RFQ - Downtown Residential Stormwater Master Plan_October 2026.pdf

REQUEST FOR QUALIFICATIONS

Downtown Residential Stormwater Master Plan

RFQ Advertisement: Monday, October 12, 2026 Statement of Qualifications Due: Friday, November 20, 2026, by 2:00 p.m. ET

Issued by the Town of Apex Water Resources Department

Please direct all inquiries concerning this RFQ to:

Jessica Bolin, PE, CFM

Stormwater Engineering Manager jessica.bolin@apexnc.org

Table of Contents

1. Introduction

1.1 Purpose

1.2 Project Background

1.3 Available Reference Materials

2. Solicitation Schedule and Communications

2.1 Anticipated RFQ Schedule

2.2 Questions and Addenda

3. Anticipated Scope of Services

3.1 Data Gathering & Asset Inventory

3.2 Hydrologic and Hydraulic (H&H) Modeling

3.3 Capital Improvement Plan (CIP)

3.4 Public Engagement & Stakeholder Coordination

3.5 Grant Funding Strategy

4. SOQ Requirements

4.1 Introduction

4.2 Firm Profile

4.3 Project Understanding, Approach, and Schedule

4.4 Qualifications and Relevant Experience

4.5 Project Team and Availability

5. Evaluation and Selection

6. Submittal Procedure and Conditions

7. Execution of Statement of Qualifications Appendix I – Additional References

1. Introduction

1.1 Purpose

The Town of Apex (Town) requests Statements of Qualifications (SOQs) from qualified engineering firms or consultant teams licensed to provide professional engineering services in North Carolina to develop a comprehensive stormwater Master Plan for the downtown residential core. The selected firm will evaluate existing drainage infrastructure, assess localized flooding vulnerabilities, and identify potential projects to mitigate risks and enhance water quality.

The Town intends to select one Consultant for the overall project. Services may be authorized in phases, and the Town reserves the right to contract separately for portions of the work. Final scope, schedule, deliverables, and compensation will be established during contract negotiations.

1.2 Project Background

The Town of Apex has been experiencing a downtown revitalization and residential infill development for the past few years. The study area of approximately 185 acres features a high concentration of aging stormwater infrastructure and increasing impervious surfaces. As older residential properties are subdivided and expanded, the natural landscape’s ability to infiltrate rainfall is reduced. Consequently, the existing drainage network consisting of shallow open water channels, pipes, and culverts may be approaching capacity since these were constructed piecemeal over the course of several decades and not under one development plan. To address these concerns, this Master Plan study is needed to establish a baseline assessment of the existing drainage infrastructure and model current and future watershed conditions to determine a prioritized Capital Improvement Plan (CIP). The study is driven by the Town’s commitment to Game Plan Apex, the long-term strategic plan, with specific emphasis on fostering a Welcoming Community and demonstrating Environmental Leadership.

1.3 Available Reference Materials

The Town will provide this RFQ and the following reference materials on the Town’s Bid and Proposal Postings webpage and the North Carolina electronic Vendor Portal (eVP).

1. An overall map of the downtown residential district showing stormwater infrastructure

(PDF)

2. Recent Stormwater Condition Assessment findings https://www.apexnc.org/bids.aspx https://www.apexnc.org/bids.aspx https://evp.nc.gov/

2. Solicitation Schedule and Communications

2.1 Anticipated RFQ Schedule

The Town may modify the schedule by written addendum.

2.2 Questions and Addenda

Submit all questions concerning this solicitation by email to Jessica Bolin at jessica.bolin@apexnc.org by the deadline shown above in Section 2.1. Use the subject line “Apex Downtown Residential Stormwater Master Plan RFQ - Questions.”

The Town will post responses and any changes to the RFQ through written addenda on the Town’s Bid and Proposal Postings webpage and the North Carolina electronic Vendor Portal (eVP). Oral statements and informal correspondence do not modify the RFQ. Respondents are responsible for monitoring the posting, reviewing all addenda, and acknowledging them in their cover letter.

Milestone Date and Time

RFQ Advertisement Monday, October 12, 2026

Deadline to submit written questions Friday, November 6, 2026 by 12:00 p.m. ET

Town responses to questions (anticipated) Friday, November 13, 2026

Statement of Qualifications Due Friday, November 20, 2026 by 2:00 p.m. ET

Evaluation (anticipated) December 2026

Interviews (anticipated, if required) January 2027

Selection Announcement (anticipated) January 2027 mailto:jessica.bolin@apexnc.org https://www.apexnc.org/bids.aspx

3. Anticipated Scope of Services The following shall be included in the scope of work.

3.1 Data Gathering & Asset Inventory

Review existing topography, GIS data, as-built drawings, and available Stormwater Condition Assessment findings and conduct field investigations to document the condition of the stormwater system in the downtown residential core. The study area is approximately 185 acres and is bounded by Elm Street to the west, Center Street to the north, Schieffelin Road to the east, and Highway 55 / James Street to the south as depicted below.

Figure 3.1. Study area of approximately 185 acres.

3.2 Hydrologic and Hydraulic (H&H) Modeling

Develop computer models to simulate stormwater runoff, assess system capacity, and identify undersized infrastructure and flood-prone areas both in current and anticipated future conditions.

The model should be capable of simulating storm events, identifying system bottlenecks, and testing proposed CIP alternatives.

