RFQ 48-26 Fourth Plain Blvd Mobility Improvements final.pdf

RFQ 48-26: Fourth Plain Blvd Mobility Improvements Rev. 11/2024 Page 1 of 65

REQUEST FOR QUALIFICATIONS (RFQ) 48-26:

FOURTH PLAIN BLVD MOBILITY IMPROVEMENTS

Request for Qualifications Information:

RFQ Number: 48-26 RFQ Title: Fourth Plain Blvd Mobility Improvements Date Issued: Friday, September 18, 2026

Contact Person: Michael Woods Email Address: michael.woods@cityofvancouver.us

Questions Due: Friday, October 9, 2026 Addendum Due: Wednesday, October 14, 2026 Proposals Due: Wednesday, October 21, 2026

Submit Responses to:

Procurement Portal:

cityofvancouver.bonfirehub.com

Table of Contents

SECTION 1: INSTRUCTIONS AND CONTRACT INFORMATION

A. Instructions to Proposers

B. Introduction

C. Background

D. Scope of Work

TASK 1: PROJECT MANAGEMENT AND ADMINISTRATION

Subtask 1.1 Contract Administration, Invoicing, Scheduling and Progress Reporting

Subtask 1.2 Meetings

TASK 2: DESIGN ENGINEERING - PLANS, SPECIFICATIONS & ESTIMATE (PS&E); MULTIUSE BICYCLE

AND PEDESTRIAN FACILITIES DESIGN

Subtask 2.1 Design Phases and General Design Information

Subtask 2.1.1 30% Design (Preliminary)

Subtask 2.1.2 60% Design (PS&E)

Subtask 2.1.3 75% Design

Subtask 2.1.4 90% Design (PS&E)

Subtask 2.1.5 Final Design (PS&E)

Subtask 2.2 Data Collection and Utility Coordination

Subtask 2.2.1 Surveying and Base Map

Subtask 2.2.2 Utility Coordination http://cityofvancouver.bonfirehub.com/ http://cityofvancouver.bonfirehub.com/

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Subtask 2.2.3 Utility Meetings

Subtask 2.2.4 Conflict Identification, Analysis and Recommended Resolution

Subtask 2.2.5 Conflict Notification and Utility Relocations

Subtask 2.3 Geotechnical Engineering

Subtask 2.4 Structural Engineering

Subtask 2.5 Right-of-Way (ROW) Plans and Pre-Acquisition Services

Subtask 2.5.1 Title Reports, General Information Notices

Subtask 2.5.2 Exhibits, Appraisals, Appraisal Reviews and Administrative Offer Summaries

Subtask 2.6 Grade Sheets

TASK 3: ENVIRONMENTAL EVALUATION AND PERMITTING

Subtask 3.1 Review of Previous Environmental Studies

Subtask 3.2 National Environmental Policy Act (NEPA) Environmental Methods and Assumptions Meeting

Subtask 3.3 Endangered Species Act Compliance (No Effect Memorandum)

Subtask 3.4 Contingency Task – Endangered Species Act Compliance (Biological Assessment)

Subtask 3.5 Noise Analysis

Subtask 3.6 Air Quality Analysis

Subtask 3.7 Cultural Resources

Subtask 3.8 Hazardous Materials Investigation

Subtask 3.9 Tree Removal Permitting Process

Subtask 3.10 Critical Areas Technical Memorandum

Subtask 3.11 Contingency – Environmental Justice Technical Memorandum

Subtask 3.12 Contingency – EPA Sole Source Aquifer Checklist

Subtask 3.13 NEPA Documentation and Approval

Subtask 3.14 SEPA Documentation and Approval

TASK 4: RIGHT-OF-WAY ACQUISITION SERVICES (OPTIONAL TASK, CONTINGENT ON FUTURE

FUNDING)

Subtask 4.1 Right-of-Way Acquisition Project Management

Subtask 4.2 Acquisition Services

Subtask 4.3 Closing and Certifications

E. TASK 5: PUBLIC INVOLVEMENT

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Subtask 5.1 Public Involvement Plan and Outreach Management

Subtask 5.2 Public Involvement Support

TASK 6: DESIGN ENGINEERING SERVICES DURING CONSTRUCTION (OPTIONAL TASK,

CONTINGENT ON FUTURE FUNDING)

Subtask 6.1 Design Services during Construction

CITY DELIVERABLES TO THE CONSULTANT

Minimum Qualifications

F. Approximate Timeline

G. Addendum

H. Information

I. General Information Form

SECTION 2: PROPOSAL SUBMITTAL AND EVALUATION INFORMATION

A. Submittal Requirements & Procedure

B. Evaluation Process

C. Evaluation Criteria

D. Evaluation Scoring

E. Interviews

F. Award of Contract

G. Debrief

H. RFQ General Terms and Conditions

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SECTION 1: INSTRUCTIONS AND CONTRACT INFORMATION

A. Instructions to Proposers The City of Vancouver is seeking statements of qualifications from qualified firms for consulting services to perform the necessary professional services for the Fourth Plain Boulevard Mobility Improvements Project. The Project includes federal and state funds and is intended to provide bicycle and pedestrian facility improvements in the project area. This agreement will follow the WSDOT LAG Manual and all rules, regulations, statutes and policies whatsoever required by the funding sources.

Request for Qualification packets may be examined at: cityofvancouver.bonfirehub.com.

