RFQ Document.pdf

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ 26-03

Veterans Memorial Drive Improvements General Engineering Support

Harris County Tax Increment Reinvestment Zone Number Three (HC TIRZ #3) Issued: August 28, 2026

KEY INFORMATION

SOQ Submission Deadline (Civcast) September 25, 2026 @ 2:00 PM CST Deadline for Questions (Civcast) September 10, 2026 @ 5:00 PM CST Submittal Platform CIVCAST - Digital Submissions Only Estimated Project Start November 2026 Project Type Professional Engineering Services (Project

Envisioning and Phasing)

PROJECT OVERVIEW

HC TIRZ #3 is seeking qualified consulting firms to provide General Engineering Support (GES) Services for the design of the Veterans Memorial Drive Improvements project corridor (Beltway 8 to FM 1960). GES will serve as an extension of HC TIRZ #3 resources, providing qualified technical and professional personnel to assist in overall project supervision, management, coordination, and administration of all design consultants and planning activities for proposed improvements to Veterans Memorial Drive.

Key Program Components:

Design Consultant coordination Design Concept Report and project planning Right-of-way acquisition plan and support Utility coordination and relocation engineering Environmental assessment and permitting Traffic and hydraulic analysis TxDOT Local Government Project Procedures compliance Public engagement and stakeholder coordination support Agency coordination and approvals Limited construction phase support services as necessary.

RFQ 26-03 - Veterans Memorial Drive Improvements

1. INTRODUCTION & GENERAL INFORMATION

1.1 Issuing Entity

Harris County Tax Increment Reinvestment Zone Number Three (HC TIRZ #3) is seeking a qualified General Engineering Support to provide comprehensive program management and engineering oversight for the Veterans Memorial Drive Improvements project. Harris County Redevelopment Authority Number Two is anticipated to be the entity entering into the Professional Services Agreement.

1.2 Procurement Method

This RFQ solicits qualifications for Professional Engineering Services exceeding $25,000. Professional consulting services being procured in accordance with and pursuant to the Texas Professional Services Procurement Act, Texas Government Code Chapter 2254. The selected firm will assume single-point responsibility and must demonstrate the qualifications, experience, technical approach, schedule feasibility, and MWBE participation. Cost will not be considered in the selection process; contract terms and fees will be negotiated after the firm is selected.

1.3 Contact Information

All questions and official communications must be submitted in writing on CivcastUSA or by email to:

Damon Williams Zone Administrator TouchPoint Strategies email: damon@touchpointtx.com

Only written responses to written inquiries are inquiries through CivcastUSA.com are binding. Oral communications do not obligate HC TIRZ #3 or HC RDA #2.

1.4 General Engineering Support Role

The General Engineering Support will serve as an extension of HC TIRZ #3 resources, providing qualified technical and professional personnel to perform overall project supervision, management, planning, coordination, and administration of all design consultants and planning activities for these improvements to Veterans Memorial Drive.

1.5 Texas Professional Requirements

All work shall be conducted in accordance with the Texas Board of Professional Engineers and Land Surveyors (TBPELS) rules and regulations. The firm(s) must be registered with the State of Texas, be able to provide licensed personnel to provide the general engineering services, and capable of providing the scope of services.

1.6 MWBE Participation

HC TIRZ #3 requires mandatory at least 25% Minority/Women-Owned Business Enterprise (MWBE) participation in this contract. This is a mandatory requirement, not an aspirational goal.

1.7 Submission Platform - CIVCAST ONLY

All SOQ submittals MUST be submitted electronically through CIVCAST prior to the submission deadline.

Hard copy and email submissions will NOT be accepted.

2. PROJECT DESCRIPTION & OVERVIEW

2.1 Project Overview

The Veterans Memorial Drive Improvements is a comprehensive multi-phase infrastructure program extending from Beltway 8 to FM 1960. The project involves coordination of multiple design consultants developing plans, specifications, and estimates for different roadway segments with geometric improvements, safety enhancements, drainage infrastructure, utility coordination, and environmental compliance along with coordination with multiple agencies and community.

2.2 Project Corridor

Veterans Memorial Drive from Beltway 8 to FM 1960, Harris County, Texas (within HC TIRZ #3 boundaries).

