RFQ-designer - WCP Final 2019-09-30 REV.pdf

Town of Winchendon Winchendon Community Park Performing Arts and Life-Long Learning Center, Winchendon, MA 01475

REQUEST FOR QUALIFICATIONS (RFQ)

Project Title: Request for Designer Services

Proposal Due Date/Time: October 21, 2019, at Noon.

The Town of Winchendon reserves the right to modify this schedule at the Town’s discretion. Notification of changes will be emailed to all requestors of the RFP.

RFQ Contact:

Keith Hickey, Town Manager (khickey@townofwinchendon.com) 978-297-0085

OR

Suresh Bhatia, OPM, Atlantic Construction & Management, Inc., 441 Sudbury Road, Concord, MA 01742 (sbhatia@aconstructioncinc.com) 978-505-5434

RFQ Delivery/Submission Address:

Town of Winchendon Attn: Keith Hickey, Town Manager, 109 Front St Winchendon MA 01475 RE: Winchendon Community Park Performing Arts and Life-Long Learning Center

Request for Designer Services RFQ

Unless authorized by the Town Manager no other representative or employee may speak for the Town regarding this solicitation until the award decision is complete.

Any Proposer seeking information, clarification, or interpretations from any other representative or employee uses such information at the Proposer’s own risk. The Town is not bound by such information. Following the Proposal submittal deadline, Proposers shall continue to direct communications to only the Town Manager, and the OPM (Atlantic Construction & Management, Inc. – Suresh Bhatia.)

This RFQ has been developed and distributed by Town of Winchendon (“Town”).

Any references in this RFQ to the Town may also be applicable to Town of Winchendon’s departments, regulations and requirements.

1. Request for Qualifications – Purpose and Background

In the Fall of 2016, the Town of Winchendon acquired a 43-acre parcel on Maple St along the shore of Whitney Pond. The acquisition of what is now known as The Winchendon Community Park was the result of the desire for the town to obtain properties with the potential to provide the town resources that will reach across the community and engage diverse organizations, businesses, individuals and government. The vision for the property is based on the Makerspace development model where a community center provides adequate equipment combined with community and education to encourage collaboration and creativity. The site will offer open space, parkland, and recreational opportunities to effectively meet and serve the interests of the citizens of Winchendon.

The proposed project encompassed in this RFQ is to oversee the assessment of the existing house on the property, the design, and potential construction of an outdoor theater, attached restrooms and a meeting hall with indoor stage and attached pavilion for picnics. The facility, to be known as the Winchendon Community Park Performing Arts and Lifelong Learning Center is intended to serve as an indoor and outdoor venue to host various community sponsored educational, arts and cultural events.

The Town of Winchendon is seeking design specifications and drawings for the construction of an outdoor events (Amphitheater) and Learning Center on town owned land within the Winchendon Community Park. To the extent possible and to minimize the overall construction cost, the use of Modular Construction shall be preferred by the Town. The Winchendon Amphitheater will be an outdoor event complex with an estimated seating capacity of approximately 300 (lawn seats) and adequate handicap seating and seating for the elderly, a separate building for rest rooms, an attached building extension from the amphitheater with indoor stage and appropriate spaces (flexible configuration) for the learning center or a separate building, and a vendor area. Associated infrastructure will include access sidewalks, driveway and site utilities (power, water, sewer, data/communications). The scope of work includes the design and permitting of the facility as required by the town of Winchendon. The project is being funded through a grant gifted to the Town of Winchendon by the Robinson Broadhurst Foundation, Inc. subject to the total grant amount. The Performing Arts & Life-Long Learning Center will be a part of the Winchendon Community Park and will be owned by the Town of Winchendon, MA and the entire site is expected to remain as public ownership.

The proposed Performing Arts & Life-Long Learning Center is intended to continue the Town of Winchendon’s ongoing efforts to reinvigorate the downtown area by introducing a recreational and entertainment destination to the town.

During the summer months, the open space’s amphitheater would serve as a venue for a variety of concerts, community events, and public gatherings. The proposed indoor Learning Center and eventually kitchen, would be open year-round.

