RFQ Clark Canyon Janitorial 140R6021Q0024.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R60

PO Box 36900 Regional Office Great Plains Region Bureau of Reclamation

0009910062 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR60

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/04/2021 1700 MS

03/30/2021

928-681-4000Senthia Bruns (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6021Q0024

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 650040522857OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Billings MT 59107

TELEPHONE NO.

17a. CONTRACTOR/

Dillon MT 59725 1200 Highway 41 Dillon Bureau of Reclamation-GP-MTAO

15. DELIVER TO

Billings MT 59107 PO Box 36900 Regional Office Great Plains Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010

Custodial Services for Clark Canyon Reservoir and Barrett's Park for Base Year plus Four Option Years, per the attached Performance Work Statement dated March 17, 2021.

Base Year Custodial Services for Clark Canyon Reservoir and Barrett's Park.

Period of Performance: 07/01/2022 to 06/30/2023

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Senthia Bruns

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

1 AU $_________ $_______________

U. S. Department of the Treasury's Invoice Processing Platform System (IPP) at https:// www.ipp.gov

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 1 AU

00030 1 AU

00040 1 AU

00050 1 AU

Option Year One Custodial Services for Clark

Canyon Reservoir and Barrett's Park.

Period of Performance: 07/01/2022 to 06/30/2023

Option Year Two Custodial Services for Clark

Canyon Reservoir and Barrett's Park.

Period of Performance: 07/01/2023 to 06/30/2024

Option Year Three Custodial Services for Clark

Canyon Reservoir and Barrett's Park.

Period of Performance: 07/01/2024 to 06/30/2025

Option Year Four Custodial Services for Clark

Canyon Reservoir and Barrett's Park.

Period of Performance: 07/01/2025 to 06/30/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

TOTAL $________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 65

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R6021Q0024

THIS IS A SMALL BUSINESS SET-ASIDE.

All offerors are required to have an active registration in System for Acquisition Management, (www.sam.gov) by the solicitation close date.

Complete quote package must include Standard Form 1449 - enter business name, DUNS or Cage Code, address, telephone number and email address in block 17 and complete block 30 and Company Experience Reference List.

Requests for information shall be submitted in writing to Senthia Bruns, Contracting Officer via email at sbruns@usbr.gov, NO LATER THAN Tuesday April 13, 2021 12:00 PM MST. Answers to all questions received will be included in an amendment to the solicitation.

Award shall be made based on the lowest price technically acceptable offer. The Purchase Order will be a lump sum, firm-fixed price contract.

Please submit your quote electronically to:

sbruns@usbr.gov. Do not submit your quote via FBO or FedConnect. If you have any questions please contact Senthia Bruns via email at sbruns@usbr.gov.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

COMPANY EXPERIENCE REFERENCE LIST

CONTRACTOR NAME: __________________________________________________

Note: The Government may not evaluate references with incorrect or missing phone numbers and contact names.

1. Agency/Company: ____________________________________________________ Contract Number, Type, Date, and Name of Project: ____________________________ Description of the Work: __________________________________________________ Contract Value (Initial and Final): ___________________________________________ Attn: (Name/Title) ______________________________________________________ Telephone No. _________________________________________________________ E-mail (if known) _______________________________________________________

2. Agency/Company: ____________________________________________________ Contract Number, Type, Date, and Name of Project: ____________________________ Description of the Work: __________________________________________________ Contract Value (Initial and Final): ___________________________________________ Attn: (Name/Title) ______________________________________________________ Telephone No. _________________________________________________________ E-mail (if known) _______________________________________________________

3. Agency/Company: ____________________________________________________ Contract Number, Type, Date, and Name of Project: ____________________________ Description of the Work: __________________________________________________ Contract Value (Initial and Final): ___________________________________________ Attn: (Name/Title) ______________________________________________________ Telephone No. _________________________________________________________ E-mail (if known) _______________________________________________________

4. Agency/Company: ____________________________________________________ Contract Number, Type, Date, and Name of Project: ____________________________ Description of the Work: __________________________________________________ Contract Value (Initial and Final): ___________________________________________ Attn: (Name/Title) ______________________________________________________ Telephone No. _________________________________________________________ E-mail (if known) _______________________________________________________

