RFQ_CDCR-1601-FAU_Skid_Steer_San_Quentin.pdf

CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

OBS 4010 (09/12) REQUEST FOR QUOTATION CDCR-1601-FAU

Request for Quotation- Non-IT Goods

SKID STEER LOADER

Solicitation Number: CDCR-1601-FAU

Quote due date: March 9, 2016 Quote Release Date: February 24, 2016

Responses must be delivered to California Department of Corrections and Rehabilitation (CDCR) Office of Business Services / Strategic Acquisitions Unit (OBS/SAU) before 2:00 P.M. on the quote due date.

SUPPLIER INFORMATION

Supplier Name: ________________________________ Address: ______________________________________

Phone Number: ________________________________ ______________________________________

Fax Number: ________________________________ ______________________________________

Contact Name: ________________________________ Email Address: __________________________________

Title: ________________________________

Federal Employer Identification Number: ________________________

Signature: _____________________________________ Date: ______________________________________

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

SMALL BUSINESS/MICRO BUSINESS/DISABLED VETERANS BUSINESS ENTERPRISE INFORMATION

SB/MB/DVBE Certification Number: ____________________ Expiration Date: _______________________________

REQUESTOR/BUYER CONTACT INFORMATION (Return Quote to the following:)

Name of Requestor/Buyer: Tim Patton Address: CDCR Office of Business Services Location/Facility/Institution: CDCR/OBS/SAU Strategic Acquisitions Unit Phone Number: 916-255-5622 ATTN: Tim Patton Fax number: 916-255-6187 9838 Old Placerville Road, Ste B-2 Email: tim.patton@cdcr.ca.gov Sacramento, CA 95827

SCOPE:

This solicitation is a one-time acquisition conducted by the California Department of Corrections and Rehabilitation (CDCR) for Skid Steer Loader.

Key Action Dates

Request for Quote Release February 24, 2016 Last day for Questions March 7, 2016 Request for Quote Due Date March 9, 2016

The key action dates stated above are important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this Request for Quotation (RFQ).

DESCRIPTION:

This RFQ is for the purchase of various types of paper towels in accordance with the Quote Worksheet line item descriptions (Attachment # 1). Please see the Scope of Work (Attachment # 2) for additional technical, administrative and delivery requirements.

INCREASING PURCHASE QUANTITIES

The State reserves the right to increase or decrease up to one (1) unit of the original quantity at the awarded price for up to 90 days.

NON-SMALL BUSINESS PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the office of Small Business and DVBE Certification (OSDC) no later than 5:00 p.m. on the bid due date, and the OSDC must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDC at (916) 375-4940.

RESPONSIVE BIDDER

A supplier that provides a quote response that is compliant with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive quote is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Attachment 1: Quote Worksheet

2. Attachment 2: Scope of Work

3. Attachment 3: CDCR Special Terms and Conditions

4. Attachment 4: Bidder Instructions (Form 451) applicable to this solicitation are located at:

(http://www.documents.dgs.ca.gov/pd/modellang/BidderInstructions070110.pdf)

5. Attachment 5: General Provisions (Form 401) applicable to this solicitation are located at:

(http://www.documents.dgs.ca.gov/pd/modellang/GPnonit060810.pdf)

6. Attachment 6: Postconsumer-Content Certification (CIWMB 74)

7. Attachment 7: Payee Data Record (STD 204)

8. Attachment 8: Supplement Vendor Payee Data Record Form

9. Attachment 9: Bidder Declaration (GSPD-05-105)

10. Attachment 10: Darfur Contracting Act (OBS 1500)

Please Note: All bidders are encouraged to carefully review all pages of this solicitation. All questions, comments, and concerns should be immediately directed to the buyer in writing within at least two (2) working days prior to bid due date.

All questions and/or concerns should be sent via the BidSync Advertisement.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information.

QUOTE REQUIREMENTS

1. Delivery: Final delivery, inspection and acceptance shall be at the location described in the Scope of Work.

Delivery to CDCR Institutions must be in accordance with the CDCR Special Terms and Conditions in Attachment # 3.

2. Cash Discounts: Cash discounts will not be considered when evaluating quote responses for award purposes.

However, cash discounts may be offered and taken by departments processing invoices within the timeframe specified.

3. Quotation Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”.

4. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B. Destination will be accepted.

5. Bidder’s Instructions (Attachment # 4) and General Provisions (Attachment # 5): These documents have recently been revised. Please read carefully.

6. Quotation Attachments: Quote responses that reference a bidder’s own terms and conditions or provisions will be considered non-responsive and will be rejected.

7. Important Note: Only bids quoted on the State’s own quote worksheet (Attachment #1) will be considered.

Bids shall be submitted via email to tim.patton@cdcr.ca.gov or by fax to (916) 255-6187 or submitted in a sealed envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package.

LOSS LEADER

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.”