1. Assess the current building referred to as the house for possible use in the above project.

2. If the building is not recommended for use in this project, seek quotes for demolishing and removal.

3. Select proper location for Amphitheater and attached Learning Center Building if deemed appropriate.

4. Select proper location for Amphitheater and attached building o Location should take in the following considerations:

§ Position to minimize sound reaching neighboring homes § Position to minimize the sun impacting performers and the audience o Audience area could be raised steps or sloped with lawn for seating

(lower seats at the front of the stage - approximately 300 seats) o Size of stage area to be determined by architect (Sized for band concerts and small orchestra o Stage should have a roof or half shell design if possible.

o All necessary lighting and sound system for stage o Stage should have a large pulldown screen to show movies o Rear projection movie equipment for above screen

5. Learning Center Building design o If being attached to Stage is not feasible Stand along building o Small Indoor stage o Indoor stage attached behind outdoor stage if possible o Large room that contains the indoor stage

§ Large hall would also be used as seating area for inside stage § Large hall would also be used for seating area for people eating food § Large hall must have multiple storage closets o Three small rooms for teaching (Learning Centers) o Attached to the hall would be a room built to accommodate a full kitchen for cooking and serving food (footprint with power and plumbing) for future additions

§ Kitchen should be able to serve food to the hall inside and for any outdoor events (outside serving)

§ Building should be heated o Evaluate use of solar, green building design. Take advantage of Town’s green community designation

6. Rest Rooms o Handicap accessible o Men & Ladies Rooms o Possibly housed in a stand-alone building if not added to Learning Center o Rest Rooms to be used for concerts as well as learning center activities

7. Utilities o Assess power requirements o Assess current septic system (recommend improvements or tie into town sewer

8. Parking o Use of soccer field (how many cars) and parking lanes o Use of the one side of Ingleside Road for parking (how many) o Is Ingleside Road in good enough shape?

o Handicap Parking location o Eliminate or keep the circle at the end of Ingleside Drive: plan for traffic flow

9. Sidewalks o Recommend where sidewalks will be needed

10. Environmental Compliance o Adhere to local, State, and Federal environmental regulations and permits that are required in executing and completing the project o Incorporate best management practices to control sediment, storm-water runoff discharge, water quality treatment, floodplain issues or other environmental parameters that are established for the project

11. Electrical & Lighting o Lights for parking in the soccer field o Lights along road leading down to the house/Stage o Lights for seating area o Electrical for Learning Center and stage for band concerts o Exterior lighting: recommend lighting that will be turned on when and where needed and otherwise will be off (Park hours are dawn to dusk) o

12. Quality o Provide a high-quality project, preferably modular, that minimizes future maintenance for WCPBC and Town of Winchendon Department of Public Works Staff

This Performing Arts & Lifelong Learning Center needs to be a show case for the Town of Winchendon and a destination for visitors from other cities and towns.

A voluntary informational meeting and walk-through (highly recommended) will be conducted on Thursday, October 3, 2019, at 3:00 PM at the site located at 86 Ingleside Drive, Winchendon, MA 01475.

Proposals shall examine all information and materials contained in and with this RFQ. Failure to do so shall be at the proposer’s risk. The Town of Winchendon is an affirmative action/equal opportunity employer.

2. Period of Performance and Instructions Period of Performance:

The duration of work for this project is expected to be from November 2019 through March 2020. Designer services are expected to commence in November 2019.

Phase I – Schematic Design phase will consist of attending all necessary meetings and providing advice to the Town of Winchendon with the development of the project assessment and design by the Architect/Design firm through the completion of the Schematic Design phase.

Upon successful and satisfactory completion of Phase I for assessment and preliminary design services, the Town of Winchendon may continue to engage services from the successful individual or firm for each remaining phase of the project subject to funding appropriation.

Instructions:

All proposals must be properly signed, enclosed in an envelope that is sealed and plainly marked on the outside with “Winchendon Community Park Theater and Lifelong Learning Center”, as well as the name of the entity submitting the proposal. Proposals are to be delivered to Keith Hickey, Town Manager, Town of Winchendon, 106 Front St., Winchendon MA 01475 no later than October 21, 2019, at noon.

2. All proposals shall include six (6) original sets of documents and one (1) electronic version provided on a thumb drive.

3. A proposal must be signed as follows: 1) if the proposer is an individual, by her/him personally; 2) if the proposer is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the proposer is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

4. Proposers may be required to make a formal presentation to the Town Manager and the WCP Building Sub- Committee.

5. The enclosed Attestation, Non-Collusion, and Affirmative Action/Equal Employment Opportunity Forms must be signed and enclosed with the proposal.