5. Agency/Company: ____________________________________________________ Contract Number, Type, Date, and Name of Project: ____________________________ Description of the Work: __________________________________________________ Contract Value (Initial and Final): ___________________________________________ Attn: (Name/Title) ______________________________________________________ Telephone No. _________________________________________________________ E-mail (if known) _______________________________________________________

BARRETTS DIVERSION DAM AND CLARK CANYON RESERVOIR CAMPGROUND

MAINTENANCE

PERFORMANCE WORK STATEMENT

March 17, 2021

GENERAL

The recipient of this contract will be responsible for the cleaning of thirteen (13) recreation sites in and around Barretts Diversion Dam and Clark Canyon Reservoir located 9 miles and 18 miles south of Dillon Montana. The concession areas are excluded from this contract.

Duties will include:

1. Cleaning the insides of all vault toilets.

2. Collecting trash from receptacles and replacing with new can liners.

3. Removing food waste and animal excrement from picnic tabletops and seats.

4. Remove litter and all non-burnt materials, excluding wood, from fire rings.

5. Clean all hand pumps of debris and animal /bird excrement.

6. Clean three standing grills of ashes and all non-burnt materials. Scrape grille surface clean of all food or other foreign particles.

The Bureau of Reclamation will provide to the contractor the following to complete the required duties of this contract: toilet tissue, cleaning solution, deodorizers, paint, paint brushes, trash container liners (bags), broom , mop, toilet brushes, bucket, keys for toilet paper dispensers and rear toilet storage area, and sign stating “Restroom Unit Closed for Cleaning”. It is required that all solutions used or provided for by the Quality Assurance Evaluator (QAE) are biodegradable supplies or equivalent to that as specified (see Appendix C of “USFS Cleaning Recreation Sites). All applications of cleaning solutions of any type will be dictated by the QAE.

The contractor will provide all labor, materials, equipment and supplies they deem necessary to complete duties that are not provided by the Government. Examples: Vehicle suitable to haul materials to and from recreation sites in all types of inclement weather; All personal protective equipment deemed necessary to carry out duties in safe manner. Contractor will need to determine if hauling water for cleaning or packing buckets from hand pumps is most effective for their operation and provide necessary equipment. i.e. Pressure washer, water tank.

RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - GP-5000; Attn: Senthia Bruns; 2021 4th Avenue North; Billings, MT 59101; 928-681-4000 or sbruns@usbr.gov.

Quality Assurance Evaluator (QAE) : Bureau of Reclamation-Dillon Field Office: Attn: Jon Hoerning; 1200 Highway 41, Dillon, Montana 59725; 406-683-6472 or jhoerning@usbr.gov.

PERIOD OF PERFORMANCE

The term of the contract will be from July 1, 2021 through June 30, 2022, plus four 1-year option periods. Reclamation will exercise such option periods at its discretion.

HOURS OF OPERATION: The Contractor shall only perform work from 8:00am to 8:00pm, Monday, Thursday and Saturday, unless otherwise stated. Contractor shall avoid working with machinery around occupied areas and periods of high usage for safety reasons. The Contractor shall mailto:sbruns@usbr.gov mailto:jhoerning@usbr.gov be responsible, cognizant of conducting extra cleaning, restocking of restrooms during peak use periods (Most notable during the following weekends: Memorial Day, Independence Day, and Labor Day).

LIST OF FACILITITES (see site maps for each area, includes associated boat ramps, parking areas and service roads).

1. Buffalo Bridge (Interstate 15 Exit 44, east over Interstate to frontage road and then south, go under bridge to the west side of Interstate)

1 restroom unit (1 seat total for site), (0) fire rings, (0) picnic tables, (0) shade shelters, no hand pumps, and (2) trash cans. This area is day use only.

2. Fishing Access (State Road 324, west side of Dam to Wildlife Viewing Area road, located below Dam structure on Beaverhead River.)

1 restroom unit (2 seats total for site), (9) fire rings, (9) picnic tables, (0) shade shelters, no hand pumps, and (8) trash cans among the (8) campsite.

3. Beaverhead (Interstate 15 Exit 44)

4 restroom units (North 2 seats, Middle 2 seats, and South 2 seats), (23) fire rings, (24) picnic tables, (8) shade shelters, 3 hand pumps and (19) trash cans among the (23) campsite.

4. Lewis and Clark Over Look (State Road 324, west side of Dam)

2 restroom units (2 seats total for site), (1) fire rings, (5) picnic tables, (2) shade shelters, no hand pumps, and (6) trash cans among the (0) campsite.

