RFQ_5444_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5444

RFQ 5444 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: September 15, 2026

RESPONSE DEADLINE: September 16, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5444 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5444

Title: RFQ 5444 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date September 15, 2026

Proposal Submission Deadline September 16, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

1 328778 SEAL, O-RING 3046201 3046201 8

2 332411 SHIM .250 40-25163-002 40-25163-002 10

3 339723 MALE ADAPTER UNION 3095295 3095295 3

4 339993 BOLT, SHOCK

MOUNTING, 1-14 x 6.5 54-71605-000 54-71605-000 6

5 338488 INJECTOR, ISL CM 2350 5579409PX 5579409PX 12

6 338622 TUBE, INJECTOR FUEL

SUPPLY (SAME AS

339469)

5525526 5525526 3

7 338874 KIT, ENGINE PISTON

CM2350

4309527 4309527 12

8 338878 SET, UPPER ENGINE

GASKET (1300s) 5579344 5579344 2

9 338939 SENSOR, HYDRAULIC

FLUID 1801-2021

53-71691-005 SS 53-

71691-008

VT220738-USG 2

10 338967 ABSORBER, SHOCK

FRONT CS

08-73702-001 08-73702-001 4

11 339101 COVER ,LATCH FWD

(1526 - 1537) 82-76688-000 755-0509 10

12 339102 COVER,LATCH REAR

(1526 - 1537) 82-76571-000 775-0508 10

13 339186 FUEL DRAIN TUBE (1500

ENGINE BLOCK)

4937992 4937992 2

14 339269 MODULE, 16 IN & 16

OUT, G4 SYSTEM (1801-

1830 ,190 -1934)

13-41361-090 SS 13-

41361-103

13-41361-090 SS 13-

41361-103

15 339435 CHECK VALVE, ECM

COOLER PLATE

(CUMMINS ISL CM2350

4933571 4933571 2

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

16 339476 FUEL BLOCK

CONNECTION (LONG

BLOCK) ISL9 - CM2350

3966656 3966656 2

17 339478 TRANSFER PUMP BRKT

(LONG BLOCK) ISL9 -

CM2350

3955110 3955110 2

18 339604 FUEL, LINE 3968427 3968427 3

19 342074 LATCH, SUBASSEMBLY 82-80766-028 82-80766-028 1

20 341667 MAIN BEARING SET ISL 5633523 4309347 SS 5633523 2

21 341669 LOWER ENGINE

GASKET KIT

5472966 5472966 2

22 341670 CONNECTING ROD

BEARING

5579381 4309346 SS 5579381 12

23 343158 LAMP, RAMP, LED

GREEN

51-69534-011 51-69534-011 1

24 340239 SIDE DESTINATION

SIGN WINDOW 56"

(CURBSIDE)

FE569CTEGG13NRS FE569CTEGG13NRS 1

25 340769 BUMPER PAD 82-73947-000 161-0085 40

26 341379 FILTER,AIR CLEANER

(PRIMARY)(GROOVED)

P957050 OR 01-

82758-000 01-82758-000 6

27 332663 BRACKET,FRONT

BUMPER, RS/LH

20-37166-000L 20-37166-000L 2

28 332664 BRACKET, FRONT

BUMPER, CS/RH

20-37166-000R 20-37166-000R 2

29 332678 WINDSHIELD, LH/RS

(GILLIG LF)

26-45747-001L 6348641NFA 5

30 332725 REAR SEAL WEAR

SLEEVE KIT (SAME AS

328890)

3926126 3926126 1

31 332801 RACK, BLACK DL2 BIKE

(USE R) (GILLIG

STANDARD)

82-34959-000 100352 3

Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

32 333058 GLAZING EMERGENCY

VALVE

15-42508M009 15-42508M009 2

33 333483 CLAMP, EGR V-BAND

(USE 339184 NUT IF

MISSING)

3683144 3683144 2

34 334071 SCREW, ISL BANJO

CONNECTOR

3924725 3924725 2

35 334316 BRACKET, GAS SPRING

MTG - LWR (GILLIG LF)