6. All request for qualifications must meet the all the requirements as identified in this RFQ.

7. Questions concerning this Request for Qualifications must be submitted in writing to: Suresh Bhatia, Atlantic Construction & Management, Inc., 441 Sudbury Road, concord, MA 01742 sbhatia@aconstructioninc.com with copy to Keith Hickey, Town Manager, Town of Winchendon, 109 Front Street, Winchendon MA 01475 khickey@townofwinchendon.com. Questions may be delivered, mailed, e-mailed through Wednesday, October 9, 2019 at noon.

Written responses will be e-mailed to all proposers on record as having picked up the Request for Qualifications.

10. The Town of Winchendon may cancel this Request for Qualifications, or reject, in whole or in part, any and all bids, if the Town determines that cancellation or rejection is in the best interests of the Town.

11. All proposal prices submitted in response to this Request for Qualifications must remain firm for ninety (90) days following the RFQ opening.

12. If, at the time of the scheduled RFQ opening, Town Hall is closed due to uncontrollable events such as national or local disaster, fire, snow, ice, wind, or building evacuation, the RFQ opening will be postponed until 11:00 AM on the next normal business day. (The Town Manager or his designee, or local, state and national safety officials are the only ones who may declare Town Hall closed.) In that case, proposals would be accepted until that date and time.

3. Solicitation Objectives

Working on behalf of the Town of Winchendon, the person or firm shall be consistent with State and Federal statutes, be an advocate for the Town of Winchendon to ensure that the quality of the designer, design and construction meets all standards that are specified, as detailed in Massachusetts General Laws To assist in accomplishing this objective, the Designer will oversee, through all phases of the project, the functions of Design, approvals from regulatory agencies including Local and State Commissions (if any), Bidding, GC/Sub Prequalification/Selection, Contract Administration, and Close-out as described in the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) Designer Guidelines, available at www.mass.gov/dcamm.

4. Minimum Qualifications

Designer submissions will be in accordance with MGL c.7 s38A1/2, The Designer shall be independent of the OPM, general contractor, and/or any subcontractor involved in the Winchendon Community Park Performing Arts and Lifelong Learning Center project.

5. Scope of Work

Based upon RFQ responses received, the Town Manager may elect to modify the Scope of Work to best meet the RFQ objectives and available funding.

PHASE I – SCHEMATIC DESIGN (SD) Phase

1.1.1 During this phase, the Designer shall gather information required to become familiar with the project and the people that must be communicated with during the design process. The Designer shall provide advice, consultation, and guidance to the Owner relative to Preparation of the project scope, budget and schedule

1.1.2 The Designer and their subconsultants will assist in the implementation of site evaluation and testing including, but not necessarily limited to, site surveys, wetlands evaluation, environmental evaluations, hazardous materials evaluation, subsurface testing (percolation tests, test pits, boring etc.).

1.1.3 The Designer shall meet with the Owner, OPM, the Winchendon Community

Park Building Committee (WCPBC) and other stakeholders as necessary.

1.1.4 Designer services are expected to commence in November 2019. Phase I will consist of attending all necessary meetings and providing advice to the Town of Winchendon with the development of the SD phase by the Architect through the completion of the designer bid phase.

1.1.5 During this phase, the Designer shall perform the following duties:

a. Develop the programming needs

b. Meet with building users, reviewing space and adjacency requirements

c. Provide assessment of the existing building (house) on site.

d. Develop a conceptual design and cost estimates,

e. Reconcile with OPM - conceptual estimates, design development, 50% construction documents, value engineering suggestions and resource prioritization

f. Review OPM prepared schedules and provide input as necessary based upon the design concepts developed.

g. Work with OPM and owner to develop detailed project-specific quality control program.

h. Assist in the prequalification of contractors, review bids and assist in final selection.

i. Assist in the prequalification of subcontractors and bid review.

j. Assist in compiling documentation to secure construction funding

k. Oversee the demolition of existing building (s) if warranted by the assessment

PHASE II –DESIGN Development through Closeout Phases:

2.1.1 Upon successful and satisfactory completion of Phase I Schematic Design Services, the Town of Winchendon may continue to engage services from the successful individual or firm for the remaining phases.