5. Horse Prairie East (State Road 324, north side of Clark Canyon Reservoir)

1 restroom unit (2 seats total for site), (9) fire rings, (9) picnic tables, (3) shade shelters, 1 hand pump, and (6) trash cans among the (9) campsite.

6. Horse Prairie West (State Road 324, west of Horse Prairie “East”)

1 restroom unit (2 seats total for site), (7) fire rings, (8) picnic tables, (7) shade shelters, 1 hand pump, and (4) trash cans among the (7) campsite.

7. Cameahwait (State Road 324, west of Horse Prairie “West”)

1 restroom unit (2 seats total for site), (13) fire rings, (14) picnic tables, (4) shade shelters, 1 hand pump, and (6) trash cans among the (13) campsites.

8. West Cameahwait (State Road 324, west of Cameahwait “East”)

2 restroom units (2 seats total for site), (3) fire rings, (1) standing grill, (9) picnic tables, (1) group use shade shelter, 1 hand pump, and (7) trash cans among the (2) campsites.

9. Hap Hawkins (Old Armstead Road , south of Clark Canyon Reservoir)

2 restroom units (2 seats total for site), (4) fire rings, (8) picnic tables, (1) group use shade shelters, 1 hand pump, and (6) trash cans among the (4) campsite.

10. Lone Tree (Old Armstead Road, south of Clark Canyon Reservoir, east of Hap

Hawkins) 2 restroom units (3 seats total for site), (18) fire rings, (18) picnic tables, (8) shade shelters, 1 hand pump, and (13) trash cans among the (17) campsites.

11. Barretts (Interstate 15, Exit 58, adjacent to Barrett’s Diversion Dam)

4 restroom units (4 seats total for site), (7) fire rings, (1) standing grills, (35) picnic tables, (1) group use shade shelters, 2 hand pumps, and (20) trash cans among the (7) campsites.

12. Marina Interpretive Area (State Road 324, west side of Dam) 1 restroom unit (2 seats total for site), no fire rings, (1) picnic tables, no group use shade shelters, no hand pump, and (2) trash cans among the (0) campsite.

13. Red Rock (Red Rock Road, south of Clark Canyon Reservoir, east of Lone Tree Camp

Ground 1 Restroom unit, no fire rings, (1) picnic tables, (0) group use shade shelters, no hand pump, and (1) trash can among the (0) campsite.

1.1 SCOPE OF CONTRACT

Standards for cleaning techniques will follow those identified and explained in the US Forest Service publication “Cleaning Recreation Sites”; a copy is available at www.fs.fed.us/eng/pubs/pdf/95231206.pdf or upon request.

1. Twenty-Three (23) restrooms with a total of thirty-one (31) toilet seats shall be serviced at least three (3) times each week during the months of April through November, with normal cleaning days to be Monday, Thursday, and Saturday of each week between the hours of 8:00 a.m. and 8:00 p.m. During the winter months of December through March, the restrooms at Beaverhead Campground and Barrett’s Park will be serviced at least three (3) times each week as scheduled above and the remaining eleven (11) facilities shall be serviced one (1) time a week on Friday or Saturday, the winter hours will be between 8:00 a.m. and 5:00 p.m. The QAE may direct more frequent cleaning during periods of high usage. Intermittent and additional cleaning may be needed; however, this will not be used in calculation of this quote. *Note* A reasonable response of 45 minutes or less will be required to maintain customer satisfaction when high visitor use dictates.

2. Sweep restroom floors, removing all dirt, sand, residue, litter, etc. from the restroom, and ensure all spider webs/insects are removed from corners, ceiling areas, and windowsills.

Restroom floors are then to be wet mopped with a cleaning solution and deodorizer as provided by the QAE, no liquid is to be left pooling on floors. Floors may be pressure washed. Used cleaning solution, dirt, sand, litter or other materials shall not be disposed of down toilets. Wet mopping during freezing conditions shall be avoided so as not to create a slippery floor. Dry sweeping of floors will be considered adequate under freezing conditions.

