tier Subcontract Awards.

Ownership or Control of Offeror.

Predecessor of Offeror.

Basic Safeguarding of Covered Contractor Information Systems.

YEAR-

SECTION

MO

1991-12 SECG

2011-09 SECI

2022-12 SECI

2022-09 SECK

2016-10 SECK

2021-05 SECK

2023-01 SECI

2023-11 SECL

2023-11 SECI

2023-03 SECL

2022-05 SECK

2023-01 SECI

2018-12 SECG

2006-12 SECI

2023-01 SECI

2023-11 SECI

2023-09 SECL

2018-10 SECI

2020-08 SECL

2020-08 SECI

2021-11 SECK

2023-12 SECK

2024-11 SECL

2023-09 SECL

2023-11 SECI

2016-12 SECK

2024-05 SECI

2011-01 SECI

2020-06 SECI

2020-08 SECK

2020-08 SECK

2021-11 SECI

CLS