DESCRIPTIVE LITERATURE

Bidders are required to forward complete descriptive literature with the bid and are to note their brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s).

FAILURE TO SUBMIT DESCRIPTIVE LITERATURE MAY RESULT IN YOUR BID BEING CONSIDERED NON-

RESPONSIVE AND NOT ACCEPTED.

FACTORY AUTHORIZED DISTRIBUTOR REQUIREMENT

The supplier must be an Authorized Distributor/Dealer for the manufacturer. Only bids submitted by a manufacturer or an "Authorized Distributor/Dealer" will be accepted. An "Authorized Distributor/Dealer" is a supplier who is normally and regularly engaged in the business of selling the products of the manufacturer.

DELIVERY REQUIREMENTS & INFORMATION

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

Within 72 hours after receipt of the purchase order, the awarded supplier(s) will confirm receipt of the purchase order by email or facsimile to the individual institution shown on the resulting purchase order, providing the user a receipt acknowledgement of the order. This receipt acknowledgement will include shipping and delivery dates and the purchase order number.

The awarded supplier will be responsible to deliver the product to the loading dock and unload from the truck at the institution warehouse.

RECEIVING HOURS OF INSTITUTION

Receiving hours of operation varies and should be confirmed prior to delivery.

PRICES

All prices shall be noted on the attached Quote Worksheet (Attachment # 1). Prices shall be all inclusive. Only the prices/charges submitted in the bid response shall be included in the awarded contract. No other fees can be charged to the CDCR. If price reduction occurred due to leveraged procurement (bulk order), vendor agrees to identify the reduction in price for all items upon which prices are quoted, at the prices set opposite each item.

PRICE DECLINES

The contractor shall immediately notify CDCR of all manufacturers’ price declines and the State shall receive full benefit of such declines, effective on the date of manufacturer’s public announcement.

PAYMENT

Process for Payment will be initiated after each delivery. The discount period, if any, will start after acceptance.

DISCOUNT LANGUAGE:

Whenever possible, the California Department of Corrections and Rehabilitation will accept the offer of cash discounts for payment terms other than those specified in the General Provisions Paragraph 30 or the Prompt Payment Act (Government Code Section 927 et. seq.). The date of payment shall be determined by the acceptance of delivered goods and the discount period shall begin after receipt of an undisputed invoice. In accordance with State Contracting Manual Volume II, Chapter Nine and the California Code of Regulations, Title II, Section 1895.8 CDCR discounts involving discount periods of less than 20 days or discount rates of less than one-half of one percent shall not be included in the calculation of low bid. Cash discounts can only be taken when the department is able to pay within the number of days specified by the bidder.

Please indicate in the space below the percentage of cash discount and the payment term.

Vendor/Supplier may offer a discount on invoices in order for the invoices to be paid within ________ days of receipt.

Discount offered must be at least one percent and a minimum of $50.00.

Discount offered on invoices to be paid within ________of receipt = % *

* The percent of discount (highest discount prevails) may be used in the event of tie bids. Refer to the Request for Quotations.

SALES TAX

Sales tax is not to be included in the bid response or on the attached Quote Worksheet (Attachment # 1). Sales tax will be added at time of award and will be applied based on the tax rate of the area where the product is to be delivered.

FREE ON BOARD (F.O.B.) DESTINATION

For the purposes of this solicitation, all prices offered shall be F.O.B. destination; freight prepaid by the Contractor, to the ordering organization's receiving point. Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering organization, except the responsibility for latent defects, fraud, and the warranty obligations.

FACSIMILE (FAX) QUOTES

Facsimile machine (fax) quotes will be considered only if they are sent to (916) 255-6187. Quotes sent to any other fax number will not be considered. To be considered, all pages of a faxed quote must be completely received prior to the due date and time specified in this solicitation. The State assumes no responsibility if a bidder cannot transmit their quote via fax, or if the entire quote is not received prior to the due date and time.

POSTCONSUMER RECYCLED CONTENT MATERIAL

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification – CIWMB 74, (Attachment # 6) with your response regardless of whether recycle content exists or not. Failure to complete and return the form will disqualify your quote from consideration.

PAYEE DATA RECORD

The successful bidder will be required to submit a Payee Data Record - STD 204 and the Supplement (Attachments # 7 and # 8) listing their Federal Employer Identification Number (FEIN) or the Social Security Number (SSN) for suppliers operating as sole proprietors.

RESPONSIBLE BIDDER

CDCR may require bidder(s) to submit evidence of their qualifications at such times, and under such conditions, as it may require. The question of whether a particular bidder is a responsible bidder involves an evaluation of the bidder’s experience, facilities, reputation, financial resources, and other factors existing at the time of contract award. Being placed on the State bid list, shall not preclude the State from determining that the bidder is not a responsible bidder. If determined to be not a responsible bidder, your bid will be rejected.