2.1.2 The Designer shall prepare Design Documents, Construction Documents and Bidding documents consistent with the Solicitation Objectives listed previously and as follows:

Duties and Responsibilities, Design Phase

2.2 Project leadership and Designer oversight and coordination with the project team, during all parts of the Design Phase that include Schematic Design (SD), Design Development (DD), and Contract Documents (CD) including submissions and approvals from Local and State Commissions;

2.3 Observe the progress and quality of the work as is reasonably necessary at each stage of Design to determine that the work is proceeding in accordance with the

Contract Documents. Notify the WCPBC, Town Manager, and OPM immediately if, in the Designer’s opinion, work does not conform to the project goals or requires peer review and / or special inspection;

2.4 Advise the Town of Winchendon and coordinate with the OPM regarding the approach to the project bidding and procurement process. Make recommendations regarding the preferred procurement method including but not limited to General Contractor and Subcontractor pre-qualifications per M.G.L c.149 §44D1/2 or 44D3/4, and participate in the process of Prequalification in coordination with the Awarding Authority and OPM;

2.5 Prepare an independent cost estimate based upon the Designer’s SD documents and reconcile it with the OPM’s cost estimate for presentation to the WCPBC;

2.6 Conduct a Peer review / QAQC review at approximately 50% Design stage (or end of the Design Development phase) and provide recommendations on best engineering practices to the Town Project Team, Town Manager and OPM;

2.7 Prepare an independent cost estimate based upon the Designer’s DD documents and reconcile it with the OPM/CM-R cost estimate for presentation to the

WCPBC;

2.8 Conduct a Final Peer review/ QAQC review at about 90% completion of Contract Documents to ensure Documents are ready for bidding. This will include QAQC review of Plans and Specifications for constructability, phasing and /or errors or omission; and ensuring Documents meet Mass General Laws for the selected method of construction procurement;

2.9 Assist the Town in cost control and meeting timelines for design. Assess the need for project phasing. Provide the Town with an Independent Construction Cost Estimate prior to bidding. Reconcile the estimate with the OPM/CM-R cost estimate and in consultation with the WCPBC update the Project Budgets and Schedule accordingly;

2.10 Assist the Town with the project permitting and approval process including the Town of Winchendon Planning Board for the Municipal Campus, Building Department, utility providers (Verizon, National Grid, etc.), and similar agencies; and

2.11 Assist the Town in the procurement of any independent consultants or companies required for the project for abatement, code peer review, field survey, traffic study, etc.

Duties and Responsibilities, Construction Procurement Phase

2.12 Project leadership and coordination with the Town’s Project Team for the construction procurement including the Filed Subcontractor (FSB) bid process and the General Contractor (GC) bid process. Attend pre-bid meetings. Review bids for quality assurance in coordination with the OPM, Town’s Project Team and the WCPBC. Assist with resolution of Bid Protests, if any. Prepare bid analysis and make recommendations to the project team and WCPBC for approval;

2.13 Assist the OPM with the preparation of the construction contract. Establish Cost Control and Schedule Update Mechanisms that will provide clear monthly reporting to the WCPBC to monitor construction progress, progress payments, and project completion updates; and

2.14 Review the development of the Contractor’s Construction Mitigation Plan in coordination with the Town, OPM, and Contractor to minimize abutter impacts.

Duties and Responsibilities, Construction Phase

2.15 Observe the progress and quality of the work at all stages of construction to determine that work is proceeding in accordance with the Contract Documents.

Document all inspections and work progress on weekly basis. Notify the Town Manager and OPM immediately if, in the Designer’s opinion, work does not conform to the Contract Documents, or requires special inspection or testing;

2.16 Monitor the construction schedule and report to the Town Project Team and WCPBC of Construction and OPM conditions that may cause delay in completion;

2.17 Review Contract Documents with the Contractor's Construction Superintendent.

Obtain necessary interpretations from the Designer and its Subconsultants and ensure timely transmittal to the Contractor. Coordinate with the Town, OPM and Contractor to set up a project web site if appropriate to manage and expedite the flow of digital information;

2.18 Consider the Contractor's suggestions and recommendations, evaluate them and submit them, with recommendations, to the OPM, Town Project Team and the WCPBC, for final decision;

2.19 Attend weekly on-site Job Meetings, record and distribute meeting minutes;

2.20 Review test results as required by the Contract Documents. Record and report to the Town Manager, Town Project Team, and OPM on test procedures and results;

