RFQ-ALB-26-15 Attachment 1 Bid Form - 2027 RBOA Conference.xlsx

XLSX spreadsheet 63 KB Posted Jul 10, 2026

Attached to: 2027 RBOA Conference
Solicitation number: 2136991
Issued by: Saratoga County, New York

About this file

Written by GovTribe AI · Aug 7, 2026

This is a bid form attachment for the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) seeking proposals to host the 2027 RBOA Conference. The RFQ-ALB-26-15 solicitation offers three optional consecutive weekday periods for the three-day conference: February 9-11, 2027; February 23-25, 2027; or March 2-4, 2027. Bidders may submit proposals for any combination of these dates in a single submission. The conference will commence at approximately 11:00 AM on Day One with participant arrival beginning at 10:00 AM, and conclude at approximately 12:00 PM on Day Three with departures by 1:00 PM. The solicitation encompasses comprehensive food services for an estimated 175 to 320 attendees, including boxed lunches, buffet breakfasts, dinners, and multiple break services across all three days. All food items must be nut-free with gluten-free and vegan options provided. Additional requirements include audio/visual and networking services, registration space, main meeting space with three breakout rooms, hospitality space, and exhibit space with 25 tables.

Pricing must include all ancillary costs, gratuity, and service fees within quoted rates, with a standard 20 percent service charge applied to food items. Award will be made to the lowest responsive and responsible bidder based on the Grand Total Bid, as OPRHP guarantees no minimum or maximum quantities and payment reflects only items actually received. Bidders must submit completed bid forms with all yellow fields filled in, include sample menus for each food item, and provide bidder certification with an original ink signature. The incumbent contractor is Embassy Suites in Saratoga Springs, New York, which has held a substantially similar contract within the past five years. OPRHP is a tax-exempt entity, and bidders must provide guaranteed GSA Group Rate overnight accommodations at double occupancy with 250 rooms available per night at $114.00 per room for the hotel component of the proposal.

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November 19, 20 and 21 (2)

Attachment 1 - Bid Form November 19, 20 and 21

OP33400A 2024 Fall Leadership Conference

Important Instructions to Bidders

Complete Yellow Fields Only. Bidders may not modify or change this Bid Form. Doing so may render the bid non-responsive and may result in it being eliminated from further evaluation. Any pricing or add-on costs that do not conform to the presentation within will not be evaluated, will be disregarded as extraneous, and will not be considered. Gratuity and services fees must be included in the price shown on the bid response form.

OPRHP Is A Tax-Exempt Entity

Method of Award is based on the lowest Grand Total Bid from a responsive and responsible vendor. The figures shown below represent OPRHP’s best estimate, included for bidding purposes. OPRHP guarantees no minimum or maximum quantities. Payment to awarded contractor will reflect only items received. All ancillary costs must be included in rates bid. To submit a bid, please enter your price(s) below, being mindful of any required mathematical extensions (e.g. multiplied by quantities/frequency, etc.). All figures must be rounded to two decimal places.