Questions or Requests for Clarification must be sent to Michael Woods, Senior Procurement Specialist, via email to michael.woods@cityofvancouver.us and be received by 4:00 p.m. on Friday, October 9, 2026. No questions or Requests for Clarification should be submitted to the project manager. Incomplete or late inquiries may not be considered. If required, an addendum addressing these matters will be issued no later than 5:00 p.m. on Wednesday, October 14, 2026.

The City reserves the right to cancel this Request or reject any and all proposals submitted or to waive any minor formalities of this call, if the best interest of the City would be served.

Proposers may not withdraw proposal after set due date and time, unless award of a contract is delayed for more than 90 days.

Sealed statements of qualifications must be received by the City no later than 3:00 PM (Pacific Time) Wednesday, October 21, 2026. Submissions received after the specified time will not be accepted. The City of Vancouver is not responsible for delays in delivery.

Statements of qualifications submitted electronically must be submitted through the City’s Procurement Portal: cityofvancouver.bonfirehub.com. If you have questions about the portal or how to submit a proposal, please contact the Contact person listed above or Bonfire directly.

Proposals submitted IN PERSON, BY MAIL, FAX or EMAIL will NOT be accepted.

The City is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged, and Women’s Business Enterprises.

The City of Vancouver in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, herby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in http://cityofvancouver.bonfirehub.com/ mailto:michael.woods@cityofvancouver.us http://www.cityofvancouver.bonfirehub.com/

Rev. 11/2024 Page 5 of 65 response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Michael Woods, Senior Procurement Specialist

B. Introduction Vancouver is Washington’s fourth-largest city. It is located on the north bank of the Columbia River, directly across from Portland, Oregon. Ideally situated, Vancouver is less than 90 miles from the Pacific Coast and bordered by the Cascades to the east. Mount St. Helens and Mt. Hood are under a two- hour drive, and the stunning Columbia River Gorge is just 30 minutes away.

Vancouver is one of the oldest cities in the Northwest. Home to indigenous tribes for millennia before European settlement, it has a rich history predating Washington statehood. Vancouver is home to the Fort Vancouver National Historic Site, which is adjacent to a thriving downtown.

Vancouver also has 90 parks, 20 natural areas, and a 20-mile network of trails for everyone to enjoy.

Vancouver has a Council/Manager form of government with a City Council comprised of the Mayor and six councilmembers who set policy and direction. The City Manager oversees the day-to-day operations of the City. The city combines the excitement of a major metropolitan area, plenty of recreational opportunities, and a welcoming atmosphere. A growing city, Vancouver has an incorporated population of 200,000, a direct service population of nearly 300,000 (utilities and fire/EMS), and an urban growth area population of nearly 400,000.

Vancouver expects to add over 80,000 new residents and 43,000 jobs over the next 20 years.

This growth is expected to complete Vancouver’s transformation into an urban center and an economic driver for the metropolitan area and the state of Washington.

The Project on Northeast Fourth Plain Boulevard includes federal and state funding and is intended to provide bicycle and pedestrian facility improvements in the project area. In the project limits from NE 62nd Avenue to NE Andresen Road, Fourth Plain Boulevard is a four-lane paved road with curb and gutter and continuous sidewalks. The corridor has locations of left-turn lanes, medians, and within the project limits the southern eastbound traveled lane is a dedicated bus and turn (BAT) lane. There are no dedicated bicycle facilities in this section of the corridor. The main goal of the project is to provide adequate multiuse bicycle and small mobility (BSM) and pedestrian facilities that complete the Transportation System Plan BSM modal network connection in this section of the overall corridor.

The Fourth Plain Boulevard Shared Use Path Project is supported with funding from Washington’s Climate Commitment Act. The CCA supports Washington’s climate action efforts

Rev. 11/2024 Page 6 of 65 by putting cap-and-invest dollars to work reducing climate pollution, creating jobs, and improving public health. Information about the CCA is available at www.climate.wa.gov.

C. Background The Fourth Plain Boulevard corridor, from approximately F Street to NE Andresen Road, underwent an extensive transportation planning process from 2022 to 2023 as part of the Fourth Plain Blvd and Fort Vancouver Way Safety and Mobility Project. The study examined how to improve safety, mobility, and comfort for users on Fourth Plain Blvd (from F St to Andresen Rd) and Fort Vancouver Way (from Mill Plain Boulevard to Fourth Plain Blvd). The study included traffic operations analysis and safety analysis to support a range of changes in the corridor, including:

• Lane reconfigurations

• Improved crossings

• Improved bicycle lanes

• Bus and right turn only lanes

This study included extensive community engagement regarding the range of changes as well as other input about user’s transportation experiences in the corridor.

Since this study, the City has completed projects from F Street to NE Andresen Road, as well as along Fort Vancouver Way from Mill Plain Boulevard to Fourth Plain Boulevard, that implement many of these changes, including lane reconfigurations, protected bicycle and small mobility (BSM) lanes, pedestrian hybrid beacons, and bus and right turn only lanes to continue to provide the enhanced transit corridor (C-TRAN’s Vine Green Line provides bus rapid transit).

As identified in these planning efforts, the section from NE 62nd Avenue to NE Andresen Road includes traffic operations constraints that preclude the ability to completely reconfigure the through lanes in either direction, aside from the recently completed southern eastbound through lane conversion to a bus and turn lane for most of the extent of this section. In order to provide continuation of bicycle facilities in this corridor, the planning study identified this capital project to construct off-street separated bicycle and pedestrian facility improvements.