2.21 Maintain records at the in an orderly manner. Records include, but are not limited to, correspondence, Contract Documents, Meeting Minutes, Change Orders, Construction Change Authorization, Designer’s Supplemental Instructions, reports of site visits, Shop Drawings, Product Data, MSDS sheets, Samples, supplementary drawings, color schedules, requests for payment, and names and addresses of contractors, subcontractors and principals material suppliers. Follow record-keeping and filing system method used in Town Manager’s office;

2.22 Notify the Town Manager and OPM if any portion of the work requiring Shop Drawings, Product Data or Samples needs to commence before such submittals have been approved by the Designer. Coordinate review of samples which are required to be furnished at the site, record the Designers approval or other action, and notify the OPM of the approval status;

2.23 Observe the Contractor's Progress and Record Drawings at intervals appropriate to the stage of construction and notify the Town Manager, and OPM of any apparent failure by the Contractor to maintain up-to-date records;

2.24 Review Applications for Payment submitted by the Contractor and present them with recommendations for disposition to the OPM and BPBC;

2.25 Review the list of items to be completed or corrected in coordination with the OPM and prepare an accurate “punch list,” which is agreed to by the Contractor prior to request for issuance of a Certificate of Substantial Completion. Inspect the Work and if the list is accurate, forward it to the General Contractor, Town Manager, Town Project Team and OPM for final disposition;

2.26 Review and report to the Town Manager, and OPM on conditions of the portions of the Project being occupied or utilized by contractors, in order to minimize the possibility of claims for damage;

2.27 Assist the Town of Winchendon Project Team and OPM in final inspection of the Work and update a final punch list. Receive from the Contractor and prepare for transmittal to the OPM the documentation the Contractor is required to furnish at the completion of the Work;

2.28 Maintain a current log of RFIs, Change Orders, and Submittals as prepared by the General Contractor. Monitor the status of each and comment to the WCPBC as appropriate to ensure the work is proceeding in a timely manner;

2.29 Have available at all times for inspection by the town any correspondence, field notes, drawings, photos, and electronic files that pertain to the project. All information obtained by the Designer will become the property of the Town of Winchendon;

2.30 Maintain a Web based log of shop drawing submittals as prepared by the General Contractor. Monitor the status of each and comment to the OPM and WCPBC as appropriate to ensure the work is progressing in a timely manner;

2.31 Coordinate the activities of the Commissioning Agent(s), with the Town and OPM to confirm that all the building systems are functioning according to the design specifications. Help expedite and review the close out documentation from the contractor including the warranties, operating manuals, operator training instructions and related documents; and

Duties and Responsibilities, Post-Construction Phase

2.32 Assist with the closure of Project Accounts, and reimbursements if any. Monitor

Project close-out Audits. Prepare final project accounting and present to the WCPBC. Assist with Claims, related matters, or Litigation if any;

2.33 Obtain all warranties and guaranties provided by the general contractor and sub-contractors and maintain such warranties and guaranties in a manual to be provided to the Owner; and

2.34 Develop and monitor warrantee period assessments and work until the facility is handed over to the Facilities Department.

2.35 Issue a certificate for Payment or Certificate of Substantial Completion;

2.36 Certify to the preparation of Record Drawings;

2.37 Reject Work or require special inspection or testing except as authorized in writing by the Town Manager and/or WCPBC;

6. Contract Modifications

A copy of the Designer contract terms and conditions will be provided once the Designer has been selected.

The Town has the right to negotiate changes to submitted proposals. If the Designer is awarded a contract and refuses to sign the Contract, the Town may reject the Designer from this and future solicitations for the same work.

7. Instructions, Procedures and Requirements

Proposals shall include:

• Proposers may be required to make a formal presentation to the WCP

Building Subcommittee. Detailed description of communication assessment elements, including a discussion of the firm’s proposed approach to performing the tasks contained in this RFQ.

• Profile of consultant or firm, resumes of team members, specifying academic credentials, special training or expertise, and billing rates.

• Proposed budget and task timeline.

• Estimate of time each team member will devote to the project.

• Narrative citing previous Designer services to Municipalities, Town

Halls, Community Centers and public venues which have relevance.

• Provide names, addresses, and telephone numbers for references from three or more similar projects completed in the last five years as well as a list of all projects completed within the last 10 years including names, addresses and telephone numbers.

• Assurance of compliance with local, state, and federal compliance requirements.

8. Response Format

Six (6) copies of the proposal one (1) electronic version provided on a thumb drive shall be submitted by October 21, 2019 on or before noon. No Faxes or email submissions will be considered.