Food
Item Number	Description		Estimated Quantity	Price Bid	Total	% Service Charge	Total Service Charge	Total Price Bid
Day One									NYS Price	Published Price	Service Charge
1	Continuous Refreshments		1	$ 22.00	$ 22.00	20%	$ 4.40	$ 26.40	$ 26.40	$ 22.00	20%	26.4	26.4	Anytime
2	Boxed Lunch		320	$ 32.00	$ 10,240.00	20%	$ 2,048.00	$ 12,288.00	$ 38.40	$ 32.00	20%	38.4	12288	Box Lunch $32
3	Afternoon Break		320	$ 21.00	$ 6,720.00	20%	$ 1,344.00	$ 8,064.00	$ 25.20	$ 38.00	20%	45.6	14592	The Intermission $21 + drinks $6 + Crudite$11
4	Plated Evening Dinner / Awards Night		320	$ 52.00	$ 16,640.00	20%	$ 3,328.00	$ 19,968.00	$ 62.40	$ 71.00	20%	85.2	27264	Duet Plate Entrée
Subtotal Food Day 1								$ 40,346.40
Day Two
5	Continuous Refreshments		1	$ 22.00	$ 22.00	20%	$ 4.40	$ 26.40	$ 26.40	$ 22.00	20%	26.4	26.4	Anytime
6	Buffet Breakfast		320	$ 25.00	$ 8,000.00	20%	$ 1,600.00	$ 9,600.00	$ 34.00	$ 28.00	20%	33.6	10752	The Statesman 31 + Sausage $3.00
7	Morning Break		320	$ 21.00	$ 6,720.00	20%	$ 1,344.00	$ 8,064.00	$ 25.20	$ 22.00	20%	26.4	8448	The Continental
8	Buffet Lunch		320	$ 32.00	$ 10,240.00	20%	$ 2,048.00	$ 12,288.00	$ 38.40	$ 32.00	20%	38.4	12288	Sandwich Buffet
9	Afternoon Break		320	$ 21.00	$ 6,720.00	20%	$ 1,344.00	$ 8,064.00	$ 25.20	$ 38.00	20%	45.6	14592	The Intermission $21 + drinks $6 + Crudite$11
10	Buffet Dinner		320	$ 57.00	$ 18,240.00	20%	$ 3,648.00	$ 21,888.00	$ 68.40	$ 57.00	20%	68.4	21888	Country Picnic
Subtotal Food Day 2								$ 59,930.40
Day Three
11	Continuous Refreshments		1	$ 22.00	$ 22.00	20%	$ 4.40	$ 26.40	$ 26.40	$ 22.00	20%	26.4	26.4	Anytime
12	Buffet Breakfast		320	$ 25.00	$ 8,000.00	20%	$ 1,600.00	$ 9,600.00	$ 34.00	$ 28.00	20%	33.6	10752	The Statesman 31 + Sausage $3.00
13	Morning Break		320	$ 21.00	$ 6,720.00	20%	$ 1,344.00	$ 8,064.00	$ 25.20	$ 22.00	20%	26.4	8448	The Continental
Subtotal Food Day 3								$ 17,690.40					$ 141,391.20
Vendors must include a sample menu for each item above with their bid.
Miscellaneous Charges Days 1, 2 and 3
Item Number	Description		Estimated Quantity	Price Bid	Total	% Service Charge	Total Service Charge	Total Price Bid
14	Exhibit Space Tables		25	$ 75.00	$ 1,875.00	20%	$ 375.00	$ 2,250.00
15	Audio / Visual / Networking		1	$ 11,895.00	$ 11,895.00	20%	$ 2,379.00	$ 14,274.00
Subtotal Miscellaneous Charges								$ 16,524.00
Room Rental Days 1, 2 and 3
Item Number	Room Type	Maximum Capacity	Quantity	Price Bid	Total	% Service Charge	Total Service Charge	Total Price Bid
16	Registration Space		1	$ - 0	$ - 0	0%	$ - 0	$ - 0
17	Main Meeting Space		1	$ 1,750.00	$ 1,750.000	20%	$ 350.000	$ 2,100.0000
18	Three (3) Breakout Rooms		3	$ 583.33	$ 1,749.990	20%	$ 349.998	$ 2,099.9880
19	Break Space		1	$ - 0	$ - 0	0%	$ - 0	$ - 0
20	Hospitality "Store" Room		1	$ - 0	$ - 0	0%	$ - 0	$ - 0
21	Exhibit Space		1	$ - 0	$ - 0	0%	$ - 0	$ - 0
Subtotal Miscellaneous Charges								$ 4,199.99
				Grand Total Bid				$ 138,691.188

Guaranteed GSA Group Rate Overnight Accommodations, Double Occupancy	Guaranteed # Rooms Available	GSA Room Rate
Day 1	250	$ 114.00
Day 2	250	$ 114.00
Average Room Rate		$ 114.00
Bidder Certification
By completing this bid form, the Bidder certifies that it has carefully examined the bidding and contract documents, has a full understanding of ORRHP’s requirements, and agrees to perform this contract and to provide all goods and / or services, labor, material and equipment necessary for this contract at the bid price offered, if so awarded.

Company Name Doing Business As Federal ID Number SFS ID Number

Address City State Zip Code

Name of Official Title Telephone E-Mail

Sign Here
	Signature	Date
Bidder Certification Signature MUST be completed in ink. Electronic Signatures will not be accepted.

February 9-11, 2027

Attachment 1 - Bid Form

RFQ-ALB-26-15 2027 RBOA Conference February 9-11, 2027

Important Instructions to Bidders

OPRHP Is A Tax-Exempt Entity

Food

Vendors must include a sample menu for each item below with their bid.

The following is a listing of requested menu/food options for the conference. At a minimum, vendors must offer all of the items requested below. However, Vendors may include additional items. Vendors must include a sample menu for each item below with their bid. Actual menus will be finalized within two (2) weeks of the actual conference event.

All food items must be nut-free.

All meals must include a gluten free, and vegan option to meet the special dietary needs of attendees, as indicated prior to the Conference.

