RFQ_5401_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5401

RFQ 5401 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: July 16, 2026

RESPONSE DEADLINE: July 17, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5401 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5401

Title: RFQ 5401 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date July 16, 2026

Proposal Submission Deadline July 17, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 338414 TUBE, FORMED

MULTIPLE (OUTER)

(1501-1525)

5289960 5289960 5

2 338668 FUEL RAIL (1300-1542) 5594271 5594271 2

3 338903 HOSE, PLAIN 5264459 5264459 2

4 339049 VALVE, DRAIN 1/4 NPT

(1201-1245) 82-59617-008 82-59617-008 1

5 339170 IMS SOLENOID,

INTERNAL MAGNETIC

SWITCH (1500-1900)

10511415 82-74744-000 2

6 339187 FUEL SUPPLY LINE

(ECM) (1500 ENGINE

BLOCK)

4935040 4935040 2

7 339190 OIL SUPPLY TUBE,

TURBO (1500 ENGINE

BLOCK)

5286692 5286692 2

8 339435 CHECK VALVE, ECM

COOLER PLATE

(CUMMINS ISL CM2350

4933571 4933571 2

9 339463 PIPE PLUG (LONG

BLOCK) ISL9 - CM2350

3008464 3008464 1

10 339478 TRANSFER PUMP BRKT

(LONG BLOCK) ISL9 -

CM2350

3955110 3955110 2

11 339480 ELECTRONIC CONTROL

COOLER (LONG BLOCK)

ISL9 - CM2350

4997021 4997021 2

12 339715 TUBE, BRACE 5262493 5262493 2

13 339723 MALE ADAPTER UNION 3095295 3095295 3

14 339763 SENSOR, PARTICULATE 5461556RX 82-80659-004 1

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

15 339815 CONTROLLER ASSY,

DOOR (1601-1622)

51450035-

05/5135045101 53-72721-008 1

16 341486 DOSER, INJECTOR 5508582 OR

5508582 83-07044-

000/ 5508582

17 341668 WATER INLET

CONNECTION

5290458 5290458 2

18 342441 BRAKE, PLUNGER E-10 82-50953-000 82-50953-000

/ 6351586 /

Kongsberg

6565813

19 341311 CLAMP, 4" V-BAND 01-63586-000 2880482 2

20 340527 UPFIT KIT, EGR

COOLER

5473158 5473158 2

21 300262 REFLECTOR, AMBER

(SAME AS 333331)

51-09325-001 6340633 /

98003Y

TRUCK

LITE

22 301262 DOWEL, AXLE-

WITHOUT SLOT,

(MERITOR ONLY)

1246U1165 82-03450-000 100

23 303290 GLASS ASSM, SIGHT 01-68324-000 01-68324-000 2

24 328778 SEAL, O-RING 3046201 3046201 8

25 332688 SCREW, HEX FLANGE

HEADCAP (EXHAUST

MANIFOLD ISL)

3944593 3944593 24

26 332717 BUSHING CAMSHAFT

ISL

5283368 5283368 14

27 332724 FRONT SEAL SERVICE

KIT ISL (SAME AS

341001)

3925343 3925343 3

28 332725 REAR SEAL WEAR

SLEEVE KIT (SAME AS

328890)

3926126 3926126 1

29 332796 ACTUATOR BAG 82-28012-000 30838207 8

30 332940 TAPPET, VALVE - ISL

(BIG BORE)

3965966 3965966 48

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

31 333483 CLAMP, EGR V-BAND

(USE 339184 NUT IF

MISSING)

3683144 3683144 2

32 172162 LOCK ASSM, 5/16" SQ

KEY 1/4 TURN

UNIVERSAL (SAME AS

336749)

AA5020257 50-00019-000 50

33 334935 RH TIE-ROD END

(GILLIG LOW FLOOR)

82-19512-002 R230134 12

34 334937 LH TIE-ROD END

(GILLIG LOW FLOOR)

82-19512-001 R230133 12

35 335403 SEAL, AFT DOOR

RUBBER (USE W/

335303)

20-60554-

000R 20-60554-

000R

36 335980 CLAMP, SPHERICAL 2880213

CUMMINS

01-65361-

000/64599087

37 336017 DOSER VALVE

ADAPTOR, 3/8 QUICK

FITTING (1201-1245)

54-13118-109 54-13118-109 12

38 336603 TUBE, CPR WATER

OUTLET

4991808 4991808 2

39 336662 ELECTRONIC LIFT

PUMP (PRE 1800's) 5260634 5260634 1

40 336834 KIT, ISL WATER PUMP 6410398 5579023 4

41 336999 GASKET, MARMON

SPHERICAL 4"

388062 2880214 2

42 337199 CONVERSION KIT, EGR

COOLER FOR (1201-

1343)

4352363 4352363 1

43 337203 TUBE, EXHAUST CLEAR

WATER INLET (FOR

EGR CONVERSION KIT)

5319449 5319449 2

44 337273 COMPRESSOR, AIR

(1201-1600s) 4938827 4938827 2

45 337535 TUBE, INJECTOR FUEL

SUPPLY #1 ISL9 -

CM2350

5481953 5481953 3

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

46 337536 TUBE, INJECTOR FUEL

SUPPLY #2

5525525 5525525 3

47 337537 TUBE, INJECTOR FUEL

SUPPLY #3

5481947 5266056 3

48 337538 TUBE, INJECTOR FUEL

SUPPLY #4 (SAME AS

339466)

4937934 SS

TO 5481951

4937934 SS

TO 5481951

49 337539 TUBE, INJECTOR FUEL

SUPPLY #5 9ISL9 -

CM2350)

5481949 5481949 3

50 337570 SENSOR, POSITION 5594276 SS

5594276NX

5594276 SS

5594276NX

51 337590 SENSOR,TEMPERATURE 2872858 2872858 2

52 337876 PUMP, LUBRICATING

OIL ISL

5449240 5449240 2

53 337916 TUBE, FUEL SUPPLY ISL 3966128 3966128 2

54 337917 FUEL SUPPLY TUBE ISL 4988666 4988666 2

55 338077 SENSOR, TEMP

EXHAUST GAS 24V SCR

5461614 5461614 1

56 338258 TUBE, OIL GAUGE

(1201-2031) 3969058 3969058 2

57 338266 TUBE, COMPRESSOR

WATER INLET

5297947 5297947 2

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required