The main goal of the project is to provide adequate separated bicycle and small mobility facilities that complete the Transportation System Plan BSM modal network connection in this section of the overall corridor.

http://www.climate.wa.gov/

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For this project, a Feasibility Summary was previously prepared under the direction of the City’s Community Development Department Transportation Planning and Public Works Transportation Engineering teams. Three main alternatives were considered: one with all new facilities on the south side of Fourth Plain Boulevard, one with all new facilities on the north side of the corridor, and one with directional BSM facilities on both sides of the corridor. The City prefers Alternative 3 (and/or one of the sub-alternatives as described in the Feasibility Summary), with directional BSM facilities on both sides of the corridor, to move forward with design. The City considers the preferred alternative to be at a 15% level of project development.

The Consultant and City team will confirm this preference as an initial task during project development.

EXISTING SIDEWALK

The sidewalk width in this section of Fourth Plain Blvd varies due to a range of previous developments including businesses and residences along the corridor. Some sidewalks are close to the minimum needed for PROWAG guidelines while other sections are wider. The additional bicycle facility is anticipated to be at the same grade as the sidewalk for pedestrian facilities (i.e. a multiuse path). In general, the facility could be considered a sidepath per AASHTO and WSDOT criteria. However, the bicycle facilities are anticipated to serve as directional on each side of the roadway (for eastbound and westbound) and not two-way.

EXISTING CURB AND GUTTER

Portions of the existing curb and gutter will need reconstructed due to condition, driveway reconstruction, or other adjustment with the new multiuse bicycle and pedestrian facilities.

MULTIUSE BICYCLE AND PEDESTRIAN FACILITIES AND PROWAG

The preferred alternative may locate the directional bicycle and small mobility facility at the same level (elevation) as the pedestrian facility, and directly adjacent to the pedestrian facility, as separated facilities. Or, the design may be closer to a “sidepath” or “shared-use path” as a “multiuse path” facility with less or no delineation regarding intended user paths. Recent examples of City projects are shown below for reference and concepts that can be considered in this RFQ.

These concepts present challenges for providing the best design for Americans with Disabilities Act (ADA) requirements and Public Right-of-Way Accessibility Guidelines (PROWAG). The design should include evaluation of the latest guidance for separating these users or facilities with tactile warning delineators and other treatments. Along driveways, any tactile or other treatments may not be practical. Special attention may be needed near intersection ramps and other locations where the bicyclists and pedestrian facilities may cross.

The resulting bicycle and small mobility facility should be designed with as low of level of traffic stress as practical based on the constraints in the corridor.

In general, the new bicycle facility is anticipated to traverse behind the existing Vine stations.

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Figure 1 - Recent development within Section 30 in east Vancouver

Figure 2 - SE 1st St. near SE 164th Ave. to SE 177th Avenue

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Figure 3 - SE 1st (177th to 192nd) and SE 184th Avenue

Figure 4 - Jefferson-Kauffman Reconstruction

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INTERSECTION DESIGN

Several intersection quadrants may need to be reconstructed in order to provide the width needed for both the pedestrian access route and the directional bicycle facility, as well as adequate ramps for crossing Fourth Plain Boulevard. Impacts to signal hardware are anticipated, with sub-alternatives noted in the Feasibility Report. Intersection quadrant radii may need right-sized for the design vehicle(s). Protected intersection elements should be considered at each intersection where practical and able to be integrated with the resulting multiuse BSM and pedestrian facilities.

ACCESS MANAGEMENT

There is some existing concrete traffic curb that provides access management near intersections. It is anticipated that changes may be necessary to reduce conflict and undesirable turns into and out of access points.

RIGHT-OF-WAY AND PROPERTY IMPACTS

Property impacts are anticipated to be moderate to extensive throughout the corridor. The project team, made up of City and Consultant staff, will coordinate extensively with businesses and residences to understand uses at each property and mitigation strategies to limit the impacts of the new widened bicycle and pedestrian facilities as well as potential access changes. The project team will prepare for the right-of-way acquisition process and identify key cost-to-cure items such as access and driveway impacts, signs, foundations, landscape areas, parking areas and more. As funding becomes available for right-of-way acquisition, the project team will proceed with the full acquisition process.

UTILITY COORDINATION

There are numerous aboveground and underground utilities in the project area. A key component of the project will be coordination and design of utility relocations that mitigate impacts to surrounding properties and reduce costs for the utility.

WALLS

Several retaining walls are necessary throughout the project limits, both cut and fill walls.

STORMWATER CONSIDERATIONS

The project will add impervious areas to the watershed requiring investigation and potential design of mitigation. The existing drainage area within the roadway flows to Burnt Bridge Creek through City infrastructure under Fourth Plain Boulevard.

SIGNING AND PAVEMENT MARKINGS

The unique bicycle and pedestrian facilities will require a clear signing and pavement marking plan to delineate clear paths for all road users and highlight conflict points at intersections and driveways.

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TRAFFIC SIGNAL DESIGN AND LIGHTING

Signal changes may include reconstructed foundations and mast arms, relocated cabinets, new bike signal appurtenances, and timing updates, coordinated with City Traffic Engineering.

While lighting is present in the corridor, the widened and modified pedestrian and bicycle facilities will require some relocation or replacement of lighting along the corridor.

