RFQ-Bus Barn Planning and Design Services.pdf

City of Pendleton Request for Qualifications Bus Barn Facility Planning and Design Services Page | 1

REQUEST FOR QUALIFICATIONS

for

BUS BARN PLANNING AND DESIGN SERVICES

for the

CITY OF PENDLETON, OREGON

RFQ Issued: Tuesday, November 16, 2021

Qualifications Due: Tuesday, December 21, 2021 @ 2:00 pm

Bus Barn Facility Planning and Design Services Page | 2

Public Notice

Request for Qualifications for Bus Barn Facility Planning and Design Services

The City of Pendleton is seeking proposals from qualified architectural firms to assist in a bus barn facility assessment, planning and design project. The facility is slated for development on 8.9 acres of undeveloped, multimodal land adjacent to Eastern Oregon Regional Airport (eastern Oregon’s only commercial airport) in Pendleton, Oregon. This project will accomplish the planning and design phase of work.

Copies of the Request for Qualifications are on file and may be obtained free of charge from the Public Works Director’s office, 500 SW Dorion Avenue, Pendleton, Oregon, by calling 541-966-0202 or via email at jutta.haliewicz@ci.pendleton.or.us. Copies are also available online at the City’s webpage at:

https://pendleton.or.us/rfps and the OregonBuys website at: https://oregonbuys.gov/bso/view/login/login.xhtml

No pre‐proposal conference will be held.

All Proposals must be received no later than 2:00 p.m. (PDT) on Tuesday, December 21, 2021.

The City may reject any proposal not in compliance with all prescribed public contracting procedures and requirements, and may reject any or all proposals upon a finding by the City that it is in the public’s interest to do so.

Published:

East Oregonian

November 20, 2021

Daily Journal of Commerce

November 19, 2021 mailto:jutta.haliewicz@ci.pendleton.or.us https://pendleton.or.us/rfps https://oregonbuys.gov/bso/view/login/login.xhtml

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Request for Qualifications for Bus Barn Facility Planning and Design Services

TABLE OF CONTENTS

1. Project Background

2. Scope of Services

3. Qualifications

4. Proposal Submission

5. Proposal Requirements

6. Evaluation Criteria

7. Schedule

8. Terms and Conditions

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1. PROJECT BACKGROUND

The City of Pendleton seeks a professional architectural firm to complete the planning phase of work including siting, environmental and cultural resources, hazardous materials, corridor assessment, architectural and design, and civil engineering for a “bus barn” facility housing up to four Category C buses, six Category E vehicles, and four minivan or sedan class capital assets. The facility is slated for development on 8.9 acres of undeveloped, multimodal land adjacent to Eastern Oregon Regional Airport (eastern Oregon’s only commercial airport) in Pendleton, Oregon. This project will accomplish the planning phase of work including siting, environmental and cultural resources, hazardous materials, corridor assessment, architectural and design, and civil engineering for a facility housing up to four Category C buses, six Category E vehicles, four minivan or sedan class capital assets, office, storage room, bathroom, break room and wash station. The project will include exterior needs for the site including fencing, security and parking.

The City has funding for the planning phase in the amount of $90,000 and partial funding set-aside for the construction phase. The planning grant application is Exhibit C and the planning grant award is Exhibit D. A construction grant has been applied for in November 2021, in the amount of $2,286,400, to the State of Oregon.

Upon a successful grant award and funding availability, construction is anticipated to begin in late 2022 to spring 2023.

The Architect may be retained for post design technical assistance during the construction phase.

2. SCOPE OF SERVICES

The Consultant will provide the City with a full range of professional services including:

Planning Phase: to

A. Site Selection

i. Evaluate subject site for possible development of a bus barn facility. Factors to be considered should include (but not be limited to) the following:

a. Architectural, design and civil engineering

b. Zoning considerations

c. Environmental considerations

d. Potential for site contamination

e. Cultural resource considerations

f. Corridor assessment

g. Size and shape of parcel (Reference Exhibit B)

h. Necessary off-site improvements

B. Concept Design

i. Develop conceptual design option for bus barn facility to house up to four Category C buses, six Category E vehicles, four minivan or sedan class capital assets, office and wash station.