SELLER’S PERMIT

If applicable, please note that award will be conditional on providing the following document prior to award:

You must provide your company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in §§ 6487, 7101, 6452.1, 6487.3, and 18510 of the Revenue and Taxation Code, and §

10295.1 of the Public Contract Code (PCC). In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below or attach a copy of the permit with your quote.

Retailer’s Seller’s Permit Number: ________________________

DECLARATION FORMS

All bidders must complete the Bidder Declaration - GSPD-05-105 (Attachment # 9) and include it with the quote response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

DARFUR CONTRACTING ACT

Effective January 1, 2009, CDCR generally cannot contract with “scrutinized” companies that do business in the African nation of Sudan, as described in PCC §§ 10475 -10478. A company that currently has (or within the previous three years has had) business activities or other operations outside of the United States must certify that it is not a “scrutinized” company when it submits a bid or proposal to CDCR. A scrutinized company may still submit a bid or proposal for a contract with CDCR if the company first obtains permission from the CDCR. All bidders must submit a completed OBS 1500 (Attachment # 10) verifying status, with their bid proposal, if applicable.

COMMERCIALLY USEFUL FUNCITON

The Purchasing Authority Manual, Chapter 3, Topic 2, Infoblock 3.2.5 describes that all California certified SBs and DVBEs contractors, subcontractors and suppliers that bid on or participate in a state contract regardless of the procurement approach or the payment method must perform a Commercially Useful Function (CUF).

The purpose of the CUF (Attachment # 13) requirement is to prevent certified SB/MB/DVBE businesses from acting as a “pass through” or “front” when identified as the prime bidder or when identified as a subcontractor from providing artificial or incidental participation to meet the socio-economic objective of a solicitation or contract. In either case, when CUF is not validated, there is a potential for obtaining unwarranted State preference advantages.

PROHIBITION ON TAX DELINQUENTS

Pursuant to the PCC section 10295.4, effective 7/1/2012, persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) are ineligible to enter into any contract with the state for non-IT goods or services. Any contract entered into in violation of section 10295.4 is void and unenforceable.

CDCR’S QUOTE WORKSHEET

Only bids quoted on the CDCR's Quote Worksheet form will be considered. Bids submitted referencing bidder attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids shall be rejected.

QUESTIONS REGARDING THE RFQ

Bidders requiring clarification of the intent or content of this RFQ or on procedural matters regarding the competitive RFQ process may request clarification by submitting questions by the date (s) identified in the key action dates or two days prior to the bid due date (if no key action dates), to the Procurement Official identified in this RFQ. If a Bidder submits a question after the scheduled date (s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date. Note: Questions are to be submitted and answers will be provided via the e-procurement system located at www.BIDSYNC.com.

RESPONSE CHECKLIST:

Mandatory Documents: The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Completed Bid Response Form OBS 4010 (all pages) including:

Signed front page Seller’s Permit Information (Refer to page 5 of this solicitation) Completed Quote Worksheet (Attachment # 1) Response Checklist (Page 7 of this solicitation)

Postconsumer-Content Certification - CIWMB 74 (Attachment # 6) Payee Data Record - STD 204 (Attachment # 7) Supplement Payee Data Record (Attachment # 8) Bidder Declaration - GSPD-05-105 (Attachment # 9) Darfur Contracting Act Certification - OBS 1500 (Attachment # 10)

Failure to return any item in the above checklist with your bid response will result in your bid being considered non-responsive and will be rejected.

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit either a Paper Bid or an Electronic Bid response by the due date and time identified in this solicitation. Award Note: In order to receive an award, Bidder must register their company with BidSync and must be in “Locked” status. Locked status requires all requested company information must be entered, including the company Federal ID Number (FEIN). In case of a delay in the processing time, do not wait until the bid due date to verify company status.

CDCR REQUEST FOR QUOTE FORM

Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered nonresponsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

SUBMISSION METHODS

Bidder may submit their paper bid using the following methods unless stated otherwise in the quote documents. Identify all mailed/couriered/hand-delivered quote packages by clearly writing on the outside of the envelope the Request for Quote Number: XXXXXXXXXX

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

California Department of Corrections and Rehabilitation Attn: TIM PATTON 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

BID/RFQ #: XXXXXXXXXX

FACSIMILE (FAX)

Faxed quotes will be considered for the solicitation only if they are sent to (916) 255-6187. Quotes sent to any other fax number will not be considered. Only pages of the faxed quote received prior to the submittal end date and time specified in the solicitation will be considered the “complete quote”. Please be advised that there is a heavy demand placed on the fax machine receiving documents and the State assumes no responsibility if a supplier cannot transmit their quote package via fax or if the entire package is not received prior to the quote due date and time.

ELECTRONIC BID SUBMISSION

Electronic bids can be sent directly to tim.patton@cdcr.ca.gov .