Item Number	Description	Estimated Quantity	List Price	Price Bid	Calculated Percent Discount	Percent Service Charge	Calculated Service Charge	Price Bid	Total Price Bid
Day One
1	Boxed Lunch, Including:

- Beverage

- Chips

- Piece of Whole Fruit

- Cookie

- Selection of Three (3) Premade Sandwiches such as Turkey, Vegan Wrap, Roast Beef or Ham		175	$ - 0	$ - 0	$ - 0
	2	Afternoon Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Cookies and Brownies

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	3	Buffet Dinner, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Two (2) Proteins

- Two (2) Seasonal Accompaniments

- Two (2) Starches

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Dessert		175	$ - 0	$ - 0	$ - 0
	Subtotal Food Day 1					$ - 0
	Day Two
	4	Buffet Breakfast, Including:

- Freshly Brewed Regular and Decaffeinated Coffee and Hot Teas

- Selection of Chilled Juices such as Orange, Cranberry and Apple

- Oatmeal Served with Brown Sugar and Raisins

- Array of Cold Cereals with Whole Milk, Skim Milk, Almond Milk and Soy Milk

- Array of Hot Items including Scrambled Eggs, Potatoes, Sausage and Bacon

- Seasonal Whole and Sliced Fruit

- Assorted Mini Danish, Muffins and Croissants Served with Fruit Preserves and Butter		175	$ - 0	$ - 0	$ - 0
	5	Morning Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Muffins

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	6	Buffet Lunch, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Seasonal Whole and Sliced Fruit

- Potato Salad and Macaroni Salad

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Selection of Three (3) Premade Sandwiches on choice of bread of rolls

- Assorted Cookies and Brownies		175	$ - 0	$ - 0	$ - 0
	7	Afternoon Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Cookies and Brownies

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	8	Buffet Dinner, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Two (2) Proteins

- Two (2) Seasonal Accompaniments

- Two (2) Starches

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Dessert		175	$ - 0	$ - 0	$ - 0
	Subtotal Food Day 2					$ - 0
	Day Three
	9	Buffet Breakfast, Including:

- Freshly Brewed Regular and Decaffeinated Coffee and Hot Teas

- Selection of Chilled Juices such as Orange, Cranberry and Apple

- Oatmeal Served with Brown Sugar and Raisins

- Array of Cold Cereals with Whole Milk, Skim Milk, Almond Milk and Soy Milk

- Array of Hot Items including Scrambled Eggs, Potatoes, Sausage and Bacon

- Seasonal Whole and Sliced Fruit

- Assorted Mini Danish, Muffins and Croissants Served with Fruit Preserves and Butter		175	$ - 0	$ - 0	$ - 0
	10	Morning Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Muffins

- Seasonal Whole and Sliced Fruit		175				$ - 0	$ - 0	$ - 0
	Subtotal Food Day 3									$ - 0
	Miscellaneous Charges Days 1, 2 and 3
	Item Number	Description	Estimated Quantity	List Price	Price Bid	Calculated Percent Discount	Percent Service Charge	Calculated Service Charge	Price Bid	Total Price Bid
	11	Audio / Visual / Networking	1					$ - 0	$ - 0	$ - 0
	12	Registration Space	1					$ - 0	$ - 0	$ - 0
	13	Main Meeting Space	1					$ - 0	$ - 0	$ - 0
	14	Hospitality "Store" Room	1					$ - 0	$ - 0	$ - 0
	Subtotal Miscellaneous Charges									$ - 0
				Grand Total Bid					$ - 0

Guaranteed GSA Group Rate Overnight Accommodations, Double Occupancy	Guaranteed # Rooms Available	GSA Room Rate
Day 1
Day 2
Bidder Certification
By completing this bid form, the Bidder certifies that it has carefully examined the bidding and contract documents, has a full understanding of ORRHP’s requirements, and agrees to perform this contract and to provide all goods and / or services, labor, material and equipment necessary for this contract at the bid price offered, if so awarded.

Company Name Doing Business As Federal ID Number SFS ID Number

Address City State Zip Code

Name of Official Title Telephone E-Mail

Sign Here
	Signature	Date
Bidder Certification Signature MUST be completed in ink. Electronic Signatures will not be accepted.

February 23-25, 2027

Attachment 1 - Bid Form

RFQ-ALB-26-15 2027 RBOA Conference February 23-25, 2027

Important Instructions to Bidders

OPRHP Is A Tax-Exempt Entity

Food

Vendors must include a sample menu for each item below with their bid.

All food items must be nut-free.

All meals must include a gluten free, and vegan option to meet the special dietary needs of attendees, as indicated prior to the Conference.