Generally, describe the strengths and weaknesses of the developed concept

ii. Engage public and present conceptual design through public outreach efforts

iii. Refine preferred concept scheme

iv. Refined concept design shall include the following:

a. Site plan

b. Floor plan

c. Exterior character of building

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C. Cost Estimating

i. Prepare detailed construction cost estimate based on preferred concept design scheme

ii. Provide detailed total cost projection, including construction costs, consultant costs, jurisdictional fees, FF&E, contingencies, and other owner costs, for project in preparation for funding request/construction

iii. Provide information substantiating costs D. Intellectual Property

i. All intellectual property developed from this project will be owned by the City of Pendleton due to public records law

ii. Successful professional design consultant will retain the right to use the intellectual property for their use.

3. QUALIFICATIONS

Specific Minimum Qualifications:

• Proposer must demonstrate that they were the Architect or Engineer of Record for at least two transportation-housing facilities with individual total construction costs of at least $1,000,000 within the past five (5) years.

• Proposer must demonstrate experience for planning, and design services for transportation-housing facilities.

• The individual proposed to be the architect or engineer of record shall possess a valid State of Oregon professional registration in the claimed field of expertise.

• Proposer must provide assurances that the Key Personnel listed in the Proposal are available to start work on the project and to perform the work without interruption from other projects, commitments or schedules in a spreadsheet format for this project.

4. PROPOSAL SUBMISSION

Interested, qualified consultants (“Proposers”) shall submit proposals in accordance with the requirements of this RFQ by the deadline indicated.

No pre-proposal conference will be held. Any questions or clarifications may be submitted to the below identified contact until 4:00 p.m. (PDT), Tuesday, December 14, 2021. Be advised, however, that no statements which modify the terms or conditions of this RFQ, either orally or in writing, shall be effective unless and until a written addendum is issued by City. Proposers will be responsible to make sure the City has the correct email address for receipt of addenda to this RFQ. Receipt of all addenda must be acknowledged in the proposal.

Proposals are due no later than 2:00 p.m. (PDT), Tuesday, December 21, 2021. Six (6) copies of the proposal shall be enclosed in a sealed envelope identified clearly with the words “Request for Qualifications – Bus Barn Facility Planning and Design Services” addressed to the contact person below.

Proposal Submission and Contact Person:

RFQ Bus Barn Design Attn: Bob Patterson, Public Works Director City of Pendleton 500 SW Dorion Avenue Pendleton, OR 97801 Phone: 541-966-0202

Email: Bob.Patterson@ci.pendleton.or.us mailto:Bob.Patterson@ci.pendleton.or.us

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Proposals shall be publicly opened immediately after this date and time but the contents thereof shall not be made public until either a personal services contract has been agreed between the City and the successful Proposer or the City rejects all proposals and terminates the procurement.

5. PROPOSAL REQUIREMENTS

Proposals shall be wholly contained in a single bound binder or cover. Paper size shall be 8 ½” x 11” using an 11-point minimum font size for text and limited to 20 pages. Proposals may be printed double-sided, in which each face of the paper will count as a separate page. Covers and any dividers will not be included in the page count.

The Proposal shall include the following information in the order indicated:

A. Cover Letter

i. State general qualifications, expertise, and ability to perform the scope of services described in this RFQ

ii. Introduce the Project Manager

iii. Summarize compliance with each of the Minimum Qualifications, referencing necessary detail found elsewhere in the Proposal by name.

iv. Acknowledge receipt of all addenda, as necessary.

v. Indicate agreement with the requirements and terms and conditions of this RFQ.

vi. Signed by a representative of the Proposer authorized to undertake contract negotiation and bind the Proposer.

B. Firm Overview, Qualifications, and Expertise

i. Provide an overview of the Proposer

ii. Summarize the firm’s qualifications to provide bus barn facility planning and design services.

iii. Identify which of the required services will be performed in-house and which will be performed by subconsultants for each project.

a. Project Management

b. Bus Barn Facility Planning and Design

c. Architecture

d. Structural Engineering

e. Civil Engineering

f. Landscape Architecture

g. Mechanical Engineering

h. Electrical Engineering

iv. Summarize the relevant experience and expertise of anticipated subconsultants. Indicate whether Proposer and subconsultants have previously teamed together.

C. Relevant Project Experience

i. Provide examples of at least two (2) relevant transportation-housing projects completed by the proposer within the past five (5) years. Include:

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a. Project Name and Location

b. Client

c. Project Size, with Building Square Footage and Costs

d. Summary of Scope/Services Provided

e. Period of Service

f. Construction Value, if Applicable

ii. Discuss the firm’s GIS and mapping capabilities.