ATTACHMENT 1

Item Number Product # Item Description Quantity Unit Price Total

Skid-Steer Loader

Manufacturer: _______________________________

Model: _______________________________

1 EA

Bucket (Standard): Construction/ Industrial (C/I) - Loaders, Width 66 IN

1 EA

3 Rotary Brush Cutting Attachment: Width: 72 IN 1 EA

TOTAL

PURCHASE

PRICE

CA Department of Corrections and Rehabilitation Office of Business Services

Quote Worksheet for Skid-Steer Loader

Fleet Acquisitions Unit

California Department of Corrections ATTACHMENT 2 Skid Steer Loader

And Rehabilitation San Quentin State Prison Office of Business Services February 2016

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STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

Statement of Work Skid Steer Loader

1. SCOPE

It is the intent of this specification to describe the minimum requirements for a diesel fueled, track-type, low ground pressure skid steer loader. The unit proposed shall be a new, unused, current production year model and will have all standard equipment shown in the manufacturer’s printed literature unless a specific and installed option makes the standard equipment unnecessary. The unit as proposed and built will conform to all applicable state, federal and local regulations in effect at the time of delivery.

If any of the equipment proposed varies from the specifications, such variation (s) must be listed in writing and attached as part of the proposal. If variation(s) list is not complete or if information furnished does not substantiate that the proposal requirements are met, the proposal may be rejected.

The State of California reserves the right to waive minor variations(s) if, in the opinion of the Program Equipment Manager, the basic unit meets the general intent of these specifications. The unit shall be delivered to the specified delivery location complete and ready for service. Each bidder shall show all warranties and any cost associated with servicing said warranties. Coverage shall be shown for the complete unit, track-type low ground pressure skid steer loader, installed equipment and accessories.

2. REQUIREMENTS

2.1. SIZE

The base operating weight of the skid steer loader equipped with standard equipment shall be at least 6,200 lbs ; counter weights shall not be used to supplement the operating weight.

2.2. POWER TRAIN

2.2.1. 60 horsepower (minimum), diesel engine or turbo charged diesel engine with water to air cooling..

2.2.2. The engine shall be California Air Resources Board (CARB) certified to operate in the

State of California at the time of manufacturing. The engine must be EPA Tier 4.

2.3. TRANSMISSION

2.3.1. The skid steer loader shall be equipped with a two speed transmission.

2.4. ELECTRICAL

2.4.1. The skid steer loader shall be equipped with halogen or LED lighting. At a minimum, there shall be two lights front and one light rear.

2.4.2. The skid steer loader shall be equipped with a backup alarm and horn.

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2.5. OPERATOR’S STATION

2.5.1. Canopy covered operator’s station shall be ROPS (Roll-Over Protective Structure / FOPS (Falling Object Protective Structure) certified.

2.5.2. Three inch wide retractable seat belt.

2.5.3. All service instructions and warning labels shall be in the English language and/or standard industry symbols.

2.5.4. At a minimum, the operator station shall have dash mounted gauges and /or monitoring system for fuel level and hour meter.

2.6. ADDITIONAL EQUIPMENT

2.6.1. The skid steer loader shall come with a standard construction/industrial loader bucket at least 66 inches in width.

2.6.2. The unit shall come with a rotary brush cutting attachment that is at least 68 inches in width capable of cutting / mulching brush and saplings up to 3 inches in diameter.

2.7. GENERAL REQUIREMENTS

2.7.1. The unit and any accessory shall be delivered completely assembled and ready to operate.

2.7.2. All equipment and accessories cataloged as standard, unless superseded by these specifications, are to be furnished and included in purchase price of this unit.

2.7.3. Only new models in current production, which are cataloged by the manufacturer and for which manufacturer's published literature and printed specifications are currently available, will be considered. Special options may be included only when recommended by the manufacturer of the unit and approved by the State.

3. SERVICE REPRESENTATIVE

The vendor, at his expense, shall provide a qualified factory authorized service representative to be in attendance at the delivery site to make any necessary adjustments to the unit and give instructions to the operators to assure correct operation of the unit and any optional accessories supplied.

4. VEHICLE DOCUMENT

The original dealer's "Report of Sale" shall be furnished by all California licensed dealers at the time of delivery of each unit covered by these specifications.

A "Manufacturer's Statement of Origin" and original "Bill of Sale" on the vendor's letterhead may be supplied for each unit in lieu of a dealer's Report of Sale, if the supplier is not a registered California dealer.

5. PARTS, BOOKS AND MANUALS

Two (2) set each of the standard parts book, shop manual, and two (2) copies of the operator's manual, with complete lubrication instructions, for the skid steer loader and any accessories or optional equipment shall be delivered with the skid steer loader. Operator Manuals must be hard copies, other media is not acceptable.

6. NOISE

Noise emitted by the unit delivered in compliance with these specifications shall comply with all California and Federal laws or regulations pertaining to maximum allowable emission of noise at the time of delivery of the unit.