54-37361-000 54-37361-000 2

36 334767 BUMPER ASSM, FRONT

3-PIECE (8000,1201-

1245,1321-1343,1600s)

20-59946-003 20-59946-003 1

37 334955 SENSOR, CRANKCASE

PRESSURE

5462277 SS

5462277NX

5462277 SS

5462277NX

38 335267 HOUSING, CRANKCASE

BREATHER W/ FILTER

5263986 5263986 4

39 335354 CONNECTION ADAPTER 3969822 3969822 2

40 335598 LAMP ASSM,

IDENTIFCATION RED

LED

052947 51-34803-006 5

41 335781 TUBE, LUBE OIL DRAIN 5255737 5255737 2

42 335894 BOLT, UPPER FRONT

SHOCK MOUNT

54-11359-016 54-11359-016 5

43 336154 DE HOUSING (NIEHOFF

C803D) A5-554 A5-554 1

44 336662 ELECTRONIC LIFT

PUMP (PRE 1800's) 5260634 5260634 1

45 336834 KIT, ISL WATER PUMP 6410398 5579023 4

46 336962 CLAMP, DPF

MOUNTING BAND

01-64524-000 01-64524-000 6

47 337002 CLAMP, V BAND (DPF /

DOC)

6392138 OR CUM

#2871862 82-61509-000

(GILLIG)

48 337055 HOUSING, RECTIFIER

(NIEHOFF C803D)

A5-558 A5-558 1

Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

49 337167 CAP, EXTERIOR

WINDOW

20-45504-000 20-45504-000 2

50 337199 CONVERSION KIT, EGR

COOLER FOR (1201-

1343)

4352363 4352363 1

51 337535 TUBE, INJECTOR FUEL

SUPPLY #1 ISL9 -

CM2350

5481953 5481953 3

52 337540 TUBE, INJECTOR FUEL

SUPPLY #6 ISL9 -

CM2350

5481948 5481948 3

53 337590 SENSOR,TEMPERATURE 2872858 2872858 2

54 337596 VALVE, COIL 41-5213 82-37401-002 2

55 337766 TURBOCHARGER 5324121 5324121 2

56 337776 HARNESS,ETR CNT

MDL WRG (1300-1537)

5590369 5399554 2

57 337778 KIT, LINER ISL 5527862 5527862 12

58 337876 PUMP, LUBRICATING

OIL ISL

5449240 5449240 2

59 337932 SENSOR,

TEMPERATURE

(EXHAUST GAS)

5461615 5461615 4

60 338009 MOUNT, ISOLATOR 53-34748-000 53-34748-000 12

61 338217 PUMP, ISL FUEL (1201-

1245) (SAME AS 336258

& 339655)

4307021 4307021 2

62 338231 STOP, AXLE (RH/CS)

BAG SPRING, FRONT

AIR (6001-6039 & 1201-

1245)

08-54448-000R 08-54448-000R 1

63 338258 TUBE, OIL GAUGE

(1201-2031) 3969058 3969058 2

Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

64 194456 COMPLETE CHAMBER,

REAR BRAKE TYPE

36/36 (SAME AS 335931)

(MGM ONLY)

343-6051 MGM /

A103276J36

MERITOR

82-32816-000 2

65 195456 SWITCH, TURN SIGNAL

(GILIG ONLY)

13-55950-001 SS

5182163-001

13-55950-001 SS

5182163-001

66 195662 BOOT, TOGGLE SW 51-13512-000 51-13512-000 1

67 301262 DOWEL, AXLE-

WITHOUT SLOT,

(MERITOR ONLY)

1246U1165 82-03450-000 100

68 303290 GLASS ASSM, SIGHT 01-68324-000 01-68324-000 2

69 304356 NUT, HEX NYLOCK 1-14

GR SHACKLE TO

BRACKET

54-12551-014 54-12551-014 10

70 310822 SEAL, SMALL TURBO O-

RING

3922794 3922794 2

71 314122 WASHER, RADIATOR 41-00035-011 41-00035-011 10

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required