D. Key Personnel

i. Identify the top 4 Key Personnel with the greatest time commitment for this project. State their role and responsibilities.

ii. Provide resumes for Key Personnel that address their credentials, licenses and certifications, areas of expertise, and relevant experience.

iii. Discuss the team members’ experience working together on public safety projects.

iv. Confirm that the identified Key Personnel will be available for the duration of the project.

E. Project Approach and Schedule

i. Present the Proposer’s approach to completing the identified scope of services. Demonstrate an understanding of overall project and necessary steps for success.

ii. Provide a proposed schedule for completing work, including tasks, durations, and key milestones.

iii. Discuss how the team will provide accurate and complete cost estimating services that will allow the City to pursue additional construction funding.

iv. Outline the firm’s approach to ensuring work is completed in accordance with budget and schedule.

v. Address quality assurance and quality control measures undertaken to improve the accuracy and completeness of project documents.

F. References

Provide at least two (2) references for similar work performed for transportation-housing facilities within the past five (5) years. Include department name and location, contact person, and contact information (phone and email). Briefly describe the work performed.

6. EVALUATION CRITERIA

A. Cover Letter and Minimum Qualifications pass/fail B. Firm Overview, Qualifications and Expertise 15 points C. Relevant Project Experience 30 points D. Key Personnel 20 points E. Project Approach and Schedule 35 points F. References not scored, but used to verify information

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Proposals will be reviewed for compliance with the Minimum Qualifications as set forth in Section 3 and for compliance with the Proposal requirements set forth in Section 5. If a Proposer if found not to possess the minimum qualifications or if a Proposal is found not in compliance with these requirements, the Proposal will be removed from further consideration and the Proposer informed of this action.

The Selection Panel will then score the remaining Proposals according to the Evaluation Criteria listed above. The highest scoring Proposer will be deemed the apparent successful proposer, and the City will undertake contract negotiations. After the City has reached mutually agreeable contract terms with the Apparent Successful Proposer, the selection and agreement will be presented to City Council for review and approval. If the City and Proposer cannot reach an agreement in the negotiation, the City will terminate negotiation and, at its option, negotiate with the next-ranked Proposer.

7. SCHEDULE

The schedule for the Qualifications Based Consultant Selection process is as follows, subject to change at the City’s sole discretion:

November 20, 2021 Advertise RFP

December 14, 2021 Deadline for Questions

December 21, 2021 Proposals Due

Thru December 2021 Evaluate Proposals

By January 6, 2021 Decision to Interview or Issue Notice of Ranking

January 11 or 13, 2021 January Interview, if necessary (Proposer’s must reserve these dates when submitting Proposal)

January 20, 2021 If Interviewed, Issue Notice of Ranking

February 1, 2021 Council Approval of Ranking

February 2, 2021 Commence Contract Negotiation

February 15, 2021 Council Approval of Contract Amount

Schedule may be shortened based on decision to not interview for Council Approval of Ranking, Commence Contract Negotiation, and Council Approval of Contract Amount.

8. TERMS AND CONDITIONS

The City may also engage other consultants to provide for independent third party review of work done.

The City reserves the right to accept or reject any or all Proposals, to postpone the selection process for its own convenience at any time, and to waive minor defects in the Proposals.

The City also reserves the right to accept or reject any individual subcontractor that a Proposer proposes to use.

This RFQ and the review process shall in no way be deemed to create a binding contract or agreement of any kind between the City and the Proposer. By submitting a response to this RFQ, the successful Proposer agrees to negotiate in good faith to agree to and execute an agreement with the City. The City intends to utilize a contract supplied by the Proposer for services. The City reserves the right to negotiate any and all items of the agreement, including the Term, Scope of Services and Compensation.

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The City will maintain ownership of all work product produced as result of any contract arising from this RFQ.

Each Proposer submitting in response to this RFQ acknowledges and agrees that the preparation of all materials for submittal to the City and all presentations, related costs and travel expenses are at the Proposer’s sole expense and the City shall not under any circumstances, be responsible for any cost or expense incurred by the Proposer.

