RFQ_5430_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5430

RFQ 5430 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 24, 2026

RESPONSE DEADLINE: August 25, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5430 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5430

Title: RFQ 5430 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 24, 2026

Proposal Submission Deadline August 25, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

1 328700 THERMOSTAT, ISL 5284903 5284903 2

2 329484 GASKET,

HYDRAULIC

PUMP-ISL

3940245 3940245 1

3 332330 KIT, REAR SIGN

COVER RETROFIT

6470791 6470791 1

4 340462 TANK, COOLANT

SURGE (1801 - 1830)

01-73727-002 01-73727-002 1

5 341118 EXHAUST

RECIRCULATION

VALVE KIT

5633583 5633583 1

6 341126 GEN-4 LED

DRIVER, 24 V,

83-11359-002 83-11359-002 3

7 341263 HOSE ASSY, DEF,

PRESSURE, 24V

DC, 110" LONG

46-82571-001 46-82571-001 1

8 341898 AIR FUEL

THORTTLE VALVE

5714004 5714004 / 5524168 1

9 342645 PIPE, CAC ENGINE

OUTLET

01-80234-000 01-80234-000 1

10 342997 CLAMP, COVER

END

15-71794C001B 15-71794C001B 1

11 338077 SENSOR, TEMP

EXHAUST GAS 24V

SCR

5461614 5461614 1

12 338215 STOP, AXLE

(LH/RS) BAG

SPRING, FRONT

AIR (6001-6039 &

1201-1245)

08-54448-000L 08-54448-000L 1

13 338231 STOP, AXLE

(RH/CS) BAG

SPRING, FRONT

AIR (6001-6039 &

1201-1245)

08-54448-000R 08-54448-000R 1

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

14 338309 BUTTON,

STEERING WHEEL

HORN (SAME AS

3425080USE WITH

340495 WHEEL)

445504 445504 5

15 338407 ROD, TORQUE

UPPER (GILLIG

LOW FLOOR)

6345095 08-56201-000 4

16 339049 VALVE, DRAIN 1/4

NPT (1201-1245)

82-59617-008 82-59617-008 1

17 339463 PIPE PLUG (LONG

BLOCK) ISL9 -

CM2350

3008464 3008464 1

18 339917 WINDOW ASSY,

46" NON-EGRESS

FF469GTEGG13NXS FF469GTEGG13NXS 1

19 336689 HOSE ASSM, #16 X

064.0 (1201-1245) 46-16D3034-0640 46-16D3034-0640 1

20 337700 SENSOR, NOX 4326864 SS TO

4326864RX

4326864 SS TO

4326864RX

21 335157 CONTROLLER,

DESTINATION

SIGN (ODK 4)

555577 13-49297-103 1

22 335224 REAR LOWER

DOOR GLASS

(GILLIG LF 8-3/8 x

27-3/8) 44% GRAY

20-61107-002 20-61107-002 1

23 335429 CAP, DEF TANK

(1201-1245) 82-67099-001 82-67099-001 2

24 336313 SENSOR,

TEMPERATURE

41-4157 82-58272-049 1

25 336342 HOSE ASSM, 24

VOLT DEF

PRESSURE 5/16 x

5/16 (SAME AS

337218) USE WITH

340969

46-82912-001 OR

GG4P2300AAFA230X1

46-82912-001 OR

GG4P2300AAFA230X1

26 336376 HOSE, 2.25 X 4.38

HUMP (1201-1245)

HE2585 56-09125-008 3

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

27 332786 SPRING, REAR

AIR(1200&1300's)

(USE 3/4 NUT

193962)(FIRESTONE

ONLY)

FIRESTONE W01-358-

FIRESTONE W01-358-

28 332981 FLARE, FRONT

FENDER

50-35475-003 50-35475-003 1

29 333772 BAG SPRING,

FRONT AIR

(FIRESTONE)

08-37209-000N 6351232 6

30 333892 FILTER, 2010 ISL

CRANKCASE

BREATHER

(FLEETGUARD

ONLY)

CV50628

(FLEETGUARD)

CV50628

(FLEETGUARD)

31 334313 SPRING ASM, GAS

- STROKE 7.88 X

67.4LBS (GILLIG

LF)

53-20347-007 53-20347-007 2

32 302438 SPACER, LOCK

PLATE

40-00445-003 40-00445-003 50

33 304356 NUT, HEX NYLOCK

1-14 GR SHACKLE

TO BRACKET

54-12551-014 54-12551-014 20

34 310656 VALVE, WATER

FILTER 3/8 NPT

SHUTOFF (LRG)

53-20873-001 53-20873-001 6

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required