LANDSCAPING

Impacts to trees and other landscaping along some properties and in City right-of-way are expected. The project team will coordinate with property owners and City Urban Forestry to identify a landscaping plan that provides sustainable vegetation. Aesthetics may be considered if opportunities arise to further blend project features into the Fourth Plain Boulevard corridor.

ENVIRONMENTAL REVIEW AND PERMITS

The City anticipates a Categorical Exclusion under NEPA for the project. Special attention may be needed for:

• Archaeology and cultural resources review.

• Stormwater requirements.

• Environmental justice considerations.

• Hazardous materials evaluation.

PUBLIC INVOLVEMENT

Since extensive community engagement has been conducted previously during the planning study, it is anticipated that community engagement will include informing the public at regular intervals during project development and providing updates at several neighborhood events as opportunities arise. The City will lead community engagement efforts with materials from the Consultant and limited personnel supporting these events. Along with utility coordination and right-of-way acquisition activities, the Consultant and City staff will jointly coordinate with C-TRAN, commercial and residential properties, utility companies and other agencies to develop project messaging and outreach plans. This coordination will be essential to the success of this Project.

EXISTING SURVEY

The City will provide a topographic survey, an existing right-of-way boundary survey, and existing utility locations as identified during the topographic survey (One Call services). Any additional supplemental topographic survey or other right-of-way survey services are anticipated to be provided by the City. The Consultant may provide additional utility survey locates and easement investigation during Task 2.2.

ADDITIONAL BACKGROUND INFORMATION

The following electronic files for the project are available on the procurement portal, Bonfire:

• Feasibility Summary and Appendices.

• Topographical survey data (updated in 2026). Includes preliminary Right-of-Way boundary survey (final being updated at this time and provided by the City at a later date).

• Conceptual plans (CADD files) from the Feasibility Summary.

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• Reports from the Safety & Mobility corridor planning study: Fourth Plain Blvd and Fort Vancouver Way Safety and Mobility -The City of Vancouver, WA o Fourth Plain Blvd and Fort Vancouver Way Phase 2 Alternatives Development Process Technical Memorandum (website label: Phase 2 Process and Recommendations) – March 13, 2023 o Milestone 2 Community Engagement Summary – Final Report (website label: Public Outreach Report of Activities) – December 28, 2022 o Transportation and Mobility Commission Project Update for Public Hearing (website label: Presentation to the Transportation and Mobility Commission Spring 2023) – March 7, 2023 and accompanying memo (PDF file name: 03_07 Phase 2 Design Fourth Plain Blvd Hearing Final)

• Additional context from the Fourth Plain For All investment strategy: Fourth Plain For All - The City of Vancouver, WA o The City is currently completing portions of these transportation projects in the American Rescue Plan Act (ARPA) upcoming construction contracts and as part of a USDOT Safe Streets and Roads for All (SS4A) implementation project currently under design.

• Fourth Plain Boulevard Corridor Investments Handout PDF (excerpt shown below)

• Recent geotechnical investigations from nearby agency and development projects in the corridor:

o Final Geotechnical Report, Fourth Plain Bus Rapid Transit Project, C-TRAN (November

2014) o Goodwill Fourth Plain Donations Remodel (2023) o Elwood Apartments (2021) o Andresen Square (Costa Vida) (2017) https://www.cityofvancouver.us/business/planning-development-and-zoning/transportation-planning/complete-streets/fourth-plain-blvd-and-fort-vancouver-way-safety-and-mobility/ https://www.cityofvancouver.us/business/planning-development-and-zoning/transportation-planning/complete-streets/fourth-plain-blvd-and-fort-vancouver-way-safety-and-mobility/ https://www.cityofvancouver.us/business/planning-development-and-zoning/equitable-development-planning/fourth-plain-for-all/ https://www.cityofvancouver.us/business/planning-development-and-zoning/equitable-development-planning/fourth-plain-for-all/

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D. Scope of Work The City is soliciting the services of a qualified consultant team to perform design and engineering, environmental compliance, utility coordination, right-of-way (ROW) services (including acquisition when ROW funding becomes available), assistance with the public involvement process and other related professional services for the Fourth Plain Boulevard Mobility Improvements Project.

Professional services will include:

• The design of bicycle and pedestrian facilities

• Geotechnical investigation and structural design (walls)

• Surface water and stormwater design

• Traffic signal design, lighting design

• Landscape design

• ROW plan development for permanent and temporary acquisition, pre-acquisition services, property owner coordination

• Final ROW services such as negotiations, acquisition and coordinating final payments to property owners

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• Environmental evaluation and documentation

• Utility design and agency coordination regarding relocation

• Assistance with public involvement

• Design services during construction

The Consultant will provide a final plans, specifications and estimate (PS&E) package.

The City is utilizing federal funding for the project and as such the Consultant will follow the National Environmental Policy Act (NEPA) and Washington Department of Transportation (WSDOT) process for the environmental assessment. The City anticipates the assessment resulting in a “Categorical Exclusion (CE)” for NEPA. A State Environmental Policy Act (SEPA) checklist shall be prepared for the Project. The Consultant shall also prepare the National Pollutant Discharge Elimination System (NPDES) application and Storm Water Pollution Prevention (SWPP) Plan for the Project.

Currently, there is no right-of-way or construction funding for the project. The City anticipates that federal funds will be included in the right-of-way and construction phases when funding is secured.