In addition, each Proposer acknowledges and agrees that all documentation and/or materials submitted with the RFQ shall remain the property of the City, and shall not be returned to the Proposer. Further, by submitting a response to this RFQ, each Proposer affirms:

• That the information provided in the Proposal is true, accurate and represents the most current information available as of the date of this RFQ;

• That the Proposer can comply with the insurance requirements as set out in Exhibit A, attached hereto;

and

• That the Proposer agrees to be bound by the proposal submitted as a response to this Request for Qualifications and agrees to hold the terms of the Proposal open for a period of 90 days from the Proposal Due date. Factors such as, but not limited to, any of the following may be considered just cause to disqualify a Proposal without further consideration:

A. Evidence of collusion, directly or indirectly, among Proposers in regard to amount, terms, or conditions of this RFQ;

B. Any attempt to improperly influence any member of the selection staff;

C. Existence of any lawsuit, unresolved contractual claim or dispute between the Proposer and the City;

D. Evidence of incorrect information submitted as part of the Proposal;

E. Evidence of Proposer’s inability to successfully complete the responsibilities and obligations of the Proposal; and

F. Proposer’s default under any agreement, which resulted in termination of the agreement.

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EXHIBIT A – INSURANCE REQUIREMENTS

Consultant shall maintain insurance acceptable to City in full force and effect throughout the term of this contract.

Such insurance shall cover all activities of the consultant arising directly or indirectly out of Consultant's work performed hereunder, including the operations of its subcontractors, if any. Coverages provided by the Consultant must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. As evidence of the insurance coverage required by the contract, the Consultant shall furnish a Certificate of Insurance to City prior to execution of the contract. Such policies or certificates must be delivered prior to commencement of the work. No contract shall be effective until the required certificates have been received and approved by City. The certificate will specify and document all provisions within this contract. A renewal certificate will be sent to the above address 10 days prior to coverage expiration. The procuring of such required insurance shall not be construed to limit consultant’s liability hereunder. Notwithstanding said insurance, Consultant shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect of consultant connected with this contract.

The policy or policies of insurance maintained by the Consultant shall provide at least the following limits and coverages:

A. Commercial General Liability Insurance Consultant shall obtain, at consultant’s expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an “occurrence” form (1996 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried:

Coverage Limit

• General Aggregate $2,000,000

• Each Occurrence $1,000,000

• Medical Expense (Any one person) $1,000,000

B. Commercial Automobile Insurance Consultant shall also obtain, at consultant’s expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $2,000,000.

C. Workers’ Compensation Insurance The Consultant, its subcontractors, if any, and all employers providing work, labor or materials under this Contract that are either subject employers under the Oregon Workers’ Compensation Law and shall comply with ORS 656.017, which requires them to provide workers’ compensation coverage that satisfies Oregon law for all their subject workers or employers that are exempt under ORS 656.126. Out-of-state employers must provide Oregon workers’ compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Consultants who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer’s Liability Insurance with coverage limits of not less than $1,000,000 each accident.

D. Professional Liability Insurance Consultant shall also obtain, at consultant’s expense, and keep in effect during the term of the contract, insurance covering losses resulting from error or omissions of Consultant. The limit of liability shall be not less than $2,000,000 per claim and in the aggregate.

E. Additional Insured Provision The Commercial General Liability Insurance and Commercial Automobile Insurance policies and other policies the City deems necessary shall include the City, its officers, directors, employees and volunteers as additional insureds with respect to this contract.

STIF Discretionary and Statewide Transit Network Application: FY 2021-23 Applicant Information Agency Legal Name City of Pendleton

Agency Legal Address 500 SW Dorion Avenue, Pendleton, Oregon 97801

Application Contact Name Karen Kendall

Application Contact Title Project Coordinator

Application Contact Email Address karen.kendall@geodc.net

Application Contact Phone Number

(541) 969-6544

Name of Person Signing Agreement Robb Corbett

Title of Person Signing Agreement City Manager

Email Address of Person Signing Agreement Robb.Corbett@ci.pendleton.or.us

Phone Number of Person Signing Agreement 541-966-0201

Agency Information

1. Transit Agency Type City

1.A Does the agency have any existing grant agreements with ODOT?

Yes

2. What is the main type of service that will be supported by this award?

Deviated Fixed Route

3. Would this award support ongoing operations of an existing service?

Yes

3.A Operations costs of previous quarter $29,500.00

3.B Brief history of current project/service. What, if any, elements of the proposed project differ from existing efforts and services?

The City of Pendleton has been providing transit services for its citizens since the late 1970's.