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Each unit delivered may be tested by State personnel for noise level and must meet the noise requirements before the unit will be accepted.

7. WORKMANSHIP

The equipment and any accessories shall be a product of good workmanship and shall be free from any defects that will affect their appearance or serviceability.

8. PRE-DELIVERY REQUIREMENTS

The following are pre-delivery requirements of the skid steer loader:

Prior to delivery, the skid steer loader shall be completely inspected, serviced and detailed by the delivering dealer and/or the manufacturer's pre-delivery service center. The supplier shall insure that the skid steer loader reaches the delivery point with no less than a minimum of 60% battery charge. The supplier shall insure that the skid steer loader reaches the delivery point with no less than five (5) gallons of fuel in the tank.

The supplier shall be responsible for any damage to the skid steer loader during shipping. Any damaged components shall be replaced at no cost to State. The supplier shall be responsible for any and all damage done to the skid steer loader finished work, during the delivery of unit. The supplier shall install all equipment and accessories prior to delivery and in accordance with manufacturer's written instructions. Upon delivery of skid steer loader, the supplier shall remove all packaging and miscellaneous materials from site and dispose at their own expense.

9. PRE-DELIVERY INSPECTION

In accordance with State Administrative Manual Section 4113, the skid steer loader shall be inspected at the supplier’s place of business by a representative from the Department of General Services, Office of Fleet and Asset Management (OFAM). Contact Tim Patton, (916) 255-5622 or tim.patton@cdcr.ca.gov, three weeks in advance of vehicle delivery for vehicle inspector contact information to schedule an inspection appointment. The inspection shall be at no cost to the supplier. The supplier shall receive a copy of the inspection report within 5 working days of the inspection indicating that the unit is either acceptable or not acceptable. Unacceptable or items non-compliant with this specification will be listed in the inspection report. If late delivery charges accrue, the vendor will not be held responsible for those days from the request of the inspection to the receipt of the inspection report. If corrections are needed as result of the inspection, the corrections shall be made prior to shipment to the delivery location located in the request for quotation. After the supplier receives authorization from a San Quentin State Prison representative, the supplier shall make to delivery to the location as describe in the RFQ on a mutually agreed date.

10. DELIVERY ADDRESS AND CONTACT

Please contact Matt O’Byrne, Plant Operations, PH: (415) 454-1460 extension 5220, to arrange delivery date and time. Delivery date and time should be scheduled 5 days in advance of anticipated delivery.

The address for delivery is:

San Quentin State Prison San Quentin, CA 94964

11. FINAL INSPECTION

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The skid steer loader will have a final inspection at the delivery location indicated in the RFQ. The State will have five (5) working days after delivery of the skid steer loader to conduct the final inspection. The skid steer loader will be accepted only when all purchase order requirements have been met, any shipping damages have been corrected and all documents required by this specification are received and affirmed by a representative of CHCS. All discount periods will start after acceptance of the unit in accordance with the specifications.

Within seven (7) days after the vendor first receives notice that the unit does not meet specifications, whether written or oral, the vendor shall remove said item from the State's facility. If the vendor fails to remove said item from the State facility within the specified period, the State may forward said item to the vendor by common carrier at the vendor's expense and risk.

12. WARRANTY

The warranty of each unit shall include chassis, engine, drive train, modifications, etc., and any optional accessory, and shall be for one (1) year or 1,200 hours, whichever occurs first. A copy of the manufacturer's warranty for the unit and any accessory or optional equipment shall be supplied with each unit.

13. REFERENCE BRANDS

Caterpillar 232D Bobcat S570 John Deere 318E

Attachment # 5

California Dept. of Corrections Special Terms and Conditions

1. Clothing Restrictions

While on institution grounds, contractor and all its agents, employees, and/or representatives shall be professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse jumpsuits and/or yellow rainwear shall not be worn onto institution grounds, as this is inmate attire. The contractor should contact the institution regarding clothing restrictions prior to requiring access to the institution to assure the contractor and their employees are in compliance.

2. Tobacco-Free Environment

Pursuant to Penal Code Section 5030.1, the use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of CDCR is prohibited.

3. Prison Rape Elimination Policy

CDCR is committed to providing a safe, humane, secure environment, free from sexual misconduct. This will be accomplished by maintaining a program to ensure education/prevention, detection, response, investigation and tracking of sexual misconduct and to address successful community re-entry of the victim. CDCR shall maintain a zero tolerance for sexual misconduct in its institutions, community correctional facilities, conservation camps and for all offenders under its jurisdiction. All sexual misconduct is strictly prohibited.

As a contractor with CDCR, you and your staff are expected to ensure compliance with this policy as described in Department Operations Manual, Chapter 5, Article 44.