Professional services will include evaluation of off-street multiuse bicycle and pedestrian path alignment options and geometric design, multimodal connections, traffic engineering, traffic signal design, lighting designs, landscape designs, structural designs, environmental process and permitting documentation, right-of-way plans for acquisition, right-of-way acquisition services, construction plans and specifications, surface water report, water/sanitary sewer designs, stormwater/surface water designs and utilities coordination. Additionally, project management, coordination and required federal documentation will be performed in coordination with the City Project Manager.

The Consultant Team is encouraged to be creative in using this RFQ and other information provided as a starting point and as a “baseline” in providing the information requested for the Project processes.

Fourth Plain Boulevard Mobility Improvements – NE 62nd Avenue to NE Andresen Road

TASK 1: PROJECT MANAGEMENT AND ADMINISTRATION

Subtask 1.1 Contract Administration, Invoicing, Scheduling and Progress Reporting

• The Consultant shall provide management, coordination, and direction to the Project team to complete the project on time and within budget. The City fosters a partnership approach with all stakeholders in the Project. The Consultant shall integrate this strategy into the overall management approach.

• The Consultant shall prepare and submit monthly invoices. Each invoice will include:

date period covered by invoice, number of hours worked during the billing period with billing rates shown; expenses and associated mark-ups; total cost for labor and expenses for the billing period; subconsultants fees including markups for the billing

Rev. 11/2024 Page 15 of 65 period; and a total amount summarizing labor, expenses, and subconsultant fees. No additional markup will be included in the billing by subconsultants.

• The Consultant shall prepare a Contract Summary Report to accompany the monthly invoices. The Contract Summary Report will list each invoice as well as current invoice with an itemized summary of invoice numbers, dates, and amounts billed for labor, expenses, and subconsultants as well as total amounts for each invoice. The Contract Summary Report will also list the total amount billed to date, total amount remaining under contract, and contract expiration date.

• The Consultant shall prepare a brief Project Status Report to accompany the monthly invoices. The Project Status Report will include: date period covered by Status Report, brief summary of work performed during the billing period, a notice to the City raising any issues or concerns that could require a contract amendment/supplement, a brief summary of completed and/or upcoming project milestones, and action items needed from the City for project delivery. The Consultant shall monitor the status of the budget and take corrective actions to correct undesirable budget trends involving the City if scope is impacted.

• The Consultant shall establish a quality management program and designate responsibility for review of technical work and other deliverable products.

• The Consultant shall maintain all contract-required documentation. Provide copies of project files and records to the City for audits and public information requests. All final documents shall be provided in electronic format as requested.

Project Scheduling

• The Consultant shall prepare and submit an activities list and schedule to the City immediately following the Notice to Proceed. The schedule shall show appropriate milestones for the Project, including intermediate and final submittal dates for design documents and key decision points.

• The Consultant shall prepare and maintain the project design schedule. The schedule shall identify Consultant tasks and items provided by City and other consultants. The schedule shall be updated every month or as circumstances require or as requested by the City.

Subtask 1.2 Meetings This item includes the coordination and meetings necessary to successfully complete the project.

1.) Attend project kickoff meeting with the City Project Team, including a field visit to the corridor.

2.) Preparation and submittal of a pre-design memorandum.

3.) Monthly project coordination meeting with City Project Team (assumed 30 months).

4.) Milestone review meetings: Meet with City Project Team after the review of the 30%, 60%, 90%, and Final plan submittals (these will serve as a monthly meeting as well).

5.) Attend one Transportation & Mobility Commission meeting with City staff.

6.) Meetings shall be held virtually by default aside from the milestone review meetings.

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• The Consultant shall schedule Project team meetings and prepare meeting agendas.

This includes a Project kick-off meeting, monthly progress meetings, provide information and attend public meetings and open houses upon request, review meetings and coordination meetings. The Consultant is expected to attend public meetings and open houses to explain and discuss the Consultant tasks on the Project.

The Consultant shall prepare maps and exhibits associated with their tasks on the Project for meeting presentations.

Project Coordination

• The Consultant shall organize and hold ad-hoc project meetings with key Project Team members, as well as representatives from the City and other agencies such as Clark County Public Transit Benefit Area Authority (C-TRAN), Washington State Department of Transportation (WSDOT), and other stakeholders, etc. as needed throughout the project.

These meetings shall have specific agendas addressing and resolving Project issues as they are encountered.

• The Consultant shall coordinate Consultant tasks and activities with the City. This shall include using monthly meetings to plan and coordinate upcoming activities.

• The Consultant shall coordinate with private and public utilities, including power, phone, cable, gas and other utilities as described in Task 2.2.

• The Consultant shall coordinate with property owners adjacent to the Project who will be affected by the proposed project improvements. Prior approval from the City’s Project Manager will be required before any contact with neighborhood associations or private property owners occurs.

• Prior to the 90% design stage, at approximately the 75% stage, the City will assess the remaining project budget and funding status to determine a timeline for proceeding with any remaining right-of-way acquisition services, the 90% design, 100% design/construction documents, and the construction phase of the project. Currently the project is not funded for right of way acquisition or construction. This scope and fee includes final design/construction documents.