Transportation programs consist of deviated and fixed bus routes, senior and disabled programs, Care Rides, general public taxi tickets, senior meal site transportation, a daily van service serving the general public, parks and recreation summer interpark rides, and an aquatic center summer transport. The City contracts with Elite Taxis, Inc for these services. Since its inception, the program has grown in use from approximately 1,000 uses a year to over 48,000 uses in FY 2019. Fleet has increased from utilizing contractor-owned taxis only to utilizing city-owned fleet consisting of 3 ADA buses, 6 ADA mini-vans as well as utilizing contractor-owned taxis. This fleet is currently housed on side streets and a small lot located at Elite Taxi, the City's Transit Provider. There is not adequate space or a secure site at this location. The proposed planning project for a bus barn facility will positively change how fleet is stored by providing a secure, adequate location for Pendleton's transit fleet that is nonexistent now. The planning process will include consideration of bus stops near the facility to address transit needs in the regional airport complex, including a nearby mountain bike complex, UAS hub, National Guard complex, a proposed hotel and commercial and private use in this area.

Risk Assessment Information

4. Did your agency have any turnover of management or financial staff in the last two years?

No

5. Does your agency have an accounting system that allows you to completely and accurately track the receipt and disbursement of funds related to the award?

Yes

6. What type of accounting system does your agency use?

Automated

7. Does your agency have a system in place that will account for 100 percent of each employee's time?

Yes

8. Did your staff members attend required training and meetings during the previous biennium?

Yes

9. Was your agency audited by the federal government in the past two years?

No

10. Did your agency stay on budget in the past two years?

Yes

Agency Qualifications

11. Describe how your agency has the legal, managerial and operational capacity to perform and report on project progress within the scope, schedule and budget of the anticipated grant agreement. (Description of operational capacity should apply specifically for the workload of projects in this application.)

The City of Pendleton has the legal authority, capacity and ability to implement this project. There are no outstanding legal issues which would impair the City's ability to successfully complete the project. The City has demonstrated it's ability to complete grants on time and is currently managing several ongoing transit grants. For this project, the City has the commitment of engineering, financial and planning staff, along with an agreement for transit coordination with a local non-profit, Greater Eastern Oregon Development Corporation, to administer and complete the project.

The City's financial management systems meet standards for financial reporting, accounting records, internal controls and budget control. This system enables the City to track grant balances, request drawdowns of grant funds, report financial data and close out grant.

In summary, the City has a proven track record in its ability to implement ODOT and FTA funded projects using sound management practices.

12. Certification of Compliance

By checking this box, the applicant certifies that if they are awarded funding, they will meet and ensure compliance for the term of the agreement with applicable federal, state and local laws and regulations including, and not limited to, those pertaining to passenger transportation, civil rights, labor, insurance, safety and health.

Yes

13. Do you plan to use a Sub-Recipient or contractor to implement the grant supported activity?

Yes

13.A If Yes, please list the Sub-Recipient(s) and describe how the applicant will provide sufficient Sub-Recipient/contractor oversight to ensure eligibility is maintained while receiving STIF Discretionary or Statewide Transit Network moneys.

Greater Eastern Oregon Development Corporation (GEODC), a regional economic development 501(c)3 non-profit organization. The City has contracted with Greater Eastern Oregon Development to assist with management of the transit program. The City has successfully partnered for years with GEODC for housing and other economic development services. The primary GEODC staff for this project is Karen Kendall. Karen has over 20 years experience in grant and project administration.

14. If you seek the 10 percent match reduction, does the project meet one or more of the four factors identified in OAR 732-044-0005(4)(a)? Select each factor that you believe is exemplified by the proposed project.

Predominantly serves or provides access to and from rural communities

15. Will federal funds be used to complete this project?

No

Project Information 16.A Project Title Pendleton Bus Barn Facility Planning Project

16.B Describe the project to be funded. Clearly describe what the requested fund award would be used to accomplish, detailing the specific tasks and deliverables. Where relevant, identify the origin and destination of the proposed service as well as each municipality visited along the route.

Please see page 22 of program guidance for additional guidance on writing a project description.

The City of Pendleton is seeking grant funds for the planning process to site a bus barn facility on a City-owned 8.9 acre site located on Airport Industrial land. The planning phase will include the environmental work needed, including a cultural resource inventory and hazardous materials corridor assessment, architectural design work, including site civil work, for a facility housing 3 buses 6 mini-vans and 4 taxis.

The facility will include an office, storage, restroom and wash station. This planning process will also address drainage, fencing, utilities hookup, ADA, energy efficiencies, such as solar panel installation, safety and road design. The planning process will address current and anticipated transit use in the airport to determine additional bus stops to accommodate users of the nearby mountain trail system, regional airport and commercial and residential use, taking into consideration public outreach and adjacent transit providers to provide linkage to surrounding communities as well as Pendleton citizens.