Item Number	Description	Estimated Quantity	List Price	Price Bid	Calculated Percent Discount	Percent Service Charge	Calculated Service Charge	Price Bid	Total Price Bid
Day One
1	Boxed Lunch, Including:

- Beverage

- Chips

- Piece of Whole Fruit

- Cookie

- Selection of Three (3) Premade Sandwiches such as Turkey, Vegan Wrap, Roast Beef or Ham		175	$ - 0	$ - 0	$ - 0
	2	Afternoon Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Cookies and Brownies

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	3	Buffet Dinner, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Two (2) Proteins

- Two (2) Seasonal Accompaniments

- Two (2) Starches

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Dessert		175	$ - 0	$ - 0	$ - 0
	Subtotal Food Day 1					$ - 0
	Day Two
	4	Buffet Breakfast, Including:

- Freshly Brewed Regular and Decaffeinated Coffee and Hot Teas

- Selection of Chilled Juices such as Orange, Cranberry and Apple

- Oatmeal Served with Brown Sugar and Raisins

- Array of Cold Cereals with Whole Milk, Skim Milk, Almond Milk and Soy Milk

- Array of Hot Items including Scrambled Eggs, Potatoes, Sausage and Bacon

- Seasonal Whole and Sliced Fruit

- Assorted Mini Danish, Muffins and Croissants Served with Fruit Preserves and Butter		175	$ - 0	$ - 0	$ - 0
	5	Morning Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Muffins

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	6	Buffet Lunch, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Seasonal Whole and Sliced Fruit

- Potato Salad and Macaroni Salad

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Selection of Three (3) Premade Sandwiches on choice of bread of rolls

- Assorted Cookies and Brownies		175	$ - 0	$ - 0	$ - 0
	7	Afternoon Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Cookies and Brownies

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	8	Buffet Dinner, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Two (2) Proteins

- Two (2) Seasonal Accompaniments

- Two (2) Starches

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Dessert		175	$ - 0	$ - 0	$ - 0
	Subtotal Food Day 2					$ - 0
	Day Three
	9	Buffet Breakfast, Including:

- Freshly Brewed Regular and Decaffeinated Coffee and Hot Teas

- Selection of Chilled Juices such as Orange, Cranberry and Apple

- Oatmeal Served with Brown Sugar and Raisins

- Array of Cold Cereals with Whole Milk, Skim Milk, Almond Milk and Soy Milk

- Array of Hot Items including Scrambled Eggs, Potatoes, Sausage and Bacon

- Seasonal Whole and Sliced Fruit

- Assorted Mini Danish, Muffins and Croissants Served with Fruit Preserves and Butter		175	$ - 0	$ - 0	$ - 0
	10	Morning Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Muffins

- Seasonal Whole and Sliced Fruit		175				$ - 0	$ - 0	$ - 0
	Subtotal Food Day 3									$ - 0
	Miscellaneous Charges Days 1, 2 and 3
	Item Number	Description	Estimated Quantity	List Price	Price Bid	Calculated Percent Discount	Percent Service Charge	Calculated Service Charge	Price Bid	Total Price Bid
	11	Audio / Visual / Networking	1					$ - 0	$ - 0	$ - 0
	12	Registration Space	1					$ - 0	$ - 0	$ - 0
	13	Main Meeting Space	1					$ - 0	$ - 0	$ - 0
	14	Hospitality "Store" Room	1					$ - 0	$ - 0	$ - 0
	Subtotal Miscellaneous Charges									$ - 0
				Grand Total Bid					$ - 0

Guaranteed GSA Group Rate Overnight Accommodations, Double Occupancy	Guaranteed # Rooms Available	GSA Room Rate
Day 1
Day 2
Bidder Certification
By completing this bid form, the Bidder certifies that it has carefully examined the bidding and contract documents, has a full understanding of ORRHP’s requirements, and agrees to perform this contract and to provide all goods and / or services, labor, material and equipment necessary for this contract at the bid price offered, if so awarded.

Company Name Doing Business As Federal ID Number SFS ID Number

Address City State Zip Code

Name of Official Title Telephone E-Mail

Sign Here
	Signature	Date
Bidder Certification Signature MUST be completed in ink. Electronic Signatures will not be accepted.

March 2-4, 2027

Attachment 1 - Bid Form

RFQ-ALB-26-15 2027 RBOA Conference March 2-4, 2027

Important Instructions to Bidders

OPRHP Is A Tax-Exempt Entity

Food

Vendors must include a sample menu for each item below with their bid.

All food items must be nut-free.

All meals must include a gluten free, and vegan option to meet the special dietary needs of attendees, as indicated prior to the Conference.