Task 1 Deliverables

• Monthly invoices, Contract Summary Reports and Project Status Reports

• Meeting Agendas, Exhibits and Meeting Summaries

• Project Documentation

• Monthly Progress Reports

• Project Design Schedule & Schedule Updates

TASK 2: DESIGN ENGINEERING - PLANS, SPECIFICATIONS & ESTIMATE (PS&E); MULTIUSE

BICYCLE AND PEDESTRIAN FACILITIES DESIGN

Subtask 2.1 Design Phases and General Design Information The consultant will advance the design of the separated bicycle lanes and sidewalk design to preliminary (30%), 60%, 90% PS&E, and final construction contract documents as part of this task. The Consultant team will be responsible to provide design engineering services for the deliverables outlined below for the following submittals:

• Preliminary Design (30%) Submittal

• 60% Submittal

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• 90% Submittal

• Final Design Submittal

A topographic survey was previously completed in the corridor. Any supplemental topographic survey that is needed will be provided by the City.

Plans are organized according to the Capital Projects Drafting Standards Manual and include elements from the Engineering – Transportation Checklist: Engineering - Transportation Checklist -The City of Vancouver, WA. Use and include the City’s current Standard Plans (Details).

Project specifications shall comply with the City of Vancouver Standard Specification format and complete specifications shall be submitted with the 90% plans, including Project Special Provisions. The Consultant shall be responsible for updating the General Special Provisions to current Washington State Department of Transportation Standard Specifications for Road, Bridge, and Municipal Construction, as well as incorporating the City of Vancouver Amendments to the WSDOT Standard Specifications for Water, Sewer and Surface Water Construction.

Cost estimates are included at the completion of preliminary design 30%, 60%, 90% and 100% design stages. Itemized quantities shall be computed at the 60%, 90% and 100% phase. Prepare a cost analysis using unit prices from the City and WSDOT/APWA bid tabulations for inclusion with the engineer’s estimates for the Project.

Subtask 2.1.1 30% Design (Preliminary) The Consultant will develop preliminary construction documents to the 30% design stage.

These documents will be used to assist the environmental documentation process and permitting processes. Review documents will consist of drawings, and a preliminary opinion of probable construction cost. At this design level, the overall design layout, footprint, and geometrics of the project are established and all decisions required to generate construction details have been made.

Tasks from 15-30% include:

• Review of Feasibility Summary, initial site investigation and field review, establishment of project design criteria, discussion with the City Project Team and confirmation of preferred design concepts.

o Review the previously completed Feasibility Summary, survey and CADD files, and identify any additional considerations and opportunities to refine the preferred concept (Alternative 3) during the project.

o Review the Feasibility Summary’s design criteria and update for any changed sources (i.e. updated manual versions) or other considerations and opportunities during review.

o The preferred alternative may locate the directional bicycle and small mobility facility at the same level (elevation) as the pedestrian facility, and directly adjacent to the pedestrian facility, as separated facilities. Or, the design may be https://www.cityofvancouver.us/government/community-development/engineering-services/engineering-transportation-checklist/ https://www.cityofvancouver.us/government/community-development/engineering-services/engineering-transportation-checklist/

Rev. 11/2024 Page 18 of 65 closer to a “sidepath” or “shared-use path” as a “multiuse path” facility with less or no delineation regarding intended user paths.

These concepts present challenges for providing the best design for Americans with Disabilities Act (ADA) requirements and PROWAG guidelines. The design should include evaluation of the latest guidance for separating these users or facilities with tactile warning delineators and other treatments. Along driveways, any tactile or other treatments may not be practical. Special attention may be needed near intersection ramps and other locations where the bicyclists and pedestrian facilities may cross.

The resulting bicycle and small mobility facility should be designed with as low of level of traffic stress as practical based on the constraints in the corridor.

In general, the new bicycle facility is anticipated to traverse behind the existing Vine stations.

The Consultant and City Project Team will discuss the pros and cons of the multiuse path concepts developed during this stage and select the most practical design that meets the goal of the project, documenting these comparisons in the 30% design memorandum.

o Identify protected intersection elements at NE 62nd Avenue, NE 65th Avenue and NE Andresen Rd that are practical and can be integrated with the resulting multiuse BSM and pedestrian facilities.

o Initial right-of-way and utility impacts: during the review of the preferred design concepts and memorandum development, include approximate right-of-way and property use impacts, potential utility relocations and any other significant known property impacts that could be adjusted now or will need further analysis during 60% Design. The Feasibility Summary provides a starting point for this work for any new or revised multiuse path design concepts that may require supplementing this previous effort.

o Surface and stormwater design: The project may include improvements for the treatment of surface water quality and quantity. Based upon the requirements of the Washington State Department of Ecology Stormwater Management Manual for Western Washington, water quality and quantity facilities may need to be designed to manage the runoff from the proposed hard surfaces, and to manage any contributing areas outside of the project limits that drain to the proposed facilities. In addition, impacts to existing surface water management facilities may need to be evaluated if the existing facilities will receive runoff from the proposed improvements. Infiltration potential will need to be investigated.

Currently, the location of the surface water management facilities and the treatment methods (such as mechanical treatment or low impact development)

Rev. 11/2024 Page 19 of 65 have not been determined. If stormwater is to be managed via infiltration, the Consultant shall perform geotechnical investigation and infiltration testing that conforms to the City’s Surface Water General Requirements and shall coordinate and obtain approval with the City’s Surface Water division. By 30%, review these requirements and include an agenda item for a monthly meeting to kickoff discussion of stormwater concepts with Surface/Stormwater City staff on the project team. Concepts can be included in 30%, with refinement and reports required for 60%.

o Prepare a 30% design memorandum that confirms the preferred concept and design criteria for use on the project and that will accompany the 30% plans submittal. The City will provide one review of this memo. Address comments and provide a final version for this phase.