Proposals and inquiries relating to this RFQ should be directed to:

Keith Hickey, Town Manager (khickey@townofwinchendon.com), 109 Front Street, Winchendon, MA 01475, 978-297-0085

OR

Suresh Bhatia, OPM, Atlantic Construction & Management, Inc., 441 Sudbury Road, Concord, MA 01742 (sbhatia@aconstructioncinc.com) 978-505-5434

RE: Winchendon Community Park Performing Arts and Life-Long Learning Center Request for Designer Services RFQ

9. Selection Process

After a review of the proposals, the final candidates will be invited to make presentations and be interviewed by the Town of Winchendon.

Consultant selection will be based on the following criteria, not in priority order:

• Responsiveness to the Request for Qualifications

• Qualifications and experience of the consultant and other personnel assigned to the project

• References from former clients regarding competency and satisfaction of completed work

• Ability to document information and recommendations clearly in written form

• Technical quality of the approach and methodology

• Time schedule

• Demonstrated ability to evaluate and synthesize information and concepts

• Demonstrated knowledge of planning and management skills and experience in applying them

• Modular Construction experience

• Cost and budget considerations

The Town of Winchendon reserves the right to select a consultant that best meets the RFQ criteria regardless of low bidder and to reject any and all proposals and to cancel procurement at any time it is in the town’s best interest.

The Town is not liable for any costs incurred by consultants prior to the award of a contract. The consultant’s response to the RFQ will become part of the contract subject to negotiations.

Designer’s Qualifications

It shall be the Designer’s responsibility to anticipate and provide any and all services necessary to meet the Project Objectives as described above.

Responses must include:

1. Cover Letter, a maximum of two pages in length, including the following:

a. Acknowledgement that the Respondent has read both the RFQ and the

Contract, noting any exceptions to either. The Owner may consider but shall not be bound by any exceptions, at the Owner’s sole discretion.

Failure to specify exceptions will be deemed an acceptance of the Contract’s terms and conditions;

b. A description of the Respondent’s organization and its history;

c. A specific statement regarding compliance with the Minimum

Requirements of this RFQ to include identification of registration, number of years of experience and where obtained (as supported by the resume section of the Designer Application Form);

d. The signature of an individual authorized to negotiate and execute the Contract, in the form that is attached to the RFQ, on behalf of the Respondent; and

e. The name, title, address, e-mail and telephone number of the contact person who can respond to requests for additional information.

2. Required forms

a. Designer Application Form (Standard Designer Application Form for

Municipalities and Public Agencies not within DSB Jurisdiction):

Applications are limited to the standard application plus a maximum of three supplementary pages, double sided, not including the other required documents. Supplementary information in excess of three pages may be the basis for rejection;

b. Preliminary Project Work Plan: Identifying Project Management tasks and responsible sub-consultants and incorporating the specified schedule into a project calendar;

c. SOWMBA-MBE or WBE certificates as applicable to project team members; and

d. Proof of professional liability insurance, described in the Contract.

3. Acknowledgement of any addendum issued to the RFQ

4. Required Certifications

Respondents may supplement the Response with graphic materials and photographs that best demonstrate its project management capabilities of the team proposed for this project. This additional information shall be limited to a maximum of three 8½”x 11” pages, double-sided.

Project Work Plan As a requirement of this RFQ, each respondent must include a Project Work Plan. The estimated total duration of the Design Services is estimated to be about sixteen (16) months. It is anticipated that a contract for services will be awarded on or before November 06, 2019. The completion of the Schematic Design, is anticipated to be no later than March 3, 2020, Design, Bidding, and Substantial Completion by January 12, 2021, and final project completion by February 23, 2021.

The Project Work Plan submitted with the Respondent’s proposal will be considered an estimate. After award of a contract the Owner, the OPM, and the selected Designer will review the work plan originally submitted and accept as submitted or modify to meet the project requirements. The Designer’s adherence to the accepted Project Work Plan times will be part of the Owner’s performance evaluation of the Designer’s work, which will be conducted at the end of the Project.

Town’s Role/ Relevant Information

The Town will make available any and all information it has available on the property, and identify any potential resources for information. The Town makes no guarantee of the quality and quantity of such information. Existing and available information may be researched prior to the proposal submission.

The Town of Winchendon reserves the right to continue or sever services with the selected OPM at each Phasing interval of the project.