Currently, the city-owned buses and vans are stored on and around a small lot where Elite Taxi (City’s transit provider) has their taxis and office near main street, Pendleton. Vehicle storage is not adequate and during the winter months, buses must be de-iced. A new storage facility will improve a crowded situation, reduce wear and tear on the vehicles and allow for more efficient, safe and secure operations.

17. What Local Plans include this project or elements of the project? Be specific in the citation of the Local Plans.

This project is included in the City of Pendleton's Bicycle, Pedestrian, & Transit Plan; which was updated in 2016. In this Plan, Project # T14 is described as follows: to locate, design, and build a transit maintenance facility for Let’er Bus (City transit fleet) vehicles. Today Let’er Bus vehicles are maintained out of a gas station. A facility would accommodate future program growth and provide a more formal space for maintenance.

This project is addressed in the updated Umatilla County Coordinated Humans Services Public Transportation Plan; approved October, 2020. The bus barn facility is referenced in section 6 (the needs assessment) in two places—once under General System Maintenance Needs and once under Needs That Will Lead to System Improvement. These needs correspond to two goals mentioned in section 7. One is goal 2 and the other is goal 8. – Goal 2 describes the need to continue to maintain, improve, and expand transit infrastructure; including bus storage and maintenance facilities, and; Goal 8 describes the need to continue to seek federal and state transit planning support. This includes funding for transit system studies, support for transportation development and system design plans, planning of new routes/schedule, maintenance facilities, park and ride locations and bus shelters, and other forms of technical assistance that are required to maintain, expand, or improve transit services.

The City of Pendleton transit program is part of the 2018 "Morrow County/Umatilla Transit Development Strategy" to develop a broader range of transit solutions that will better address the larger inter- and intra-county transportation needs of workforce participants, seniors, people with disabilities, and lower incomes. As part of this process, on page 32, County Capital and Funding Needs included sustainable funding to maintain and provide for service additions and route enhancements.

18. Please provide specific page(s) of the Local Plan(s) where project or funding need is listed.

In the Bicycle, Pedestrian, & Transit Plan, this project, shown as project #T14, is located in Section 4, beginning on page 119. The plan in it's entirety can be located on the City's website at https://pendleton.or.us/sites/pendleton.or.us/files/inline-files/BPT%20Plan.pdf. In the Umatilla County Coordinated Humans Services Public Transportation Plan, projects to plan and improve transit infrastructure is shown in section 6 (the needs assessment) under General System Maintenance Needs (page 41) and under Needs That Will Lead to System Improvement (page 43). These needs are reflected in two goals mentioned in section 7, Goal 2 on page 47 and Goal 8 on Page 50.

19. What is the minimum grant amount that will still allow your project to proceed?

$81,000.00

20. Select the fund source(s) for which you would like to compete and that you believe your project is eligible to receive. Check all that apply.

STIF Discretionary

21. Rank the fund sources in the order of preference with 1 being first choice and 3 being the last choice.

STIF Discretionary

STIF Intercommunity Discretionary No Preference

FTA Section 5311(f) Intercity No Preference

22. Why is this an important project? What are the consequences of this project not receiving funding?

The City of Pendleton, along with ODOT, other transit providers in Umatilla County and citizens has invested its time, efforts, monies and staff in building a transit system to meet the needs of its citizens and improve the program. Planning for these improvements is a necessary component to move this needed-project forward. This transit system includes the City's fleet, which now includes 3 buses, 4 mini-vans and the use of taxis to provide various transit services. This includes deviated and fixed route bus services called "Let’er Bus", a senior/disabled taxi ticket program, a taxi ticket program for the general public, a senior meal site transportation program, a daily van service serving the general public, and a program that provides interpark rides and rides to the aquatic center in the summer. The City contracts with Elite Taxis, Inc for these services.

The current location where fleet is stored is not adequate and fleet is stored curbside along public streets and on a small lot where the City's transit provider, Elite Taxi, is located. The fleet is not secured or covered. This poses additional staff time for drivers to de-ice fleet during the winter months. There is also no washing station on site and that service is done off-site. Having a secured/fenced covered facility for all transit fleet will increase efficiencies, improve security and extend the life of the fleet. Planning for transit needs in the airport complex is also a component of this project. With anticipated increase use of this area with the growth of the UAS industry, a regional airport, nearby mountain bike trails and a proposed hotel, the City will incorporate and plan for this growth into the transit system.