3.3 Capital Improvement Plan (CIP)

Propose solutions, including but not limited to, infrastructure upgrades or upsizing, the potential for regional Stormwater Control Measures (SCMs), and emphasizing the installation of green stormwater infrastructure (GSI) throughout the study area. As part of the CIP process, costs should be estimated and projects prioritized based on risk reduction, cost-benefit analysis, and project feasibility.

3.4 Public Engagement & Stakeholder Coordination

Facilitate public workshops, gather input as needed from Town staff and downtown residents within the study area, and present findings to the Apex Town Council.

3.5 Grant Funding Strategy

Identify relevant state and federal resilience or mitigation grants (e.g. FEMA, state DEQ revolving funds) to fund the CIP identified in the Master Plan. Apex anticipates integrating grant-readiness directly into the planning process ensuring that proposed projects are well-positioned to be competitive.

4. SOQ Requirements Respondents shall submit the SOQ organized as specified below, with the completed and signed Execution of Statement of Qualifications form from Section 7 included as the final page.

The submittal package is required to contain the following information with an emphasis on conciseness, clarity and completeness. The submittal shall contain a Table of Contents and be organized in sections according to the content requirements. Cover letter, Table of Contents, Section 7 form, and Appendix I are excluded from the page count total. The package shall not exceed 25 pages. All pages shall be 8.5 by 11 inches. Applicants must provide their submittal electronically in PDF format.

4.1 Introduction

Provide a signed introductory cover letter identifying the firm’s primary contact, including name, title, telephone number, and email address. Acknowledge any RFQ addenda and summarize the firm’s qualifications for this project.

4.2 Firm Profile

Provide a brief firm history; headquarters and proposed supporting office locations and contact information; employee counts overall and at supporting offices; ownership and parent company, if applicable; and pending ownership changes. Identify claims or litigation involving the firm within the past five years, or state that none exist. Identify applicable North Carolina firm licensure.

4.3 Project Understanding, Approach, and Schedule

Provide a detailed description of how the firm understands and proposes to approach this project;

include sufficient discussion of proposed methodologies, techniques, and procedures for each work item; provide a breakdown and description of tasks assigned per project team member.

Identify services to be provided by local / North Carolina offices, other offices, and subconsultants.

Identify assumptions and any recommended scope refinements. Include a proposed schedule showing key milestones, dependencies, and review periods.

4.4 Qualifications and Relevant Experience

Provide at least three relevant or related projects performed in recent years. For each project, include:

• Project description, location, and similarities;

• Start and completion dates, or current status and anticipated completion;

• Services provided;

• Subconsultants utilized;

• Proposed team members who participated and their roles; and

• Owner reference name, title, email, and telephone number.

• Construction estimate and final cost

4.5 Project Team and Availability

Identify the project manager and personnel directly assigned to the project, including subconsultants, and provide an organization chart. Include brief resumes stating office location, education, relevant professional registrations/certifications, years of experience with the firm and elsewhere, and proposed role. Describe availability and capacity to meet the proposed schedule.

5. Evaluation and Selection SOQs will be evaluated by a selection committee of Town staff using the following criteria:

Criterion Weight Project Approach and Understanding 40% Team Qualifications and Experience 30% Firm Experience and Reputation 30% Total 100%

After reviewing the proposals by the Selection Committee made up of relevant Town staff, selection of the top firm will be made, and fee negotiations will commence. The committee may interview shortlisted respondents before establishing the final ranking or make other contacts for clarification of issues that may arise during proposal review. Selection does not authorize work or obligate the Town to enter into a contract. Services may begin only following execution of the required agreement and written authorization by the Town.

The Town will select a Consultant on the basis of demonstrated competence and qualifications in accordance with N.C.G.S. 143-64.31. Do not include a proposed professional services fee or hourly rate schedule in the SOQ.

6. Submittal Procedure and Conditions Interested firms are requested to email Jessica Bolin at jessica.bolin@apexnc.org as soon as practicable to indicate their intent to submit. Include the firm name and the primary contact’s name and email address. This notice does not substitute for the required SOQ submission.

Respondents shall submit a single SOQ in PDF format by email to Jessica Bolin at the address above by the deadline stated in Section 2.1. No hard copy submission is required. Identify the firm and project title in the PDF filename. Late SOQs will not be considered.

Respondents bear all costs associated with preparing and submitting an SOQ and participating in interviews. Submitted materials become Town property and are subject to disclosure as required by applicable public-records law.

The Town reserves the right to reject any or all SOQs, cancel the solicitation, waive minor informalities consistent with applicable requirements, request clarifications, or make no selection.

Any exceptions to the RFQ shall be clearly identified in the SOQ.

mailto:jessica.bolin@apexnc.org

7. Execution of Statement of Qualifications

By submitting this Statement of Qualifications, the respondent certifies the following:

• This Statement of Qualifications is signed by an authorized representative of the respondent.

• The respondent has read and understands the conditions set forth in this RFQ to include any addenda and all attached exhibits and agrees to them except as expressly identified in the SOQ.

Signature:

Printed Name:

Title:

Date:

Appendix I – Additional References Offeror must supply at least (3) three Governmental Agency or Private Company references for which CEI services have been performed during the past (5) five years. Offerors are cautioned to provide accurate reference information. References will be checked during evaluation period.

Reference #1

Agency or Firm Name: __________________________________________________

Business Address _____________________________________________________

City: ___________________________ State: ________ Zip Code: __________

Phone Number: (____) ______________________________

Email Address: ________________________________________________________

Reference #2

Business Address _____________________________________________________

City: ___________________________ State: ________ Zip Code: __________

Reference #3

Business Address _____________________________________________________

City: ___________________________ State: ________ Zip Code: __________