4. Security Regulations

a. Unless otherwise directed by the entrance gate officer and/or Contract Manager, the contractor, contractor’s employees and subcontractors shall enter the institution through the main entrance gate and park private and nonessential vehicles in the designated visitor’s parking lot. Contractor, contractor’s employees and subcontractors shall remove the keys from the ignition when outside the vehicle and all unattended vehicles shall be locked and secured while on institution grounds.

b. Any State- and contractor-owned equipment used by the contractor for the provision of contract services, shall be rendered temporarily inoperative by the Contractor when not in use, by locking or other means unless specified otherwise.

c. In order to maintain institution safety and security, periodic fire prevention inspections and site searches may become necessary and contractor must furnish keys to institutional authorities to access all locked areas on the worksite. The State shall in no way be responsible for contractor’s loss due to fire.

d. Due to security procedures, the contractor, contractor’s employees and subcontractors may be delayed at the institution vehicle/pedestrian gates and sally ports. Any loss of time checking in and out of the institution gates and sally ports shall be borne by the contractor.

e. Contractor, contractor’s employees and subcontractors shall observe all security rules and regulations and comply with all instructions given by institutional authorities.

f. Electronic and communicative devices such as pagers, cell phones and cameras/micro cameras are not permitted on institution grounds.

g. Contractor, contractor’s employees and subcontractors shall not cause undue interference with the operations of the institution.

h. No picketing is allowed on State property.

5. Gate Clearance

Contractor and contractor’s employee(s) and/or subcontractor(s) must be cleared prior to providing services. The contractor will be required to complete a Request for Gate Clearance for all persons entering the facility a minimum of ten (10) working days prior to commencement of service. The Request for Gate Clearance must include the person’s name, social security number, valid state driver’s license number or state identification card number and date of birth. Information shall be submitted to the Contract Liaison or his/her designee. CDCR uses the Request for Gate Clearance to run a California Law Enforcement Telecommunications System (CLETS) check. The check will include Department of Motor Vehicles check, Wants and Warrants check, and Criminal History check.

Gate clearance may be denied for the following reasons: Individual’s presence in the institution presents a serious threat to security, individual has been charged with a serious crime committed on institution property, inadequate information is available to establish positive identity of prospective individual, and/or individual has deliberately falsified his/her identity.

All persons entering the facilities must have a valid state driver’s license or photo identification card on their person.

6. Primary Laws, Rules, and Regulations Regarding Conduct and Association with State

Prison Inmates and Division of Juvenile Justice Wards

Individuals who are not employees of the California Department of Corrections and Rehabilitation (CDCR), but who are working in and around inmates who are incarcerated, or wards who are housed within California’s institutions/facilities or camps, are to be apprised of the laws, rules and regulations governing conduct in associating with prison inmates or wards. The following is a summation of pertinent information when non-departmental employees come in contact with prison inmates or wards.

a. Persons who are not employed by CDCR, but are engaged in work at any institution/facility or camp must observe and abide by all laws, rules and regulations governing the conduct of their behavior in associating with prison inmates or wards.

Failure to comply with these guidelines may lead to expulsion from CDCR institutions/facilities or camps.

SOURCE: California Penal Code (PC) Sections 5054 and 5058; California Code of Regulations (CCR), Title 15, Sections 3285 and 3415, and California Welfare and Institutions Code (WIC) Section 1712.

b. CDCR does not recognize hostages for bargaining purposes. CDCR has a “NO HOSTAGE” policy and all prison inmates, wards, visitors, and employees shall be made aware of this.

SOURCE: PC Sections 5054 and 5058; CCR, Title 15, Section 3304 and 4603; WIC Section 1712.

c. All persons entering onto institution/facility or camp grounds consent to search of their person, property or vehicle at any time. Refusal by individuals to submit to a search of their person, property, or vehicle may be cause for denial of access to the premises.

SOURCE: PC Sections 2601, 5054 and 5058; CCR, Title 15, Sections 3173, 3177, 3288, 4696, and 4697; WIC 1712.

d. Persons normally permitted to enter an institution/facility or camp may be barred, for cause, by the CDCR Director, Warden, and/or Regional Parole Administrator.

SOURCE: PC Sections 5054 and 5058; CCR, Title 15, Section 3176(a) and 4696;

WIC Section 1712.

e. It is illegal for an individual who has been previously convicted of a felony offense to enter into CDCR adult institutions/facilities or camps, or youth institutions/facilities or camps in the nighttime, without the prior approval of the Warden or officer in charge. It is also illegal for an individual to enter onto these premises for unauthorized purposes or to refuse to leave said premises when requested to do so. Failure to comply with this provision could lead to prosecution.