2.3 General Scope of Services

Agency coordination and approvals (TxDOT, HCFCD, local) including support in various grant application efforts Overall project supervision and management Coordination of multiple design consultants and design segments Right-of-way acquisition support and coordination Utility coordination and utility relocation engineering Hydraulic and hydrologic analysis oversight Traffic analysis and safety assessments Public engagement and stakeholder coordination support Project planning and Design Concept Report preparation

3. DETAILED SCOPE OF WORK

3.1 Program Management & Coordination

The GES shall serve as the single point of contact between HC TIRZ #3 and all design consultants and provide:

Establishment of design standards and technical criteria Support HC TIRZ #3 team in identification and selection of Design Consultants for project segments Support HC TIRZ #3 team in negotiation of Design Consultant contracts Support HC TIRZ #3 team in various coordination of outside stakeholders Support HC TIRZ #3 team in grant applications and strategies to secure additional construction funding, if necessary Monthly coordination meetings with Design Consultants Schedule management and budget tracking

Quality assurance of all design deliverables

3.2 Design Concept Report Development

Existing conditions assessment of corridor Traffic analysis and hydraulic/hydrologic improvement concept modeling Drainage system improvement concepts and alternatives Geometric design concepts with cost-benefit analysis Safety analysis and recommendations Environmental constraints and mitigation Right-of-way and utility coordination strategy Recommended design approach and phasing

3.3 Right-of-Way & Utility Services

Support HC TIRZ #3 with ROW acquisition, utility coordination, relocation engineering, and utility agreements for the entire project corridor.

3.4 Agency Coordination

Coordinate with TxDOT, Harris County Flood Control District, City/local agencies, and other regulatory bodies.

3.5 Environmental & Permitting

Conduct Phase I and Phase II environmental assessments (as needed), environmental coordination, agency permitting, and mitigation strategies.

4. PROFESSIONAL REQUIREMENTS & TEAM COMPOSITION

4.1 Licensed Professional Engineer Requirement

Prime Consultant must be a firm licensed to practice engineering in Texas with a Professional Engineer registered in Texas who will sign and seal all engineering documents and conduct project planning activities.

4.2 Required Team Composition

Minimum team includes:

Project Manager/Principal-in-Charge (PE with experience in program management on similar projects)

Project Engineer Transportation/Roadway Engineer Drainage/Stormwater Engineer Right-of-Way/Utility Coordination QA-QC and Document Control Specialists Administrative Support and Project Coordinators Key personnel must remain on project unless prior HC TIRZ #3 approval is obtained.

5. SUBMISSION REQUIREMENTS

5.1 SOQ Format

Electronic PDF format only, maximum 10 pages (plus required documents), 8.5” by 11” sheet size, 11-point font minimum, 1-inch margin on all sides. All graphics and other images are included in the total pages. Graphics and other images do not have to meet the Font requirement but must be readable.

5.2 Required SOQ Content (Maximum 10 pages)

Respondents to address the following in the SOQs:

SECTION A. Expertise/Experience/Qualification of Key Personnel - Demonstrate experience of the Team’s ability to successfully complete the Tasks listed in the Scope of Work. Provide key personnel qualifications proposed to be used on the project (including sub-consultants)

SECTION B. Project Approach - Demonstrate the approach and control appropriate for accomplishing the Scope of Work. Detailed proposed plan of action, including but not limited to strategy, understanding of scope, technical requirements, and quality assurance control measures.

Specifically describe (a) control of scope to meet the project deliverables (b) manage work processes to meet the project Schedule; (c) manage risks; and (d) manage the budget.

SECTION C. Technical Competence - Demonstrate Technical abilities to perform the Tasks listed in the Scope of Work. Provide demonstrated performance and experience on previous or current projects of similar type, complexity, challenges, and functionality. Information must relate to the Team’s overall abilities to accomplish the project scope. (preferably within the last five years)

SECTION D. Schedule Plan - Demonstrate that the Team can meet the project schedule and have efficient and effective means in place to manage the progress of the Project. Provide plan and strategy for meeting the project schedule.

SECTION E. QA-QC Program and Plan - Demonstrate the Team’s ability to implement and manage QA/QC. Describe the approach to implementing and managing quality assurance and quality control throughout the Project. Providing a narrative, tables, and/or illustrations that address the QA-QC Process including resources/tools and coordination of quality, testing and corrective action process and procedures.