If funding is not received, the City of Pendleton will not have the necessary funding for the planning function of this project at this time.

23. Will this project involve breaking ground or any other activity that might require environmental review per federal requirements?

No

Oregon Transportation Commission Investment Priorities Equity and Public Transportation Service to Low-Income Households

24. Describe how this project would support and improve access for vulnerable populations and/or historically marginalized communities.

Transit services in Pendleton have seen a steady increase in use since it's inception in the 1970's. As noted in the Umatilla County Coordinated Human Services Plan, "Three groups traditionally reliant on public transportation are older adults, people with disabilities, and low-income residents." This holds true for the City of Pendleton transit program as well. Use of the program for people in these groups comprise of approximately 58% of overall use for Seniors and Disabled citizens.. The City strives to maintain, improve and build upon transit programs, services and facilities in order to continuing meeting the needs of its citizens. This project improves the overall transit program by providing a safe, secure bus barn facility for its vehicles which will support the transit program and citizens; including vulnerable populations. Since Umatilla County also has the highest population of any of the counties in Northeastern Oregon, there is often more need for transit services for older adults in Umatilla County. This same pattern holds both for people with disabilities, and low-income residents.

To support vulnerable populations in this planning project, meetings will be held during the day and in the evening, in order to accommodate working families and others not able to attend during the day or perhaps evenings due to work schedules.

Coordination of Public Transportation Services

25. Describe how this project would improve the passenger experience, benefit multiple transit providers, or involve consolidation, coordination, or resource sharing between agencies, including use of transportation data and technology.

Improving and maintaining transit infrastructure is an identified need in the Umatilla County Coordinated Human Services Public Transportation Plan and the City of Pendleton's Bicycle, Pedestrian & Transit Plan.

Planning for a bus barn facility fits into the overall and specific program needs and goals of these agencies as well as tie-in to Region 5 and the State's goals to provide transit services. As part of this planning process, public involvement and coordination with other nearby transit users will be a key component in order to to determine if services or facilities can be shared, such as an additional bus route, a park-and-ride, nearby bus stops and a secured KIOSK with real-time vehicle locations through ITransitNW. These activities would improve passenger experience, and coordination between agencies with resource sharing.

Additionally, the City of Pendleton is currently in the process of connecting into the ITransitNW program which already promotes ridership use for routes and services in the Region and neighboring transit provider-areas. Inclusion into this format will enhance services for transit users and the City of Pendleton.

Environmental and Public Health

26. Describe how this project would go beyond providing an alternative to personal car use to reduce greenhouse gas emissions, reduce pollution, and/or support positive health outcomes.

This project supports Pendleton overall transit program for all it's transit services and programs by providing a safe, secure, adequate facility to house the city's transit fleet where currently none exists now.

These programs, including the Dial-A-Ride program, Seniors and Disabled transportation, fixed and deviated routes, promote public transportation; thereby reducing single-occupant vehicle usage, greenhouse gas emissions and pollution. The transit program provides essential transit opportunities for Pendleton residents for work, health and recreation purposes. This supports positive health outcomes through increased physical activity/walking by riders going to and from bus stops and rides for recreation, education and health-related activities; such as visits to Doctor offices or rides to parks for recreation activities.

Energy efficiencies, such as the feasibility of solar power for this project, will be addressed during the planning phase.

Additionally, the planning process will include public involvement and area transit provider input to determine if increased bus routes/stops, a park-and-ride or kiosk is needed in the Airport Complex, near or on the 8.9 acre bus barn facility site to accommodate increased usage due to the growing UAS industry, the regional airport, mountain trail complex, proposed hotel and existing commercial/residential use.

These improvements would promote walkability, accessibility and lessen single-car use; thereby supporting positive health outcomes and a slight reduction in greenhouse gas emissions.

Safety, Security, and Community Livability

27. Describe how the project would increase use and participation in active transportation, including public transportation.

This project plays a role in active transportation for riders as riders often walk or bike to and from bus stops located throughout the transit system. Having fleet in a safe, secure location and bus barn facility will support public transportation as fleet is currently located on a small lot and side streets in an unsecure location. The City of Pendleton has been improving and installing bus shelters, increasing bus stops, investing in new fleet and adding transit programs in order to improve the transit program and meet the needs of its citizens. This planning process will include public involvement and input from other transit providers to determine if additional features, such as Park-And-Ride, Bus Stop or Shelters will benefit transit users in the area. Active transportation would result, as an example, through promotion of use of public transit/new bus stop for access to the nearby mountain bike trails or a Park-And-Ride feature at the

8.9 acre bus barn facility site.

