RFQ 6923G526Q0070 .pdf

REQUEST FOR QUOTE (RFQ):

GLS Administration Building A/C Repair

RFQ #6923G526Q0070

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

The solicitation is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated March 13, 2026. This requirement is being solicited as a Total Small Business Set Aside using FAR (RFO) Part 12 Acquisition of Commercial Products and Commercial Services. The NAICS Code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0 M. The solicitation number is 6923G526Q0070.

**NOTE: Offerors must be registered in SAM.gov and have an active registration at the time of this solicitation closing.

DESCRIPTION OF WORK: The Contractor shall repair the GLS Administration Building Air Conditioner Unit. All in exact accordance with this solicitation and attached Performance Work Statement (PWS).

CONTRACT TYPE: This solicitation is a Request for Quote (RFQ) that will result in the award of a firm fixed price purchase order under FAR Part 12, subject to the availability of funds.

CONTRACT PERIOD OF PERFORMANCE: The contractor shall complete all work within 15 calendar days from the Notice to Proceed (NTP).

PLACE OF PERFORMANCE/ACCEPTANCE: The awarded contractor will perform services at GLS Administration Building located at 180 Andrews Street, Massena, NY 13662.

SITE VISIT: June 15, 2026, 10:00PM EST.

Participants shall meet at the GLS Administration Building, 180 Andrews Street, Massena, NY 13662. Attendees shall confirm their attendance via email to chora.snyder@dot.gov no later than June 12, 2026, at 2:00 PM EST.

QUESTION DUE DATE: June 17, 2026, 2:00PM EST.

Questions must be sent via e-mail to chora.snyder@dot.gov, no later than Wednesday, June 17, 2026, 2:00 PM EST. After this due date further requests may not be accepted due to time constraints. For questions regarding this solicitation, email chora.snyder@dot.gov.

QUOTE DUE DATE: June 24, 2026, 2:00PM EST.

Quotes must be sent via e-mail to chora.snyder@dot.gov, no later than Wednesday, June 24, 2026, 2:00 PM EST.

SOLICITATION CLAUSES

The following clauses from the Federal Acquisition Regulation (FAR) and Transportation Acquisition Regulation (TAR) are incorporated into this contract.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far, https://www.acquisition.gov/far-overhaul/far-part-deviation-guide, https://www.acquisition.gov/tar

CLAUSE TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights Nov 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan 2017

52.204-13 System for Award Management – Maintenance (Deviation) Sept 2025

52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation) Sept 2025

52.212-4 Contract Terms and Conditions -Commercial Products and Commercial Services (Deviation)

Sept 2025

52.219-6 Notice of Total Small Business Set-Aside (Deviation) Nov 2025

52.219-28 Post Award Small Business Program Representation (Deviation) Nov 2025

52.222-3 Convict Labor (Deviation) Nov 2025

52.222-36 Equal Opportunity for Workers with Disabilities (Deviation) Nov 2025

52.222-41 Service Contract Labor Standards (Deviation) Nov 2025

52.222-42 Statement of Equivalent Rates for Federal Hires May 2014

52.222-50 Combating Trafficking in Persons (Deviation) Nov 2025

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Deviation) Nov 2025

52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) Nov 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024

52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

52.233-3 Protest After Award (Deviation) Nov 2025

52.233-4 Applicable Law for Breach of Contract Claim (Deviation) Nov 2025

52.240-91 Security Prohibitions and Exclusions (Deviation) Nov 2025

52.252-2 Clauses Incorporated by Reference Feb 1998

1252.232-70 Electronic Submission of Payment Requests Nov 2022

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b)The use in this solicitation or contract of any Transportation Acquisition Regulation (48 CFR Chapter 12) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

PLACE OF ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place(s) of acceptance will be:

GLS Administration Building

180 Andrews Street Massena, NY 13662

(End of Text)

CONTRACTING OFFICER’S REPRESENTATIVE

(a) TBD is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Department of Transportation Great Lakes St. Lawrence Seaway Development Corporation (GLS) 251 Fregoe Road Massena, NY 13662 Phone Number: TBD

E-mail: TBD

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

(End of Text)

SUBMITTAL OF INVOICES

The Department of Transportation utilizes the Delphi e-Invoicing web-portal for processing invoices. For vendors submitting invoices, they will be required to submit invoices via Delphi e-Invoicing which is accessed and authenticated via www.login.gov.

To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi e- Invoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

1. Payment system registration. All persons accessing the Delphi e-invoicing web-portal will be required to have their own unique user Delphi e-invoicing ID and password and be credentialed through login.gov. Electronic authentication. See login.gov for instructions.

2. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

3. Vendor POC’s who require access to the e-Invoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi e-Invoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi e-Invoicing account. GLS’s agency POC may be contacted at sls.finance@dot.gov.