SOURCE: PC Sections 602, 4570.5 and 4571; CCR, Title 15, Sections 3173 and 3289; WIC Section 1001.7.

f. Encouraging and/or assisting prison inmates to escape, is a crime. It is illegal to bring firearms, deadly weapons, explosives, tear gas, drugs or drug paraphernalia on CDCR institutions/facilities or camp premises. It is illegal to give prison inmates or wards firearms, explosives, alcoholic beverages, narcotics, or any drug or drug paraphernalia, including cocaine or marijuana. It is illegal to give wards sex oriented objects or devices, and written materials and pictures whose sale is prohibited to minors.

SOURCE: PC Sections 2772, 2790, 4533, 4535, 4550, 4573, 4573.5, 4573.6 and 4574; Title 15, Sections 4681 and 4710; WIC Sections 1001.5 and 1152.

g. It is illegal to give or take letters from inmates or wards without the authorization of the Warden or officer in charge. It is also illegal to give or receive any type of gift and/or gratuities from prison inmates or wards.

SOURCE: PC Sections 2540, 2541 and 4570; CCR, Title 15, Sections 3010, 3399, 3401, 3424, 3425 and 4045; WIC Section 1712.

h. In an emergency situation, the visiting program and other program activities may be suspended.

SOURCE: PC Section 2601; CCR, Title 15, Sections 3383, 4002.5 and 4696.

i. For security reasons, visitors must not wear clothing that in any way resembles state issued prison inmate or ward clothing (blue denim shirts, blue denim pants).

SOURCE: CCR, Title 15, Section 3174(b) (1) and 4696.

j. Interviews with SPECIFIC INMATES are not permitted. Conspiring with an inmate to circumvent policy and/or regulations constitutes a rule violation that may result in appropriate legal action. Interviews with individual wards are permitted with written consent of each ward if he is 18 years of age or older, or with written consent of a parent, legal guardian, or committing court, if 17 years of age or younger.

SOURCE: CCR, Title 15, Sections 3261.5, 3315(a) (3) (X), and 3177 and 4700(a) (1).

ATTACHMENT 4

ATTACHMENT 5

California Integrated Waste Management Board

To be completed by the State agency

CIWMB 74 (Revised 4/07 for State Agencies) State Agency:

Purchasing Agent: PO #: Postconsumer-Content Certification Phone: E-mail:

The State Agency Buy Recycled Campaign (SABRC) is a state mandated program that requires the reporting of all purchases made within 11 specified product categories. All state agencies are required to verify the recycled-content of all products purchased within each of these categories.

All businesses shall certify in writing to the contracting officer or his or her representative the minimum percentage, if not exact percentage, of postconsumer recycled-content (PCRC) material in the products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the minimum content requirements specified in law (see reverse side). The certification shall be furnished under penalty of perjury. The certification shall be provided regardless of content, even if the product contains no recycled material. A State agency may waive the certification requirement if the percentage of postconsumer material in the products, materials, goods, or supplies can be verified in a written advertisement, including, but not limited to, a product label, a catalog, or a manufacturer or vendor Internet website.

Contractor/Company Name_________________________________________________________________________________

Address_____________________________________________________________________Phone_____________________

Purchase Order #

RFQ #

RFP #

IFB #

Cal Card Order #

Item #

Product or Services Description 1Percent

Postconsumer Recycled- Content Material

2SABRC

Product Category Code

M eets SA

B R

C

Public Contract Code sections 12205 (a) (1), (2), (3) and (b) (1), (2), and (3)

Pursuant to Public Contract Code 12205(a)(1), I certify under penalty of perjury under the laws of the State of California that the above information is true and correct.

Print Name Signature Title Date

(See footnotes on the back of this page.)

obstjp Typewritten Text obstjp Typewritten Text

CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

obstjp Typewritten Text

ATTACHMENT #6

FOOTNOTES:

1. “Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers. For example, a newspaper that has been purchased, recycled, and used to make another product would be considered postconsumer material.

2. “Product category” refers to one of the categories listed below, into which the reportable purchase is best placed.

3. If the product does not belong in any of the product categories, enter “N/A.” Common “N/A” products include wood products, natural textiles, aggregate, concrete, and electronics such as computers, TV, software on a disk or CD, and telephones.

4. Reused or refurbished products, there is no minimum content requirement. (PCC 12209 (l))

Code Product Categories Product Examples Minimum Postconsumer Content Requirement

Examples are inclusive but are not limited to the individual product.

1 Paper Products Paper janitorial supplies, cartons, wrapping, packaging, file folders, and hanging files, building insulation and panels, corrugated boxes, tissue, and toweling.

30 percent by fiber weight postconsumer fiber.

2 Printing and Writing Papers

Copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications.

30 percent by fiber weight postconsumer fiber.

3 Mulch, Compost, and Co-compost Products

Soil amendments, erosion controls, soil toppings, ground covers, weed suppressants, and organic materials used for water conservation; yard trimmings and wood byproducts that are separated from the municipal solid waste stream or other source of organic materials such as biosolids or other comparable substitutes such as livestock, horse, or other animal manure, food residues or fish processing byproducts; mechanical breakdown of materials.