• Preliminary CADD for bicycle and pedestrian facilities design.

o Prepare 30%-level preliminary design for the corridor. The design will include horizontal geometric design elements, including edges of travel way for the bicycle and pedestrian facilities, driveways, approximate retaining wall limits, initial ramp location and design, intersection curb radii, initial stormwater facility(ies) concepts, channelization striping, medians and islands for potential access management improvements, crosswalks, and any utility service crossings to be relocated or lowered as a result of the proposed improvements known at this stage.

o The design will incorporate key geometric, operational and safety features including multimodal design criteria, consistency of bicycle and pedestrian facilities, minimizing impacts to utilities, roadway design vehicle accommodations, and bicycle and pedestrian signing and striping considerations.

o Prepare engineering drawings showing turning movement software vehicle paths through critical turning movements of the intersections for the design vehicles.

o Evaluate stopping and intersection sight distances in accordance with guidelines from AASHTO. Determine the sight distance triangles needed at each intersection and driveway as a guideline for potential easements and landscape design. Prepare an exhibit showing the recommended sight lines.

The 30% plans shall include:

• Cover Sheet

• Civil Legend Sheet

• Typical Sections

• Plan over Profile Sheets showing geometry data and incorporating recommended intersection geometry, multiuse path configurations, driveways and access management, grading limits.

• Preliminary retaining wall layouts.

• Plan sheets showing conceptual stormwater layout.

Deliverables

Rev. 11/2024 Page 20 of 65

• Base maps and Horizontal and Vertical control map

• Digital terrain model

• 30% Civil Plans

• 30% Construction Cost Estimate

• 30% Design Concepts Memorandum

• Other deliverables noted throughout Task 2 for this phase.

Subtask 2.1.2 60% Design (PS&E) The Consultant will develop construction documents to the 60% design stage. These documents will consist of updated plans, draft specifications, a bid item list, an opinion of probable construction cost, and an anticipated construction schedule.

Additional elements included with this design phase:

• Preliminary stormwater analysis, preliminary basin delineation map, and conceptual layout. Use the City’s current Surface Water/Stormwater Design and Construction Requirements for stormwater and erosion control design, and stormwater site plan submittal requirements (4-2 of the Surface Water Management Design and Construction Requirements).

• Traffic Signal Design o Design conference with the City Traffic Engineer at design kick-off.

o Identification and confirmation of the traffic signal phasing and operations plan, including bike signal needs and design, turn lane storage needs, detection requirements, other pedestrian and bicycle elements, and other key assumptions.

o Preparation of preliminary foundations, mast arms and signal equipment layout for City review and approval, including revisions as needed.

o Fiber optic interconnect plan along Fourth Plain Boulevard, as appropriate for network communication purposes.

• Signing and Striping Design o Field reviewing the existing signing and striping within the vicinity of the project from the City (if available).

o Conduct a site visit to inventory the existing conditions and verify the survey.

• Street Lighting Design o Participate in a design conference with the City Traffic Engineer at design kick-off.

o Review the existing street lighting as-built drawings within the vicinity of the project from the City and explore the opportunity to upgrade existing system if possible.

o Identification and confirmation of the desired lighting poles and fixtures.

• City Utility Design o There are multiple water, fireflow, and sanitary sewer services to customers crossing under the existing sidewalk, on both sides of the street. The project design will likely include relocations for some of these, and the project must address customer impacts of service interruption to existing residences and businesses.

o City of Vancouver utility staff on the project team will review and provide comment on the consultant design for utility or service relocations. The https://www.cityofvancouver.us/government/department/public-works/water-sewer-and-stormwater/surface-water-stormwater-design-construction-requirements/ https://www.cityofvancouver.us/government/department/public-works/water-sewer-and-stormwater/surface-water-stormwater-design-construction-requirements/

Rev. 11/2024 Page 21 of 65

Consultant will include this information in the final design plans. Use a portion of a monthly meeting to have a kickoff discussion of these design elements with City utility staff prior to beginning work during this milestone.

The 60% plans shall include:

• Cover Sheet

• Civil Legend Sheet

• Typical Sections

• Preliminary Site-specific Traffic Control Plans

• Preliminary Construction Signing Plan

• Preliminary Construction Staging Plans

• Preliminary Site Prep/Demolition Plans - including business/residential facilities, improvements and utilities to be protected or eventually relocated, reconstructed, or relocated by others.

• Preliminary Erosion Control and Grading Plans

• Preliminary Erosion Control Notes Detail Sheets

• Plan over Profile Sheets showing geometry data

• Intersection Layouts.

• Preliminary detailed geometric layout of intersections, driveways and grading for ADA purposes.

• Preliminary Retaining Wall Plan and Profile

• Preliminary Retaining Wall Details

• Preliminary Utility Plans – Updated concepts and preliminary plans for surface and stormwater facilities, water and sanitary systems and facilities, and all relocations of existing customer service connections for the water and sanitary sewer utilities.

• Preliminary Signal Equipment Layout

• Preliminary Fiber Optic Interconnect Plans

• Preliminary Streetlighting Plans

• Photometric analysis to determine a conceptual-level street light pole layout.

o It is assumed that standard Type A cobra lighting will be provided based on the Principal Arterial classification.

o This assumes roadway lighting along the entire length of the project study corridor.