3. Clean inside of toilet riser down to the floor level with cleaning solutions as provided by the QAE, using a long-handled scrub brush. Hand wipe toilet seats (top and bottom), and all areas around the seats and risers with a cleaning solution ensuring all fecal matter, urine, dirt, and other residues are removed. Do not mix contaminated brushes, sponges, etc., used for cleaning different surfaces (i.e. scrub brushed used for cleaning inside of risers shall not be used for cleaning toilet seats). It is recommended that cleaning tools be color coded to help ensure contaminated tools are not used improperly. Follow disinfectant manufacturers’ directions to ensure proper disinfecting and cleaning. In all cases, top of seats are to be wiped dry after cleaning with a clean, dry cloth.

4. Keep each unit’s toilet paper dispenser stocked at all times.

5. Pressure washing toilets in their entirety is permissible, provided that toilet tissue be removed at the time of cleaning and replenished upon completion. Walls, ceiling and floors must be removed of excess water.

http://www.fs.fed.us/eng/pubs/pdf/95231206.pdf

6. Remove graffiti on each cleaning day from units by washing with detergent or cleaner. If necessary, the contractor will be required to paint over the matching paint. Paint and painting supplies will be supplied by the QAE.

7. Notify QAE as soon as possible of any wasp nest, rattlesnakes, skunks, bats, graffiti or other potential hazards in restroom areas.

8. Restrooms shall not be closed off completely for cleaning at any time when heavy use of the units is apparent. The contractor shall promptly clean restroom structures one (1) structure at a time, leaving the other units within the Special use area (SUA) (if available) for use by the public.

9. There is a total of one hundred and thirty-four (140) picnic tables throughout the project.

Picnic tabletops and seats are to be cleared and cleaned of any food remnants including food lodged in cracks. The picnic tables are to be cleaned (3) times each week during the months of April through November, on Tuesday, Thursday, and Saturday of each week between the hours of 8:00 a.m. and 8:00 p.m.

10. Tabletops and seats, including the edges and bottoms, if necessary, will be hand wiped clean of grease, food and other residues with a cleaning solution, although pressure washing is allowed.

11. Tabletops and seats will be wiped dry after cleaning.

B. HAND WATER PUMPS

1. Cleaning of eleven (11) hand pumps shall be serviced at least three (3) times each week during the months of April through November, with normal cleaning days to be Tuesday, Thursday, and Saturday of each week between the hours of 8:00 a.m. and 8:00 p.m.

2. Clean up any food remnants, garbage, animal excrement and fish remains left within the pump area.

3. Scrub or wash down pump slab with fresh water removing all afore mentioned residues.

C. GARBAGE PICKUP, CLEANING STANDING GRILLS AND FIRE RINGS

1. Garbage will be picked up three (3) times each week throughout the listed areas from April through November. During the months of December through March the garbage will be picked up three (3) times each week for Beaverhead Campgrounds and Barrett’s Park and the remaining eleven (11) shall be serviced one (1) time each week on Friday or Saturday between the hours of 8:00 a.m. and 5:00 p.m. These areas include picking up trash and litter around restrooms, in and around shelters, tables, pumps, and camping areas for all thirteen (13) recreation areas. The litter will be collected in plastic garbage bags for disposal, except limbs and other dimensional litter may be tied in bundles. This includes collection of bagged garbage from ninety eight (98) trash cans and relining the trash cans with new plastic bags or liners. The volume of non-compacted garbage collected at all thirteen (13) areas per trip is approximately 10 to 12 cubic yards, but ranges from 5 cubic yards, up to 14 cubic yards.

2. Litter will be collected which includes bagged, trash, ashes, and other collected materials;

and properly transported (so as to avoid loss of litter during transport) for disposal at a State approved landfill. This will not be a Government furnished site. All pick-ups shall be made in a Contractor-provided vehicle that is sufficient to access all recreation areas.

The Contractor has the right to salvage any recyclable materials such as aluminum or glass, but such materials are not to be stored on Federal lands.

3. Fire rings, a total of ninety-four (94) shall be cleaned three (3) times each week during the months of April through November as scheduled in section A and B for restroom and hand water pump. Proper cleaning of fire rings includes removing any food particles and non-burned debris (garbage) left behind.

4. Standing Grills, a total of three (3) shall be cleaned three (3) times each week during the months of April through November, at Barrett’s, West Cameahwait and Hap Hawkins.

Proper cleaning of standing grills includes removing all ashes, scrapping caked grease and food particles from the grill top with a metal scrapper; scrubbing the grill top with wire brush, cleaning with a Bio-degradable cleanser; thoroughly rinsing soil from the grate.