Item Number	Description	Estimated Quantity	List Price	Price Bid	Calculated Percent Discount	Percent Service Charge	Calculated Service Charge	Price Bid	Total Price Bid
Day One
1	Boxed Lunch, Including:

- Beverage

- Chips

- Piece of Whole Fruit

- Cookie

- Selection of Three (3) Premade Sandwiches such as Turkey, Vegan Wrap, Roast Beef or Ham		175	$ - 0	$ - 0	$ - 0
	2	Afternoon Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Cookies and Brownies

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	3	Buffet Dinner, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Two (2) Proteins

- Two (2) Seasonal Accompaniments

- Two (2) Starches

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Dessert		175	$ - 0	$ - 0	$ - 0
	Subtotal Food Day 1					$ - 0
	Day Two
	4	Buffet Breakfast, Including:

- Freshly Brewed Regular and Decaffeinated Coffee and Hot Teas

- Selection of Chilled Juices such as Orange, Cranberry and Apple

- Oatmeal Served with Brown Sugar and Raisins

- Array of Cold Cereals with Whole Milk, Skim Milk, Almond Milk and Soy Milk

- Array of Hot Items including Scrambled Eggs, Potatoes, Sausage and Bacon

- Seasonal Whole and Sliced Fruit

- Assorted Mini Danish, Muffins and Croissants Served with Fruit Preserves and Butter		175	$ - 0	$ - 0	$ - 0
	5	Morning Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Muffins

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	6	Buffet Lunch, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Seasonal Whole and Sliced Fruit

- Potato Salad and Macaroni Salad

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Selection of Three (3) Premade Sandwiches on choice of bread of rolls

- Assorted Cookies and Brownies		175	$ - 0	$ - 0	$ - 0
	7	Afternoon Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Cookies and Brownies

- Seasonal Whole and Sliced Fruit		175	$ - 0	$ - 0	$ - 0
	8	Buffet Dinner, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Two (2) Proteins

- Two (2) Seasonal Accompaniments

- Two (2) Starches

- Tossed Salad or Caesar Salad with Croutons on the Side and selection of dressings (Salad must be prepared in a way that ensures it is Gluten Free)

- Dessert		175	$ - 0	$ - 0	$ - 0
	Subtotal Food Day 2					$ - 0
	Day Three
	9	Buffet Breakfast, Including:

- Freshly Brewed Regular and Decaffeinated Coffee and Hot Teas

- Selection of Chilled Juices such as Orange, Cranberry and Apple

- Oatmeal Served with Brown Sugar and Raisins

- Array of Cold Cereals with Whole Milk, Skim Milk, Almond Milk and Soy Milk

- Array of Hot Items including Scrambled Eggs, Potatoes, Sausage and Bacon

- Seasonal Whole and Sliced Fruit

- Assorted Mini Danish, Muffins and Croissants Served with Fruit Preserves and Butter		175	$ - 0	$ - 0	$ - 0
	10	Morning Break, Including:

- Soft Drinks, Freshly Brewed Coffee (regular and decaf), Tea and Water

- Assorted Muffins

- Seasonal Whole and Sliced Fruit		175				$ - 0	$ - 0	$ - 0
	Subtotal Food Day 3									$ - 0
	Miscellaneous Charges Days 1, 2 and 3
	Item Number	Description	Estimated Quantity	List Price	Price Bid	Calculated Percent Discount	Percent Service Charge	Calculated Service Charge	Price Bid	Total Price Bid
	11	Audio / Visual / Networking	1					$ - 0	$ - 0	$ - 0
	12	Registration Space	1					$ - 0	$ - 0	$ - 0
	13	Main Meeting Space	1					$ - 0	$ - 0	$ - 0
	14	Hospitality "Store" Room	1					$ - 0	$ - 0	$ - 0
	Subtotal Miscellaneous Charges									$ - 0
				Grand Total Bid					$ - 0

Guaranteed GSA Group Rate Overnight Accommodations, Double Occupancy	Guaranteed # Rooms Available	GSA Room Rate
Day 1
Day 2
Bidder Certification
By completing this bid form, the Bidder certifies that it has carefully examined the bidding and contract documents, has a full understanding of ORRHP’s requirements, and agrees to perform this contract and to provide all goods and / or services, labor, material and equipment necessary for this contract at the bid price offered, if so awarded.

Company Name Doing Business As Federal ID Number SFS ID Number

Address City State Zip Code

Name of Official Title Telephone E-Mail

Sign Here
	Signature	Date
Bidder Certification Signature MUST be completed in ink. Electronic Signatures will not be accepted.

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File details come from the government source that posted it. Updated Aug 7, 2026.