80 percent recovered material that would otherwise be normally disposed of in a landfill.

4 Glass Products Windows, test tubes, beakers, laboratory or hospital supplies, fiberglass (insulation), reflective beads, tiles, construction blocks, desktop accessories, flat glass sheets, loose-grain abrasives, deburring media, liquid filter media, and containers.

10 percent postconsumer, by weight.

5 Lubricating Oils Intended for use in a crankcase, transmission, engine, power steering, gearbox, differential chainsaw, transformer dielectric, fluid, cutting, hydraulic, industrial, or automobile, bus, truck, vessel, plane, train, heavy equipment, or machinery powered by an internal combustion engine.

70 percent re-refined base oil.

6a Plastic Products Printer or duplication cartridges, diskette, carpet, office products, plastic lumber, buckets, wastebaskets, containers, benches, tables, fencing, clothing, mats, packaging, signs, posts, binders, sheet, buckets, building products, garden hose, and trays.

10 percent postconsumer, by weight.

6b Printer or Duplication Cartridges

a. Have 10 percent postconsumer material, or

b. Are purchased as remanufactured, or

c. Are backed by a vendor-offered program that will take back the printer cartridge after their useful life and ensure that the cartridge is recycled and comply with the definition of recycled as set forth in section Public Contract Code 12156.

7 Paint Water-based paint, graffiti abatement, interior and exterior, and maintenance. 50 percent postconsumer paint (exceptions when 50 percent postconsumer content is not available or is restricted by a local air quality management district, then 10 percent postconsumer content may be substituted).

8 Antifreeze Recycled antifreeze, and antifreeze containing a bittering agent or made from polypropylene or other similar non-toxic substance.

70 percent postconsumer material.

9 Tires Truck and bus tires, and those used on fleet vehicles and passenger cars. Retreaded: Must use an existing casing that has undergone retreading or recapping process in accordance with Public Resource Code (commencing with section 42400).

10 Tire- Derived Products Flooring, mats, wheelchair ramps, playground cover, parking bumpers, bullet traps, hoses, bumpers, truck bedliners, pads, walkways, tree ties, road surfacing, wheel chocks, rollers, traffic control products, mudflaps, and posts.

50 percent recycled used tires.

11 Metal Staplers, paper clips, steel furniture, desks, pedestals, scissors, jacks, rebar, pipe, plumbing fixtures, chairs, ladders, file cabinets, shelving, containers, lockers, sheet metal, girders, building and construction products, bridges, braces, nails, and screws.

10 percent postconsumer material, by weight.

For additional information, please visit www.ciwmb.ca.gov/BuyRecycled/StateAgency/

ATTACHMENT 7

Typewritten Text California Departmetn of Corrections obstjp Typewritten Text Office of Business Services - Strategic Acquisitions Unit obstjp Typewritten Text 9838 Old Placerville Road, Suite B-2 obstjp Typewritten Text Sacramento, CA 95827 obstjp Typewritten Text 916 255-5622 obstjp Typewritten Text 916 255-6185 obstjp tim.patton@cdcr.ca.gov

ATTACHMENT 7

Rev. 11/11/10

SUPPLEMENT VENDOR PAYEE DATA RECORD FORM

Form to be completed by Vendor.

LEGAL NAME OF BUSINESS

DBA

FEIN OR SSN NUMBER

BUSINESS PHYSICAL ADDRESS

STREET

CITY

STATE

ZIP

REMIT TO INFORMATION

(WHERE YOU WANT YOUR PAYMENTS SENT. ADDRESS MUST MATCH REMIT TO ADDRESS ON INVOICE.)

COMPANY NAME

STREET(P.O. Box)

CONTACT INFORMATION

SALES CONTACT PERSON

ACCOUNTING CONTACT PERSON

TITLE

TITLE

PHONE

PHONE

FAX

FAX

SALES E-MAIL ADDRESS

WEB-SITE ADDRESS:

PURCHASING INFORMATION

SERVICE TYPE OF SERVICE PROVIDED:

COMMODITY TYPE OF PRODUCT PROVIDED:

ATTACHMENT 8

Rev. 11/11/10

SUPPLEMENT VENDOR PAYEE DATA RECORD FORM

BUSINESS DESIGNATION

(Fill out only if registered with the Dept. of General Services)

SMALL BUSINESS (SB)

(Certified by DGS) CERTIFICATION # EXPIRATION DATE

MICRO BUSINESS (MB)

(Certified by DGS) CERTIFICATION # EXPIRATION DATE

DVBE BUSINESS CERTIFICATION # EXPIRATION DATE

MEDICAL BUSINESS

GENERAL BUSINESS

TAX INFORMATION

(Fill out if you expect a 1099 at the end of the year)

WITHHOLDING TAX INFORMATION TYPE OF RECIPIENT

RENTS…