Section Right to Use Documents

The Town of Winchendon shall have unlimited rights, for the benefit of the Town of Winchendon, in all drawings, designs, specifications, notes and other work developed in the performance of this contract, including the right to use same on any other Town of Winchendon projects without additional cost to the Town of Winchendon.

Designer Selection Requirements

The Designer shall be selected based upon completeness of their submittal, qualifications, background, experience, and ability to meet the desired project objectives as determined by the Town. The Committee will be selecting three (3) finalists and ranking them according to the criteria listed. The Committee shall request a fee proposal from the first ranked designer remaining on the list and begin contract negotiations. If the Committee is unable to negotiate a satisfactory fee with the first ranked Designer, negotiations shall be terminated and undertaken with the remaining Designers, one at a time, in the order in which they were ranked by the Committee until agreement is reached.

Proposals shall be evaluated based upon the following criteria:

The following point system will be used to evaluate the proposals.

Description Points 1 Ability to complete project, project approach and understanding, value engineering, etc.

20 max.

2 Experience and qualification of project team; professional registrations

20 max.

3 Experience with similar projects in the past five (5) years 15 max.

4 Experience with municipal projects in the past five (5) years 10 max.

5 Client references for similar projects completed in the past five

(5) years as well as a review of all projects within the last 10 years.

15 max.

6 Demonstrated knowledge of State building Code, AAB, ADA, and other applicable codes

15 max.

7 Completeness of submission requirements, as described herein 5 max.

Section 8 – Attachments Non-Collusion and Attestation Forms (To be completed by the Proposer and submitted with the Proposal)

Designer Application Form for Municipalities and Public Agencies not within DSB Jurisdiction

– 2013 (can be downloaded from http://www.mass.gov/anf/property-mgmt-and-construction/design-and-construction-of-public-bldgs/designer-selection-process/designer-selection-proc-and-evals-for-municipalities/procedures-and-apps-for-municipalities.html) (To be completed by the Proposer and submitted with the Proposal)

Attestation of Tax Compliance I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

*Signature of Individual or **Social Security Number or Federal Corporate Name (Mandatory) Identification Number (Mandatory)

By:

Corporate Officer (Mandatory, if Applicable)

Date: _

*Approval of a contract or other agreement will not be granted unless this certification clause is signed by the applicant.

**Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing and tax payment obligations. Providers who fail to correct their non-filing or delinquency status will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of Mass. G.L.C.62c, Sec.49A.

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

(Signature of Person Signing Bid)

(Company)

CERTIFICATE OF AUTHORITY

At a duly authorized meeting of the Board of Directors of the

(Name of Corporation) held on ________________ at which all the Directors were present or waived notice, it was (date) voted that of this company be (Name) ____________ (Officer/Title) __________ hereby authorized to execute contracts and bonds in the name and on behalf of said company, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this company's name on its behalf of such _____________________________. under seal of the company, shall be valid and binding on this company.

TRUE COPY ATTEST:

(Signature & Title)

Place of Business:

I hereby certify that I am the ___________ of the .___________________________________________

(Title) (Name of Corporation) That __________ is the duly elected ______ of said (Officer Name) (Title) company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

(Signature & Title)

(Typed Name and Title)

(Date)

Subscribed and sworn before me this day of , 20 .

Notary Seal Notary Public

My Commission Expires

TOWN OF WINCHENDON, MASSACHUSETTS

Date

The undersigned hereby certifies the following:

That the Designer has not given, offered, or agreed to give any person, corporation, or other entity any gift, contribution, or offer of employment as an inducement for, or in connection with, the award of the contract for Construction Management Services;

That no consultant to, or subcontractor for, the Designer has given, offered, or agreed to give any gift, contribution, or offer of employment to the Designer, or to any other person, corporation, or entity as an inducement for, or in connection with, the award to the consultant or subcontractor of a contract by the Designer;

Certification that no person, corporation, or other entity, other than a bona fide full-time employee of the Designer, has been retained or hired by the Designer to solicit for or in any way assist the Designer in obtaining the contract for project management services upon an agreement or understanding that such person, corporation, or other entity be paid a fee or other consideration contingent upon the award of the contract to the Designer; and

Certification that the designer has internal accounting controls as required by M.G.L. c. 30, §39R(c) and that the designer has filed and will continue to file an audited financial statement as required by M.G.L. c. 30, §39R (d).

Signed Name Title

Company