• Preliminary Signing and Pavement Marking Plans

• Preliminary Landscape Plans

• Standard Detail Sheets

Other deliverables to submit with the 60% plans:

• Compile stormwater analysis and prepare the preliminary stormwater report per City requirements.

• Preliminary cut and fill line determination.

• Calculate quantities and prepare a 60% engineer’s estimate of construction costs shown on the Civil plans.

• Comment response log (include comments on 30% submittal and responses).

• Draft specifications.

• Initial construction schedule.

Rev. 11/2024 Page 22 of 65

• Other deliverables noted throughout Task 2 for this phase.

Deliverables 60% Level Plans, specifications, reports and cost estimates

Subtask 2.1.3 75% Design There is no formal 75% PS&E milestone. However, the City may need to evaluate the remaining design and right-of-way acquisition work depending on the outlook for construction funds.

During the 60-75% design phase, the City will assess the remaining project budget and funding status to determine a timeline for proceeding with the right-of-way phase, 90% design, 100% design/Construction documents, and the construction phase of the project. Currently, the project is not funded for right-of-way acquisition or construction. If adequate funding is received prior to this milestone, this checkpoint may not be necessary.

Deliverables

• An updated cost estimate and design tasks schedule following resolution of 60% PS&E Milestone comments for City use in determining the final schedule of design and right-of-way acquisition services.

Subtask 2.1.4 90% Design (PS&E) The Consultant will address review comments from the 60% plans and develop construction documents to the 90% design stage. These documents will consist of plans, specifications, a bid item list, an opinion of probable construction cost, and an anticipated construction schedule.

The 90% plan set shall include the following:

• Cover Sheet

• General Notes and Legend Sheet

• Typical Sections

• Site Specific Traffic Control Plans

• Construction Signing Plan

• Construction Staging Plans

• Site Prep/Demolition Plans

• Erosion Control and Grading Plans

• Erosion Control Notes

• Detail Sheets

• Plan over Profile Sheets

• Intersection Layouts

• Detailed geometric layout of intersections, driveways and grading for ADA purposes

• Retaining Wall Plan and Profile

• Wall Details

• Utility Plans – Plans for surface and stormwater facilities, water and sanitary systems and facilities, and all relocations of existing customer service connections for the water and sanitary sewer utilities. Includes plan and profile of stormwater facilities and

Rev. 11/2024 Page 23 of 65 utilities, accompanying standard and project-specific detail sheets for each utility, impacted property, etc., and other necessary documentation in the plans and specifications.

• Detail Sheets

• Traffic Signal Plans

• Fiber Optic Interconnect Plans

• Streetlighting Plans

• Signing and Pavement Marking Plans

• Standard Detail Sheets

• Preliminary Irrigation Plans

• Preliminary Irrigation Detail Sheets

• Landscape Plans

• Landscape Detail Sheets

Other documents to be submitted with the 90% plans:

• Address preliminary stormwater report comments and submit final stormwater report for approval.

• Compute quantities and prepare an engineer’s estimate of construction costs shown on the plans.

• Identify which bid items will require special provisions.

• Prepare 90% Level Project Specifications including GSP’s and special provisions necessary for this project.

• Revised construction schedule.

• Comment response log (include comments on 60% submittal and responses)

• Submit 90% plan set, specifications, and cost estimate for review

• 90% Plans, Specifications, and Cost Estimates

• Preliminary Stormwater Plan/Report Submittal

• Other Task 2 report reports (Structural)

Subtask 2.1.5 Final Design (PS&E) The Consultant will address review comments from the 90% plans and develop construction documents to the 100% and Final design stage. These documents will consist of plans, specifications, a bid item list, an opinion of probable construction cost, and an anticipated construction schedule. Final documents will be sealed as appropriate for jurisdictional engineering review.

Address the 90% comments. 100% and final design phase plan set shall include:

• Cover Sheet

• General Notes and Civil Legend Sheet

• Typical Sections

• Site specific Traffic Control Plans

• Construction Signing Plan

• Construction Staging Plans

• Site Prep/Demolition Plans

Rev. 11/2024 Page 24 of 65

• Erosion Control and Grading Plans

• Erosion Control Notes

• Detail Sheets

• Plan over Profile Sheets

• Intersection Layouts

• Detailed geometric layout of intersections, driveways and grading for ADA purposes

• Retaining Wall Plan and Profile

• Wall Details

• Utility Plans – Plans and details for surface and stormwater facilities, water and sanitary systems and facilities, and all relocations of existing customer service connections for the water and sanitary sewer utilities.

• Traffic Signal Plans

• Fiber Optic Interconnect Plans

• Streetlighting Plans and Details

• Signing and Pavement Marking Plans

• Irrigation Plans

• Irrigation Detail Sheet

• Planting and Landscape Plans

• Planting and Landscape Detail Sheets

• Standard Detail Sheets

Other documents submitted with the final plans:

• Prepare final special provisions as needed for nonstandard items shown on the plans and compile the project specifications.

• Compute quantities and prepare an engineer’s estimate of construction costs.

• Submit 100% PS&E for Review.

• Address City review comments regarding the plans, specs, and estimate.

• Comment response log (include comments on 30%, 60%, and 90% submittal and responses)

• Preparation of the project NPDES permit application, and posting the Notice…