LIST OF ATTACHMENTS

Attachment Description

A

B

C

Performance Work Statement

Pricing Sheet

SCA Wage Determination

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PROVISIONS INCORPORATED BY REFERENCE

The following provisions from the Federal Acquisition Regulation (FAR) are incorporated into this contract:

PROVISION TITLE DATE

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representations

Jan 2017

52.204-7 System for Award Management (Deviation) Aug 2025

52.212-1 Instructions to Offerors -Commercial Products and Commercial Services (Deviation) Aug 2025

52.219-1 Small Business Program Representations (Deviation) Nov 2025

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications

Jun 2020

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation) Sept 2025

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.

(End of Provision)

52.252-5 AUTHORIZED DEIVATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision. (b)The use in this solicitation of any TAR (48 CFR Chapter12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of provision)

COMMUNICATIONS AND QUESTIONS

Communications shall be conducted electronically by e-mail to chora.snyder@dot.gov.

The due date for questions concerning this solicitation is 2:00 PM EST on Wednesday, June 17, 2026. Questions received after the cut-off date will generally not be considered.

Any information given to one Quoter concerning this requirement will be furnished at the same time to other prospective Quoters(s), if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Quoters(s).

QUOTE ORGANIZATION: DUE DATE IS WEDNESDAY, JUNE 24, 2026, 2:00PM EST.

In response to this RFQ, the Quoter shall prepare a detailed response meeting all stated requirements and comply with the following limitations and characteristics:

Do not include marketing materials.

Submissions shall be provided in electronic format.

Arial size 11 font or Times New Roman 12 font shall be used.

Quotes shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, or in text searchable PDF format, as applicable.

Required Documents:

Each quoter shall furnish the information required by the solicitation, which includes:

1. Cover letter with point of contact name, email address, phone/FAX number, physical address, and Unique Entity Identifier (UEI), business size under NAICS Code 238220.

2. Signed copies acknowledging solicitation amendments, if applicable

3. Statement of Acknowledgement that quoter holds an active registration at https://www.sam.gov, and that the active SAM.gov profile reflect a Small Business status for NAICS 238220.

4. Quoters’ Technical Response

5. Quoters’ Past Performance Response

6. Attachment B -Pricing Sheet or vendor generated quote

. To be acceptable, the quote must meet all the requirements set forth in the Statement of Work (SOW).

1. TECHNICAL

Factor 1: Technical Response -Limit 10 pages The technical response is limited to 10 pages that includes all pages including cover page, table of contents, indexes, etc. unless otherwise specified in this solicitation.

1. The Quoter shall provide a technical response that demonstrates its ability to meet the requirements identified in

Attachment A, Statement of Work (SOW).

2. The Quoter shall provide a preliminary project plan and a preliminary project schedule

Statements that the quoter understands, can or will comply with all specifications, or statements paraphrasing the specification of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques” will be considered insufficient.

Factor 2: Past Performance -Limit 3 Pages Quoters shall submit at least two (2) but no more than three (3) past performance references of contracts accomplished within the last five years that are of a similar size, and complexity. The references shall include the following information:

Contract Number and description

Contract Type (i.e., Firm Fixed Price, Time and Materials, etc.)

Final contract amount to include a statement as to whether there was a contract under / overrun, as applicable;

Customer Technical Point of Contact (name, email address, and phone number)

Customer Contractual Point of Contact (name, email address, and phone number)

2. PRICE

Price Quoters shall provide a firm fixed price quote, on Attachment B -Pricing Sheet or a vendor generated quote, in accordance with the Performance Work Statement.

Evaluation Of Quotation and Basis For Award The Government intends to award a single purchase order to the responsible quoter whose quote represents the best value, utilizing a Lowest Price Technically Acceptable (LPTA) evaluation approach.

Technical Acceptability: To be deemed technically acceptable, the quoter must submit sufficient information, descriptions, and technical specifications demonstrating their capability to meet all requirements and characteristics outlined in the Request for Quote (RFQ) and Performance Work Statement (PWS). All technically acceptable quotes with acceptable past performance will be evaluated equally regarding technical capability and past performance.

Evaluation Process: To ensure an efficient evaluation, the Contracting Officer will sort quotes from lowest price to highest price. The Government will first evaluate the lowest-priced quote for technical acceptability and acceptable past performance.

1. If the lowest-priced quote is found to be technically acceptable with acceptable past performance, no other quotes will be evaluated, and the award will be made to that quoter.

2. If the lowest-priced quote is found to be technically unacceptable or lacks acceptable past performance, the Government will evaluate the next lowest-priced quote. This process will continue until the lowest-priced, technically acceptable quote is identified.