Contractor will be required to dispose of ashes and in some instances “hot coals” in a safe manner as to reduce the risk of fire, in a non-flammable container.

1.2 EQUIPMENT, MATERIALS, SUPPLIES AND FEES

The Contractor is responsible for providing all labor, equipment, materials, and supplies necessary to meet the requirements of the contract. Trucks, Vehicles, and Personnel will be Licensed, Insured, and Certified as required by the appropriate governing agencies. See page I-1 for 1452.228-70 Liability Insurance minimum requirements. Vehicles and Trucks shall be in good working condition in accordance with Montana Department of Transportation Requirements.

Materials supplied by the Government (toilet tissue, cleaning solutions, trash container liners, broom, mop, wire brushes, brush and bucket, keys for toilet paper dispersers, and sign stating “Restroom Unit closed for Cleaning”) will be available for pickup at the Reclamation’s field office located in Dillon, Montana. The Contractor shall advise the QAE when supplies furnished by the Government need to be replenished for the recreation areas. The depletion should be down to a four (4) week supply of the following items; toilet tissue, cleaning solution, and trash containers liners.

All land fill fees for disposal of any refuse from Bureau of Reclamation (Reclamation) Lands will be assumed by Reclamation. Reclamation will not assume fees for any additional refuse taken to the land fill from sites other than belonging to that of Reclamation.

There are ninety-eight (98) garbage cans, thirty (30) gallon capacity with heavy-duty lids. Cans are chained and locked to racks. Spare cans are available when required.

A small lockable store room in the back of the double wide restrooms is available for storing supplies, materials, and tools and will be made available to the Contractor. Reclamation does not guarantee the security of this structure from theft or other hazards and will not be held liable for any Contractor-owned property, if the Contractor chooses to store supplies in one of these buildings.

In the event an item of Reclamation owned equipment being used by the Contractor fails or/is worn out during the period of this contract, the Contractor shall promptly notify the QAE.

The contractor shall ensure the security of Reclamation owned equipment at his/her disposal and shall be liable for replacement if any Reclamation owned equipment is lost, stolen, or damaged due to neglect on the part of the Contractor or its employees.

At the termination of the contract, the Contractor shall return all Reclamation owned equipment in a serviceable and operational condition, fair wear and tear excepted.

The Contractor shall be liable for all damages or destruction of Reclamation recreation facilities or resources at the area under this contract caused by neglect on the part of the Contractor or his/her employees.

1.3 QUALITY ASSURANCE EVALUATOR REPRESENTATIVE

The QAE Representative assigned to this contract will be the Land and Recreation Representative, for the Bureau of Reclamations Dillon Field Office at (406) 683-6472. Any questions regarding this contract will be directed to this individual/office. If any questions or problems arise the Contracting Officer shall be notified immediately. Inspections of services and observation of all safety requirements as illustrated in this agreement may occur at any time by the QAE or those appointed by him.

1.4 OTHER REQUIREMENTS/DELIVERABLES

1. In order to accommodate unforeseen or unusual problems or circumstances which may arise during the term of the contract, the Contractor and QAE Representative agree to promptly consult and cooperate with one another in the resolution of such problems or circumstances.

2. The Contractor shall, without additional expense to Reclamation, be responsible for obtaining the necessary permits and licenses and for complying with all applicable Federal, State, County and Municipal laws.

3. A meeting will be held prior to the commencement of this contract to be attended by the QAE and the Contractor to discuss the terms of the contract and to answer any questions that either party may have.

4. The QAE may approve time and day changes upon request by the Contractor.

5. Any problems causing a delay or reduction in the quality of work must be resolved to the QAE Representative’s satisfaction within 24 hours, unless caused by unforeseeable circumstances beyond the Contractor’s control.

6. The Contractor shall promptly refer to the QAE Representative on all complaints from the public concerning operation of the reservoir and recreation areas.

7. Contractor shall respect recreation user’s rights to peace and quiet and conduct all operations during normal hours of business in a least disturbing method possible.

8. The Contractor shall provide a Safety Plan, as defined in section XI “Safety and Health” of this Statement of Work and must be submitted and accepted by the Bureau of Reclamation prior to commencement of any on-site work.