SECTION F. M/WBE Plan - Demonstrate the ability to meet the requirements to maximize M/WBE participation.

5.3 Required Submittal Documents (Not in page count)

Signed Letter of Transmittal (one page) Letters of Intent from all subconsultants MWBE Utilization Plan Conflict of Interest Form or Certification (TEC Form: https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf) PE and LS License Verification – Individual and Firm Professional Liability Insurance Evidence

5.4 CIVCAST Submission

Single PDF named "RFQ 26-03_[Firm Name]" submitted through CIVCAST only. NO HARD COPIES. NO

EMAIL. LATE SUBMISSIONS WILL NOT BE ACCEPTED.

6. EVALUATION PROCESS & CRITERIA

6.1 Evaluation Scoring

Evaluation Criterion Weight Points

A. Expertise/Experience/Qualification of Key Personnel

30% 30

B. Project Approach 20% 20 C. Technical Competence 15% 15 D. Schedule Plan 15% 15 E. QA/QC Plan 10% 10 F. MWBE Participation Plan 10% 10

TOTAL 100% 100

6.2 Interview Process (If scheduled)

HC TIRZ #3 reserves the right to request and require that each respondent meet with the evaluation committee for an interview to further discuss their submission at a later scheduled date and time. No respondent is entitled to this opportunity, and no respondent shall be entitled to attend presentations of any other respondent. If necessary, respondents may be required to meet with the evaluation committee more than once. The review committee reserves the right to interview any respondent to conduct proper review, and being called for an interview is not to be considered as short-listed respondent. HC TIRZ #3 reserves the right to select respondents that may not have been interviewed.

6.3 Selection & Award

Highest-ranked respondent will be selected, subject to successful contract negotiations and verification of qualifications, insurance, and financial stability.

7. MWBE PARTICIPATION REQUIREMENTS

7.1 HC TIRZ #3 requires mandatory at least 25% Minority/Women-Owned Business Enterprise (MWBE) participation.

Mandatory at least 25% participation (not aspirational) Only certified MWBE firms count Must perform Commercially Useful Function MWBE Utilization Plan required Monthly MWBE compliance reporting required If the respondent is a certified MBE or WBE, respondent may count its self-performance to meet a portion of the overall goal.

If unable to achieve minimum 25% MWBE participation, submit good faith efforts documentation Waivers available only in case-by-case circumstances with documented best efforts and discretion of HC TIRZ #3

8. GENERAL CONDITIONS & REQUIREMENTS

8.1 Insurance Requirements

Selected Consultant must provide:

Professional Liability (E&O): Minimum $1,000,000 per occurrence General Liability: Minimum $1,000,000 per occurrence Workers Compensation: Statutory limits

8.2 Reservation of Rights

HC TIRZ #3 reserves the right to evaluate all submittals, request supplemental information, conduct interviews, reject any SOQ, cancel the RFQ, negotiate with selected firm, or award to multiple respondents.

8.3 No Commitment

This RFQ does not commit HC TIRZ #3 to pay any costs incurred or to award a contract. HC TIRZ #3 shall have no liability for respondents for costs or damage arising from this RFQ.

9. CONTRACT TERMS & NEGOTIATION

9.1 Not-to-Exceed Budget

Professional engineering and planning services listed in this RFQ will be negotiated after selection.

9.2 Schedule

Professional engineering and planning services listed as GES listed in Section 3.0 may span over several years based on overall project schedule.

9.3 No Work Before Execution

No work may commence before contract execution and issuance of Notice to Proceed.

10. SPECIAL PROVISIONS

10.1 Monthly Progress Meetings & Reporting

GES shall conduct monthly progress meetings with HC TIRZ #3 and submit comprehensive monthly progress reports including schedule status, budget tracking, project progress, design consultant coordination updates, and action items.

10.2 MWBE Compliance Reporting

GES shall submit monthly MWBE compliance reports showing work performed by MWBE firms and cumulative participation percentage.

10.3 Design Consultant Coordination

GES shall coordinate multiple design consultants working on different segments of Veterans Memorial Drive ensuring consistent design standards, quality, schedule compliance, and budget management.

10.4 Public Engagement

GES shall support HC TIRZ #3 communications including preparation of presentation materials, attendance at public meetings, and documentation of public input.

END OF REQUEST FOR QUALIFICATIONS