This planning project will continue with the City, County and State efforts to meet the needs of its citizens.

28. Describe how the project would support and improve safety of passengers in transit vehicles and safety of other roadway users.

This planning project is for a proposed bus barn facility to provide a safe, secure location and house transit fleet since current fleet is located in and around a small lot; including narrow streets. This project would lessen congestion in the current unsecured area; and potentially reduce any safety hazards as, including road use of other roadway users, associated with parking fleet curbside instead of a secured lot.

During the planning process, safety considerations of the airport complex will be addressed to determine the feasibility of adding features in or near the proposed 8.9 acre site to address passenger needs, such as park-and-ride, bus stops and shelters. Safety of users through design and planning is a key component of the process. Additionally, the City plans to explore the safety of transit users and drivers during the continued COVID-19 saga by designing a wash station into the bus barn facility, and, determining if additional rapid vehicle sanitization will make vehicles safer than methods currently deployed.

Statewide Transit Network Connections

29. Describe how this project would support and improve the utility and connectivity of the Statewide Transit Network and/or create a foundation for future Statewide Transit Network improvements.

This planning project supports connectivity of the Statewide Transit Network through continued coordination efforts with Oregon State Transportation/Region 5, Umatilla County transportation providers and surrounding transit providers in the Region. During the planning process, the City will seek public involvement and connectivity with nearby transit providers to determine the feasibility of shared amenities, such as a bus stop shared with Kayak, as an example.

As noted in the Umatilla County Coordinated Public Transportation Plan "Umatilla County hired a Public Transit Coordinator. The effort of the coordinator, along with Umatilla County transportation providers, State of Oregon and the City of Pendleton efforts has created a solid foundation for this planning project and future Statewide transit Network improvements and connectivity in the Region and State.

Funding and Strategic Investment

30. Describe how the project match requirements will be met or exceeded. Describe why investment in this project makes sense from both the perspective of current need and long term Oregon transit needs.

Match funds will be met utilizing STIF, STF funds or other local transit monies. Currently, Oregon transit has invested in the City of Pendleton's transit services and fleet. This partnership is providing valuable and needed transit services for all Pendleton citizens (including a 7 mile area on major routes outside of Pendleton), to particularly low-income, Senior and disabled community members. The City appreciates this valuable partnership and would like to protect this investment by provided a bus barn facility for its transit fleet.

31. If this project will last beyond the 2021-23 biennium, describe the plan for ongoing funding including match. If not applicable, type N/A.

N/A

32. Does this project depend on other funding sources including other discretionary grants whose outcomes are uncertain? If yes, please list those fund sources. If not applicable, type N/A.

N/A

33. Capital Asset Purchases Describe proposed capital purchases. If no capital assets are included in your application, type N/A.

N/A

Project Details Task Category Planning

Planning Total Task Cost (Grant Amount + Match Amount) $90,000.00

Are matching funds available if the project is awarded?

Yes

Percent of funds used for fixed route transportation 100%

Project Task and Match Amounts

20% Match Rate Calculations Grant Amount - STIF Discretionary/STIF Intercommunity/5311f (80% State/Fed Share) $72,000.00

Match Amount - STIF Discretionary/STIF Intercommunity/5311f (20% Local Share) $18,000.00

10% Match Rate Calculations (For Qualified Applicants)

Grant Amount - STIF Discretionary/STIF Intercommunity (90% State Share) $81,000.00

Match Amount - STIF Discretionary/STIF Intercommunity (10% Local Share) $9,000.00

Application Totals Match Sources Match Sources Amount

State $0.00

Local $9,000.00

Note on Application Totals: If applying for 5311(f) Operating, a 50% match rate is applied to identified Operating costs. However, the application form automatically applies a 20% match rate to the full Project Cost, including Operating costs. Therefore, Section 5311(f) applicants should ensure the accuracy of the Total Task Cost for each Task Category, as the 20% match rate will only apply to non-Operating costs in a 5311(f) grant award. The form is unable to calculate an accurate application total using two different match rates.

20% Match Rate Calculations Grant Amount $72,000.00

Match Amount $18,000.00

10% Match Rate Calculations (For Qualified Applicants)

Grant Amount $81,000.00

Match Amount $9,000.00