9. The Contractor shall provide a list of all Contractor and Subcontractor employees, and a list of all vehicles and equipment to be utilized on-site. in accordance with GA-7, “Site Security,”

1.5 OVER ABUNDANCE REFUSE AND DEBRIS

Collection of overabundance refuse and debris that is accumulated during periods of excessive usage (holidays, derby’s, and re-enactments, etc.) is outside the scope of this contract and will be handled as a separate requirement with separate reimbursement for additional work performed.

1.6 SAFETY AND HEALTH

1. Occupational Safety and Health Administration (OSHA) rules and regulations will be enforced.

2. The Contractor will follow Reclamation Safety and Health Standards (Revised 2001), copy available upon request. The Contractor is required to practice safety at all times when carrying out contract obligations.

3. A high degree of safety and health standards will be exercised when carrying out the contract in the public recreation area.

4. Special care will be taken when children, adults, and the elderly are in the area. This may require the Contractor to alter scheduled work to avoid these potential conflicts.

5. The Contractor shall contact the QAE if these potential conflicts affect or are anticipated to affect the contract obligations.

6. Quoters are strongly advised to review the appropriate requirements for Contractors.

Interested parties should contact Jon Hoerning at (406) 683-6472.

7. The Contractor will use extra caution when operating powered equipment and vehicles to ensure the safety of the Contractor and the public.

8. Operate Vehicles at or below posted speeds in the recreation area.

9. Approved first aid kits shall be carried in all Contractors vehicles.

10. Contractor will be responsible for supplying personal protective equipment for

Contractor’s employees.

11. Contractor will provide a means of hand washing to Contractor’s employees for those sites without potable water.

12. The Contractor will erect a sign on the unit being cleaned to indicate the unit is not available for use.

13. Immediately report all spills of waste materials to the QAE.

14. Keep the premises free from debris and accumulated waste.

15. Notify the QAE as soon as possible of any wasp nests, rattlesnakes, skunks, animal burrows under structures, or other potential hazards in restroom areas. Any vandalism, security, safety, or health issues shall be reported as soon as possible to the QAE. Any crime against property or people, or need for emergency services, shall first be reported to the Beaverhead County Sheriff’s Office (406) 683-3700. If possible, also provide the QAE any information pertaining to the condition, time, date, place, and description of damages, witnesses, suspects, or other information.

16. The Contractor shall promptly report to the QAE Representative any evidence of vandalism encountered.

17. During dry conditions the Contractor will use extreme caution to prevent fire related hazards.

18. In case of any discretion or intent of this agreement, the Contractor will take immediate action to rectify, as pointed out by Jon Hoerning, QAE or those appointed by him.

19. Do not require anyone employed in performance of the contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to the employee’s health or safety.

20. Under no circumstances will on site work, including mobilization, be permitted until the

Safety Program has been considered acceptable by the Contraction Officer’s Representative.

21. Fully participate in a Contractor Safety Program Review meeting, according to RSHS

Section 3.4.1, prior to mobilization. If applicable, include subcontractor management representatives. A meeting will be held prior to each year’s activities should the work extend beyond the initial year.

22. Develop Job Hazard Analyses for each distinct phase of work under the contract.

(1) Work will not begin on the phase of work until a JHA is acceptable to on site Government personnel.

(2) Activities involving hazardous materials shall have the appropriate Material Safety Data Sheet(s) attached to the JHA.

23. In addition to requirements the clause entitled “Accident Prevention”, fully comply with

USBR RSHS.

(1) One copy of this handbook will be provided at no charge for use in connection with the specifications in accordance with the notice titled “Notice of Safety and Health Requirements and of Safety Handbook Availability – Reclamation”.

(2) Additional copies may be obtained from Superintendent of Documents, item stock No. 024-003-00190-2, telephone (202) 512-1800.

(3) Construction Safety and Health Standards promulgated by the Secretary of Labor may be obtained from any regional or area office of the Occupational Safety and Health Administration of the U.S. Department of Labor.

24. Be cognizant of and ensure compliance with requirements set forth in paragraphs above.

(1) Contractor’s responsibility applies to all operations, including those of the Contractor’s Subcontractors.

(2) When violations of safety and health requirements contained in these specifications or referenced standards are called to the Contractor’s attention by the Contracting Officer or the Contracting Officer’s Representatives, immediately correct the condition to which attention has been directed.

(3) Either oral or written notice shall be deemed sufficient.

25. When the Contractor fails or refuses to promptly correct a compliance directive, the Contracting Officer or the Contracting Officer’s Representative may issue an order to stop all or any part of the work.

(1) When satisfactory corrective action is taken, an order to resume work will be issued.

(2) The Contractor shall not be entitled to extension of time, to claim for damage or to additional compensation by reason of either the directive or the stop order.

(3) Failure of the Contracting Officer or the Contracting Officer’s Representative to order discontinuance of any or all of the Contractor’s operations shall not relieve the Contractor of the responsibility for the safety of personnel and property.

(a) Maintain an accurate record of, and report to the Contracting Officer’s Representatives in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in excess of $2500 occurring during the performance of work under this contract.

(b) The rights and remedies of the Government provided in this section are in addition to any other rights and remedies provided by law or under this contract.

1. In the event there is a conflict between requirements contained in USBR RSHS, specification paragraphs, Contractor’s accepted Safety Program, referenced safety and health codes, and standards, or the U. S. Department of Labor Construction Safety and Health Standards, promulgated under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S. C. 327 et seq.), as amended, the more stringent requirements shall prevail.

Safety Program: Submitted and accepted before commencing onsite work.

1. In the form and time intervals prescribed in Section 3 of USBR RSHS.

2. Cover all aspects of onsite and applicable off-site operations and activities associated with this contract.

3. Follow the outline in Appendix B of USBR RSHS (included at end of this section).

4. Will not be accepted for review by the COR unless it addresses, in order, lettered and numbered per Appendix B, a comprehensive narrative for each applicable item in the outline.

5. Provide a list of Job Hazard Analyses (JHA) that will be submitted throughout the project

6. A generic Company Safety Plan is not acceptable. The Safety Program must be site specific for this contract.

7. In addition to the information in Appendix B, the contractor must review the specifications and all applicable safety and health regulations and include any essential information in the safety program.

CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Clauses – https://www.acquisition.gov/far/. This Solicitation incorporates by reference 52.212-1, 52.212-4, FAR 52.212-3 and 52.212-5, all in full text.

(End of clause)

GP-4 Basis of Award. (MAY 2015)

(a) The Government will award a contract resulting from this solicitation to the lowest responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made after pricing has been determined fair and reasonable.

(b) RESERVED

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

GP-7 SITE SECURITY (FEB 2004)

(a) At least 10 days prior to arriving at the worksite, the contractor shall submit a list to Reclamation’s technical representative (Representative) listed in the Statement of Work, the names of all contractor employees that will be on-site. Additional employee names must be provided to the Representative prior to additional employees arriving on-site. The list(s) must include a legible photocopy of each employee's driver's license. In the absence of a driver's license, provide an alternate source of official identification that includes: First, Middle, Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to work in the U.S.

(b) At least 10 days prior to arriving at the worksite, the contractor shall submit an initial list to the Representative of all contractor vehicles to be brought to the worksite. For each vehicle the list shall include the year, make, model, and color, and license plate numbers and state of issuance when applicable.

(c) All firearms and dangerous weapons are prohibited in Federal facilities for all persons not specifically authorized by Title 18, United States Code, Section 930. A license to carry a concealed firearm issued under state law is not an exception to this prohibition. This prohibition shall apply to all areas within the construction worksite and contractor use area.

https://www.acquisition.gov/far/

(d) Reclamation reserves the right to change or modify security requirements as mandated by the Office of Homeland Security and/or as deemed necessary by Reclamation security staff.

(e) Any violations of Reclamation security requirements and/or restrictions may result in Reclamation denying the contractor personnel access to the worksite.

(f) Contractor shall notify Representative at least 24 hours in advance of any material delivery to worksite.

WBR 1452.228-70 Liability Insurance -- Department of the Interior Jul 1996

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY

$100,000 minimum coverage

GENERAL LIABILITY

$500,000 per occurrence

AUTOMOBILE LIABILITY

$200,000 each person $500,000 each occurrence $20,000 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The Contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

52.246-4 -- INSPECTION OF SERVICES -- FIXED-PRICE. (AUG. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of Clause)

WBR 1452.237-80 SECURITY REQUIREMENTS – BUREAU OF RECLAMATION (February 2017)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements.

Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more.

The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S.

citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I- 94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code:

the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause.